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1999-01-04 AGENDA - RECREATION COMMISSION MEETING JANUARY 4,1999 CALL MEETING TO ORDER PRESENT: RJ.H., KD., S.L., J. C., J.E., RF., E.K, S.M., J.V. APPROVE MINUTES: 12/7/98 Corrections: Approved: Seconded COMMENTS FROM AUDIENCE CORRESPONDENCE 1. Letter from Dan Zoller - re: permits for day camp and swim program 2. Copy of letter addressed to Supervisor Smith from Norman Whittemore re: Tennis Courts 3. Letter from Jim Seifts, Hudson Valley Express for use of Robinson Lane 7/23-25 4. Letter to Steve Lowery from June Ellen Notaro, Youth Bureau re: 1999 grant applications 5. Copy from County of permit for Work on County Road re: Rymer REPORTS KD. RF. S.L. E.K J.C. S.M. J.E. J.v. RJ.H. OLD BUSINESS- Proposal for dedication Elks Christmas Party 1999 Budget NEW BUSINESS - New proposed fee schedule Chelsea Bluffs Subdivision New position MEETING ADJOURNED NEXT MEETING " ~,'" '*' RECREATION COMMISSION MINUTES JANUARY 4,1999 NEXT MEETING FEBRUARY 2, 1999 AT SCHLATHAUS PARK AT 7:00 P.M. The regular meeting of the Town of Wappinger Recreation Commission was held January 4, 1999 at Schlathaus Park, All Angels Hill Road, Town of Wappinger, Dutchess County, New York. The meeting was called to order at 7:00 p.m. by Chairman Ralph 1. Holt. Others present were Kathi DeLisa, Senior Citizen Director, Stephen Lowery, Recreation Director and Commission Members James Chapp as, Joseph Ennesser, Ellen Korz and Joanne Vazquez. The minutes of the December 7, 1998 meeting were approved on a motion by Mrs. Korz seconded by Mrs. Vazquez with all in favor. CORRESPONDENCE A letter was received from Daniel E. Zoller of Dutchess County Health in answer to our question regarding permits for summer day camps and swim programs. In his letter he mentioned that based on the information submitted and our previous conversations, he has found the following: 1. The summer day camp program fits the definition of a summer day camp program as contained in the N.Y. State Sanitary Code Part 7, and will require a permit. All previously enforced requirements must continue to be met. 2. The swim program may not require a permit if it is operated separately from the day camp, including separate registration and supervision, and if it is operated as a single purpose (swimming) activity. Single purpose means that no other activities such as trips, arts and crafts, sports etc. can be offered as part of the swim program. He also stated that "even if the swim program does not require a Health Department permit as a day camp, the regulations regarding a public swimming pool regarding lifeguards, safety equipment etc. would still apply". Mr. Lowery mentioned that we should see if we can do something to get around this permit for swim. We received a copy of a letter which a resident Norman Whittemore wrote to Supervisor Connie Smith. In his letter he stated that "on behalf of myself and the several hundred people who enjoy the use ofthe Town tennis courts each year, I would like to thank you for the support and maintenance of the courts at Pye Lane. Specifically, we'd like to commend the work of Steve Tompkins and his crew at the Town recreation building adjacent to the courts. During . . Recreation Minutes January 4, 1999 the year they made many improvements to the facilities in addition to maintaining the nets, constantly removing the leaves, etc. These fellas go out of their way! We sincerely appreciate your support of these very fine public tennis facilities which enable players of all ages and skill levels to enjoy the friendly competition and comradery of our favorite sport." A letter was received from Jim Seith, General Manager of Hudson Valley Express. In his letter he requested permission to utilize the Robinson Lane Fields for their planned 1999 Invitational Tournament to be held the weekend of July 23-25, 1999. This letter has been given to Mr. Miller for follow up. He is already checking on when Little League will be holding their Castellano Tournament and we have already received a request from the Dutchess Debs for that same weekend. A memo was received from June Ellen Notaro, Youth Program Analyst regarding the 1999 Grant Application. She forwarded to Mr. Lowery a copy of the grant application which they forwarded to NYS