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2004-10-05 c'. ... AGENDA RECREATION COMM. MEETING 10/5/04 CALL MEETING TO ORDER PRESENT: RJ.H., N.C., S.R, lC., lE., RF., E.K. APPROVE MINUTES - 7/6/04 meeting 8/3/04 meeting Approved: Approved: Seconded: Seconded: COMMENTS FROM VISITORS CORRESPONDENCE 1. Received approval from Myers for use of their facilities for: Halloween- in case of rain Adult V olleyball- Tuesdays - 10/5/04 to 5/05 Boys and Girls Gymnastics - Saturdays 1/8/05 - 5/05 2. Letter from Rita Hafner - thanking gentleman in golf cart for helping her on Community Day. 3. Letter from HVFCU- they are not able to make donation to Senior Christmas Fund. 4. Copy of resolution dated 9/13/04 to increase subdivision recreation fee from $2,000. to $5,000. with public hearing set for 10/12/04 5. Approval received from Evans School for use of facilities for: Aerobics - Tues. & Thurs. 9/14/04 to 5/05 Baton Twirling - Wednesdays 9/22- REPORTS: N.C. J.E. S.R RF. J.C. E.K. RJ.H. OLD BUSINESS - Halloween Carnwath Craft Fair " " NEW BUSINESS - Christmas Parties MEETING ADJOURNED NEXT MEETING 11/9/04 OUTGOING CORRESPONDENCE 1. Letter to Supervisor regarding the appointment of Gary Trudell. 2. Letter to Thomas MCdougall, Manager of Stop & Shop thanking them for their support with summer picnic. 3. Memo to Mike Cole stating his last day is 10/16/04 4. Letters sent to the following for help with Community Day: Alamo Ambulance ' Terje Gran of Laerdal New Hackensack Fire Company Peter Shea Performance Motorcars of Dutchess Poughkeepsie Ford Carl Garofalo Roger Humeston Eileen Ennesser Frank Alfano Jerry Terwilliger Royal Carting 5. Letter to Zoning Department stating Town will be holding a Craft & Art fair at Carnwath on 10/9/04 raindate of 1011 O. 6. Application to Town Zoning Dept. for a sign permit for Carnwath. 7. Thank you to Mrs. Rae Fischetti for donation of Christmas decorations for Carnwath. RECREATION COMM. MINUTES OCTOBER 5, 2004 NEXT MEETING NOVEMBER 9. 2004 AT 7:00 P.M. AT SCHLATHAUS PARK The regular meeting of the Town of Wappinger Recreation Comm. was held October 5, 2004 at Schlathaus Park, 136 All Angels Hill Road, Town of Wappinger, Dutchess County, New York. The meeting was opened by Peggy Roe, Recreation Secretary at 7:00 p.m. with the following persons present: Comm. Members James Chappas, Joseph Ennesser, Ronald Friedman and Ellen Korz. Absent were: Chairman Ralph J. Holt, Recreation Director Skip Rottkamp and Senior Director Nancy Cito. The minutes from the July 6, 2004 meeting were approved on a motion by Mr. Friedman seconded by Mr. Chappas with all in favor. The minutes ofthe August 3, 2004 were approved on a motion by Mr. Friedman seconded by Mrs. Korz. CORRESPONDENCE We received approval from Myers Comers School for the use of their facilities for Halloween (in case of rain), Adult Volleyball on Tuesdays (10/5 to 5/05) and the Boys and Girls Gymnastics on Saturdays (1/8/05-5/05) A letter was received from Rita Hafner thanking the gentleman in the golf cart for helping her on Community Day. It was suggested that this letter be forwarded to the Supervisor. A letter was received from the Hudson Valley Federal Credit Union stating that they are not able to make a donation to the Senior Christmas Fund. We received a copy of a resolution dated 9/13/04 to increase subdivision recreation fee from $2,000. to $5,000. with a public hearing set for 10/12/04. Approval was received from Evans School for the use of their facilities for the Aerobics program on Tuesdays and Thursdays from September 14, 2004 to May 2005 and for Baton Twirling on Wednesdays starting September 22,2004. OUTGOING CORRESPONDENCE A letter was sent to Supervisor Joseph Ruggiero regarding the appointment of Gary Trudell to the Commission/Committee. Recreation Minutes October 5, 2004 A letter was sent to Thomas McDougall, Manager of Stop & Shop thanking them for their support with the summer playground picnic. A memo was sent to Michael Cole stating that his last day would be October 6, 2004. Letters were sent to the following for their help with Community Day: Alamo Ambulance, Terje Gran of Laerdal, New Hackensack Fire Company, Peter Shea, Performance Motorcars of Dutchess, Poughkeepsie Ford, Carl Garofalo, Roger Humeston, Eileen Ennesser, Frank Alfano, Jerry Terwilliger, and Royal Carting. A letter was sent to the Town Zoning Department stating that the Town will be holding a Craft and Art fair at Camwath on 10/9/04 with a rain date of 10/1 0/04. Mrs. Roe said that if anyone is available to help it would be appreciated. The craft vendors will be set up in the lower parking lot and the artists will be in the chapel. We will be using the rest rooms on the lower floor of the chapel. Since there are some concerns with the carriage house building, we will not be able to use the ball field for parking so we will be using the upper parking and Mr. Holt and Mr. Tompkins have designated an area as you come in for parking. We will be getting 3 golf carts to transport people. We will be saving some parking for handicap in the lower parking lot where the crafters will be set up and we will have TransCare Ambulance there also. We have 40 some vendors between the crafters and artists. Mrs. Roe mentioned that Florence Graff has done a lot of work on this including the advertising. An application was sent to the Town Zoning Department for a sign permit for Camwath. A thank you letter was sent to Mrs. Rae Fischetti for the donation of Christmas decorations for Camwath. SENIOR CITIZEN REPORT Mrs. Cito was unable to attend the meeting but sent the attached report. RECREATION DIRECTOR Mr. Rottkamp was unable to attend the meeting but sent the attached report which included numbers from the summer programs. 