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1999-10-05 RECREA nON COMMISSION MEETING AGENDA - OCTOBER 5, 1999 CALL MEETING TO ORDER PRESENT: RlH., K.D., S.L., lC., lE., RF., E.K., S.M., lV. APPROVE MINUTES: 9/14/99 Approved Corrections: Seconded COMMENTS FROM AUDIENCE CORRESPONDENCE 1. Received Certificate of Insurance from Batting for a Benefit 2. Letter from David Deitrick, scheduling West Point Concert Band for concert 4/14/2000 at 8 p.m. at Roy C. Ketcham. 3. Letter from Joseph E. Paggi. Re: budget estimate for Martz Field Handicap Rest Room addition. 4. Letter from Mid Hudson Road Runners Club thanking us for use of Robinson Lane 5. Approval from Sheafe Road School for Boys and Girls Basketball program 1/8/2000 6. Approval from WFJH for Aerobic Program on Tues. & Thurs. 6-8 p.m. with tentative schedule. 7. Approval from RCK for summer playground registration 5/15,17,23,25 REPORTS K.D. E.K. S.L. S.M. lC. lV. lE. RlH. RF. OLD BUSINESS - Halloween Christmas Greystone Sr. Citizen Proposal Second Tick Spraying - October 14th - Raindate 15th NEW BUSINESS - MEETING ADJOURNED NEXT MEETING ~ RECREATION COMMISSION MINUTES OCTOBER 5, 1999 NEXT MEETING NOVEMBER 3, 1999 AT 7:00 P.M. AT SCHLATHAUS PARK The regular meeting of the Town of Wappinger Recreation Commission was held October 5, 1999 at Schlathaus Park, All Angels Hill Road, Town of Wappinger, Dutchess County, New York. The meeting was called to order at 7:00 p.m. by Chairman Ralph J. Holt. Others present were Kathi DeLisa, Senior Citizen Director, Recreation Director Stephen Lowery, Commission Members James Chappas, Joseph Ennesser, Ronald Friedman, Ellen Korz, Stephen Miller, and. Joanne Vazquez. The minutes of the September 14, 1999 meeting were approved on a motion by Mr. Friedman seconded by Mr. Miller with all in favor. Kevin Hathorn of soccer attended the meeting to review a couple of things with the Commission. The first was that he has asked BJ.'s to donate Gatorade for the under 19 teams. He mentioned that they would be willing to put up a B.1.' s banner to advertise that they have made the donation. He was asking the Commission if this would be okay. Each member was asked their opinion on this request and everyone mentioned that it was okay. Mr. Friedman said that as long as it was only for the game and not a permanent fixture he would approve. Mr. Hathorn said that he would draft a letter to the manager and copy the Commission. He also mentioned that he has written a letter to Supervisor Smith regarding the maintenance of the porta-johns from A-I Portable Toilets. He gave instances where they have removed the handicapped unit before it was suppose to be removed. They also had to rope of a porta john because of its unsanitary conditions. Mr. Holt mentioned that A-I was the lowest bidder but we have several instances where they were not properly maintained. We will try and change vendors for next year. He also mentioned that there is a wooden structure at Rockingham which was used for the storage of nets and field lining materials. This structure is not currently being used by soccer and can be removed. CORRESPONDENCE A Certificate of Insurance was received from Batting for a Benefit for the tournament which was held at Robinson Lane on September 25th and 26th. 1 Recreation Minutes October 5, 1999 A letter was received from David H. Deitrick, Jr., Lieutenant Colonel of the U. S. ARMY at West Point. In his letter he informed us that the Concert Band is scheduled to perform at the Roy C. Ketcham High School on April 14,2000 at 8:00 p.m. A letter was received from Joseph Paggi including a copy of the Community Development Project Budget for the Martz Field ADA Accessible restrooms. The estimated cost is with the understanding that the existing restrooms are not space adaptable for ADA Code Compliance. He indicated that we will need to construct an addition to the existing building on the north end of the existing structure the appropriate size to accommodate the dimensional requirements. Mr. Friedman suggested that maybe we should go with one unisex restroom instead of constructing two. A letter of thanks was received from the Mid Hudson Road Runners Club for the use of the Robinson Lane complex for their 21 Annual D~tchess County Classic. "In spite of the localized flooding at the site due to Hurricane Floyd, they were able to stay high and dry and