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2004-06-08 r AGENDA RECREATION COMMISSION MEETING JUNE 8, 2004 CALL MEETING TO ORDER PRESENT: RJ.H., N.C., S.R., lC., lE., R.F., E.K APPROVE MINUTES: March 9, 2004 April 13, 2004 May 4, 2004 Approved Approved Approved Seconded Seconded Seconded Corrections: COMMENTS FROM GUESTS CORRESPONDENCE 1. Application for employment in maintenance from: a. Jeff DeChristopher b. Arlin Browne 2. Copy of memo sent to Supervisor Ruggiero from George Kolb, Building Inspector electric work at 43 Helen Drive. ALL DEPARTMENTS intending to do ANY WORK on Town parcels require a permit. 3. Fax from Playground Medic regarding audits on Quiet Acres and Martz Field. 4. Letter from D.C. Health Dept. with a variance for immunization. 5. letter from Mr. Ennesser regarding the Eagle Scout Project "fisherman's walkway" 6. Safety audits from Ron Friedman for a. Castle Point b. Spook Hill c. Quiet Acres d. Martz. Tennis e. Montfort Road f. Martz Baseball Field 7. Letter from Bill Verlin regarding parcel of property next to Castle Point Park 8. Received application for credit from Dick's for fishing supplies. 9. Received signed building permit application for shelter at Reese park from Supervisor Ruggiero 10. Received copy of Little League contract for 2004 and signed voucher from Bill Farrell. 11. Received request to use Carnwath Farms from QSY Society (Amateur Radio) on June 25th with certificate of insurance. 12. Contract from Deer Hill for use of their facility for swim program. 13. Letter from Selective Insurance regarding Buckley claim A 14. Application for use of Town Hall on 2nd Saturday of each month. 15. Letter to Skip from Angela Luther, WCSD transportation with estimated bill for summer transportation. fie. ~ ~ B-U-t jod& t:b ~. ~~ Qj- R L REPORTS N.C. R.F. S.R. E.K. J.C. R.J.H. lE. OLD BUSINESS - Registration Summer programs - Friday & Saturday Trailer at Rockingham - IS GONE!!!!!!! NEW BUSINESS - MEETING ADJOURNED NEXTMEETING 7/6/04 OUTGOING CORRESPONDENCE 1. Letter to Paul Finch, Principal of Sheafe Road, thanking him for use of school for winter basketball program. 2. Letters to Peter Stefonowich and Michael Riddle thanking them for instructing the Boys and Girls Basketball program.\ 3. Letter to Jason Erney, Manager A. C. Moore from Nancy Cito thanking him for the donation of spring decorations and crafts. 4. Letter to Holly Lucas enclosing registration forms for golf and tennis. Registrations are not done by mail. 5. Memo to Supervisor Ruggiero asking for permission to repair the Ford MC28 which has electrical problems and keeps running. 6. Letter to Supervisor Ruggiero giving 3 quotes to fix Ford MC28. 7. Letter to Robert Martin sending certificate of recognition. 8. Letter to Kevin Ronk of Alamo Ambulance requesting someone to act as our camp health director. .. tI 9. Letter to Micheline Brudnak advising that Michael Cole has started working at C. P. and Paul Endress is mowing part time. 10. Fax to Joe regarding bid for tick spraying. 11. Letter to Gladys M. Winne from Nancy Cito returning check. 12. Memo to Supervisor Joseph Ruggiero regarding letter from Bill Verlin. 13. Memo to Supervisor and Town Board requesting permission for a P.O. payable to Wappinger Central School for transportation charges. 14. Memo to Supervisor and Town Board requesting two P.O.'s payable to Deer Hill in amount of $4,750. each for the use of their facilities 15. Memo to Jesse Knapp requesting help for the senior anniversary picnic. 16. Fax to Florence Graff with information on the Community Day for her newsletter. 17. Letter to Frank Coluccio of Legion Fireworks regarding display for Community Day. 18. Letter to Rich Robbins of the Health Department enclosing Renewal Application for a permit to Operate the Childrens camp for 2004 "'ll ., ;t RECREATION COMM. MINUTES JUNE 8, 2004 NEXT MEETING JULY 6,2004 AT 7:00 P.M. AT SCIaATHAUS PARK The regular meeting of the Town of Wappinger Recreation Commission was held June 8,2004 at Schlathaus Park, 136 All Angels Hill Road, Town of Wappinger, Dutchess County, New York. The meeting was opened at 7:10 p.m. by Chairman Ralph 1. Holt with the following persons present: Nancy Cito, Senior Citizen Director, Skip Rottkamp, Recreation Director and Commission Members James Chappas, Joseph Ennesser and Ellen Korz. The minutes of the March, April and May meetings were approved on a motion by Mr. Ennesser seconded by Mrs. Korz with all in favor. CORRESPONDENCE Two applications for employment were received for the maintenance department. Jeff DeChristopher age 16 is looking for summer employment and Arlin Browne age 25 is looking for full time maintenance work At this time there are no openings and these applications will be placed on file. A memo was sent to Supervisor Ruggiero from George Kolb, Building Inspe~or with a copy to Camo, Highway and Recreation stating that ALL DEPARTMENTS