Recycle Center
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TOWN OF WAPPINGER
NOV 0 9 2012
TOWN OF WAPPINGER
TOWN CLERK
Request for Proposals ------..--..--
Operation of Town Recycle Center and Transfer Station
The Town of Wappinger is requesting proposals for the operation of its Recycle
Center pursuant to a revocable license. The Recycling Center is located on real
property owned by the Town on Old Route 9. This Request for Proposals (RFP)
provides background information regarding the Recycling Center and sets forth the
proposal requirements and the proposal selection process
Please note that this RFP does not obligate the Town to select a licensee.
Furthermore, the Town can, at its sole discretion, revise the proposal requirements and
selection process at any time before awarding a contract to a licensee, or decide to
reject all proposals.
Background and Objectives:
The Town of Wappinger (lithe Town") operates a Town Recycle Center (lithe
Center") on a 2.75 acre parcel of real property located on Old Route 9 in the Town of
Wappinger, County of Dutchess designated as Tax Parcel 6158-04-519005. The
Center is open on Wednesdays and Saturdays from 9:00 am to 12:00 pm and is staffed
by personnel from the Highway Department.
The Center receives household garbage, household bulk items, recyclables,
household waste from construction & demolition and yard refuse. Disposal of
commercial solid waste is not permitted. The Center is registered with the NYS
Department of Environmental Conservation as a solid waste transfer station and annual
reports are filed. The Center also accepts trees, limbs and brush and chips them into
mulch which is then provided to Town residents at no charge.
Vehicle permits and trash tickets are sold to defray the costs of operation of the
Center. The current fee schedule can be found on the Town's website at
http://www.townofwappinoer.us/pdf/Recvcle%20Center%20Fee%20Schedule%20Revis
ed.pdf. The objective of the Town Board is to find an experienced licensee to operate
the Center and provide the same service, or an improved level of service, to the
residents of the Town at a lower cost.
Under this RFP, the Town will continue to accept trees, limbs and brush at its
highway garage and it will chip those materials to create mulch that is available to Town
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residents at no charge. This service which is currently provided at the Center will not be
licensed to the vendor under the RFP.
Scope of Services for Proposed License Agreement
The Town is requesting a proposal for a licensee to operate the Center in a
manner comparable to its present operation; however, the Town will retain control of
disposal of trees, limbs, and brush, and the distribution of mulch. This operation will be
relocated from the Recycle Center to adjacent Highway Garage Property. The Town
contemplates that the Center will operate on a "pay as you throw" basis. If a license is
granted after this RFP process, the Town will no longer issue permits and dump tickets;
that will be the responsibility of the licensee.
Proposals for the operation of the Town Recycling Center should include at a
minimum:
1. An executive summary that concisely describes the proposer's proposal.
2. A profile of the proposer's company, which shall include:
a. The company's size.
b. The length of time the company has been in operation.
c. A description of how the company is owned and managed.
d. The names of the company's owners and officers.
e. The company's experience owning and/or operating waste
management facilities. Specifically, the proposer must set
forth in detail why it is qualified to operate the Center which
is the subject of this RFP.
f. Whether there have been any complaints, investigations or
disciplinary proceedings against or involving the company by
or through any New York or federal governmental agency in
the last five years.
g. Whether there may be any conflict of interest if the Town
were to award a contract to the proposer
3. A description of the operation of the Town Recycle center under a
revocable license for a period of two years at its current location. The
Town reserves the right to revoke the license upon sixty (60) days written
notice.
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4. A proposal for a renewal of the initial term of the license.
5. The hours of operations of the Center in the proposal must provide that
the Licensee will operate the Center for a minimum of three hours on a
weekday (preferably Wednesday) and a minimum of three hours on
Saturdays. Such period of operation shall occur between the hours of 9:00
a.m. and noon. Additional hours of operation beyond those stated will be
considered when reviewing the proposal.
6. An annual amount the licensee proposes to pay to the Town of Wappinger
for the right to operate the Center.
7. Fees proposed for the disposal of the various items of solid waste shown
on Schedule A shall be provided. Additional items may be added to
Schedule A at the option of the proposed licensee. Said schedule of fees
shall be in effect during the initial term of the license.
