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2003-02-04 ,- AGENDA RECREA nON COMMISSION MEETING FEBRUARY 4, 2003 MEETING CALLED TO ORDER PRESENT: R.J.H., K.D., S.R, J.C., J.E., RF., E.K., S.M., AND J.V. APPROVE MINUTES: January 7, 2003 Corrections: Approved: Seconded: COMMENTS FROM GUESTS CORRESPONDENCE 1. Matthew Reinhardt (298-0045) would like to do something for the Town/Seniors for his Eagle Scout Badge. I.e. paint a mural, his is good with computers. REPORTS K.D. E.K. S.R. S.M. ~ J.V. RJ.H. R.F OLD BUSINESS NEW BUSINESS - Easter Computer Classes for residents MEETING ADJOURNED NEXT MEETING March 11 -:. . ... RECREA nON COMM. MINUTES FEBRUARY 4, 2003 NEXT MEETING MARCH 11,2003 AT SCHLATHAUS PARK AT 7:00 P.M. The regular meeting of the Town of Wappinger Recreation Comm. was held February 4, 2003 at Schlathaus Park, All Angels Hill Road, Town of Wappinger, Dutchess County, New York. The meeting was called to order at 7: 10 p.m. by Secretary Peggy Roe in the absence of Chairman Ralph J. Holt. Others present were Kathi DeLisa, Senior Citizen Director, Skip Rottkamp, Recreation Director, and Comm. Members James Chappas, Ronald Friedman, Ellen Korz and Stephen Miller. The minutes of the January 7, 2003 meeting were approved on a motion by Mr. Miller seconded by Mrs. Korz with all in favor. CORRESPONDENCE A Matthew Reinhardt's (298-0045) mother came in to the office and said that Matthew will be working toward his Eagle Scout Badge and wanted to know if there was anything he could do for Recreation or Seniors i.e. painting a mural, or working with computers. We could have him do a mural. If anyone has any ideas, please bring them to the March meeting. OUTGOING CORRESPONDENCE 1. Letter to June Ellen Notaro, D. C. Youth Bureau enclosing Program Annual Report for 2002 and also the monitoring and narrative report. 2. Thank you from Mrs. DeLisa to Ed Kleinbaum for donation of greeting cards and calendars and to Elinor Baurczarski for donation of hard covered books for senior center. 3. Memo to Town Board from Mrs. DeLisa giving information on the new Senior Volunteer Program. 4. Fax to Marshall and Sterling giving all improvements on buildings at Schlathaus & the Barn. 5. Memo to Supervisor Ruggiero requesting use of Town Hall for Playground Registration and for the Easter Program on April 12th. 6. Memo to Supervisor Ruggiero regarding increasing fees for all programs except playground to $20.00 and $15.00. 7. Memo to Supervisor Ruggiero regarding approval for contract with Cablevision for Internet access for computers at Schlathaus. 8. Memo to Alex Sardo with signed contract for Internet access. 9. Letter to Anita Carfora, Central Hudson regarding access to Robinson Lane meters. 10. Memo to Supervisor Ruggiero regarding pay phones at Castle Point, Martz and Spook Hill. 11. Letter to Amy Baringer, Coordinator ofY outh Services and Recreation NYSR&P stating that we are unable to be a host agency for the 2003 Options: New Beginnings from at Risk Youth to Youth Development Training. 12. Memo to Supervisor Ruggiero requesting to hire a full time maintenance person - John Youngman. 13. Memo to Supervisor Ruggiero requesting permission to purchase a new truck with plow from Hoselton Chevy in East Rochester under state bid of $20,260.00 14. Memo to Supervisor Ruggiero requesting permission to go to bid for a new mower. 15. Letters to M & O. Sanitation, Superior Sanitation, Jones Septic and Enviro Clean for bids for porta johns for 2003 16. Faxed Scott Gram, Town of Poughkeepsie a list of Summer Concerts and family fun nights. 