intending to do ANY WORK an Town parcels require abuilding permit. Work should not begin until the issuance of a permit. We received a fax from Playground Medic with an agreement (quote) for both a compliance audit and safety audit for Quiet Acres Park and Martz Field. The cost for a playground compliance audit for Quiet Acres would be $600.00 while Martz would be $900.00. The safety inspection for Quiet Acres would be $450.00 and Martz would be $675.00. They mentioned that an compliance audit is a super in depth inspection including every nut and bolt. The inspection would just be for safety hazards. A letter was received from the Department of Health enclosing a variance to allow the operation of a day camp with a modification to the camp medical requirements. We will be allowed to have our campers medical record without a record of immunization. ,. ....... -# Recreation Comm. Meeting June 8, 2004 A letter was received from Mr. Ennesser which included the details and planning offisherman's walkway at Rockingham Park. This is the Eagle Scout project that Jason Price completed well before the first of this year making it very accessible for the 2004 spring trout season. Safety audits were received from Mr. Friedman on the following parks: Castle Point, Spook Hill, Quiet Acres, Martz Tennis, Montfort Road, and Martz baseball field. A letter was received from Bill Verlin a resident of the Town of Wappinger who owns property on River Road which is contiguous to the town recreational property at Castle Point. The Town of Wappinger owns a parcel on the west side of River Road, directly opposite a parcel that he owns on the eastern side. He mentioned that if municipal law would permit, he would like to propose that an exchange of these parcels be made. He said that the Town could utilize his lot for parking for the ball field, or for boat trailer parking. He would utilize the Town lot strictly for an enhanced view from his lot across the street. He mentioned that he would be willing to enter into a legal agreement with the Town to keep the Town parcel undeveloped and forever green and would only remove any sumac trees that are growing wild. Mr. Holt said that he felt that this was a good idea as long as the parcel is kept forever green. A letter was forwarded to the Supervisor supporting this request.. We received an application for credit from Dick's Sporting Goods for the supplies we are purchasing for the fishing program. A signed application for a building permit for the gazebo/shelter at Reese Park was received from the Supervisor and will be forwarded to the building department for their files. We received a signed copy of the 2004 contract with Little League along with a disk containing their roster and a signed voucher for $8,000.00. These were given to the Supervisor's Office for follow up. A request to use Carnwath Farms was received from the Q.S.Y. Society (Amateur Radio Club) for June 25th to June 27th. They will be there in the afternoon of 25th and will be setting up tents etc and will spend the weekend. Approval was given for this event. A contract was received from Deer Hill for the use of their facility for the Town's SWIm program. A letter was received from Selective Insurance requesting information on the Buckley claim. An application was received from Judy Longacre of the American Sewing Guild _ Hudson Valley Neighborhood Group to use the Senior Center on the 2nd Saturday of each , ., Recreation Comm. Meeting June 8, 2004 month. The Recreation Commission was not sure why this came through us other than if it is approved we will have to have someone unlock the Town Hall on those Saturdays. A letter was received from Angela Luther, Dispatcher for the Wappinger CSD with an estimated bill for the summer playground transportation. A letter was received from Bill Todd requesting use of the Robinson Lane Little League fields to practice and host games during the 2004 season. Mr. Todd was told to contact Mr. Farrell and get back to us. A resume was received from Gary E. Trudell applying for a position on the Commission. This was forwarded to the Supervisor. OUTGOING CORRESPONDENCE 1. A letter was sent to Paul Finch, Principal of Sheafe Road School thanking him for the use of the school for the winter basketball program. 2. Letters were sent to Peter Stefonowich and Michael Riddle thanking them for instructing the Boys and Girls Basketball program. 3. Letter was sent to Jason Erney, Manager of A. C. Moore from Nancy Cito thanking him for the donation of spring decorations and crafts. 4. Letter was sent to Holly Lucas enclosing registration forms for golf and tennis and mentioning that registrations are not done by mail. 5. Memo was sent to Supervisor Ruggiero asking for permission to repair the Ford MC28 which has electrical problems and keeps running. 6. Letter was sent to Supervisor Ruggiero giving 3 quotes to fix the MC28. 