Challenger Field Bid Report
TOWN OF WAPPINGER
20 MIDDLEBUSH ROAD
WAPPINGERS FALLS, NY 12590
RECREATION DEPARTMENT
Mark Price
Donna Lenhart
WWW.TOWNOFWAPPINGER.US
(845) 297-4158 - Main
(845) 297-0720 - Direct
(845) 592-7433- Fax
May 24,2012
MEMO TO:
FROM:
SUBJECT:
Bid:
Received by:
Bid closing:
Bids received:
Bid Amount:
Attachments:
RECREATION COMMITTEE CHAIR
Ralph J. Holt
Recreation DeDartment
Barbara Gutzler
Mark Price
Challenger Field Engineering Services Bid
May 23,2012 Bid Opening for Engineering Services for Challenger
Field Located at Robinson Lane Recreation Park, Wappingers Falls,
NY.
Mark Price, Recreation Director
Jessica Fulton, Deputy Town Clerk
12:00pm May 23,2012
Clark Patterson Lee
900 Corporate Blvd
Newburgh, NY 12550
[Pare~le~~[E[D)
MAY" 2 4 2012
TOWN OF WAPPINGER
TOWN CLERK
Hudson Land Design
174 Main Street
Beacon, NY 12508
Clark Patterson Lee
$19,500.00
$20,000.00
Hudson Land Design
Copies of proposals and cover letters
~vfl2-
Mark Price, Recreation Director
DS
LAND DESIGN
--- ---
Civil & Environmental Engineering Consultants
174 Main Street, Beacon, New York 12508
Phone: 845-440-6926 Fax: 845-440-6637
1 \,\\'\ \', J-lll(lso/Il,and Design,colIl
May 23,2012
Ms. Barbara Gutzler, Supervisor
Town of Wappinger
20 Middlebush Road
Wappingers Falls, New York 12590
Re: Proposal to Provide Professional Engineering Services
Town of Wappinger Recreation Department
Challenger Little League Field at Robinson Lane Recreation Complex
Town of Wappinger, New York
Dear Supervisor Gutzler and Members of the Town Board:
Hudson Land Design (HLD) is pleased to submit this proposal to the Town of Wappinger
to provide professional engineering services related to the above referenced project. The
project consists of providing design and construction supervision for work to complete
the Challenger Little League Field and related amenities at the Robinson Lane Recreation
Complex. The project scope is to be divided into two phases, as follows:
Phase I: Provide ADA compliant design plans and specifications for the Challenger Little
League Field and related amenities, which shall include a parking lot, dugouts, walkways,
additional asphalt surfaces, outfield grading and safety netting, as needed.
Phase II: Provide design plans, bid specifications and regulatory permitting for handicap
restroom facilities, including septic holding tank and extension of potable water supply
from existing on-site facilities.
Below is a description ofHLD's Scope of Services, which has been based on the Request
for Proposals prepared by the Town of Wappinger Recreation Department.
PROPOSED SCOPE OF SERVICES
The following presents our proposed Scope of Services; however, please note that we can
modify this scope in response to your needs, as required.
Town of Wappinger -. Challenger Lillie League Field at Robinson Lane Recreation Complex
May 23,2012
Task One: Phase I Design and Bid Package Preparation
HLD will meet with the Recreation Department to discuss the Phase I improvements.
Following the meeting, HLD will utilize the existing base map prepared by Clark
Patterson Lee, and create a design plan for the Phase I improvements. The design plan
will show the existing improvements, and will highlight the proposed improvements with
appropriate details and notation.
The Phase I improvements encompass a new parking lot, two (2) new dugouts, paved
walkways, grading, and safety netting. The design plan will also include erosion control
(as required) and site restoration features to complement the proposed improvements.
Once the design plan is complete and is deemed satisfactory by the Town and County
Department of Planning, HLD will proceed with preparing bid documents for the
proposed work. The bid package is expected to include the following sections:
. Invitation to Bid
. Instructions to Bidders including Prevailing Wage Information and Insurance
Requirements
. Bid Form
. Non-Collusion Certification
. Owner-Contractor Agreement
. Standard General Conditions
. Supplementary Conditions
. Technical Specifications
. Design Plan Highlighting Immediate Improvements Desired
. Sample Fonns for Work Change Directives, Change Orders, and Payment
Requests (if desired)
. Bid Bond requirements (if desired)
. Bid Deposit requirements (if desired)
. Performance and Maintenance Bond requirements (if desired)
HLD recommends that you establish a budget of $7,500 for this task. HLD will not
exceed this budgetary estimate without first receiving your authorization via work order.
If the work is completed in less time than estimated, you will only be charged for the
hours incurred.
Task Two: Phase II Design and Bid Package Preparation
The Phase II improvements include the design and regulatory permitting for handicap
accessible restroom facilities, which will require a septic holding tank for wastewater
disposal, and an extension of the existing potable water supply to serve the building (we
will also include a generic design of the electric and lighting systems based on the
Town's requirements). No detailed electric, lighting, plumbing or HV AC specifications
will be provided.
www.HudsonLandDesign.com
Town of Wappinger- Challenger LillIe League Field at Robinson Lane Recreation Complex
May 23,2012
It is worth noting that the Dutchess County Department of Health typically does not
support the design of septic holding tanks for wastewater disposal; however, given that
the recreation complex is not used year-round and that the Town will presumably be the
responsible entity to ensure regular pumping of the holding tank, it is assumed that they
will work with the Town and allow the holding tank for this project.
HLD will create a design plan for the Phase II improvements. Similar to the plan created
for Phase I, the design plan will show the existing improvements, and will highlight the
proposed improvements with appropriate details and notation. The design plan will also
include erosion control (as required) and site restoration features to complement the
proposed improvements.