17. Memo to Supervisor Ruggiero and Town Board requesting permission for 2 members to attend NYSR&P Conference March 30- April 2 at Hauppauge, Long Island. /' " " Recreation Minutes February 4, 2003 SENIOR CITIZEN REPORT Mrs. DeLisa handed out a report on the Senior activities for the month of January. This report is attached to these minutes. RECREATION DIRECTOR'S REPORT Mr. Rottkamp mentioned that he had turned in the copy of the Recreation Guide to the Supervisor's Office and is waiting for some input on the booklet. When we met with Supervisor Ruggiero today he indicated that we will be sending the Guide out. It will not be with the Town package put probably by itself. We hope to meet with Mr. Dick Wambach who is working on the printing of the guide soon so we can get the booklet distributed as soon as possible. We have had many calls on it. Mr. Rottkamp received a call from Guy Moore of Frozen Ropes in the South Hills Mall stating that he would like to run a baseball camp for I week from 9-3 using one field at Robinson Lane. He was suppose to send more information for our February meeting but so far we haven't received anything further. Mr. Miller said that we have done this in the past but we will need more information so we can check on availability. Mrs. DeLisa, Mrs. Roe and Mr. Rottkamp met to discuss a plan for Easter. They also received information from the Town ofFishkill. The thought was to have the event at Town Hall since Schlathaus Park can be very muddy this time of year and it is difficult to hide eggs. They would like to have the children pick 4 eggs from 3 pools that are filled with strawlhay. We would also have an Easter bunny and Mr. Rottkamp found that we can get a full standard size bunny outfit from Party City for $59.99. Mr. Miller said that Fun Services is no longer in business. We are also looking at having a craft available for the children and instead of fmding prizes in eggs, we would hand out raffle prizes to all children when they enter. We will also look into getting someone for face painting. Mr. Rottkamp will see about getting helpers from the Interact Club at Ketcham and/or John Jay. We would also give out refreshments, cookies and juice. We will have a more detailed plan for the March meeting. The first Town bus trip is scheduled for April 6th to Mohegan Sun. Departure will be at 8:00 a.m. and return will be around 7:30 p.m. Mr. Rottkamp mentioned that the meeting this afternoon with Supervisor Ruggiero was a very good and productive meeting. Mr. Rottkamp is very excited about the steps we have taken in Recreation. We went in to learn one thing and on the table were many items and the meeting was very positive. Mr. Ruggiero mentioned that he would like to attend our recreation meeting and we will try to invite him to our March meeting.. All winter programs are going very well - aerobics, volleyball, gymnastics, basketball, baton twirling and ballroom dancing. Five of the six programs are basically closed and we are at maximum for all programs. We received a note from the Southern Dutchess News saying we could get a free ad for our summer playground. Mr. Rottkamp called to get more information and found out if you buy 4 weeks of ads at $56.00 a week they would give you a fifth week free. We will not do this. ROBINSON LANEILITTLE LEAGUE Mr. Chappas mentioned that he is still working with Kathy Nolan on the request from Special Olympics. They have to pin point the specific needs etc. He e-mailed Mr. Farrell and he e-mailed back saying that it wouldn't be a problem and that they could fit it in. He will also offer them the concession stand for that day. It was also brought up that we will probably need porta johns and some traffic control 2 '\ ... , Recreation Minutes February 4, 2003 depending on the number of people that will be there. Mr. Chappas will be working further on these details. It was also mentioned that April 26th will be opening day for Little League. AIRPORT