2 Recreation Minutes October 5, 2004 REPORT FROM MR. ENNESSER Mr. Ennesser mentioned that he hopes to get-the concrete poured at Reese Park sometime next week. He has spoken to Camo regarding the condition of the road at Reese and they will see what they can do toward fixing it. They will also speak with Mr. Foster, Superintendent of Highways. Mr. Ennesser has spoken with Mr. Paggi's office and the bid package for the bathrooms for Reese Park is almost ready to go. October. He mentioned that he hopes that we can get the docks out the last week in He hopes that the work on the signs at Schlathaus Park will be started sometime next week. REPORT FROM MR. FRIEDMAN Mr. Friedman wanted to follow up on a few of the items that have been discussed. He asked if anyone had been in touch with Pop Warner regarding them using the fields at Castle Point. Mrs. Roe said that she wasn't sure if anyone had spoken with them. He also asked about the basketball backstops at Martz Field. Mrs. Roe mentioned that we had put money in the 2005 budget to extend the court. Mr. Friedman said that he felt that the poles were a safety issue and that they should be roped off. A discussion took place regarding safety issues and it was felt that we should have a line item in the budget where we could take care of safety issues immediately. If they can't be fixed in 24/48 hours they should be roped off or the park should be closed until they can be taken care of. They would like to invite the Town Board to discuss safety issues and set up some type of procedure where we would only have to get the Supervisor's permission to correct safety issues. REPORT FROM MRS. KORZ Mrs. Korz mentioned that Halloween will be held on Sunday, October 24th and we would like everyone that can help to be there at noon so that we will be able to decorate and get things set up. Mrs. Roe asked Mr. Chappas if he could get in touch with soccer to see if they would be able to help this year and if they would be donating an item to be placed in the children's bags. Mrs. Roe mentioned that she has spoken with Mr. Farrell of Little League and Mr. Holt was to follow up on this. Mrs. Korz said that she has spoken with Mrs. Snowden, Mrs. Holt and Mrs. Delisa to be the witches Gudges) for the parade and they have agreed. She has also put in the order to Meadowbrook for the cider donuts, and decorations. We will have to have Mr. Tompkins get some com stalks 3 Recreation Minutes October 5, 2004 for decorating. She has also been following up on the prizes from the local businesses. She said that she has found it harder and harder to get the donations. The meeting was adjourned at 8:00 p.m. on a motion by Mrs. Korz seconded by Mr. Ennesser. Peggy Roe Recreation Secretary 4 Summer 2004: "BY THE NUMBERS": >Playground registrations -7 (equal 13 hours); 5 plus 2 other registrations; >Registration by Playground / number allowed at playground by the Board of Health / average per day summer of 2004: =Castle Point 62 () - 39 Martz 227 ( ) - 112 490A>> of registered children attend. camp =Quiet Acres 103 ( ) - 52 (last year 43%) =Spook Hill 220 ( ) - 94 >Fishing Camp - 42 >Babysitting - 48 >Total weeks playground open = 7 >Total scheduled days playground opened = 34 (July 4th closed) >Total days opened = 30 (4 days of rain) >Price per camper: $40.00 (second child $35.00) >Total hours playground open (34 days X 6 hours per day) = 204 hours >Total cost per day for a parent sending one child ($40.00 divided 34 days) =$1.18 >Total cost per hour for a parent to send one child ($1.18 divided 6 hours) = .20 >Total number of campers from four playgrounds who visited Reese Park = 149 > Bus Trips by four playgrounds- total visited / average each trip: Bowling (3x each) 476 68 Fun Central (2x) 335 56 Splashdown (2x) 481 60 East Fishkill Golf (2x) 278 56 Roller Skating (2x) 459 57 >Total number of buses scheduled to used for our trips (2 at each camp except CP) - 122 >Total number of buses used for our trip: 101 >Total number of buses saved because of cancellations (lack of numbers/rain): 21 >Concerts: 8 (all well attended - plan on inviting all back for 2005 unless you fell otherwise) >Complaints (fights, parents calling me to complain about anything, etc.): 25 (CP= 6, M 3, QA 1, SH 11, DH=4) >Steve Tompkins Clean Camp Award: Castle Point >Total number of evaluations received from parents: 36 (positive-J3; negative-3)) >Total number of campers at Picnic: Oct, 5 -mee;ti"j: . 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