Once the design plan is complete and is deemed satisfactory by the Town and County
Department of Planning, HLD will proceed with preparing bid documents for the
proposed work. The bid package is expected to include the following sections:
. Invitation to Bid
. Instructions to Bidders including Prevailing Wage Information and Insurance
Requirements
. Bid Form
. Non-Collusion Certification
. Owner-Contractor Agreement
. Standard General Conditions
. Supplementary Conditions
. Technical Specifications
. Design Plan Highlighting Immediate Improvements Desired
. Sample Forms for Work Change Directives, Change Orders, and Payment
Requests (if desired)
. Bid Bond requirements (if desired)
. Bid Deposit requirements (if desired)
. Performance and Maintenance Bond requirements (if desired)
HLD recommends that you establish a budget of $7,500 for this task. HLD will not
exceed this budgetary estimate without first receiving your authorization via work order.
If the work is completed in less time than estimated, you will only be charged for the
hours incurred.
Task Three: Contract Administration & Construction Support Services
Upon review and acceptance of the Bid Packages by the Town Board and its designated
representatives, HLD will initiate the Bid process with the Invitation to Bid, and will
coordinate a Pre-Bid Meeting for all interested contractors. If questions arise during the
Pre-Bid Meeting, HLD will respond to such questions within an Addendum, which will
then become part of the Bid package.
www.HlldsonLandDesign.com
Town of Wappinger - Challenger lillie League Field at Robinson Lane Recreation Complex
Mav 23,2012
Once Bids are received, HLD will review each submitted Bid for completeness, and
make a recommendation to the Board. Assuming the Board awards the project, HLD will
then provide construction support services described below.
HLD will review all submitted Shop Drawings, provide periodic observation of
construction activity, and respond to all work change directives (where applicable), field
change requests (where applicable) and payment requests.
HLD recommends that you establish a budget of $5,000 for this task. HLD will not
exceed this budgetary estimate without first receiving your authorization via work order.
If the work is completed in less time than estimated, you will only be charged for the
actual hours incurred.
Fee Schedule and Billing
HLD will bill you monthly on a time and material basis in accordance with the attached
General Conditions for the services rendered herein in accordance with our fees in effect
at the time of service. Our current hourly rate is $100, which will be applied to any
future tasks that we may be asked to complete. Below is a summary of our budgetary
estimates relative to the tasks presented herein.
Task Budgetary Estimate
Task 1: Phase I Design and Bid Package Preparation $7,500
Task 2: Phase II Design and Bid Package Preparation $7,500
Task 3: Contract Administration & Construction Support $5,000
Services
Total $20,000
Services by Others
If an assessment of on-site soils for utility and/or foundation design purposes is required,
deep test pits will be necessary. The depth of these test pits would vary based on the
reason for the test pits, but it is safe to assume that they will not exceed ten feet. Thus,
the deep test pits would require the services of an excavation contractor (or the Town
Highway Department).
The topographic survey should include all existing utilities (water, sewer, drainage, gas
and electric) in the vicinity of the project area. All pipe materials, slopes, inverts, sizes
and structure rim elevations shall be identified on the survey. The topographic survey
should include contours in two-foot intervals tied into USGS datum (preferably). Lesser
contour intervals are acceptable (e.g. one-foot contours). If additional survey items are
required based on the design, HLD will request that you authorize the surveyor of record
to provide additional survey.
Wetlands delineation and mitigation design, EIS report compilation, and archaeological
studies are not anticipated, but would have to be performed by others if requested.
Any legal paperwork that may be required for the work to be performed will be the
responsibility of the Town's attorney.
www.HudsonLandDesign.com
Town of Wappinger - Challenger LillIe League Field at Robinson Lane Recreation Complex
May 23,20/2
Structural, geotechnical, mechanical or electrical engineering services or architectural
services associated with the site development will be performed by others (e.g. sub grade
preparation requirements, foundation design, renderings, detailed elevations, etc.).
Payments of all fees incurred as a result of the services performed by others are your
responsibility under separate contracts.
Limitations
Additional items not addressed as part of this proposal (see also Services by Others)
include:
~ Direct expenses, such as mileage (currently $0.55 per mile), overnight mailings,
photograph prints and extensive reproduction. Please see the attached schedule
of reimbursable costs.
~ Payment of any project related fees, such as application, permit, escrow,
inspection, recreation, filing and other reviewing authority and municipal fees.
~ Preparation of additional studies, investigations, or reports not listed herein that
may be requested by you or regulatory agencies.
~ Retaining wall design (greater than 4' height).
~ Costs to perform laboratory testing of soils for structural and/or geotechnical
purposes.
~ Rebidding if the initial bid process does not produce bids that are deemed
acceptable by the Town. If necessary, rebidding will be billed on a time and
materials basis as an extra to the base contract.
Attached to this proposal is our company bio which includes experience information,
descriptions and resumes of key personnel, and references for similar projects. If
retained, HLD will supply the required Insurance documentation prior to signing a
Contract with the Town.
Thank you again for this opportunity to provide engineering related services. We look
forward to working with you toward accomplishing your objectives. If awarded the
project, HLD will enter into Contract with the Town and complete the Phase I design and
bid package within 30 days from the date of the Award and receipt of the existing
survey/site plan in AutoCAD format. The Phase II design and bid package will be
completed within 90 days from the date of the Award and receipt of the existing
survey/site plan in AutoCAD fonnat.
Should you have any questions, please feel free to call me at 845-440-6926.
~fJJ
Jon D. Bodendorf, P.E.
Principal
www.HudsonLandDesign.com
LAND DEStGN
Civil and Environmental Engineering Consultants
174 Main Street Beacon, NY 12508
Phone: 845-440-6926 Fax: 845-440-6637
WIl 'Il', HudsonLandDesign, C0111
Hudson Land Design Professional Engineering, P.C. (HLD) was founded in 2006 and specializes in all
aspects of civil and environmental engineering services. Our home office is centrally located in historic
Beacon, NY. Managing partners are Jon D. Bodendorf, P.E., Daniel G. KoeWer, P.E., and Michael A.