8. A provision that recyclable materials, including but not limited to glass,
plastic, newspapers, cardboard and cans, may be deposited at the Center
at no charge. Any limitation on disposal of recyclable items shall be
described.
9. A discussion of single stream recycling capabilities for the Center.
10.A description of items which will be prohibited from disposal at the Center.
11 . Identification of how the solid waste from the Center will be disposed of
including recyclable materials.
12.A discussion of what materials collected at the Center could be sold, if
any, with a projection of the potential revenue generated by such sales.
13.A discussion of the personnel to be provided at the Center, including
supervisory review, to assist the public and operate the center.
14.A discussion of complaint resolution and coordination with Town officials
to resolve items of concern.
15. The feasibility of providing one day per year when residents can come to
the Center and dispose of approximately one cubic yard of bulk materials
at no cost to the resident.
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16.A discussion of how fee payment will be administered at the site. The
licensee will be required to accept cash, debit cards and credit cards at
the Center. Any policy for acceptance of checks should be outlined.
17. A proposed procedure to verify that users of the Center are residents of
the Town of Wappinger. (Corporate Seal)
18. Procedures to prevent the disposal of wastes not permitted at the site,
such as commercial waste and hazardous waste.
19.An outline of housekeeping procedures to be done at the Center to insure
that solid waste is appropriately contained.
20.A discussion of equipment to be used on the site and the energy use of
said equipment. At present there is no electrical service at the Center. If
electricity is required, the licensee shall be required to pay for electrical
usage at the Center and the cost of connection.
21.A discussion of the solid waste containers to be used at the site for
collection and transportation of materials off site.
22.A proposed schedule for removal of containers from the Center.
23.A description of securing the Center against unauthorized entry.
24.A discussion of how emergencies will be responded to at the site.
25.A description of insurance coverage to be provided to the Town.
26.Any other information that may aid the Town Board in its review of the
proposal.
Proposal Submission Requirements
Proposals shall be submitted in accordance with the following:
a) A preliminary proposal addressing items 1-15 above shall be received by
the Town of Wappinger by November 15, 2012, at 4:00 p.m. so that the
Town Board may consider the fiscal implications during its Fiscal Year
2013 budget process. A final proposal may be submitted in lieu of a
preliminary proposal.
b) A final proposal addressing all items listed in the RFP must be received by
December 7,2012.
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c) Eight hard copies of each proposal shall be delivered or mailed in a sealed
envelope to the Town Clerk, Town of Wappinger, 20 Middlebush Road,
Wappingers Falls, New York 12590. The exterior of the envelope shall be
marked "Recycling Center RFP"
d) Proposals shall be printed on 81/2 x 11-inch paper.
e) Proposals shall include the name, address, phone number, fax number
and email address of the lead contact person who can be contacted for
more information and to whom the results of the proposal evaluations can
be sent.
f) The Town Board reserves the right to reject any and all proposals.
g) Proposals shall not be returned to respondents once submitted.
h) All Submitted proposals should bear the legend at the bottom of the cover
sheet, in bold type of not less than 12 point "NOT SUBJECT TO FOIL -
RELATED TO CONTRACT AWARD PROCESS"
i) The Town Board may waive any technical defects in proposals submitted.
Standards for Proposal Review
While net revenue to the Town of Wappinger and responsibility of the licensee
will be the major criteria in the selection of the licensee, the following may also be
considered in making the selection:
1. Availability of the licensee to respond to emergencies at the center in a
timely manner.
2. Availability of staff at the center to adequately assist residents with items
for disposal, implement a work schedule, and carry out all responsibilities.
3. Layout of Center Operations.
4. System reliability.
5. Environmental protections.
6. Energy balance and efficiency.
7. The provision of single stream recycling capability.
8. Recovery of materials; or
9. Overall employment
The evaluation of such proposals and the determination of whether a proposer is
"responsible" may include consideration of the record of the proposer in complying with
existing labor standards and recognizing state and federally approved apprentice
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training programs, and the willingness of the proposer to provide for meaningful
participation of minority group in the conduct of the work.
