Letter Rejecting all Bids
20 MIDDLEBUSH ROAD
WAPPINGERS FALLS, NY 12590
WWW.TOWNOFWAPPINGER.US
(845) 297-4158 - Main
(845) 297-0720 - Direct
(845) 592-7433-Fax
September 17, 2012
RECREATION DEPARTMENT
Mark Price
Donna Lenhart
RECREATION COMMITTEE CHAIR
Ralph J. Holt
Recreation Department
McNamee Construction Corporation )__
PO Box 182
Lincolndale, NY 10540
LCS Facility Group
36 Cottage Street
Poughkeepsie, NY 12601
Sun Up Enterprises
1903 Route 376
Wappingers Falls, NY 12590
Profex, rne.
264 North Plank Road
Newburgh, NY 12550
Dear Bidder,
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Thank you very much for the proposal you submitted to us by the bid date of
August 21, 2012 in response to our request for bids for additional construction work at the Challenger Field
located at the Robinson Lane Recreation Fields.
We are aware of the great deal of time and work that went into your bid. Therefore, we regret to inform you
that all the bids that were received exceeded the available budget appropriations; and the Town of Wappinger
Board hereby wishes to reject all bids and to solicit bids for a reduced scope of work at the Challenger Field.
We will certainly be inviting your firm to bid on our future projects and thank you once again for your
proposal.
Sincerely,
[is) rc :0' ,;= n'i\ /7 rr= In\
lnlL~\\'~I~u\'Y !sJd;
Ralph Holt
Challenger Field Committee Chairman
Town of Wappinger
Cc: Christine Fulton, Town derk
C;CD. '12"'2
,-. _ I 1 ..
TOWN OF" .WAPPINGER
TO\tVN CLERK
2012-250
Resolution Rejecting Bids and Authorizing the Solicitation of New Bids in Connection with
the Challenger Little League Field Project
At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County,
New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on
September 10,2012.
The meeting was called to order by Barbara Gutzler, Supervisor, and upon roll being
called, the following were present:
PRESENT: Supervisor
Councilmembers
Barbara Gutzler
William H. Beale
Vincent F. Bettina
Ismay Czamiecki
Michael Kuzmicz
ABSENT:
The following Resolution was introduced by Councilman Czarniecki and seconded by
Councilman Kuzmicz.
WHEREAS, Gregory W. Bolner, P.E., is the design engineer for the Wappinger
Challenger Field for calendar year 2012; and
WHEREAS, on behalf of the Town of Wappinger, Gregory W. Bolner, P.E. solicited
bids for additional construction work at the Challenger Field located at the Robinson Lane
Recreation Fields; and
WHEREAS, all the bids that were received exceeded the available budget
appropriations; and
WHEREAS, the Town Board hereby wishes to reject all bids and to solicit bids for a
reduced scope of work at the Challenger Field.
NOW, THEREFORE, BE IT RESOLVED:
1. The recitations above set forth are incorporated in this Resolution as if fully set
forth and adopted herein.
2. The Town Board hereby rejects all bids received for work at the Challenger Field
located at the Robinson Lane Recreation Complex which bids were opened on
August 21, 2012.
3. The Town Board hereby authorizes Gregory W. Bolner, P.E. to produce a reduced
scope of work for the Challenger Field and to advertise for bids for such reduced
scope of work as set forth in the "ADVERTISEMENT FOR BIDS" attached as
Exhibit "A" hereto.
4. The Town Board hereby directs the Town Clerk to post the "ADVERTISEMENT
FOR BIDS" in the form annexed hereto as Exhibit "A" and to publish same in the
Southern Dutchess News and the Poughkeepsie Journal as required by law, said
publications to commence on or before September 19,2012 in furtherance of a
bid opening on October 10,2012.
The foregoing was put to a vote which resulted as follows:
BARBARA GUTZLER, SUPERVISOR
WILLIAM H. BEALE, COUNCILMAN
VINCENTF. BETTINA, COUNCILMAN
ISMA Y CZARNIECKl, COUNCILWOMAN
MICHAEL KUZMICZ, COUNCILMAN
Voting:
Voting:
Voting:
Voting:
Voting:
AYE
AYE
AYE
AYE
AYE
Dated: Wappingers Falls, New York
9/1012012
The Resolution is hereby duly declared adopted.
(~~
CHRISTINE FULT , TOWN CLERK
ADVERTISEMENT FOR BIDS
The Town of Wappinger invites bids for the "Roblnson Lane Baseball Field" located in the Town of
wappinger. Dutchess County. New York. This project is funded in part by a Community Development
Block Grant administered by the Dutchess County Department of Planning.
Separate sealed bids will be received by the Town of Wappinger Town Clerk Office at the Town Hall
located at 20 Middlebush Road, Wappingers Falls, NY 12590 untlI2:00DIII. (local time) October 10,2012
at which time they will be publicly opened and read aloud. Bids received after that time will not be
accepted.
The Work of the project will be let for the following Contracts:
Contract 1 Robinson Lane Baseball Field
The Work of the project shall be completed within 60 days from the notice of award.
Copies of the Bidding Documents will be available starting, September 19. 2012, at A Copy A Second.
Inc., Route 82. Hopewell Junction. NY 12533. phone 845-226-4153. upon deposit of Fifty Dollars ($50.00)
per set (Drawings and Project Manual). Checks shall be made payable to the Town of Wappinger. Partial
sets will not be distribUted.
A Bidder. upon 1) making the deposit required for the Bid Documents, 2) submitting a proposal
accompanied by a certified check or other security in accordance with the requirements contained in the
plans and specifications and public advertisement for bids. and 3) returning the plans and specifications
used by such Bidder in good condition within thirty (30) days following the award of the Contract. or
rejection of the Bid, shall have returned to them the fun amount of the deposit for one copy of the plans
and specifications.
prospectiVe bidders may request clarifications of the Bid Documents by contacting Greg Bolner. at (phone. .'f
845-567-2011 fax 845-567-9614). All requests for clarificatiOns shall be submitted in writing on the'
Clarification Form provided. "1
prospective bidders are strongly encouraged to attend a pre-bid conference for the Project conducted by, J
the Greg Bolner on Friday September 28, 2012 at 9:00am at the Robinson Lane Baseball CompleX".j
located on Robinson Lane in the Town of Wappinger.
Attention of the Bidder is particularly caUed to the Owner's sales tax exemption, the requirements as to
conditions of employment to be observed, and the prevailing wage rates to be paid under the Contract. In
addition. the Bidding Documents contain detailed requirements for the qualification of Bidders. These
include. among other things. insurance requirements. financial statements. bank references, lists of
lawsuits, arbitrations or other proceedings in which the Bidder has been named as a party. and a
description of other projects of similar size and scope completed by the Bidder.
Bids shall be prepared as set forth in "INSTRUCTIONS TO BIDDERS". enclosed in a sealed envelope
bearing on itS face the name and address of the Bidder and the title of the Work to which the bid enclosed
relateS.
No Bidder may withdraw his bid within forly--five (45) days after the actual bid opening.
The Owner reserves the right to waive any and all informalities in. or to reject, any or all bids.
The Owner further reserves the right to disqualify Bidders for any material failure to comply with the
"INSTRUCTIONS TO BIDDERS" and "SUPPLEMENTARY INSTRUCTIONS TO BIDDERS."
BY ORDER OF THE TOWN BOARD:
AN EaUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
END OF SECTION