Office of Children and Family Services. This is the corrected copy which we will be responsible for in 1999. The Commission received from Supervisor Smith's office a copy of the Permit for work on County Road for the Rymer subdivision. OUTGOING LETTERS A letter was sent to the Planning Board stating that on the map received 12/4/98 for the Meadowood Subdivision there was no dedication for recreation and the Commission was under the impression that there was to be a land dedication. A thank you was sent to Ed Kleinbaum for the cards and 1999 calendars that he donated to the Senior Center. A letter was sent to Melissa Geichenhaus, Choral Director of the Roy C. Ketcham Chamber Choir for the entertainment provided at the Tree Lighting Ceremony held on December 6, 1998. A memo was sent to the Town Board from Joe Ennesser regarding the recommendation of Donald Swartz for the C. D. work to be done at Schlathaus Park. (This was approved at the 12/28/98 Town Board Meeting.) A letter was sent to Paula Mitchell of Trinity Broadcasting regarding the senior computer program. She has indicated that she would like to interview Mr. Holt and the instructor 2 Recreation Minutes January 4, 1999 of the senior computer program which we are holding at Schlathaus. Mr. Holt mentioned that we held the first session in December and it went well. Each session consists of 3 classes which run from 1:00 p.m. to at least 3:00 p.m. Since we are still in the process of setting up the Internet on the computer, we were unable to hold that class but will have it as soon as we are set up. The Town Board has okayed our request for a new line for the Internet. Mr. Holt said that he will be speaking with Mr Reinhardt to get this in the works. A letter was sent to Paul Tobin, Principal of James Evans School, thanking him for the cards, candy and bringing the children who came to the Town Hall to perform for the Senior's Christmas festivities on December 17th. REPORT ON SENIOR ACTIVITIES Mrs. DeLisa handed out a report on the senior activities for the month of December. This report is attached to these minutes. RECREATION DIRECTOR'S REPORT Mr. Lowery handed out a booklet which is his attempt to put together information on recreation activities for the Town of Wappinger. The surrounding Towns already provide this service for their residents and we get many calls for such information for Wappinger. Attached is a copy of the proposed format which still needs to be corrected and additional information added to it but will give an idea of what we are trying to do. We had intended to put together a professionally printed booklet but since the money for this project was removed from the 1999 budget, we will just copy a few to hand out as requested. Maybe he will put a notice in his column that the Guide is available at the Town Hall. It was also noted that the funds for the printing of the guide for Reese Park were also removed from the 1999 budget. Presently we do not have a guide for Reese Park and at this time we don't know if we will be able to get this project done. Mr. Holt mentioned that what Mr. Lowery has put together is a great start in getting the information available to the residents. Mr. Lowery asked what we will be planning to do with the Hughsonville site for 1999. He asked if we would be holding the playground at the Hughsonville Fire house or if we should check with Evans School to see if we could again use their site and move the Hughsonville Playground there. Since the Castle Point landfill is completed and the new building is now complete we will be moving the Castle Point summer program back to that site. It will be a good opportunity to get out ofHughsonville until the Rymer site is ready. Mr. Lowery will follow up with Mr. Miller regarding permission to use the Evans School site again this year. The 3 Recreation Minutes January 4, 1999 question also arose regarding the equipment that is currently at the Hughsonville Fire House. Mr. Ennesser said that we should write them a letter and ask them if they want us to leave the equipment and if so that they would take over the responsibility of it. Mr. Ennesser asked about the placement of the playground equipment at Castle Point and Mr. Holt mentioned that Mr. Tompkins will be working on that toward the end of