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2003-01-07 AGENDA RECREA nON COMM. MEETING JANUARY 7, 2003 CALL MEETING TO ORDER PRESENT: RJ.H., K.D., S.R, lC., J.E., RF., E.K., S.M. & J.V. APPROVE MINUTES - December 3, 2002 (Not available - will be approved in February) COMMENTS FROM AUDIENCE CORRESPONDENCE 1. Letter from West Point stating that the Jazz Knights are scheduled to perform at Schlathaus Park on August 14,2003. 2. Letter from Melissa Gross of Special Olympics asking for the use of Robinson Lane facility for their fall classic Sept. 20, 21, Oct. 4 or 5. 3. Received approval from Evans Elementary School for Baton Twirling on Wednesdays from 5:15- 8:15 p.m. 4. Received a memo from Dutchess Co. Youth Bureau stating that the annual narrative reports are due to the Youth Bureau on Wednesday January 15th REPORTS K.D. E.K. S.R S.M. lC. lV. lE. RJ.H. RF. OLD BUSINESS - Recreation Guide NEW BUSINESS - Easter MEETING ADJOURNED NEXT MEETING Feb 4th '. RECREATION COMM. MINUTES JANUARY 7, 2003 NEXT MEETING FEBRUARY 4,2003 AT 7:00 P.M. AT SCHLATHAUS PARK The regular meeting of the Town of Wappinger Recreation Comm. was held January 7, 2002 at Schlathaus Park, All Angels Hill Road, Town of Wappinger, Dutchess County, New York. The meeting was opened by Chairman Ralph 1. Holt at 7:05 p.m. Others present were Commission Members James Chappas, Joseph Ennesser, Ellen Korz and Stephen Miller. Skip Rottkamp, Recreation Director arrived at 7:30 after doing the registration for the Aerobics program at Wappinger Jr. High School. The minutes of the December 3, 2002 meeting were approved on a motion by Mrs. Korz seconded by Mr. Chappas with all in favor. CORRESPONDENCE A letter was received from West Point stating that the Jazz Knights are scheduled to perform at Schlathaus Park on August 14, 2003. A letter was received from Melissa Gross of Special Olympics asking for the use of the Robinson Lane facilities for their fall classic September 20,21, Oct. 4 or 5th. Mr. Chappas will be following up on this with Ms. Gross and Mr. Farrell. Approval was received from Evans School for the Baton Twirling classes on Wednesdays from 5:15 to 8:15 p.m. A memo was received from the Dutchess County Youth Bureau stating that the annual narrative reports are due to them by Wednesday, January 15,2003. This was given to Mr. Rottkamp for follow up. OUTGOING CORRESPONDENCE Letter to the Town Board requesting to have $2,700.00 encumbered for Bracaden Construction to build aT-Ball dugout at Robinson Lane. A letter was sent to Martin D. Lynch of Community Transition Center from Joseph Ennesser stating that their workers have been doing an outstanding job at Reese Park. Recreation Minutes January 7, 2003 LITTLE LEAGUE/ROBINSON LANE Mr. Chappas asked if there was anything new on the electric upgrade at Robinson Lane and Mr. Holt said that there wasn't. With the holidays and the snow, we haven't gotten out there. Mr. Chappas said that he hadn't heard about the registration dates for Little League and Mrs. Roe said that they would be January 25th and February 22nd at the Galleria Community Room and February 15th at Town Hall. All times would be from 9 to 3. REESE PARK Mr. Ennesser mentioned that he has been working on recouping the monies from the D.O.T. Grant for Reese Park. We spent $2,800. of the $5,000. grant for the concrete work on the bridge <:md we have $2,150. for which he is now sending the paperwork to Albany. The Community Transition Center workers over the next several weeks, depending on weather, will be putting up the activity board and cabinet so that we can put up announcements of the programs being run at the Park. Mr. Ennesser said he will be meeting with Dave Beck of Bowdoin Park to discuss the ground work for the materials that need to be covered in our summer camp safety manual for the Reese Park programs. SOCCER/AIRPORT PARKJROCKINGHAM Mr. Miller mentioned that he has been talking with Peter Gilman and Soccer about Mr. Gilman's request to use the Airport Fields to run a program. Mr. Miller said that he is not running it as a camp but just to get kids together. He also said that there would be no charge for this activity. Mr. Miller mentioned that he found out that Mr. Gilman had not been to the Wappinger United Soccer board with his request. At this point we should wait and see if the Soccer Board comes back with a determination and if they are going to put him under their insurance policy. Mr. Holt said that over the Holidays he received a call from the Supervisor's mother saying that the Sheriff had noticed that the door on the building at Airport Park was open. Mr. Holt then got in touch with Mr. Kennedy to check out the building and make an inventory of any missing items.. Come to find out, no one was called regarding the alarm going off and it was determined that someone from soccer had entered the building to get supplies for an event going on in Poughkeepsie and in leaving did not shut the door completely. -2- , . ,. Recreation Minutes January 7,2003 DIRECTOR'S REPORT Mr. Rottkamp mentioned that the 2003-2004 Recreation Guide is about 95% finished. He is still waiting for information from Peter Shea and soccer. There was a discussion on the costs for the programs. It was decided that we would increase the fees on all the A-Fund programs