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1999-11-03 AGENDA RECREATION COMMISSION MEETING NOVEMBER 3, 1999 CALL MEETING TO ORDER PRESENT: RIH., KD., S.L., IC., IE., RF., E.K, S.M., 1. V. APPROVE MINUTES 10/12/99 Corrections: Approved: Seconded: COMMENTS FROM AUDIENCE CORRESPONDENCE 1. Received approval for use of Myers Comers School for Volleyball program Tuesdays 6-9 p.m. from 10/5/99 to 5/9/2000. 2. Received letter from HughsonvilJe Fire District regarding Equipment Acceptance Agreement. 3. Letter from Kevin Hathorn, Wappinger United Soccer regarding removal of wooden structure at Rockingham. 4. Letter to Supervisor Smith from the D. C. Youth Bureau regarding funding for 2000 Youth Development and Delinquency program at $8,118. 5. Letter to Supervisor Smith from the Wappinger United Soccer Club regarding trailer at Rockingham Park REPORTS KD E.K S.L. S.M. IC. IV. IE. RJ.H. RF. OLD BUSINESS - Salary Proposal for Summer Playgrounds Town Christmas Party 12/5/99 Halloween NEW BUSINESS - Lands of Reese, Newbuy Inc. MEETING ADJOURNED NEXT MEETING 12/7/99 -. REeREA TION MINUTES NOVEMBER 3, 1999 MEETING NEXT MEETING DECEMBER 7, 1999 AT 7:00 P.M. The regular meeting of the Town of Wappinger Recreation Commission was held November 3, 1999 at Schlathaus Park, All Angels Hill Road, Town of Wappinger, Dutchess County, New York The meeting was called to order at 7:30 p.m. by Chairman Ralph 1. Holt. Others present were Kathi DeLisa, Senior Citizen Director, Steve Lowery, Recreation Director, Commission Members Ronald Friedman, Ellen Korz and Joanne Vazquez. The minutes of the October 12, 1999 meeting were approved on a motion by Mr. Friedman seconded by Mrs. Korz with all in favor. CORRESPONDENCE Approval was received from the Myers Comers School for the use of their facilities for the Adult Volleyball program on Tuesdays, from 6 -9 from October 5, 1999 to May 9, 2000. A letter was received from the Hughsonville Fire District enclosing an Equipment Acceptance Agreement transferring ownership of the current playground equipment from the Town of Wappinger to the Hughsonville Fire District. A letter was received from Kevin Hathorn from the Wappinger United Soccer Club, Inc. Stating that the wooden shed structure at the Rockingham Park Soccer field can be removed. It was installed to store field liners as well as the lime in early years and recently for movable soccer goals as well as yellow jackets. He mentioned that with the purchase of transportable goals the older units aren't needed and therefore this storage can be removed. Mr. Holt said that the structure has been removed. A letter was sent to Supervisor Smith notifying the Town that the 2000 Youth Development Delinquency Prevention (YDDP) amount for 2000 will be $8,118. The letter also requested that a certified copy of the municipal.resolution to accept the 2000 funds be sent to them before December 31, 1999 A copy of a letter that was sent to Supervisor Smith was forwarded to us for our review. The letter was from Kevin Hathorne of the Wappinger United Soccer Club and it mentioned that the soccer club was willing to donate the mobile home that is located at the Rockingham Park to the Town. Mr. Holt mentioned that he has asked Mr. Tompkins and Mr. Ennesser to check the trailer to see if it is sound and if we think that we can use it, we will write a letter to the Town Board requesting permission to accept the trailer from the soccer club. A copy of a letter which was written to Supervisor Smith regarding the porta johns at Airport Park was sent to us. In his letter he mentioned that they have had a number of problems with A-I Portable Toilets. He stated that assuming that the units are suppose to be serviced on a weekly basis, they were maintained about 25% of the time. The handicapped unit was removed in May without any notice and it was sorely missed for the last part of the Spring season. They requested that if it were possible that another company be chosen for next year. Mr. Holt mentioned that we have had several complaints about the porta johns and Mrs. Roe has had to call numerous times to have them serviced. The ones at Quiet Acres Playground and the Boat Ramp were not properly serviced this year. OUTGOING CORRESPONDENCE A letter was sent to the Town Board regarding a switch in the maintenance positions for John Weber and Paul Endress. This was approved at the October 25th Town Board Meeting. Mr. Endress is a good worker but he really does not want to come in every day. Therefore, the switch is good for both parties involved. A letter was sent to the Town Board requesting a P.O. for $1,675 for Partee Peat for 25T of the better clay for Robinson Lane. This was approved at the October 25 Town Board Meeting. A letter was