March. Mr. Ennesser asked if we would be able to place it where it was and Mr. Holt said that he thought that if that is where we decide to put it there should be no problem. At one time it was suggested that the equipment be placed on the hill across the street but Mrs. Roe questioned that since the children would have to go across the road and it would not be handicapped accessible. Mr. Holt said that we have time for this and it will be addressed with Mr. Paggi's office in March. Mr. Holt asked if thank you letters had been sent to Soccer and Little League for the part they played at the Tree Lighting Ceremony. Mr. Holt said that soccer brought in trays of cookies, candy and did the hot chocolate. Little League also gave out something to the children. These letters still have to be sent. Mr. Lowery asked about the possibility of holding an Easter Egg Hunt at Schlathaus for the Town's children. Mr. Holt mentioned that we had discussed this a few years ago and we decided not to do it because the New Hackensack Fire Company held one. Mrs. Roe said that they have not done it in quite a while and so it was decided that we will look into holding one. It will be held at Schlathaus and the children will be broken down into age groups such as 1- 4, 5-7 and 8-11. Mr. Holt said as long as it is controlled with discipline and not everyone running all over and with some children getting nothing. Mr. Lowery said that the park will be divided into sections and someone (Commission Member/volunteer) would be in charge of that section. Mr. Lowery will work on this. SCHLATHAUSPARK Mr. Ennesser mentioned that the architect was approved for the C. D. Grant for Schlathaus Park. Mrs. DeLisa said that she needs to know when the work will be done so that she can make arrangements for the programs that are currently held there. Mr. Ennesser said that she would have plenty of time since we still have to do all the layout work. We still need to have a contract signed and then we will have to go through a bid process. Weare also on a time frame. Mr. Ennesser mentioned that the bid is for $21, 750.00 and $4,200. is earmarked for the architect. Mr. Ennesser mentioned that the original estimate was to do the blacktopping, ramp and the inside of the building. Based on the amount of the grant he was able to cut back the work to just involve the ramp and the work inside the building. Mr. Holt mentioned that we have $3,000. in the 1999 budget for work at Schlathaus Park. Mr. Ennesser said that he went out to 4 Recreation Minutes January 4, 1999 get preliminary estimates and the bathroom work was $2,500. The ramp work was for $8,000. plus the architect. We are hoping to get one person to coordinate all the work. Mr. Ennessser mentioned that when you do grant the labor rate goes way up. DOCK Mr. Ennesser mentioned that tomorrow he is scheduled to meet with Murphy Sand and Gravel to discuss the upgrading of the boat ramp. He will be looking into a pre-casted concrete runway to be placed in the water. He mentioned that they have done this at Rogers Marina and it has been there for 3 years and has worked well. ROAD RUNNERS Mr. Ennesser said that he has checked with the Road Runners and found that the dates for their race is September 18 and 19th. The person in charge this year will be Pat DeHaven and his number is 473-3204. September 18 will be for set up and the actual race is on the 19th REESE PARK. Mr. Ennesser mentioned that the park really looks great. The sign is up and the parking lot has been leveled and item 4 put in. He is planning on putting an article in the Southern Dutchess News regarding the Park. Mr. Ennesser also mentioned that if the weather is cooperative, we should open it up for ice skating. He mentioned that Mr. Tompkins has the signs to be put up. He also suggested that we place signs at Rockingham and layout the section for open skating and hockey play. CHAIRMAN'S REPORT Mr. Holt mentioned the following: Chelsea Bluffs Subdivision. Mr. Holt mentioned that we will be looking at a subdivision plat for the above subdivision and that the property abuts our Castle Point Recreation Area. If the Town gives Mr. Humeston the okay to build 4 houses up to the front, he will give the Town for Recreation purposes approximately 15 acres. It is estimated that between 75 and 80% of this land is dry and that it might be a nice addition to the current Park. The subdivision plat was reviewed and it was recommended that a letter be sent to the Planning Board recommending that recreation take land instead of money . 