provide the 675 runners with the unique experience of the beauty and charms of Southern Dutchess County. An event like this cannot take place without the support of the local community, and we very much appreciate your help". Approval was received from Sheafe Road School for the use of their facilities for the Boys and Girls Basketball program from January 8, 2000 to March 25, 2000 from 10:00 to 12:00 noon. Approval was received from the Wappinger Jr. High School for the use of their facilities for the Adult Aerobic class to be held in the cafeteria on Tuesdays and Thursdays from 6:30 to 7:30. A letter was also received from the Junior High with the tentative schedule for the classes. Of course, any school activity might cancel the classes. Approval was received from Roy C. Ketcham High School for use of their facilities for the summer playground registration which will be scheduled for May 15, 17, 23, and 25, 2000. OUTGOING LETTERS 1. Letters went out to radio stations and newspapers regarding the senior craft fair 10/22/99 2. A letter was sent to the Town Board requesting permission to pay RGH Construction for work at the Castle Point recreation area. (Was approved at Town Board Meeting 9/27/99) 3. A letter was sent to the Town Board requesting contract supervision for work at Rymer entrance. (Approved at the Town Board meeting 9/27/99) 4. A letter was sent to the Town board requesting the Highway Dept. to clear the easement at Reese Park. There are many branches and debris down from the storm. 2 " Recreation Minutes October 5, 1999 5, A letter was sent to the Dutchess County Dept. Of Planning with the year 2000 Community Development Grant. This information was received from the Engineer for the renovations (Handicap accessible) to Martz Field. 6. A letter was sent to the Town Board requesting permission to purchase additional clay for Robinson Lane. RYMER SUBDIVISION Mr. Holt mentioned that Mr, Paggi has been approved to oversee the construction of the entrance to the Rymer Subdivision. He also said that he has a meeting on Thursday at 11 :00 a.m. to meet with the contractor (S.1. Lore) and Mr. Paggi to review these plans so that the work can proceed. Mr. Holt mentioned that Mr. Paggi has also been given approval to layout the roadway going into the property. As soon as the stake has been placed for the center of the entrance, Mr. Paggi will go down along with the maintenance personnel to mark out where the road is to find its way to where we are going to eventually have our park. After this is completed, he will be drawing up a plan of what is going to have to happen grading wise etc. As soon as this plan is done the maintenance personnel will be able to start cleaning out the area. Mr. Friedman mentioned that we should ask the Town Board to float a bond in the amount of $300,000. to develop the Rymer Property otherwise we will be working on the project five years from now trying to get funds to do it properly. MEETING WITH TOWN BOARD Mr. Holt mentioned that there has been a workshop scheduled for October 12, 1999 regarding the new Senior Center building and the lighting of the field at Robinson Lane. He will be meeting with Mr. Ennesser and Mr. Friedman on Friday, October 8th at 11 :30 at Schlathaus Park to review the plans and the presentations. SENIOR CITIZEN REPORT Mrs. DeLisa handed out a report on the Senior activities for the month of September. This report is attached to these minutes. She mentioned that the osteoporosis program was suppose to start next week and now the therapist is unable to be here to do the screening. She then said that she spoke with the Office of the Aging and told them that she will be starting her class anyway. Everyone has already turned in their doctors forms etc. Mrs. DeLisa mentioned that she has been using the large meeting room everyday and there seems to be some problems with this. 3 Recreation Minutes October 5, 1999 RECREATION DIRECTOR'S REPORT Mr. Lowery mentioned that the Schlathaus Race was held on October 2, 1999 and there was a pretty good turn out. He said that a babysitting course has been scheduled for November 6, 1999 from 9 - 1 at Schlathaus Park. There will be a $15.00 fee due to the Town and a $3.00 material fee which will be paid directly to the instructor for her materials and certificates. He has contacted the Hudson Valley Council Band to play for the Town