Bodendorf, P.E. All are licensed professional engineers with over 40 years of combined progressive and
responsible experience encompassing municipal, commercial, residential and institutional development.
Objective
Hudson Land Design, P.C. wishes to be recognized as a reputable consulting firm known for delivering a
quality product, within scope, schedule, and fee.
Mission
Our mission is to provide quality engineering services by drawing on the strength of a highly skilled
professional team, working collaboratively, using sound judgment, and implementing practical experience
to meet our clients' demands.
Key to Success
HLD's key to success is providing quality consulting services, incorporating innovative solutions to our
meet our clients' needs. Our licensed professional engineers are involved in every aspect of the Project
and we utilize State-of-the-art analysis and design tools.
Competitive Edge
Hudson Land Design, P.C. offers the following competitive edge:
. Involving a Licensed Professional Engineer in every aspect of the project, from proposal to
project closeout.
. Drawing on the strengths and experiences of our highly trained staff.
. Utilizing State-of-the-art modeling, design, analysis, and drafting capabilities.
. Implementing a quality control and assurance program.
Hudson Land Design Professional Engineering, P. C.
Civil and Environmental Engineering Consultants
Page 2
Management Team
Jon D. Bodendorf. P.E.
Founding Principal
Bachelor of Science, Civil Engineering
Master of Science, Environmental Engineering
University of Massachusetts at Amherst
Mr. Bodendorf has acquired diverse professional experience and has managed successful projects
throughout his career as a consulting engineer, which began in 1994. He has been involved in various
subdivision, site plan, stormwater management, water supply/treatment and wastewater treatment design
projects for residential/commercial developments, municipalities, institutions, and private entities. In
addition, Mr. Bodendorf has performed and overseen engineering reviews of proposed development
projects in fulfillment of Town Engineer responsibilities for a Hudson Valley Municipality, and has acted
as Quality Assurance Manager on a Superfund site in New York.
As a Senior Principal Engineer/Project Manager with previous consulting firms, Mr. Bodendorfhas been
able to utilize his science-related background to analyze situations, interpret data, and provide cost-
effective design alternatives to his clients based on each project's individual needs and constraints. His
diverse professional and educational background allows him to be involved in virtually any type of land
development and environmental engineering project.
Daniel G. Koehler. P.E.
Founding Principal
Bachelor of Science, Civil Engineering
Professional Concentration, Environmental Engineering
Clarkson University
Daniel G. Koehler is a licensed professional engineer in the states of New York and Connecticut and has
been providing engineering consultation since 1998. During his career, Mr. Koehler has been active in
the planning, environmental quality review, engineering design, plan-set creation, computer aided
drafting, project representation, project management and client management of his firms' various
engineering projects.
A non-exhaustive list of past project scopes include individual residential lot development; residential and
conunercial subdivision of land; and commercial site development. Specifically, Mr. Koehler has
obtained the required regulatory pennits for the various site development projects that he has managed to
commence to the construction phase. These pennits are issued from various local (Town and County),.
State and Federal regulatory agencies such as Planning Boards, Health Departments, Departments of
Public Works, Departments of Transportation, and Environmental Conservation agencies.
www.HudsonLandDesign.com
Hudson Land Design Professional Engineering, P. C.
Civil and Environmental Engineering Consultants
Page 3
Michael A. Bodendorf. P.E.
Principal
Bachelor of Science, Civil Engineering
University of Massachusetts at Amherst
Mr. Bodendorf has been a consulting engineer since 2001 and is a licensed professional engineer in the
State of New York. His career experience includes project design and management ofland subdivisions,
residential and commercial site plans, erosion and sediment control plans, storm water pollution
prevention plans (SWPPP), subsurface sewage disposal (SDS) design permitting, state road design, client
contact, site evaluations, land development feasibility studies; as well as presentation, interaction and
client representation with local, state and federal permitting and approval agencies.
Mr. Bodendorf has extensive knowledge in hydraulic and hydrologic analysis for development of
Stormwater Management Plans; the design of temporary and permanent erosion and sediment control
measures; the development of erosion and sediment control plans and SWPPP; and is proficient in
computer drafting/design with AutoCAD Civil 3D, Land Desktop Development (LDD) topographic
design software, AutoCAD Pipe Works for pipe design and profiling, and also excels in Stormwater
modeling programs such as Hydro CAD, HEC-RAS and Hydraflow Storm Sewers. In addition, Mr.
Bodendorf has been involved in several self sustaining projects receiving Leadership in Energy &
Environmental Design (LEED) accreditation. All of these skills allow Mr. Bodendorf to provide cost-
effective design solutions for each client's various project requirements.
Services
Hudson Land Design, P.C. (HLD) offers complete civil and environmental consulting engineering
services. The firm focuses on clients specializing in residential and commercial land development and is
also highly qualified to aid institutions, municipalities, and other governmental agencies with all their
professional engineering needs.
HLD offers innovative and economical design services, maintaining state-of-the-art design technology.
The finn meets client needs on large-scale development projects, as well as smaller, unique design
projects.
The following is a list of typical services provided by the firm:
. Subdivisions
. Commercial Site Plans
. Grading Plans
. Utility Plans
. Landscape/Lighting Plans
. Individual Lot Approvals
. Municipal Engineering Support
. Roadway Design
www.HudsonLandDesign.com
Hudson Land Design Professional Engineering, P. C.