sent to the Town Board requesting a P.O. for $3075. payable to Hudson River Truck and Trailer for a heavy duty equipment trailer with the funds to come from the Town Fund Balance. This was approved at the Town Board Meeting 10/15/99. A letter was sent to the Town Board requesting a P.O. in the amount of $2,725. payable to Neave Landscaping for work at Robinson Lane around the flagpole. This was approved at the October 25 Town Board Meeting. A letter was sent to Lucy Doroni stating that her last day for this season would be November 2, 1999. Mr. Holt mentioned that maybe it is time that we think about letting Lucy go. He has heard many complaints regarding her attitude toward the Little League personnel and our own Town maintenance. A press release was sent to the Southern Dutchess News regarding the sign up on November 10 at 9:00 a.m. for the Senior Citizen Christmas Dinner at the Elks on December 8 and 14. A letter was sent to the Town Board requesting a P.O. for $5,998.80 to Cracaen Construction for metal work on the building at Montfort Road. This will be on the November Town Board agenda. 2 Mr. Farrell of the Town of Wappinger Little League was at the meeting and spoke of the following: The summer ball program has been very successful (had 242 children involved this year) and he has been willing to change around his schedules to accommodate the Road Runners and other tournaments that are held at Robinson Lane in September. He did request, however, that we look closely at the requests and only give the usage when it is actually needed. If he can still get his games in at the same time it would be appreciated. He gave the following letter to the Commission: "The Little League Summer/FaIl ball program was very successful once more this year. The league has grown to 9 Wappingers Little League boys teams and 1 girls team and 4 Senior League teams and 1 girls team. The success and increased use of Robinson Lane is the topic of this letter. The Little League has no intention of interfacing with any established use for the complex, however, I feel that the present use of the complex for the road runners assoc. is not utilizing the full potential of the site. I propose that the race program be given the complex based on the actual use. The races have for the last two years been on Sunday morning because of excellent weather. The races have reserved the complex for both Saturday and Sunday. I believe that closer scheduling would be beneficial to the Little League and not detrimental to the road runners". The second letter is as follows: "The Town Little League is again asking for an increase in our contract with the Town. Last year you generously raised the money to $8,000. per annum. We had asked for an increase to $9000 per year. We would like to again ask for this amount. We fully appreciate the fiscal responsibilities of the Town in maintaining a manageable budget, however our increased costs forces us to ask for additional funding. Reviewing the contract has also disclosed a need for some changes. #3 states that the Town will line the fields daily. That is not being done and has not been done in several years indicates that this is a desirable but unnecessary part of the contract. Article #11 needs the age limits changed from (6 to 18) to (5 to 18). I am also proposing the addition of Article #15 being added. This new article would authorize any Little League VP or Board of Director to ask for the removal of any person from the fields used by our program for abusive or caustic language or behavior. This article would also authorize said VP or Board Member to notify the Town Patrol for such purposes. This 3 authority has always been granted through the Rec. Commission by their insistence that we are responsible for any and all disturbances at our fields, however, this authority and responsibility is nowhere stated within our present contract." He mentioned that he would like to post signs at registration for next year stating that the Town Of Wappinger Little League will have zero tolerance for abusive or caustic language or behavior. Mr. Friedman made a motion to forward these letters to the Town Board with our positive support seconded by Mrs Korz. year. Mr. Farrell thanked the Recreation Commission for all their support during the SENIOR CITIZEN REPORT Mrs. DeLisa handed out a report on the senior activities for the month of October. This report is attached to the minutes. She also noted that the Craft Fair on October 22nd went very well. She mentioned that all the proceeds from the Craft Fair go towards the Senior activities and luncheons. Other activities for October included the Walking Club luncheon, Halloween Party, and Flu Clinic. The Injury Prevention program is going very