Notice to BiddersNOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that the Town Board of the Town of Wappinger invites sealed proposals for
the furnishing of afl labor and material, tools and equipment required for the satisfactory completion of
the lawn mowing service contract entitled: Mowing of Lawns, Debris Removal and Trash Removal for
the Town of Wappinger Parks.
All such sealed proposals must be received by the Town Clerk at the Town Hall, 20 Middlebush Road,
Wappingers Falls, NY 12590 on or before 2:00 P.M., November 13, 2012. Bids received after that time
will not be accepted. The bids will be publicly opened and read aloud with the contract being awarded
as soon as practicable thereafter.
The proposed contract documents, and the forms of proposals for the contract, are available for public
inspection and copies may be obtained at the Town Clerk's office during business hours, Monday
through Friday and becoming available November 7, 2012.
All proposals shall be made and received upon the following conditions, which are more fully set forth in
the bid documents:
a) Only such proposals as are made and filed upon the forms available in the office of the Town
Clerk will be accepted.
b) Proposals are to be enclosed in a sealed envelope marked "Bid Proposal -Town Parks Mowing
Contract."
c) Each proposal must be accompanied by a certified check in the sum of five percent (5%) of the
amount bid, payable to the order of the Town of Wappinger, or a bond with sufficient sureties,
to be approved by the Supervisor, as Chief Financial Officer, in such amount, conditioned that if
the proposal is accepted, the bidder will enter into a contract for the same and will provide
acceptable security, in the form of cash, certified check or performance bonds, or letters of
credit, asset forth in the contract documents, for the faithful performance of the contract,
within 15 days from the acceptance of the proposal.
d) Pursuant to the provisions of GML 105, no bids may be withdrawn unless no contract is awarded
for more than 45 days after the opening thereof. Upon such proper withdrawal of bid, the
deposit shall be forthwith returned. After award of the contract, all bid deposits or other bid
bonds except that of the successful bidder will be returned.
e) Upon acceptance of the bid, if the successful bidder fails to enter into a contract pursuant to the
requirements of said Town Board or fails to give the further security prescribed in this notice
within the time noted herein, then the check deposited as aforesaid, and the moneys standing
to the credit of the same shall be forfeited to the Town as liquidated damages and not as a
penalty and the Supervisor shall collect the same or enforce the payment of the bond for the
benefit of the Town.
f) All bids shall contain the non-collusion certificate in a form meeting the requirements of GML
103-d.
The Town Board reserves the right to accept or reject any or all portions of the proposal and to
readvertise for same, should the best interest of the Town thereby be promoted. The Town also
reserves the right to reject any proposal that is informal, or waive any informality in the bidding
document. Lawn Mowing Services are subject to Prevailing Wage.
The Town of Wappinger hereby notifies all Bidders that it will affirmatively insure that in regard to any
agreement entered into pursuant to this advertisement, minority business enterprises will be afforded
full opportunity to submit bids in response to this invitation and will not be discriminated against on the
grounds of race, color, or national origin in consideration of an award.
BY ORDER OF THE TOWN BOARD
Christine Fulton,
Town Clerk
Town Hall
20 Middlebush Road
Wappingers Falls, NY 12590
845-297-5771