7. Letter was sent to Robert Martin sending a certificate of recognition from the Little League Opening ceremony. 8. Letter was sent to Kevin Ronk of Alamo Ambulance requesting someone to act as our Camp Health Director. 9. Letter was sent to Micheline Brudnak advising that Michael Cole has started working at Castle Point and Paul Endress is mowing part time while several of our maintenance employees are on vacation. 10. A fax what sent to Joe? with a bid package for tick spraying. We went out to bid and we did not receive any. We are trying to get permission from the Supervisor to call N.Y. Tick to see if they can do it. Ifwe have to go out to bid again we won't have time. 11. A letter was sent to Gladys M. Winne from Nancy Cito returning a check and apologizing for the misunderstanding with her residency. 12. Memo to Supervisor Ruggiero with a copy of Mr. Verlin's letter stating that we would agree with his proposal as long as the land stays forever green. 13. Memo to Supervisor and Town Board requesting permission for a P.O. payable , ., ,;' Recreation Comm. Meeting June 8, 2004 to Wappinger Central School for transportation charges. 14. Memo to Supervisor and Town Board requesting two P.O.'s payable to Deer Hill in the amount of $4, 750. each for the use of their facilities for swim program. 15. Memo to Jesse Knapp requesting help for the senior anniversary picnic. 16. Fax to Florence Graffwith information on the Community Day for her newsletter. Community Day will go for two days this year. Saturday, September 11th will be rides and only the booths connected with them. We will go from 1 p.m. to 9 p.m. and will have the fireworks on Saturday Night along with a concert. Sunday will be the parade and booths and will end at 7 p.m. Ifit rains on Saturday it will all be done on Sunday. 17. Letter to Frank Coluccio of Legion Fireworks regarding a display for Community Day. 18. Letter to Rich Robbins of the Health Department enclosing Renewal Application for a permit to operate the Children's camp for 2004. SENIOR CITIZEN REPORT Mrs. Cito invited everyone to attend their Anniversary Picnic "Sweet Sixteen" at the Town Hall tomorrow at 11 :00 a.m. She mentioned that she has about 70 seniors signed up. Most will bring a dish to share and the maintenance workers will cook the hot dogs and hamburgers. She thanked Mr. Holt for helping her obtain a gift certificate from Stop & Shop to help defray the cost of the hot dogs, hamburgers etc. On Friday, June 11, there will be a speaker from Lifefone which is a personal response service. A representative will do a presentation on personal medical emergency alarm devices. Our next trip is on June 29th to Holyoke, Mass. for a Lobsterfest. The July trip will be an Erie Canal Cruise. Mrs. Cito mentioned that there was a great article in the Poughkeepsie Journal on senior exercise. She would like to promote this more in the Center. She mentioned that she has instituted a Monday Munchies day and the seniors seem to like it. She is trying to get the goodies donated. RECREATION DIRECTOR'S REPORT Mr. Rottkamp passed around some gymnastic pictures that were taken at the final Saturday morning program. He is very happy to hear that it has been approved that we hire Doug Haan as a safety inspector. Mr. Haan, Mr. Rottkamp and Mr. Holt will have to set up a meeting to discuss procedures. r-~ ~ ;> Recreation Comm. Meeting June 8, 2004 The last registration for the summer programs will be held this Friday and Saturday at Town Hall. Mr. Rottkamp mentioned that he will not be available on Friday night but will be there on Saturday. He will see that everything is set up. We are already getting phone calls from people stating that they are unable to make it to this last registration and didn't make it to the other three what can they do. Mr. Rottkamp mentioned that he has spoken to Mrs. Roe and set a date of June 21 st and we will another it at Schlathaus. It will not be advertised, only for those who call. Ballroom dance class on Tuesday, May 24th had only 1 couple showing up so they were sent home and we cancelled the session. Mr. Rottkamp mentioned that 31 counselors are returning for this year. He said that he will be hiring 13 new counselors and he has 26 letters that he sent out telling the applicants that they are on an alternate list. He is in the process of calling all the references on the 13 new counselors (he has to have notations on 3 references for each counselor for the Health Department). We have hired a new arts and crafts instructor, Louise Rose. He has met with her several times. Mrs. Roe mentioned that she will need to have an order for S. & S. or A. C. Moore soon so that the paperwork can be done. He mentioned that he met with Bill Green of East Fishkill and Cindy Starke, of Fishkill to share ideas. He said that the meeting was very productive. He met with Brandy and Sandy of the D. C. Health