During the evaluation of proposals, the Town Board may require clarification of
information or may invite proposers to an oral presentation to amplify and or validate
proposal contents.
Questions
Questions regarding this request for proposal may be submitted in writing by mail
or email to:
Barbara Gutzler, Supervisor
Town of Wappinger
Town Hall
20 Middlebush Road
Wappingers Falls, NY 12590
bqutzler@townofwappinqer.us
Telephone (845) 297-2744
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ACKNOWLDEGEMENT OF SIGNATORY
FOR SOLE PROPRIETORSHIP OR PARTNERSHIP:
STATE OF NEW YORK
COUNTY OF
On this day of 2012 , before me personally came ,
to me known and known to me to be the person who executed the foregoing instrument,
and he duly acknowledge to me that he executed the same.
Notary Public
or
FOR CORPORATIONS:
STATE OF NEW YORK
COUNTY OF
On this _ day of
2012, before me personally came
to me known who, being by me duly sworn, did depose and say that he is the
of
, the corporation described in, and
which executed the within Instrument; that he knows the seal of such corporation; that
the seal affixed to said Instrument is such corporate seal; that it was so affixed by order
of the Board of Directors of said corporation; and he signed his name hereto by like
order.
Notary Public
NON-COLLUSIVE BIDDING CERTIFICATE
State of
County of
, being duly sworn, deposes and says: (a) By submission of this
bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a
joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to
the best of knowledge and belief:
(1 )The prices in this bid have been arrived at independently without collusion, consultation,
communication or agreement, for the purpose of restricting competition, as to any
matter relating to such prices with any other bidder or with any competitor.
(2)Unless otherwise required by law, the prices which have been quoted in this bid have
not been knowingly disclosed by the bidder and will not knowingly be disclosed by the
bidder prior to opening, directly or indirectly, to any other bidder or to any competitor
and;
(3)No attempt has been made or will be made by the bidder to induce any other person,
partnership or corporation to submit or not to submit a bid for the purpose of restricting
com petition.
(b) If the bidder is an individual, the bid must be signed by that individual; if the bidder is a
corporation, it must be impressed with the corporate seal, signed by an officer of that
corporation, or other person authorized by resolution of the Board of Directors, and in such
case, a copy of the resolution must be attached; if a partnership, it must be signed by one of the
partners or other person authorized by a writing signed by at least one general partner and
submitted with the bid or previously filed with the Town of Wappinger.
I, hereby affirm under the penalties of perjury that the foregoing statement is true.
Individual Bidder
Partnership
By:
Corporation/LLC
(Corporate Seal)
By:
Corporate Officer - Title
Sworn to before me this _day of ,2012
Notary Public
Household Garbage
Kitchen Bags (approx. 10-15 gal.)
Trash Bags (approx. 30-35 gal.)
Contractor Bags (> than 35 gal)
Household Bulk Item Disposal
Waste in Bulk
Passenger Car
Pickup Truck
Minivans (w/o seat)
Minivans (w/seat)
Station Wagons
SUVs (w/seat)
SUVs (w/o seat)
Lg. SUV (w/o seat)
Lg. SUV (w/seat)
Vans Up to 1 Ton
Small Dump Truck
Large Dump Truck
Bulk Items
Bath Tub
Sink/Vanity
ToiletlTank
Box springs
Mattresses
Lamp
Chairs
Desks
Dressers
Sofa
Love Seat
Sofa Bed
Bed frame
Other Furniture
Lawn MowerlSnow Blower
Lawn TractorlSnowmobile
Automobile Mufflers
Computer
Computer Monitor
Propane Tanks
Television
Bicycles
Fans
Electronic Equipment
Barbeque Grill
Appliances
Air Cond/De-Humidifier
Microwave
Stove
Boiler, Furnace
Refrigerator
Freezer
Dishwasher
Washer
Dryer
Toaster
Toaster Oven
Hot Water Heaters
Vacuum Cleaner
Water Softener Tank (empty)
Humidifier
Tires:
Passenger Car Tires up to 15"
Passenger Car Tires 16" to 18"
Tires over 18"
Rims
SCHEDULE A