well. She still has to purchase some more weights but so far Dicks is the only place that carries them and they do not accept a P.O. We are now looking to see if Anaconda Sports has them. RECREATION DIRECTOR'S REPORT Mr. Lowery mentioned that the Halloween Party was a success and he thanked all that were there to help. He also mentioned that Little League and Soccer really came through and helped with the party with both candy and help. He also noted that he has not been getting any cooperation with the Southern Dutchess News in getting his column in the paper. Many weeks they just do not print it. Mr. Holt suggested that if it continues that they make a personal trip to the paper to discuss the situation. A discussion was held regarding the summer playground salaries. This will be discussed further. He mentioned that if everyone approved he would like to continue working on 4 setting up a "family fun night" on Friday's during the month of July. He would reduce the number of bus trips to Mohegan and if he watches the costs on the bands he will have enough money to set this program up. HALLOWEEN Mr. Holt mentioned that Mrs. Korz and Mrs. Vazquez did a great job on the Halloween Party. Mrs. Korz said that they received almost 59 gifts to be handed out to the winners and that the "witches"/ judges had a hard time determining the winners. CHAIRMAN'S REPORT Mr. Holt mentioned the following: 1. The Rymer entrance is done and Peter Paggi has tagged the trees for the roadway. Mr. Tompkins would like to put some shale down to start the roadway so that we can get the trucks in off the road so that the guys can work when the weather is good. 2. We have received the signed letter back from Hughsonville Fire District accepting the playground equipment. 3. The guys have been working at Castle Point to cut in to make some parking areas. This is on the land that we have received from Mr. Humeston for the subdivision next door. 4. A meeting was held with the Town Board regarding the budget items for the year 2000. At this meeting it was discussed that possibly some of the items in the budget would be removed. The Town has been discussing the possibility of going out to bonding for these items along with money for some Highway work, and Greystone etc. 5. They attended the meeting with the Town Board regarding the building of the Senior Center and there seems to be a concern about where it should be located. He mentioned that the Engineer to the Town will be reviewing all the recreation land and other options for the Senior Center and will present a report to the Town Board. They have already visited several areas such as Rymer, Rockingham, Montfort Road, property on Myers Comers Road near Ketcham High School and property behind the Town Hall. 6. He is still working on the report for Mr. Valdati regarding the list of recreation properties, what they have and possible future uses. 7. Don't forget that the Christmas Party for the Town will be on December 5th at 5:00 p.m. Everyone's help is needed. Please be at the Park by 4:00 p.m. to help set up. Mr. 5 Lowery will check with Taylor Rental regarding a tent. George Budd from Budd's Party Tents is ill and we are not sure we will be able to get it from him. The parties are as follows: Villa Party on December 2nd (Ralph Santa), Town Party at Schlathaus December 5th (Jim Santa), and the Elks Parties on December 8th and 14th (Ralph Santa). We will also be asking Jim to be Santa for the Rotary Club on December 16th. LANDS OF REESE A subdivision plat for the above was received and was reviewed by the Commission. It was recommended that we take money in lieu of land. It was noted that the land is not feasible for recreation and we will be developing a recreation area on the Rymer/Noto property which is close proximity to Lands of Reese. NEWBUY INC. SPORTS/ RECREATION COMPLEX This appears to be a Recreational Complex on Route 9D and it is their intention to develop a site for outdoor sports; soccer, go-carts, bumper boats and two future buildings. It was noted that we are not sure why we received this but we will always welcome any recreation in the Town. Mr. Holt mentioned that Mr. Friedman will be Acting Chairman from November 10, 1999 to November 21, 1999 while he is away. The meeting was adjourned at 9: 10 p.m. on a motion by Mrs. Korz seconded by Mr. Friedman. Peggy Roe Secretary 6 BILLS PAID DURING NOVEMBER 1999 A-1620.40 CENTRAL HUDSON GAS & ELECTRIC Robinson Lane #7690-0760":00-0 374.81 A-1620.41 BELL ATLANTIC Castle Point 831-9915 2.34 FRONTIER COMMUNICATIONS Robinson Lane 227-9434 17.68 A-711O.4 DiPiet Fence Co. 7] 5.00 Janice Scholz 60.00 A-7140.4 Anaconda Sports Aristocrat Tours 466.66 599.00 CS-1440.400 Cerniglia & Schwartz Architects SchIathaus 1512.50