5 , . Recreation Minutes January 4, 1999 Mr. Holt mentioned that we are unable to play baseball on the new field at Castle Point and it will be years before we will be able to do so. What Mr. Holt is proposing is that we put in 3 holes for golf as soon as the grass comes in. Mr. Holt said that all we will be doing is cutting the grass a little lower and put a flag in the ground. Mr. Ennesser mentioned that he has tried to get in touch with someone at Montrose V.A. about additional property. There was a discussion regarding the several proposals for expansion for the Senior Center including Greystone, building a new facility at or near the barn on Montfort Road and Pizzagalli property. We have 8 computers available for the computer class and Mr. Holt has been speaking with a Harry Reinhardt of Infinity regarding the hookup of the Internet on at least one of the computers. Mr. Holt also mentioned that we have submitted a request to the Town Board for permission to run a new line to Schlathaus for this hookup. Mr. Ennesser asked if Conservation has cleaned out the desk in the office at Schlathaus. Mr. Lowery is trying to set up the office in there and it is a mess. Mr. Ennesser would also like to use some space for Greenway. A discussion was held regarding the 1999 Budget. Mr. Holt mentioned that a number of items were taken out of the budget i.e. backhoe attachment, vacuum to attach to a mower, a trailer to hold two of our mowers. (Mr. Holt mentioned that the one we have really is not in good shape safety wise.), basketball court at Robinson Lane, paving and work at Spook Hill, money for the Recreation Guide and Reese Park Guide, advertising money was cut. The hope to do many additional things with Recreation is not there this year. Mr. Holt mentioned that with the super workforce that we have, we will manage to make some progress. Mr. Holt mentioned that at budget time there was some discussion about us cutting the grass at Town Hall. Since then we have not been told anything. Ifwe were to do that we would need a walk behind mower which is needed to get close to the building. We also don't have the manpower to do a lot of extra work. In past few months we have been called upon to do work at several Town right of ways and we were wondering why this has come under Recreation. If it is a right of way into recreation we can understand it coming under our purview but if it is some other right of way we don't know why we get called upon to do the work. It was decided that we should write a letter to the Town Board to discuss this issue. Mr. Holt noted that the $75,000. that was put in the 1999 budget for lights for Robinson Lane was removed but that he was told that we could use Parkland funds for this purpose. In looking at the current Parkland Fund, we don't have enough in there to do this 6 Recreation Minutes January 4, 1999 project at this time. Mr. Holt mentioned that he has received two quotes from Musco Lighting - one for a 200' field and the other for a 300' field which would be a girls field and a boys field at Robinson Lane. Mr. Holt mentioned that he will be calling Musco Lighting to get information on a 325'/350' field with current prices. Mr. Ennesser mentioned that he has a name of a company that he had talked to several years ago and will try to get some updated information from them. Mr Holt indicated that he will be calling a meeting around the third week in January to discuss this project and feels that everyone would like the lights but there is no money. He will include in the meeting Mr. Ennesser and Mr. Friedman from Recreation, a representative from Central Hudson and Little League and he will invite Mr. Foster of the Highway Dept. Maybe if we can all work together we can move forward on a plan such as what Little League can do, what Mr. Foster could do etc. A letter is ready to go to Mrs. Irvin regarding the duties of the Summer Director but we have not yet found out what her salary will be. Mr. Holt noted that last year (1998) she had been promised by a previous