Civil and Environmental Engineering Consultants
Page 4
. Planning Services
. LEED Projects
. Feasibility Studies
. Water Treatment Systems
. Wastewater Treatment Systems
. Septic Systems
. Stormwater Management Systems
. Erosion and Sediment Control Design
. Stormwater Pollution Prevention Plans (SWPPP)
. SWPPP and Construction Inspections
. HEC RAS river watershed studies
. Shop Drawing Review
. Environmental Assessment Forms (EAF)
. Preparation of Applications to Various Regulatory Agencies
. Representation at Board Meetings
. Bid Documents/Packages
. Technical Specifications
www.HudsonLandDesign.com
DESIGN
Jon D. Bodendorf, P.E
Principal
Education
University of Massachusetts, Amherst
Master of Science/Environmental
Engineering 1994
Bachelor of Science/Civil Engineering 1992
Professional
Registration and Organizations
Licensed Professional Engineer- New York
American Society of Civil Engineers
American Water Works Association
Mr. Bodendorf has acquired diverse professional experience since the beginning of his
professional career which began in 1994, and has managed successful projects throughout
his career as a consultant. He has been involved in various subdivision, site plan,
stormwater management, water supply/treatment and wastewater treatment design
projects for residential/commercial developments, municipalities, institutions, and private
entities. His diverse professional and educational background allows him to be involved in
virtually any type of land development and environmental engineering project.
Representative Project Experience Includes:
Oakwood Friends School Athletic Fields, Town of Poughkeepsie, NY
Mr. Bodendorf provided an athletic field improvement plan to enhance the Oakwood
Friends School's existing athletic field area, which was determined to be too small for the
school's needs. The improvement plan included a grading plan and drainage plan that
allowed for a multi-use layout for baseball, softball and soccer.
Tony Williams Park, Town of Lloyd, NY
This project involved the development of a Master Plan for immediate and future
improvements to the Tony Williams Park located in the Town of Lloyd, NY. The immediate
improvements included design and installation of four new dugouts for the existing baseball
and softball fields; a new garage facility to house the Recreation Department's
maintenance equipment; a new pavilion and related site improvements. The project
required preparation of design plans and a complete bid/specification package consistent
with General Municipal Section 103. Jon Bodendorf was responsible for contract
administration and construction support services. Mr. Bodendorf assisted in preparing the
design plans for the improvements and was responsible for preparation of the entire bid
package including necessary addenda.
Berean Park, Town of Lloyd, NY
Mr. Bodendorf was a consultant to the Town of Lloyd's Recreation Department for
proposed grading and drainage improvements within the Town's Berean Park. The project
involved the installation of new retaining wall, paving and striping improvements, and
related drainage improvements to minimize an on-going erosion problem within the Park.
The project required preparation of design plans and a complete bid/specification package
consistent with General Municipal Section 103. Jon Bodendorf was responsible for
contract administration and construction support services. Mr. Bodendorf assisted in
preparing the design plans for the improvements and was responsible for preparation of
the entire bid package including necessary addenda.
Poughkeepsie Day School Athletic Field, Town of Poughkeepsie, NY
Because of the private school's population growth, an expansion to the school's athletic
fields was deemed necessary. Jon Bodendorf provided an expansion plan that included
all necessary grading, drainage, and utility revisions which resulted in nearly a 100%
expansion to their existing field area.
www.HudsonLandDesign.com
LAND DESIGN
Daniel G. Koehler, P.E
Principal
Education
Clarkson University
Bachelor of Science/Civil Engineering 1998
Professional Concentration/Environmental Engineering 1998
Professional
Registration and Organizations
Licensed Professional Engineer- New York & Connecticut
American Society of Civil Engineers
Daniel G. Koehler is a licensed professional engineer in New York State
and has been providing engineering consultation since 1998. During his
career, Mr. Koehler has been active in the planning, environmental quality
review, engineering design, plan-set creation, computer aided drafting,
project representation, project management and client management of his
firms' various engineering projects. A list of past project scopes include
individual residential lot development; residential and commercial
subdivision of land; and commercial site development. Specifically, Mr.
Koehler has obtained the required regulatory permits for the various site
development projects that he has managed to commence to the
construction phase. Representative Project Experience Includes:
Assisted Living Facility, Town of Poughkeepsie, NY
Mr. Koehler was the lead design engineer for the proposed 17,900 square-
foot building to be utilized as an assisted living facility. The 3-story building
consisted of 240 units. Engineering for the site involved an evaluation of
existing utilities (water, sewer and stormwater analyses), development of a
utility plan, grading plan, stormwater pollution prevention plan and erosion
and sediment control plan.
Day School Expansion, Town of Washington, NY
The day school desired construction of a new gymnasium. Mr. Koehler
provided site layout support and engineering design including drainage,
sanitary sewage treatment and disposal, water system upgrade and
erosion and sediment control. Water system upgrades included an
analysis of the existing system, source treatment, additional storage, and
distribution modifications. The sewage disposal system included design of
a duplex alternating pump station with a forcemain crossing beneath a
tributary stream of the Millbrook water supply.
Kerr Estates Master Plan, Town of Poughkeepsie, NY
Mr. Koehler is currently providing master planning of a combined 140-acre
site with a mixture of residential, commercial and park development.
Several layouts have been created with varying number of residential and
commercial parcels being created. The layouts are sensitive to the
environmental constraints related to the sites, including the Casper Creek,
its floodplain, and several on-site wetlands. Proposed recreation includes
open space parkland, softball fields, and bicycle and pedestrian trails.
Religious Retreat Center, Town of Shawangunk, NY
The retreat center was located on a 120-acre parcel and involved the
renovation of multiple existing buildings. Mr. Koehler designed the
sewage disposal system for the dormitory and dining hall, which included
additional measures for grease removal and siphon dosing. Additional
design included the water system which included source yield and quality
testing and design of a 25,000-gallon atmospheric storage tank with
quality treatment, and a distribution system.
www.HudsonLandDesign.com
LAND DESIGN
Education
University of Massachusetts, Amherst
Bachelor of Science, Civil
Engineering 1993
Professional
Registration and Activities
Licensed Professional Engineer- New
York
NYS Society of Professional
Engineers
Freshwater Wetland Construction
Techniques, Rutgers University 2004
OSHA Construction Safety
Awareness Training -29 CFR 1926,
2004
Michael A. Bodendorf, P.E
Principal
Mr. Bodendorf is a Principal with over 10 years of experience in civil site engineering, ranging
from residential and commercial land development to institutional and industrial site development.