to $20.00 and $15.00 instead of$15.00 and $10.00. Mr. Holt will write a letter to the Town Board on this. Mrs. Korz, Mrs. Vazquez and Mr. Rottkamp are still hoping to have a meeting with Supervisor Ruggiero to discuss the raising of the Summer Playground rates. If this has not happened before we publish the guide, we should write that fees were not available at the time of printing. Because of the snow, we did not have registration for the children's winter programs. Registration and the first class will be January 11th. Mr. Rottkamp mentioned that Michael Paino is the director of the Boys & Girls Basketball program at Sheafe Road and Katy Scholz will be doing the Gymnastics program at Myers. For the baton twirling program at Evans with Melaine Rottkamp, we already have 22 signed up. The ballroom dancing program will start on Friday the 10th with Steve Mintz at Roy C. Ketcham High School. Mr. Rottkamp mentioned that he had just registered for the Aerobics program and 19 had signed up. SENIOR CITIZEN REPORT Mrs. DeLisa was absent but sent the report for the month of December. This report is attached to these minutes. She also sent in a request she received from one of the Seniors. They would like to use either Schlathaus or preferably the Town Hall Senior Center for a super bowl party on January 26th. The Knights ofPythias would like to be involved along with the seniors. The seniors would pay a fee which would be used for snacks etc. and the Knights would provide a sub. The Commission discussed this and thought that Schlathaus would be too small and not an option. As for the Town Hall, we would have a problem with having the building opened and closed and someone would have to be there with the group. The Commission was against this request but Mr. Holt said that he will speak to the Supervisor. CHAIRMAN'S REPORT Mr. Holt mentioned the following: -3- Recreation Minutes January 7,2003 1. He is setting up a computer class at Schlathaus Park for Mr. Rottkamp, Mrs. Delisa, Mrs. Roe, Mr. Ennesser, and himself on Monday and Friday of next week. This trial class is for people who have gone past the basics on the computers. It will eventually be given to the seniors. 2. 2002 was a pretty good year in terms of what we were able to accomplish. We would like to do a final report on recreation activities for the year 2002. Mr. Holt asked each member to jot down their thoughts in bullet form of things that were accomplished. Everyone was asked get their notes in to Mrs. Roe as soon as possible. 3. Mr. Holt mentioned that he saw the plan for the new senior/court building that will be constructed behind the Town Hall. The bottom floor would have 8,500 sq. ft. of space for the seniors. In addition it would have an office for Mrs. Roe, Mrs. DeLisa, Mrs. Manning and a visiting office for anyone of the members to use. There will be moveable walls- making smaller/larger rooms. In total it will be 10,000 sq. ft. It is suppose to be started this year and should be opened in 2004. The court will use the second floor of this building. Mr. Chappas mentioned that we should have a sign outside which will indicate what is going on in recreation programs. 4. The bids for the lighting of Robinson Lane are scheduled for January 10th and all indications are that they will be doing some phase of the project. Mr. Roland Norris mentioned that he could get rentals for the outfield fence between $500 - $1,500 a season. We will need someone to schedule the fields. 5. Supervisor Ruggiero indicated that he would like to attend one of our meetings. 6. We are still looking for a full time maintenance guy. We now have Mr. Tompkins, the Supervisor and Mr. Sheridan, an excellent worker, on full time. The rest of the staffwill be part time people as we have had previously. We have two on staff already Frank Porach and Franklin McKinney. 7. Greystone will finally be turned over to the Town in May and there will be a big program held there. A lot of the top state representatives will be invited to attend. It will be an opening to the Greystone Property. 8. We will be needing a maintenance person for the Robinson Lane complex for this year. Mr. Roy Gallinger had a bad stroke and will not be coming back. We will be handing -4- , . .., Recreation Minutes January 7, 2003 out a flier to the residents of this area.. The job consists of opening the gate at sunrise, raising the flag, cleaning the rest rooms and papers off the fields, taking down the flag and closing the gate at sunset. The job runs from April 1 st to the end of October. If anyone knows of someone, let us know. 9. We have been approved to purchase a truck and mower and we will go out to bond for it. Mr. Tompkins will be putting together specs. The Town is putting in place a new capital plan. EASTER There was a discussion on the Easter program and how we could make it better. It seems difficult to hold it at Schlathaus since it is hard to hide eggs and can be so muddy. There is always a problem when some children don't find any eggs and parents helping the older children. A committee will be put together of Mr. Rottkamp, Mrs. Delisa, Mrs. Korz and Mrs. Roe to review this program to see if something else can be done. The meeting was adjourned at 9:05 p.m. on a motion by Mr. Miller seconded by Mrs. Korz. Peggy Roe Secretary