director $3,500. but we could only give her $3,000. so Mr. Holt put in the 1999 budget $3,700. which he thought was approved. Now we understand that all salaries whether part time, seasonal, consultant or full time were a 5% raise. If that is the case she will receive the 5% on the $3,000. which is approximately $150. We don't know if she will take the job at that salary. Mr. Holt mentioned that we have received the okay from the County to go forward to make the entrance off of Old Hopewell Road. The maintenance guys have been working to clear some of the area. A few years ago $20,000. was set aside from Parkland Trust to build a road into the park area. Mr. Holt mentioned that we have got to keep working on this project so that we can have a workable park there. We will be writing a letter to the Town Board to request permission to use the $20,000. to start working on the entrance to the Park. PROPOSAL FOR FIELD DEDICATION The proposal for the amendment for the field dedication was presented to the Commission Members for their approval. This propoasl was approved and it suggested that it now be forwarded to the Town Board for their approval. ELKS CLUB CHRISTMAS DINNERS Mr. Holt mentioned that the two Christmas Dinners for the Town's Seniors were great and the local businesses and professionals were just super with financial support and gifts to raffie. We had approximately 50 raffies to give at each of the parties, the meal provided by the Elks Club was outstanding and of course everyone enjoyed the music provided by Johnny Dell. 7 Recreation Minutes January 4, 1 999 1999 BUDGET Copies of the 1999 budget were handed out to the Commission Members. It was noted that just because a figure is in a salary line it doesn't mean that this is the amount that was set for that position at the reorganizational meeting. FEE SCHEDULE A copy of the proposed fee schedule was received and the commission reviewed the changes. The Town Board is proposing to raise the playground fees to $30.00 for the 1st member of the family and $10.00 for each subsequent member of the family. The tennis, basketball, aerobics, volleyball programs remained the same $15.00 and $10.00. Single use of fields was raised to $50.00. We thought that this was quite high. Weare talking about a family using the field (pavilion) for a reunion, birthday party etc. This we feel will be too high and no one will use it for that cost. The teams use on a regular basis is now raised to $100.00 from $50.00 and again that seems high. We feel that $100.00 will deter people from using our facilities. NEW POSITION Mr. Holt mentioned that in the 1999 budget there is a new position which will help out both Mrs. DeLisa and Mrs. Roe. A list was given of some of the duties which the new person will be given. If anyone has any further suggestions, please let either Peggy or Kathi know. The purpose of this position is to provide support to both the Senior Center and to Mrs. Roe. We need to see how to proceed. Mrs. DeLisa mentioned that there may be a Recreation Assistant position with the County and that maybe this should be explored. We may have to ask the Supervisor for some direction for this position. The meeting was adjourned at 8:45 on a motion by Mr. Ennesser seconded by Mr. Chappas. Peggy Roe Secretary 8 JANUARY 1999 REPORT TO THE RECREATION COMMISSION FOR THE MONTH OF December 1998 SENIOR CITIZEN CENTER December activities at the senior citizen Center included the regular schedule of arts/crafts, oil painting, photo club, exercise, line dancing, bingo, puzzles, bridge, spanish class, cards and games. On the 4th, 125 seniors enjoyed their annual Christmas party at Villa Borghese. There was great music by Johnny Dell, a visit from santa with a gift to all, good food and fun for all. On the 17th the seniors had a "Little Christmas" party at the center. Over 80 seniors attended. There was bagels and cream cheese, fruit, eggnog, juice, cookies and lots more. seniors brought in a variety of cookies, cheeses and snacks. The students from Jame Evans joined the seniors this day. Due to lack of space, the seniors moved to the large meeting room with the students. The students sang Christmas songs and gave each senior a card and candy. The seniors in return gave each student a little "bear in a