Mr. Bodendorf specializes in sustainable design to aid in meeting the New York state Department
of Environmental Conservation (NYSDEC) Phase II Stormwater Regulations and LEED
compliance. Representative Project Experience Includes:
Marist College Leonidoff Field Rennovation, Poughkeepsie, NY
Mr. Bodendorf was site design engineer for the re-construction of the school's football field and
construction of Tenny Stadium. The natural grass field was replaced with synthetic "Field Turf'.
The synthetic field was equipped with an under drain collection system that tied into a series of
underground sand filters as part of stormwater treatment system. Subsurface filtration! treatment
systems were also designed for the newly constructed spectator grandstands. A SWPPP was
developed to meet NYSDEC Phase II Stormwater regulations.
Vassar College Prentiss Field Complex, Poughkeepsie NY
Mr. Bodendorf was part of the design team for proposed new athletic fields which consisted of a
synthetic "Puregrass" soccer field, practice soccer and lacrosse fields, and baseball fields. The
synthetic fields were equipped with under drain collection systems which were key components of
the stormwater detention and treatment system. A SWPPP was developed to meet NYSDEC
Phase II Stormwater regulations. Treatment of stormwater was accomplished by several different
methods which consisted of surface sand fillers, rain gardens, treatment swales, and filter media
provided by the synthetic turf grass stone sub-base material. The field turf under drain system
and the voids in the stone sub base material allowed for storm water storage to maintain peak
flow exiting the site to pre-development conditions.
Lakeland School District Athletic Fields, Cortland and Yorktown, NY
Mr. Bodendorf was the lead design engineer for proposed athletic field modifications to three
schools in the Lakeland School District in Westchester County, NY. The scope of work involved
development of a SWPPP for each school's athletic field improvements. Mr. Bodendorf
performed hydraulic calculations for the design of storm water and sediment control structures
including extended detention basins, outlet rise and barrel designs, infiltration basins, bioretention
areas, underground detention systems, underground sand filters, riprap outlet protection, culvert
design, grass filter strips, and riprap sediment traps. Mr. Bodendorf also calculated pollutant
export models for pre-development and post-development conditions.
Ferry Landings Waterfront Development, Tarrytown, NY
Mr. Bodendorf was the project manager and technical lead engineer for a 238 unit residential and
mixed use commercial waterfront project on a 23.68 acre parcel along the Hudson River in the
Village of Tarrytown, NY. In addition to the residential development, the site consisted of 35,000
sqft of commercial!office space, and 15,000 sqft of retail space. The project was a Brownfield as
deemed by the NYSDEC which included an extensive soil remediation! extraction program. Mr.
Bodendorf provided oversight and technical support for the engineering staff working on the
project; oversaw the preparation of DEIS, FEIS and Site Plan Drawings for the project; and
secured permits from the reviewing authorities which included the Village Planning Board,
Department of Public Works (DPW), Westchester County Department of Environmental Facilities,
Westchester County Department of Health, and NYSDEC.
www.HudsonLandDesign.com
May 23,2012
Ms. Christine Fulton, Town Clerk
Town of Wappinger
20 Middlebush Road
Wappingers Falls, New York 12590
Re: Fee Proposal for Engineering Services for Town of Wappinger
Little League Field at Robinson Lane Recreation Complex
Dear Ms. Fulton:
Listed below please find our fee proposal for the Little League Field at Robinson Lane Recreation
Complex. Our fee for engineering and administration is provided in lump sum format as follows:
Phase I
. Plans, Specs, SEQR, Meetings
. Bidding & Construction
$2,500
$2,500
Phase n
. DOH Approvals
. Plans, Specs, SEQR, Meetings
. Bidding & Construction
$4,000
$7,500*
$3,000
Total
$19,500
* Fee based on modular building. Stick built structure requiring detailed specifications would be $14,000.
Standard reimbursable items will be billed as an added expense.
Thank you for considering our proposal. If you have any questions or require more information, please
feel free to contact me at extension 2119 or my cell 845-220-7190.
We look forward to building a lasting relationship with the Town of Wappinger.
Very truly yours,
Clark Patterson Lee
~ln:::'E.. 8~
Principal
Clark Patterson Lee
Scope of Services
- Project Experience
Key Personnel
Qualifications of Key Personnel
References
Fee Enclosed in a Separate Envelope
Town of Wappinger
Engineering Services for the Challenger Little League Field
May 23, 2012
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Clark Patterson Lee
Clark Patterson Lee
DESIGN PROFESSIONALS
May 23, 2012
Ms. Christine Fulton, Town Clerk
Town of Wappinger
20 Middlebush Road
Wappingers Falls, NY 12590
RE: PROPOSAL FOR ENGINEERING SERVICES FOR TOWN OF WAPPINGER
LITTLE LEAGUE FIELD AT ROBINSON LANE RECREATION COMPLEX
Dear Ms. Fulton:
Clark Patterson Lee is pleased to present our proposal for the Challenger Little League Field. Our
experience with the establishment of this field and experience in other communities has prepared us
well for the scope of work proposed for this project.
Perhaps of equal importance is our involvement in the community. We have appreciated the
opportunity to serve the Town and look forward to working with the Town on this project.
Additionally, our full-service capabilities mean we will be working on the project throughout its
duration. This allows us to be intimately familiar with the project while keeping a close eye on the
project budget and schedule. Client satisfaction is our top priority, and we will work hard to ensure this
from start to finish.