Christmas Party to be held at Schlathaus Park on December 5, 1999 and they will be able to provide the entertainment. We will be paying them $200.00. A discussion was held regarding the summer staff positions and how we would like to possibly change the setup for the coming summer. Mr. Lowery mentioned that he would like to get an assistant for the Summer Director because it is really impossible for her to get from Robinson Lane to Castle Point in the case of an emergency. Mr. Lowery will be making a proposal for this and also a salary write up for discussion at a future meeting. REESE PARK Mr. Ennesser mentioned that the clean up at Reese Park in September was a success. They had 17 men from the National Guard working and all the garbage has been removed from the creek. He has contracted someone to remove the junk. He has also been talking with the National Guard Engineering regarding the building of the new bridge. This work is being undertaken through a grant received for Reese Park which is $3,300. Mr. Ennesser would like to use the funds in our budget to purchase some of the material to build the bridge. CHELSEA BOAT DOCKS Mr. Ennesser mentioned that the docks were hit by the storm "Floyd" and the interface was ripped off and has disappeared. The employee from Ecological Systems will be there when the docks are removed from the water and will take them to be fixed. SCHLATHAUS PARK Mr. Ennesser mentioned that Petra Construction will be at Schlathaus Park from approximately 8 a.m. to 5 p.m. doing the work on the ramp and handicapped bathroom facilities. 4 " Recreation Minutes October 5, 1999 Mr. Ennesser mentioned that he has asked the people in the photo club to stop in to check on their equipment since the building will be open every day. Mr. Tompkins should also stop in each day just to check on the house. DECALS FOR TRACTORS AND EQUIPMENT Mr. Ennesser mentioned that he has checked with Hillman Signs for prices on the decals which Mr. Tompkins has requested for his equipment. The 6" reflective decals with Town of Wappinger Recreation on it are $11.50 each and the non reflective ones are $9.95. It was decided that we would order 24 decals and Mrs. Roe will obtain the P.O. as soon as possible so that they can be ordered. FIELD DEDICATION. Mr. Friedman asked about the progress on the field dedication proposal which was sent to the Town Board the beginning of the year and was placed on a workshop agenda. Mr. Holt said that a letter has been typed and will be sent to the Town Board to remind them of this item. HALLOWEEN Mr. Hathorn mentioned that soccer will be bringing in some candy to be put in the bags that will be given to the children. Little League will be doing the same. Mrs. Korz mentioned that they are doing very well getting prizes for the Halloween Party which is being held October 24, 1999. Mrs. Korz said that she still has to go to Meadowbrook to order the refreshments etc. Mrs. Roe said that she has already told them the date of the party and they said they only need a couple of days notice regarding the amount of the donuts, apples etc. The clown has been contacted and they know what we are looking for. Mrs Korz mentioned that we should be at the Park by 12:00 to get the decorations up, the sound system out etc. Mrs. Korz mentioned that she has contacted the 3 "witches" and they are all set. We really have a lot of prizes and with the help we are getting from Soccer and Little League we should have plenty for the bags for the children. Mr. Holt mentioned that Mrs Korz and Mrs. Vazquez has done a great job obtaining the prizes. SUMMER PLAYGROUND FEES Mrs. Vazquez asked about what happened in regard to the Summer Playground Fees. At 5 .. Recreation Minutes October 5, 1999 one time we had requested to purchase some mats and first aid kits with the "extra" funds. No information has come forth regarding this other than it was to be placed on a workshop. Mr. Holt said that he has spoken to Supervisor Smith and she mentioned that the auditors had spoken to her about the cost of the summer program versus the actual money collected. We really do not have "extra" money in this program. CHAIRMAN'S REPORT Mr. Holt mentioned the following: I. The basketball and handball courts at Spook Hill have been repaved. 2. They are getting ready to pave the parking lot at Spook Hill and do the basketball court at South Fowlerhouse Road. Field. 