bag." It was great fun and a wonderful opportunity for seniors and students to share in the Holiday season. The seniors prepared gift baskets for our "Home bound" seniors. Several of the members are now in nursing homes or truly homebound. The baskets were delivered to each of them. All were really happy to be remembered during this festive time. There was some food items left over from this that were than taken to R.C. Ketcham H.S. to be included in their baskets for the needy. Blood pressure was cancelled this month. Our monthly birthday party was held on the 30th. A computer class was held in December. This was a "trial" class. participants included two seniors, Ralph and sylvia Holt, peggy Roe and myself. The class went great, we all learned many different computer functions. Classes well resume in January. The two Elk's Christmas parties were a big success. Each party accommodated about 130 seniors. This has become a very big event for ALL the Town seniors, as this is open to Town senior residents. Music was provided by Johnny Dell, and santa stopped in at both parties to hand out gifts and to be photographed with numerous seniors. We hope to continue to provide two parties or more to accommodate all Town seniors who wish to attend these gala events. These Christmas parties are sponsored by the Town of Wappinger Recreation commission in conjunction with the Elk's Lodge #2609. Contributions from local businesses and professionals make this a wonderful event leading into the holiday season. Many thanks go to Ralph Holt, Sylvia Holt and peggy Roe for all their help and hard work in putting this together. There are 190 seniors registered at the center and 280 on the waiting list. ITEMS TO BE NOTED: 1. Computer classes will continue in January, J A l'JUAR Y /1999 TOWN OF WAPPINGER SENIOR CITIZEN CENTER: OPEN 10:00A.M.-3:00P.M. 20 Middlebush Rd., Wappingers Falls, NY. 12590 Phone:297-3670 Director: Kathi DeLisa ~/lON . WED. 'rUES. THURS. FR I . JANUARY BIRTHDAYS: 1 8 1 Chickie cohen 113 1 Dorthea Dombrowski**15 1 Elena Garrido 118 1 Martha Cho 119 3 America Terralavoro** 4 Herman London 20 4 1 5 _I 10: PHOTO CLUB AT SCHLATHAUS 10-Noon: arts/crafts NOON: LUNCH 12:45: BINGO!BINGO! I 1 I I I_I 1999!!!!!!!! I NEW YEAR'S DAY!! 1 THE CENTER IS CLOSED I A I HAPPY & HEALTHY YEAR 1 1 8 IELVIS'S 1 ___I BIRTHDAY! 1 10-11: LINE DANCING I 10-Noon: arts/crafts 1 NOON: LUNCH 1 12:30: cards/games 1 1 1 12 1 13 1 14 111: BRIDGE 151HAT DAY! WEAR I _I 1 _110:BLOOD PRESSURE _IA SILLY HAT!!! 1 10-Noon: OIL PAINTING 10-11: EXERCISE 10-11: EXERCISE 10-11: LINE DANCING 1 10-Noon: arts/crafts 10-Noon: arts/crafts 10-Noon: arts/crafts 10-Noon: arts/crafts 1 NOON: LUNCH NOON: LUNCH NOON: LUNCH NOON: LUNCH 1 12:30: SPANISH 12:30: cards/games 12;30: cards/games !112:45: BINGO!BINGO! I 12:30-3: cards/aames I 1 19 IEDGAR ALLEN POE'S 20 110: EXERCISE 211NAT'L HUGGING DAYI22 1 I I I BIRTHDAY!! _110-11:arts/crafts IHUG A FRIEND!!! 1 1 I KING 110-Noon: OIL PAINTING 11:Kathy Benham from 10-11: EXERCISE 110-11: LINE DANCING 110-Noon: arts/crafts Rite Aid: PRESCRIPTION10-Noon: arts/crafts 110-Noon: arts/crafts I INOON: LUNCH AND PREVENT IONI SAFETY 1 NOON: LUNCH INOON: LUNCH CLOSED 1 12:30:SPANISH NOON: LUNCH 112:45: BINGO!BINGO! 112:30: cards/games 1 12:30: cards/aames I 1 1 261 27 I 128 I I 29 I II _I II II 110-Noon: OIL PAINTING 10-11: EXERCISE 110-11: EXERCISE 110-11: LINE DANCING 1 110-Noon: arts/crafts 10-Moon: arts/crafts 110-Noon: arts/crafts 110-Noon: arts/crafts I INOON: LUNCH NOON: LUNCH INOON: LUNCH INOON: LUNCH/BIRTHDAY I 112:30: SPANISH 12:30: cards/games 112:45:BINGO!BINGO! 1 PARTY I 1 I 112:30: cards/games I 1 1 1 I 11 1 _I 10: PHOTO CLUB AT SCHLATHAUS 10-Noon: arts/crafts NOON: LUNCH 12:30: cards/aames 18 1 1 MARTIN LUTHER DAY!!!! THE CENTER IS 25 1 I 10: PHOTO CLUB AT SCHLATHAUS 10-Noon: arts/crafts NOON: LUNCH 12:30: cards/games Adele Miro Anna Temmple Rita Florence Rudy Monaco Joe Repke 21 Mary Tammaro 24 Vinnie Jonigan 24 Nicki Silvestri 24 LaVerne Kowalchuk 26 Victor Tesan 28 Angelo Sarno Carmela cascio I I 10-Noon: OIL PAINTING 10-Noon: arts/crafts NOON: LUNCH 12:30: SPANISH 12:30-3: cards/games 6 1 I 10-11: EXERCISE 10-Noon: arts/crafts NOON: LUNCH 12:30: cards/games! 7 111: BRIDGE I 10-11:EXERCISE 10-Noon: arts/crafts NOON: LUNCH 12:45: BINGO!BINGO!