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2013-03-04 RGMTown of Wappinger 20 Middlebush Road Wappingers Falls, NY 12590 Special Meeting townofwappinger.us Agenda — Christine Fulton 845-297-5771 Monday, March 4, 2013 7:30 PM Town Hall I. Call to Order II. Pledge of Allegiance II. Public Portion IV. Discussions A. Recycle Center V. Items for Special Consideration VI. New Business VII. Adjournment Town of Wappinger Page I Printed 212812013 Town of Wappinger 20 Middlebush Road Wappingers Falls, NY 12590 Special Meeting townofwappinger.us Minutes — Christine Fulton 845-297-5771 Monday, March 4, 2013 7:30 PM Town Hall Call to Order Attendee Name Organization Title Status Arrived Barbara Gutzler Town of Wappinger Supervisor Present William Beale Town of Wappinger Councilman Present Vincent Bettina Town of Wappinger Councilman Present Ismay Czarniecki Town of Wappinger Councilwoman Present Michael Kuzmicz Town of Wappinger Councilman Present Graham Foster Town of Wappinger Highway Superintendent Present Pledge of Allegiance Public Portion Motion To: open the floor RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: William Beale, Councilman AYES: Gutzler, Beale, Bettina, Czarniecki, Kuzmicz Public Comment Supervisor Gutzler opened the floor to the public. The first resident to speak was John Lukavic. He asked the board to keep in mind that some vehicles are registered as commercial vehicles do to the weight restriction and not because it is registered to a business. The next resident to speak was June Weyant. She suggested educating the public through hand outs and clearer signage at the recycle center. The signage would be used to direct the public better, as well as a sign to inform the public that they need stickers for the monitors. People are putting items in the wrong bins. She suggested using clear bag so you can see what is in the bags and therefore making sure items are being placed in the proper bins. She feels the rule is already there they need to be enforced. She added that she has witnessed rental boxed trucks and vans coming in and filling almost a full dumpster. She suggested putting limits on the permits. She also suggested limiting the days of chipping to one or two days instead of everyday. Her last suggestion was to form a small committee strictly of residents to make recommendations to the Town Board. She commented on the negatively of the board concerning the continuation of the Recycle Center added that everyone must remain positive in order to find improvements in efficiently and cost cutting measures, to keep the center up and running and in the hands of the Town. The next resident to speak was Carl Cambell. He suggested a map that would help residents find their way as to where items belong. He suggested a big map somewhere in the center. The next resident to speak was Charles Davenport. His concern was that of the disposal of batteries. He wondered if the town could share the service with Poughkeepsie. The next resident to was Joe Torres. He stated that Royal Catering has a limit as to how high a dumpster can be filled. He suggested the same be applied to vehicles. He wondered why this was not being monitored adding maybe it was a lack of oversight. He suggested that if the individual is not capable of managing the center he should be removed. He added that in the two years he has been watching the use of the recycle center it has been mismanaged. The next resident to speak was Frank Seamore. He stated that the has a very small Kia and a six foot trailer because he cannot fit anything in his car. He questioned why he had to pay for the car and the trailer when a resident with a truck only has to pay for a vehicle and can haul more items then he can. He added he didn't think it was fair that he had to pay for the car and the tiny trailer there should be some kind of adjustments. He added that he has witnessed people stopping at the school and removing the magnetic signage from their vehicles before getting to the gate Mary Schmalz was the next resident to speak. She questioned if other towns charged for the leaves and the brush drop off. Councilman Beale stated that he has looked into the service. The removal is based on density. Those areas that don't have the property to put the leaves and brush are usually the placed that provide the pickup. He would rather see a bulk pick up rather than a brush pick up. Mr. Torres suggested limiting the Town of Wappinger Page I Printed 3/18/2013 Special Meeting Minutes Marrh d 101:1 commercial vehicles to once a quarter. This way they can be monitored. Councilwoman Czarniecki stated that the commercial issues have been a concern to the board. She explained that some people are giving a compensation vehicle as part of a benefits package. She added that it is a concern of the board and that the board is trying balance the needs of the constituents. She wants to keep the Recycle center open because it serves several purposes, one of which being a place to recycle things that can be used. People can take items that others are throwing away. She stated that she appreciates all the viable input to keep this in the community. Councilman Kuzmicz stated that balancing the issues of commercial vehicles is a major issue that needs to be resolved. Mr. Seamore suggested the person at the gate use a form that can be used to record the license plate number of the commercial vehicles that go through. This way they can be tracked as to how many trips they are making. Councilman Bettina stated that the resident that are given compensation vehicles from their employee need to get a notarized letter from their employer state the use of the vehicle. The next resident to speak was Joe Incoronato. He Suggested a pilot study, contract the program with Royal Carting