Engineering ServicesREQUEST FOR
PROPOSALS
TOWN OF WAPPINGER
PLANNING BOARD
Notice is hereby given that Town of Wappinger Planning Board is requesting sealed proposals
from qualified firms to perform Engineering Services. The Town of Wappinger is located in Southern
Dutchess County, New York. For general information about the Town of Wappinger, please visit
the Town's website at www.TownofWappineer.us.
Proposals must be received no later than April 4, 2013 and addressed to the attention of Mr. Robert
Valdati, Chairman Town of Wappinger Planning Board 20 Middlebush Road Wappingers Falls, NY 12590
To request a copy of the request for proposals document call, write or a-mail:
Susan Rose
Planning Board Secretary
E-Mail: srose@TownofWaopin~er.us
Phone 845-297-6256 X122
20 Middlebush Road
Wappingers Falls, NY 12590
THE TOWN OF WAPPINGER PLANNING BOARD RESERVES THE RIGHT TO REJECT ANY AND ALL
PROPOSALS AND TO WAIVE ANY AND ALL INFORMALITIES IN THE BEST INTEREST OF THE TOWN
PLANNING BOARD.
******Eight (8) copies of each proposal should be submitted******
***Proposals received after the designated time and date will be returned unopened ***
REQUEST FOR
PROPOSALS
TOWN OF WAPPINGER
PLANNING BOARD
Notice is hereby given that Town of Wappinger Planning Board is requesting sealed proposals
from qualified firms to perform Engineering services. The Town of Wappinger is located in
Southern Dutchess County, New York. For general information about the Town of Wappinger,
please visit the Town's website at www.Townof Wappinger.us.
Proposals must be received no later then and addressed to the attention of Mr. Robert
Valdati, Chairman Town Vh~}~pinger Planning Board 20 Middlebush Road Wappinger Falls,
N.Y.12590
To request a copy of the Request for Proposals document call, write or email:
Susan Rose
Planningg Board Secretary
Email: srose(a,TownofWappin eg r_us
Phone:845.297.6256 ext 122
20 Middlebush Road
Wappinger Falls, N.Y. 12590
The Town of Wappinger Planning Board reserves the right to reject any and all
proposals and to waive any and all informalities in the best interest of the Town
Planning Board
Seven (7) copies of each proposal should be submitted
**Proposals received after the designated time and date will be returned unopened**
DATED:
PUBLISH:
~-
TOWN OF WAPPINGER PLANNING BOARD
ENGINEERING OUTLINE FOR SERVICES
Overview
The Town Of Wappinger is a historic community experiencing a renaissance in southern
Dutchess County. For general information about the Town O f W a p p i n g e r, visit the
Town's website at ww~~-.TownoflVap~ingcr.us
• The Town is seeking proposals from engineering firms to assist the Town Planning
Board in engineering services.
• The consultants chosen for interviews should be prepared to provide a brief description of
the approach they will use, references, and relevant examples of its work.
• Proposals should include a price for providing comprehensive engineering services to the
Town Planning Board, including review of development proposals, review of water,
wastewater, storm water management, environmental concerns, capital project
estimating, and various other municipal engineering services. Please submit
this cost portion of the proposal in a separate letter in your submittal package.
II. Project Goals
• Assist the Planning Board in preparing designs, surveys, plans and specifications, and
cost estimates for various Town Board projects.
III. Performance Standards
• The successful consultant should demonstrate a history of municipal engineering work in
communities similar to the Town of Wappinger and an ability to complete projects on
time and within budget.
IV. Scope of Services
• The successful consultant engineer, at a minimum, will perform the following work:
1. Provide technical assistance with compliance to MS4 Regulations.
2. Provide technical assistance to the Building Inspector's office (as needed) on civil
engineering issues.
3. Provide design, cost estimating, surveying and engineering services
in relation to Planning Board projects.
4. Provide technical assistance regarding the operation and maintenance of the
municipal water distribution and wastewater treatment systems.
5. Coordinate project reviews with Planning Board and Staff.
6. Provide inspection services for public improvements.
7. Provide GPS mapping.
8. Provide assistance with grant applications.
Please include a fee schedule of standard hourly rates for each staff member. Hourly rates
charged shall be for professional staff time and will not include secretarial and
administrative staff time. Hourly rates shall be inclusive of all secretarial, clerical and
administrative services, local telephone, postage and other customary overhead expenses.
Please submit this cost portion of the proposal in a separate letter in your submittal
package.
V. Rating and Selection Criteria
The contract will be awarded to the responsible consultant whose proposal is within a
competitive range and determined to be the most qualified to work with the Town of
Wappinger. Municipal experience and professional expertise will be considered to evaluate
the proposals and selection of the preferred consultant.
VI. Proposal Requirements
The successful respondent should demonstrate a thorough understanding of the nature of the
requirements and show experience in the public sector. Each proposal received will be carefully
evaluated for its technical merit and cost. The following items must be addressed in the
proposal. Each proposal shall lay out a clear and realistic work program within budget and with
provisions for delivering all products expeditiously. The work program shall show the
consultants ability to provide the necessary products in a timely fashion and meet project
deadlines.
A description of the firm's ability to perform the required services should be included. Names,
titles, qualifications, and relative contribution of all the individuals who will be providing
services should be given for evaluation. Indicate how their combined qualifications/assignments
enable them to competently complete the work.
Provide references from organizations for which the respondent and the selected staff members
provided similar services. Provide the following information for each reference and project:
Name of client or organization, mailing address, contact person, email address, and telephone
number.
VII. Insurance Requirements
Prior to commencement of any work under this Contract and until completion and final
acceptance of the work, the firm shall, at its sole expense, maintain the following insurance on its
own behalf, and furnish to the City certificates of insurance evidencing same and reflecting the
effective date of such coverage as follows:
1) Worker's Compensation and Employers Liabilit Polio covering operations in New
York State.
2) Commercial General Liability Policy, with limits of no less than $1,000,000 Each
Occurrence/$2,000,000 Aggregate limits for Bodily Injury and Property Damage.
3) Comprehensive Automobile Policy1 with limits no less than $],000,000 Bodily Injury
and Injury and Property Damage liability including coverage for owned, non-owned,
and hired private passenger and commercial vehicles
4) Umbrella Liability, with limits of no less than $3,000,000, including coverage for
General, Automobile and Professional Liability.
5) Professional Liability, with limits no less than $],000,000.
6) Certificates shall provide that thirty (30) days written notice, by registered mail with
return receipt requested, prior to cancellation or expiration be given to the Town of
Wappinger. Policies that lapse and/or expire during term of work shall be recertified
and received by the Town of Wappinger no less than thirty (30) days prior to
expiration or cancellation.
The firm shall furnish to Town of Wappinger Certificates of Insurance as evidence of coverage
prior to commencement of work and naming Town of Wappinger as an Additional Insured.
The cost of furnishing the above insurance shall be borne by the firm.
All carriers listed in the certificates of insurance shall be A.M. Best Rated A VII or better and be
licensed in the State of New York.
Please forward all proposals to the attention of Mr. Robert Valdati, Chairman Town of
Wappinger Planning Board 20 Middlebush Road Wappinger Falls, N.Y. 12590