Department and has set up two meetings with them. June 10th will be a tour of our facilities and June 22nd Brandy will sit and review all of the children's registration forms and all the director and counselor applications. We have orientation for all the directors and counselors on June 15th at Schlathaus Park. Camp opens on June 28th and swim also starts that same day. Mr. Rottkamp mentioned that a parent asked him about the smoking policy at the soccer fields and at Robinson Lane. Mr. Chappas mentioned that you can't smoke in the dugouts. Mr. Holt said that here is no sign that says you can't smoke. . Maybe we could put up a sign that states "as a courtesy smokers should go behind the stands or move to the back of the bleachers." We will pursue this further. Mr. Ennesser and Mr. Rottkamp went to Dick's Sporting Goods and came up with a pole and kit for $15.00 which they will give it to us for $11.00 . We will be purchasing 36 poles. Dick's mentioned that they would be interested in sponsoring the fishing camp. They will put up a sign and possibly give the children more supplies. Our fishing camp now has 3 time slots of 1 ~ hours and we still have two pages of names on the waiting list. Mr. Holt mentioned that he will have the guys cut the grass low for them. Mr. , .I )- Recreation Comm. Meeting June 8, 2004 Rottkamp mentioned that he called the Board of Health and we do not need a lifeguard on site but we will have one of the counselors from Martz come over to help Mr. Rose. Mr. Rottkamp mentioned that he has set up a babysitting course at each of the playgrounds this summer. The course will be 5 hours in one day and those who participate will get a certificate. Denise Schirmer will teach the course. Because of the enrollment numbers Castle Point and Quiet Acres will be combined. A discussion was held on whether or not we should have the playgrounds open on July 5th since the Town Hall is closed. It was decided that we will close on that day. SOCCER Mr. Chappas asked ifthere were any meeting scheduled with soccer. Mr. Holt mentioned that he has been given the job of calling a Mr. Ingrassia who owns the property adjacent to Robinson Lane to see if they would sell the land to the Town. Someone came to the Supervisor and mentioned that the person who owned the land is now deceased and his children are not interested in it. There is 26 acres of land there and some of it in the wetlands. Ifwe could get this land it could be the solution for soccer. Mr. Holt mentioned that D.E.C. has come down on the Town and will not let us put anything on the existing fields to improve them. SIGNS AT SCHLATHAUS Mr. Ennesser mentioned that he has received an estimate of $4,200.00 to rotate the signs at Schlathaus and to add the second side and get additional letters. He has received only one quote since we should go to Sign Language the company who originally constructed it,. He will formulate a letter to the Town Board. Mr. Ennesser mentioned that he has already sent a letter to Supervisor Ruggiero to with an estimate of $42,000.00 for a sign at Town Hall which can be changed inside the building. . Mr. Ennesser mentioned that he will wait on the electric packet for the signs at Schlathaus. If the signs are to be changed that will change the cost of the electrical work to be done. REESE PARK Mr. Ennesser mentioned that the work on the concrete platform at the Reese Park shelter has been approved and that we have ordered items 4 to be delivered. , s / Recreation Comm. Meeting June 8, 2004 July lOth is the Hudson River Paddle at Reese Park and we will be getting a 40 x 60 tent and chairs for the event. COMMUNITY DAY Mr. Ennesser said that the letter has been sent to Legion Fireworks and now he has to work on the trophies and contacting someone to judge the fire companies and apparatus. He has contacted Mr. Piga and he will get back to Mr. Ennesser. CHAIRMAN'S REPORT Mr. Holt mentioned that Mr. Gary Trudell has submitted an application to be on the commission and that a letter has been forwarded to the Supervisor with the resume. Mr. Chappas' term on the commission expired in May. He mentioned that he would like to be reappointed to another term. A letter will be forwarded to the Town Board. The water leaks at Robinson Lane have been repaired. We finally got approval to go forward with the signs at Robinson Lane. Nick Bisaccia, Roland Norris, Mr. Ennesser and Mr. Holt will set up a meeting to get this gomg. A dozen flowering trees have been purchased by the Town and put at Schlathaus to beautify the park. The monkey bars have been removed from Quiet Acres, Robinson Lane and Martz Field. There was a discussion on the proposed Equestrian facility at Carnwath. They are looking to use the carriage house for their program. Details still have to be worked out. The meeting was adjourned at 8:45 on a motion my Mr. Ennesser seconded by Mr. Chappas. Peggy Roe