PARK/SOCCER Mr. Miller mentioned that he is still waiting for some feedback from the soccer board regarding the request from Peter Gilman for the use of Airport Park for a soccer camp. POP WARNER At the meeting today, Supervisor Ruggiero mentioned that Fred Dahl was in and they are again looking for land for Pop Warner. A question came up about the land at White's Corner being used for Pop Warner. We will have to check on this. Mr. Chappas said that they really need a home. GREYSTONE Mrs. DeLisa mentioned that they will be having a charette at Greystone on Saturday, It will be a brain storming session to get ideas about what could be done with Greystone. It starts at 8:00 a.m. on Saturday. NEW SENIOR BUILDING At the last Town Board meeting, Supervisor Ruggiero showed a sketch of the new Senior/Court building which will be constructed behind the Town Hall. Scheduled start date will be in 2004. The meeting was adjourned at 8:30 p.m. on a motion by Mrs. Korz seconded by Mr. Miller. Peggy Roe Secretary 3 .' ~ Sheet1 Bills paid in January 2003 2002 Bills A-1620.41 Nextel 11/2/02-12/1 /02 $323.12 Verizon Spook Hill 12/4-1/3 Martz Field 12/4-1/3 Quiet Acres 12/4-1/3 297-9861 297-9928 297-7780 $75.35 $75.35 $6.38 A-1620.40 Central Hudson Gas &. Elec Schlathaus Park 10/11-12/12 Myers Corners & All Angels 10/11-12/12 Rockingham 10/4-12/5 $92.30 $ 2 6. 64 $53.19 A-711 0.4 Partac Peat 25 T Beam Clay $1,765.93 Petty Cas h Gas $10.00 Chris Bar Electric Bulbs for War Memorial $105.00 Williams Lumber Furring $9.70 Chris Bar Electric Receptables on Garage $116.00 Clove Excavators Pave raodway at R. L. $4,000.00 Thalle Pave raodway at R. L. $12,000.00 Camo Pollution Water testing $620.00 Northeast Computer Svc Set up Kathi's computer $285.85 Bottini Fuel $71.81 Joseph Ennesser Caps for posts at Reese $25.68 A-7140.4 BSN Sports Hockey Goals $230.00 BSN Sports Lobster Ball Bucket $489.06 Ballantine Communications Projector $1,899.00 Southern Dutchess News Ad for Christmas $126.00 A-7620.4 Petty Cas h Cookies, Milk etc $124.66 Kathi Delisa Mileage $45.18 B-7310.2 BSN Sports 1 - 5 row bleacher $1,783.00 B-7310.4 Skip Rottkamp Skip Rottkamp Hobby House Petty Cash Mileage Mileage train for X-mas Menorah for Town Hall $85.48 $55.25 $129.99 $16.99 Page 1 2003 Bills A-7110.4 Flaghouse Williams Lumber Meadowbrook Farms Williams Lumber Centurion Security, Inc. Sheet1 Folding Tables Mity Lite Bulbs etc Refreshments for Tree Light Extension Cords /shovel Alarm Monitoring Airport Page 2 . . $537.71 $25.73 $359.00 $248.93 $216.00 . . Sheet1 RECREATION COMMITTEE - 2003 BUDGET ACCT. DESCRIPTION BUDGETED EXPENDED BALANCE 2003 A-7020.1 RECREATION ADMINISTRATION Personnel: Chairman $11,253.00 Administrative Assistant $31,219.00 Commission Members $2,000.00 Comp Time $1,700.00 TOTAL A-7020.1 $46,172.00 Page 1 Sheet2 RECREATION COMMITTEE - 2003 BUDGET ACCT. DESCRIPTION BUDGETED EXPENDED BALANCE A-7110.1 Recreation Parks Personal Services Maintenance Director $ 38,709.00 Maintenance Full Time (1) $ 22,659.00 Maintenance Full Time (2) $ 21,650.00 Maintenance Part Time (5) $ 41,124.00 Comp time Steve $ 1,162.00 Comp time Bob $ 431.00 Comp time $ 649.00 TOTAL A-7110.1 $ 126,384.00 A-7110.2 EQUIPMENT Fencing $ - Tools $ - TOTAL A-7110.2 A-7110.4 CONTRACTUAL Fleetwood $ 500.00 Robinson Lane $ 5,000.00 Castle Point $ 3,000.00 Reese Park $ 2,500.00 Portajohn Rentals $ 4,000.00 Custodial Services $ 3,500.00 Rymer Subdivision $ 7,500.00 Alarm System $ 2,000.00 Montfort Road Building $ 2,000.00 Fencing Repairs $ 5,000.00 General Repairs Plumbing $ 5,000.00 Electric $ 2,000.00 Camo Water Testing $ 5,000.00 Page 1 . . Sheet3 RECREATION COMMITTEE - 2003 BUDGET ACCT. DESCRIPTION BUDGETED EXPENDED BALANCE 2003 A-7110.4 SUPPLIES Clothing Allowance $ 900.00 