Thank you for considering Clark Patterson Lee for this project. We are excited about the opportunity to
be part of this endeavor and look forward to the opportunity to continuing this work with all of those
involved. If you have any questions, please do not hesitate to contact us.
Very truly yours,
Clark Patterson Lee
.~:.;z. ~er~. 6rl.--
Principal
900 Corporate Boulevard
Newburgh, NY 12550
clarkpatterson.com
800.274.9000 TEL
845.567.9614 FAX
Clark Patterson Lee
In response to the Town of Wappinger's request for proposals, Clark Patterson Lee is proposing the
following services:
1. Clark Patterson Lee will provide design plans and specifications for the Challenger Little
League Field Amenities. These amenities will include parking, walkway and other asphalt
surfaces layout and construction details for construction of the dugouts, and specification
and details for the safety netting system. With our involvement during the establishment of
the Challenger Field, these design layout and details can be delivered without delay.
2. Clark Patterson Lee will provide design plans, specifications and permitting for handicap
restroom facilities, including sewage holding tank and extension of potable water supply
from existing on-site facilities. The existing topographic mapping supplemented by ortho-
imagery will be used to show the route for the extension of the water supply line from
the existing concession stand to the proposed rest rooms. There are no anticipated
modifications to the existing water supply and treatment system serving the concession
stand to allow for the service to the proposed restroom.
Clark Patterson Lee worked closely with the Town of Wappinger Recreation Committee during the
establishment of the field and will continue this relationship throughout the design and construction
of the work including in this proposal. Clark Patterson Lee will prepare design and construction
plans, specifications and complete bid documents for the two separate scopes of work identified
above.
Clark Patterson Lee will provide contract administration and inspection services. We will also
coordinate with Dutchess County Department of Planning and Development throughout the design
and construction phases of this project.
ARLINGTON CENTRAL
SCHOOL DISTRICT
TURF FIELDS
Location: Poughkeepsie, NY
Client: Arlington Central School
District
Total Cost: $1.9 million
Completion Date: 2007
Following the installation of field
lighting in 2005, the Arlington
Central School District included
three (3) Artificial Turf fields in
a bond referendum approved
by the taxpayers later that
year. Two fields are for soccer,
football, lacrosse, field hockey,
and marching band, and have
permanent lines (two sports for
each field) incorporated in the
turf. A baseball field (turf in-field)
was also included in the project.
Clark Patterson Lee worked
closely with the District for over
a year to research turf products
and site options to meet bUdgets
and complex sports activity
schedules. Before the voter
referendum, cost benefit analysis
work was also completed,
comparing the cost of artificial
turf to traditional grass fields.
The evaluation investigated
maintenance, irrigation, and
fertilizer costs, as well as existing
drainage problems, and the
limited use of grass fields due to
weather and overuse.
Clark Patterson Lee
LEROY CENTRAL
SCHOOL DISTRICT
SHARED COMMUNITY
& SCHOOL DISTRICT
RECREATIONAL, ATHLETIC AND
FITNESS PARK
Location: LeRoy, NY
Client: LeRoy Central School
District
Completion Date: 2009
Total Cost: $620,000
Reference: Brian Foeller; (585)
768-8133
The Towns of LeRoy and Stafford
and the Village of LeRoy operate
recreational soccer, baseball,
football, and softball at youth and
adult levels. Participation in the
youth and adult leagues had grown
to the point where field space was
not available, and the existing fields
were being over-utilized significantly
increasing maintenance costs. To
alleviate the field space concerns and
over-utilization, the School District,
along with the consortium of local
communities, identified District-
owned lands for the development of a...
centralized recreational facility.
Clark Patterson Lee was retained to
provide design services for Phase
I that includes the construction of
new baseball, softball and practice
fields. The new shared complex
includes a parking lot, stone dust
trails, irrigation lines, fencing and a
stormwater management facility.
This project was prepared with funds
provided by a New York State Shared
Municipal Services Incentive Grant
that was received by LeRoy Central
School District in cooperation with
the Towns of LeRoy and Stafford and
the Village of LeRoy. Clark Patterson
Lee worked closely with the School
District and local municipalities to
prepare the grant application and
administer the grant process.
Clark Patterson Lee
PERRY PARK
SOFTBALL FIELD
LIGHTING PROJECT
Location: Perry, NY
Client: Village of Perry
Total Cost: $43,000
Completion Date: July 2009
Clark Patterson Lee was
retained to provide design and
bidding services for the Village
of Perry Park Softball Field
Lighting project that involved
the installation of six (6) new
field lights.
The installation of the new lights
was completed by the Perry
Fireman's Baseball & Softball
organization who contributed
their time and equipment for
the project. The lights were
donated to the Village of Perry
for maintenance purposes.
Clark Patterson Lee
FAIRPORT LITTLE LEAGUE
CHALLENGER FIELD
Location: Fairport, NY
Client: Fairport Little League
Total Cost: $300,000
Completion Date: ongoing
Clark Patterson Lee was retained
to design and layout two new
baseball fields. These fields
also included dugout space.
Additionally, Clark Patterson Lee
designed new dugouts for the
eight pre-existing fields. One field
was reconstructed for Challenger
use.
In addition to these new athletic
fields and field renovations,
Clark Patterson Lee developed
the design for a new concession
stand, and also filled the role
of construction administrator,
working closely with Mark
Muench, Director of Challenger
Baseball, whom was just honored
as 2010 Challenger Baseball
Volunteer of the Year.
Clark Patterson Lee was also
utilized to assist Fairport Little
League in acquiring state funding
for the design and construction of
several of these projects.