3. The fencing on either side of the backstop and the backstop has been repaired at Martz 4. Senior League #2 field fencing will be fixed soon. 5. The backstop work on Memorial Field (#6) has been done to help prevent balls from going in the weeds behind the backstop. Little League mentioned that they lose a lot of balls back there and at $10.00 it proves to be quite expensive. 6. We have a letter into the Town Board for approval for the purchase of a load of good clay for Robinson Lane. 7. He has written a letter to Hughsonville Fire District about the disposition of the equipment at the Firehouse. He said that he has called Mr. Roberts to see if this letter would cover the Town and he is still waiting for a reply. He will follow up on this. 8. Mr. Holt has a budget presentation scheduled for October 20, 1999 with the Town Board. Mr. Holt and Mrs. Roe will review this information on Friday October 8th. 9. As you know Mr. Endress has lost his wife in August. Mr. Holt mentioned that Mr. Weber has taken a buyout from Shop Rite and is interested in working full time for the Town. And he has been told that Mr. Endress is now interested in working only part time. If that is the case, Mr. Weber could be recommended for this full time position. Mr. Holt has been trying to speak with Mr. Endress about this situation so that we can get this item resolved.. Mr. Massa 6 \ Recreation Minutes October 5, 1999 only one position we feel that we should offer the position to Mr. Weber who has been here longer. 10. A meeting has been set for October 12, 1999 regarding information on the Senior Citizen building and the lights at Robinson Lane. Mr. Holt said that he would like to meet with Mr. Ennesser and Mr. Friedman to go over this information on Friday, October 8th so that all the information is correct and ready to be presented. 11. Mr. Holt mentioned that all of the parks are in good shape and that the ball fields have come back from the drought. There are still a few things that we still would like to accomplish this year and we are working on them presently. 12. The second tick spraying will be done on October 14th with the raindate of the 15th. Robinson Lane, Airport Park, Rockingham and Schlathaus Park will be done. 13. The Christmas parties have all been scheduled and we will need to have a Santa ready for each party. The parties will be as follows: the Senior Center party at the Villa on December 2nd, the Town Children's party on the 5th, the first Elks Party will be on December 8th and the second on December 14th. Mr. Holt mentioned that the Santa suit is ready and he has spoken to Evenal Cleaners about getting it cleaned (especially the beard) if need be. All the gifts for all the parties have been ordered. The letters for donations for the Elks parties have gone out and we are coming along very well. 14. Mr. Holt mentioned that Greystone is still in the works. He mentioned that he felt that the property is super but if you ask him if it would be good for a senior center he did not feel that it was. The land is great but the access road (Wheeler Hill Road) for the Seniors has a lot to be desired. He feels that Wheeler Hill Road is not a good road for the Senior to travel. He mentioned that he has been invited to do a quick study on this requesting the following; 1. A list of the recreation properties that the Town owns giving the size of the property and where it is. Mrs. Roe already has this inventory. etc. 2. What are the long range goals of recreation? i.e. swimming, rollerblading, teen center 3. If you take the current recreation properties and the list of the long range goals, what would fit where? Mr. Holt would like to have everyone give him some input on the this. Mrs. Roe will see that each member will be given a copy of this inventory. 7 Recreation Minutes October 5, 1999 The second thing they would like would be if the Town would be to buy Greystone what would be an estimate to run the place. This was done earlier and we will be looking at it to update the information. a rough guess at this time would be about $300,000. The next thing that the Board would like to have is what we would do with the property if the Town should buy it. Please get some information to Mrs. Roe as soon as possible. The meeting was adjourned at 8:40 on a motion by Mr. Miller seconded by Mr. Friedman. Peggy Roe Secretary 8