for a few years and then look at the cost of contracting to Royal as to the cost of the Town running it. He added making it a transfer station for Royal with the proviso that the residents can still get the mulch. Councilman Beale stated that the board has looked into this already. Royal will come into the town and run it as a business and charge. He added that from an accountability stand point he has a lot of questions. He asked Graham Foster, Highway Superintendent and administrator of the Recycle Center what was being done about accountability within the facility. Mr. Foster discussed the definition of a commercial vehicle as stated by NY State DOT. He went on to discuss a situation where there is a contractor that has the vehicle registered to his business for insurance reasons and he has not seen him dispose of things from his business. He added that the trouble comes in when there is abuse of the one day pass. There are residents that make several trips with the one pass and abuse the system. If the board choose no box trucks than he would have a weapon to say "no box trucks". Councilman Beale stated that in his eyes pickup trucks without lettering on the side is not a commercial vehicle and the resident cannot be panelize for a commercial vehicle. He is defining a commercial vehicle as those who are dropping off building materials. He added that he feels they need better accountability at the gate. There needs to be a very strict policy in place, in writing, at the gate that anyone can stand there and determine what is house hold waste vs. what is not. Councilman Beale then discussed the amount of employees and the rate of pay it takes to run the facility. He feels that the facility is mismanaged. Mr. Foster then explained the activity of the center on an average Saturday stating there are 600 residents going through on average. Supervisor Gutzler reminded Councilman Beale and Mr. Foster that they are still in the public portion of the agenda and if they could wait until all the residents were heard before they got into any further discussion between each other. The next resident to speak was Keith Slade. He suggested a bar code system. Supervisor Gutzler stated that original they did look into that system but at the time is was too expensive. June Weyant stated that something needs to be done about the florescent light bulbs being disposed of. They are being thrown into the glass bin. Councilman Beale added they are not supposed to be and it needs to be stopped. Councilwoman Czarniecki stated that they should be contacting the Dutchess County Hazardous Waste. The last resident to speak was Karen Karath. She questioned how the other towns are handling the recycle. Councilman Bettina stated that several towns do not have a recycle center and if they do it is privatize. The board has looked into other options and they have decided to provide the service and is looking into ways to make it more efficient. Councilwoman Czarniecki stated that to outsource the center would be an easy way out. The impact would be on the senior citizens. It serves a purpose, but it is also a source for people to take advantage of. Ms. Karath suggested that maybe the center should go back to the way it started, being open once a month or twice a month. Supervisor Gutzler stated that during the budget meetings the board did discuss some of these suggestions. Ms. Karath questioned when they would need to make a decision. Supervisor Gutzler stated she would like to have something in place by the last meeting in March. Ms. Karath added that she reached out to the County Solid Waste Management and they are interested in helping out where they can. Councilman Beale stated that he feels that other towns view their recycle center as a secondary means of disposing items and Wappinger views it as a primary means. He then summarized the hours and operation of the Town of Poughkeepsie and Town of New Windsor. He did suggest looking at the hours and days to save money. The personnel service line in the budget needs to be looks at also the fuel cost and over head. Supervisor Gutzler closed the public portion. Town of Wappinger Page 2 Printed 3/18/2013 Special Meeting Minutes March 4, 2013 Motion To: close the floor VP V. RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: Ismay Czarniecki, Councilwoman AYES: Gutzler, Beale, Bettina, Czarniecki, Kuzmicz Discussions A. Recycle Center The board discussed various suggestions from residents for the use of the recycle center as well as the definition of a commercial vehicle. They decided that a commercial vehicle will be defined as a dumb truck, rack truck, box truck and a commercial rental, such as a U -Haul and are not permitted. In the case when a company car is issued to a resident, the resident must present a notarized letter to the Town Clerk from the company stating the situation, prove residency and present registration. A resident with a light pickup truck for their own business must present a notarized letter stating they will only be using the center for house hold garbage; provide proof of residency and registration. The board also decided that the single use pass is for one use only and must be collected at the gate after a single visit. In a situation where those residents that have a annual permit and cannot fit the items in their car they can obtain a single use permit at no charge at the Town Clerks office. Supervisor Gutzler stated she would put together a summary for the board to approve and be place on the next Town Board agenda. Adjournment RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: Ismay Czarniecki, Councilwoman AYES: Gutzler, Beale, Bettina, Czarniecki, Kuzmicz The meeting adjourned at 9:31 PM Christine Fulton Town Clerk Town of Wappinger Page 3 Printed 3/18/2013