Paint $ 2,000.00 Tools/Locks/Bolts/Chains etc $ 3,000.00 Weed Killer, Flowers, etc. $ 1,000.00 Marking Chalk & Paint $ 3,000.00 Signs $ 1,500.00 MAINTENANCE-BLDG/EQUIP. Tractor / Mowers /Trucks $ 4,000.00 Gas & Oil $ 4,000.00 Tennis Courts $ 1,500.00 Building Repairs $ 5,000.00 Pye Lane, S.H., c.P., Q.A. & A.P. Grounds $ 3,000.00 Schlathaus Park $ 3,000.00 MAINTENANCE - FIELDS/PARKS Fertilizer $ 2,500.00 Trash Removal $ 5,000.00 Reese Park Trails $ 2,000.00 Quiet Acres $ 1,500.00 Boat Ramp $ 2,500.00 Boat Ramp Patrol $ 3,500.00 Clay $ 6,000.00 Pea Gravel $ 2,000.00 Top Soil $ 1 ,000.00 Tick Spray $ 15,000.00 Fence Guard $ 6,000.00 TOTAL A-7110.4 $ 125,900.00 TOTAL A-7110 ACCTS. $ 252,284.00 Page 1 Sheet4 RECREATION COMMITTEE - 2003 BUDGET ACCT. DESCRIPTION BUDGETED EXPENDED BALANCE 2003 A-7140.4 PLAYGROUNDS &. REC. CENTERS Personal Services: Rollerblade / hockey $ 1 ,700.00 Tennis Director $ 2,300.00 Tennis Attendants $ 500.00 Gymnastics- Boys/Girls $ 3,000.00 Aerobics $ 1 ,700.00 Basketball - Boys/Girls $ 1,000.00 Open Volleyball $ 1,500.00 Summer Basketball Clinic $ 800.00 Babysitting $ 200.00 Golf $ 7,000.00 Reese Park Director $ 2,000.00 Flag Football & wiffleball $ 500.00 Ballroom Dancing $ 1,000.00 Twirling $ 1,200.00 TOTAL A-7140.1 $ 24,400.00 A-7140.4 CONTRACTUAL EXPENSES Program Supplies Winter Program Supplies $ 1 ,000.00 Schlathaus Race $ 700.00 Tennis Equipment $ 1,000.00 Camera & Film $ 500.00 Advertising $ 4,500.00 Senior Citizen Bus Trips $ 5,000.00 Concerts/Spec. Events $ 12,000.00 Family Programs $ 4,000.00 Reese Park Program supplies $ 500.00 Camera Rental $ 2,000.00 TOTAL A-7140.4 $ 31,200.00 TOTAL A-7140 ACCOUNT $ 55.600.00 Page 1 SheetS RECREATION COMMITTEE - 2003 BUDGET ACCT. DESCRIPTION BUDGETED EXPENDED BALANCE 2003 A-7620.1 SENIOR CITIZEN ADMINISTRATION Director $ 32,159.00 Full Time Assistant $ 18,761.00 Part Time Assistant (1) $ 13,478.00 Part Time Assistant (2) $ 7,201.00 Exercise (Wednesday) $ 1,000.00 Exercise (Thursday) $ 1 ,000.00 Line Dancing (Friday) $ 1,000.00 Specialty Persons $ 2,000.00 Part Time Person $ 6,000.00 Tai Chi/Yoga Instructor $ 2,000.00 Comp Time -Kathi $ 2,000.00 Comp Time - Eileen $ 563.00 TOTAL A-7620.1 $ 87,162.00 .. A-7620.4 CONTRACTUAL EXPENSES Arts & Craft Supplies $ 1,800.00 Paper Products $ 1,500.00 Subscription/Pough. Journal $ 150.00 Coffee & Refreshments $ 1,900.00 Special Events $ 1,500.00 Subscriptions Magazines $ 1 00.00 County Picnic $ 2,700.00 Miscellaneous $ 1,500.00 Townwide Christmas Party $ 1,500.00 Mileage $ 500.00 Accreditation for Center $ 150.00 Join National. Inst. of S.c. $ 200.00 Card Tables (6) $ 600.00 TOTAL A-7620.4 $ 14,100.00 TOTAL A-7620 $ 101,262.00 Page 1 Sheet6 RECREATION COMMITTEE - 2003 BUDGET PROPOSAL I ACCT. DESCRIPTION BUDGETED EXPENDED BALANCE I 2003 B-7310.1 YOUTH PROGRAMS I Personal Services Director of Recreation $ 13,284.00 Director of Summer Plgds. $ 3,970.00 Playground Directors $ 15,000.00 Playground Counselors $ 38,000.00 Swim Program $ 11,000.00 Floating Director $ 3,100.00 I TOTAL B-7310.1 $ 84,354.00 I I B-7310.2 EQUIPMENT I Bleachers I $ 2,000.00 Totville Play Area $ 25,000.00 Benches - Castle Point/Reese $ 2,000.00 Picnic Table $ 1,250.00 I TOTAL B-7310.2 $ 30,250.00 I I B-7310.4 CONTRACTUAL EXPENSES I Tee Shirts I $ 4,000.00 Bd. Of Health/l st Aid/WSJ $ 2,500.00 Arts & Craft Supplies $ 4,000.00 Swim Program/Deer Hill $ 9,000.00 First Aid Supplies $ 500.00 Playground Supplies $ 5,000.00 Paper Products/Cleaning Supplies $ 2,000.00 Special Events (Christmas etc.) $ 2,500.00 Special Programs (Playgrounds) $ 2,000.00 Porta John Rentals $ 1 ,000.00 Transportation Playground/Swim $ 10,000.00 Mileage I $ 2,000.00 Phones- Cell and regular $ 5,000.00 TOTAL B-7310.4 $ 49,500.00 I I TOTAL "B" ACCOUNTS $ 164,104.00 Page 1