Clark Patterson Lee
Clark Patterson lee
TOWN OF WAPPINGER
L1nLE LEAGUE CHALLENGER FIELD
Location: Town of Wappinger, NY
Client: Town of Wappinger
Total Cost: $250,000
Completion Date: 2012
Clark Patterson Lee provided conceptual planning, design, bidding, construction administration and grant writing
service for the establishment of the little league Challenger Field at the Robinson lane Baseball Complex.
The construction of the field surface and fence were completed in 2011 with plans for amenities to be complete
in 2012.
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Clark Patterson Lee
Clark Patterson Lee operates under the premise that the success of any consulting
engagement is heavily dependent upon the skills and experience of the individuals assigned
to the project team. In order to ensure the greatest possible success of your project, we have
assembled our team based on personal strengths and relevant experience. Our team has
experience working with educational fields and are able to provide the professional services
necessary to complete this project with an emphasis on service, quality, and experience.
Each member of our team brings their own individual strengths, but the cohesiveness of the group
from previous project experience is what sets our group apart. With a long-standing working
relationship with one another, their seamless collaboration plays an important role in our success.
KEY PERSONNEL:
GREGORY W. BOLNER, P.E., will serve as Project Manager for this project. Mr. Bolner is a
Principal and Civil Engineer with diverse experience in the engineering and environmental
fields since 1986. He has been involved in site development projects as well as various water
supply/treatment and wastewater treatment design projects for both residential developments
and municipalities. Mr. Bolner has experience in construction project management.
CHRISTOPHER GROSS, P.E., will serve as Project Engineer. Mr. Gross' experience
includes site design, project management, construction coordination and inspection,
and survey work. Past projects have included road layout and design, water and sewer
lines, water tanks, water and wastewater treatment facilities, pump stations, storm water
management, sediment and erosion control, and track & field design. Experience includes
involvement in all phases of projects from initial concepts to completion of construction.
NORMAN E. GARDNER, C.P.G., will serve as a Technical Resource for this project. Mr. Gardner
has over 20 years of experience in project management including civil, site and environmental
projects. Mr. Gardner has designed dozens of athletic fields, with experience in natural grass and
artificial turf systems. Norm will lead the civil engineering staff assigned to this project, ensuring
that drainage, irrigation (as needed) and maintenance issues are addressed. Norm has been
involved in baseball as a coach and a parent who now attends over 100 contests annually to
watch his two sons play college and professional (with the Cincinnati Reds organization) baseball.
Clark Patterson Lee
COMMITMENT OF KEY PERSONNEL:
Our commitment to the Town of Wappinger and our project management approach will
ensure our ability to meet schedules, deadlines, and budget. Clark Patterson Lee has
14 offices, with locations throughout New York State. The Newburgh office will service
this project, assisted by key staff in Clark Patterson Lee's network of locations. Our
project management and leadership are readily available for the duration of your project.
The PrinCipals of our firm understand the need to be accessible to their clients and place particular
emphasis on the formation and fostering of long-term client relationships. Clark Patterson
Lee's workload will accommodate the demands for this project. Our commitment and project
approach will ensure our ability to meet schedules, deadlines, and budget. Our proposed team
and resources will be actively involved through the completion of this project We are confident that
our professional staff will go above and beyond to meet your needs. With our focus on teamwork
and technical expertise, Clark Patterson Lee's team endeavors to exceed your expectations.
Over the course of the project, the individual team members' involvement will fluctuate based on the
specific needs of the client. The extent and timing of participation often varies according to project
goals and specific recommendations that emerge during the project. Although this makes it difficult
to predict, with any certainty, the specific percent of time that individual team members' will be
involved in the project, we anticipate the following based on our understanding of the project goals.
Clark Patterson Lee
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Clark Patterson Lee
Gregory W. Bolner, P.E.
PRINCIPAL
Mr. Bolner is a Civil Engineer with diverse experience in the engineering and environmental fields since
1986. He has been involved in various water supply/treatment and wastewater treatment design projects
for both residential developments and municipalities. Mr. Bolner provides trusted professional services
to various municipalities involving special district formation (water, sewer, etc.) grant applications, sub-
division and site plan reviews, and environmental compliance, water and wastewater planning, building
improvements, and code revisions.
PROJECT EXPERIENCE
Town of Southeast, Brewster, NY
Water Supply Improvements
Town of laGrange, Town of laGrange, NY
Town / Planning Board Engineer
Town of Pleasant Valley, Pleasant Valley, NY
Town Engineer
Village of Millbrook, Millbrook, NY
Village Engineer
Town of Wappinger, Wappinger, NY
Alternate Town / Planning Board Engineer
Town of Wappinger, Wappinger, NY
Water District Extension
Town of laGrange, laGrange, NY
Municipal Water System Development - Manchester
Water District and Mapleview Water District
Vassar College, Poughkeepsie, NY
Water Distribution System Master Plan
Dalton Farms Subdivision, Beekman, NY
Water Filtration System
Dutchess County, Dutchess County, NY
Quiet Cove Sewer Pump Station Connection
Valley Dale Wastewater Treatment Plant, Dutchess
County, NY
Rotating Biological Contactor (RBC) Replacement
Village of Millbrook, Town of Pleasant Valley, and
Town of laGrange, NY
Community Development Block Grant Work- Sidewalks
and Handicap Accessibility
Village of Mlllbrook, Mllllbrook
Department of State Shared Local Government
Efficiency Grant Program- Sewer Repair
Town of laGrange, LaGrange, NY
Green Innovation Grant Program Wasterwater
Treatment Plant Upgrades
Casperklll Country Club Development,
Poughkeepsie, NY
Water Distribution System Design
WestchesterCounty,Wes~hesterCounty,NY
Hydro-Pneumatic Tank Replacement
City of Poughkeepsie, NY
Representation to Planning Board
Christopher E. Gross, P.E.
ASSOCIATE
Clark Patterson Lee
Mr. Gross' experience includes site design, project management, construction coordination and inspection, and
survey work. Past projects have included road layout and design, water and sewer lines, water tanks, water and
wastewater treatment facilities, pump stations, storm water management, sediment and erosion control, and track
& field design. Experience includes involvement in all phases of projects from initial concepts to completion of
construction.
PROJECT EXPERIENCE
City of Middletown, NY
· Black Dirt Sanitary Sewer
· County Route 78 Waster District
· Senior Center at Bank Building
· Stormwater Phase II
Town of Newburgh, NY
· Grand Avenue Culvert Reconstruction
· Mill House Road Culvert
Town of Crawford, NY
Route 52 Curbs and Sidewalks
Town of Pleasant Valley, NY
· Ward Road Survey
· Engineering Services
Town of Wappinger, NY
· Adams Fair Acres Farm
· Wapplinger Plan Review
Arlington Central School DIstrict, Poughkeepsie, NY
· 2005 Bond Issue Project
· High School Site Survey
Broome Tioga Hoces, Binghamton, NY
Parking Lot and Roadway
Middletown Enlarged City School District, NY
High School Alternations and Additions
Ramapo Central school District, Hlllburn, NY
· 2011 Capital Improvement Project
· 2010 Capital Improvement Project
Spackenklll Union Free School District,
Poughkeepsie, NY
Additions
Warren County Municipal Center, Lake George, NY
New Human Services Building
City of Dunwoody, GA
City Engineer Services
City of Duluth, GA
City Engineer & Inspection Services
City of Norcross, GA
· Engineering and Plan Review
· Public Works Facility
Clark Patterson Lee
Norman E. Gardner, C.P.G.
PRINCIPAL ASSOCIATE
Mr. Gardner has over 25 years of experience in project management including civil, site and environmental
projects. In addition, he has overseen SEQRA compliance for a wide range of projects, including comprehensive
plans, educational and health care facilities and Civil/municipal design projects. Mr. Gardner has also conducted
numerous site investigations and environmental audits for private industrial concerns within New York State.
PROJECT EXPERIENCE
Town of Pembroke, Pembroke, NY
Project Manager for construction of Town Park utilizing State grants to include development of grass play-fields,
baseball field, pavilions, playgrounds and walking trails.
Town of Wappinger, Wappingers Falls, NY
Project Manager for construction of a synthetic-surface baseball field for handicap baseball program.
Phase I Environmental Audits, Bank of Castile, Various Locations in Western NY
Project Manager - The Bank of Castile has developed numerous branch locations throughout western New
York including the purchase of several sites. Clark Patterson Lee has completed several Phase I and Phase 2
Environmental Audits in accordance with ASTM 1527. Following the environmental review, CPL worked with the
Bank to successfully permit and develop the sites into its current bank branch network.
Phase 1 Environmental Site Assessments, Various Locations, NY
Completed Phase 1 and Phase 2 environmental audits for over 100 properties at various locations across NY.
Wyoming County Brownfield, Perry, NY
Project Manager for Wyoming County Business Center Brownfield project at the A&A Metal facility.
West Irondequoit Central School District, Rochester, NY
AdditionS/Renovations, New Construction - Site Planning SEQRA, Athletic Field SEQRA
East Irondequoit Central School District, Rochester, NY
AdditionS/Renovations, New Construction - Site Planning SEQRA, Athletic Field SEQRA
Village of Av0C8, Avoca, NY
Project Consultant - Project required a new ground water supply for the Village to replace existing spring sources
that are in violation of the surface water influence regulations under USEPA's Surface Water Treatment Rule.
Prepared all drilling specifications and testing protocol to meet NYSDEC approvals. Supervised all field work and
prepared the final report for submittal to NYSDEC for New Source Approval.
LiVingston County SEQRA Assistance, Mt. Morris, NY
Project Manager - ResponSible for environmental study to assist Livingston County in meeting the requirements of
the State Environmental Quality Review Act as it applies to the construction of a new skilled living facility.
Environmental Site Remediation Project, Broome County, NY
Project Manager - Project involved the investigation and development of remediation plans for a municipal landfill
closure.
Clark Patterson Lee
FAIRPORT LITTLE LEAGUE
Chuck DiPiazza, President
24 White Oak Lane
Faiport, NY 14450
(585) 278-5044
· Fairport Little League Challenger Field
Construction
RAMAPO CENTRAL SCHOOL DISTRICT
Douglas Adams, Superintendent
45 Mountain Avenue
Hillburn, NY 10931-0935
(845) 357-7783, ext. 229
· District Technology Program - $2 million
· Middle School Addition/Reconstruction - $2.9
million
· District Exterior Door Replacement -
$300,000
· Roof Reconstruction Program - $800,000
· Fuel Tank Replacement - $130,000
· Elementary School Structural Modifications -
$50,000
· 1999 Bond Issue Project - $65 million
· 2008 Bond Pre-Referendum - $20-40 million
FAIRPORT CENTRAL SCHOOL DISTRICT
Jon G. Hunter, Superintendent
28 West Church Street
Fairport, NY 14450
(585) 421-2000
· Capital Improvement Plan - $80.3 Million
· Roof Replacements
· New Administration Building
· Building Condition Survey
WEST IRONDEQUOIT CENTRAL SCHOOL
DISTRICT
Jeffrey B. Crane, Superintendent
370 Cooper Road
Rochester, NY 14617-3093
(585) 336-2983
· Building Condition Survey
· District Wide Improvements - $56.8 million
· District Facilities Study and Master Plan - $41
million (value of recommendations)
· Middle School Classroom Addition - $4.7
million
· District Roof Reconstruction Program - $2.1
million
· Joseph R. Sproule Athletic Center - $900,000
· Pool Facility Expansion - $7 million
· Earle W. Helmer Nature Center - $650,000
· Athletic Turf Field and Lights - $2 million
