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2006-04-05 .7 ~ AGENDA RECREATION COMMISSION MEETING WEDNESDAY, APRIL 5, 2006 CALL MEETING TO ORDER: PRESENT: RJH, NC, SR, IC, IE, EK, GT, BL, BS. COMMENTS FROM GUESTS: OUTGOING CORRESPONDENCE 1. Memo to Supervisor Ruggiero and the Town Board requesting approval for the hiring of a company to spray for ticks. 2. Letters to Gianfranco Nigrelli and Astrit Dervishaj informing them that their Maintenance Applications will be kept on file as there are no further positions open at this time. 3. Memo to Eric Allgauer of Sun-Up Enterprises informing him of the broken weld on the Martz Field Playground equipment. 4. Letter from Skip Rottkamp to Brandy Vidala of the Dept. of Health requesting a "Waiver" from having to require Immunization Forms for Summer Camp attendees. 5. Letter from Joe Ennesser to Holly Sullivan, Greenway Planner, outlining Town Board approval of grant #C000358 to purchase a kiosk for Carnwath Farms. 6. Letter from Joe Ennesser to Supervisor Ruggiero request that the Sports Museum of D.C. be allowed to hold their Annual Induction Dinner at Carnwath Farms on Oct. 8, 2006. 7. Letter from Joe Ennesser to the manufacturer of the step van with boom and bucket, Telsta, to make sure that parts are still available for this model before we purchase it. INCOMING CORRESPONDENCE: 1. Use of Facilities request received from Taconic Rangers 18U Select Team for use of Robinson Lane Fields 7/11 to 8/31. 2. Use of Facilities request received from the Dutchess County Men's Senior Softball League for use of Robinson Lane 4/23 to 8/27 for regular games and Sept. & Oct. for All-Star and Playoff games. 3. Letter and form from Paggi, Martin, DelBene referencing the NYSDEC Phase II Stormwater Permit. (Form to be filled out by Ralph.) 4. A copy of the Home Depot Tax Exempt Registration form was received from Town Clerk, Chris Masterson. (He signed and returned original to Home Depot) 5. The following resolutions were passed at the Town Board Meeting of March 27, 2006 · The appointment of Bruce Lustig to the Town of Wappinger Recreation Commission. .; , · The acquisition of an AED (Defibrillator) to be on sight at Robinson Lane Park. 6. Letter from SUN UP Enterprises stating a repair would be made to the Martz Field Playground equipment on April 3, 2006. 7. Letter from Bernie Roe of the New Hackensack Fire Company requesting use of Schlathaus Park as additional parking for their 1 st Annual Firematic Show on Saturday, May 13th, 2006. 8. Letter from the Dutchess Co. Dept. of Health giving us a waiver stating it will not be necessary to require Immunization forms from camp attendees. REPORTS: N.C. S.R. J.C. J.E. E.K. G.T. RL. RJ.H OLD BUSINESS: Easter Plans VOLUNTEERS FOR SUMMER PLAYGROUND SIGN-UP Charles Straley's application to the Recreation Commission. NEW BUSINESS: Recreation Commission Duties (Copies attached) Contacts for Alarm Systems at our various locations. RECREATION MEETING MINUTES April 5, 2006 RECREATION COMMISSION MEETING MINUTES WEDNESDAY, APRIL 5, 2006 NEXT MEETING: Wednesday, May 3, 2006 The regular meeting of the Town of Wappinger Recreation Commission was held on Wednesday, AprilS, 2006 at Schlathaus Park, 126 All Angels Hill Road, Town of Wappinger, Dutchess County, New York. The meeting was called to order at 7:00 PM by Chairman Ralph J. Holt with the following persons present: Skip Rottkamp, Recreation Director, Nancy Cito, Senior Citizen Director, Bob Sheridan, Maintenance Supervisor and commission members Joseph Ennesser, Jim Chappas, Ellen Korz, Gary Trudell and Bruce Lustig. Minutes for March 2006 were approved with no corrections necessary. The meeting began by all in attendance welcoming and introducing themselves to Bruce Lustig our newest Commission member. OUTGOING CORRESPONDENCE 1. Memo to Supervisor Ruggiero and the Town Board requesting approval for the hiring of a company to spray for ticks. We look forward to having a determination after the Town Board meeting on Monday, April 10th. 2. Letters to Gianfranco Nigrelli and Astrit Dervishaj informing them that their . Maintenance Applications will be kept on file as there are no further positions, open at this time. One of the three gentlemen who handed in application an was hired. His name is James Cunliffe and he is a welcome addition to our staff. 3. Memo to Eric Allgauer of Sun-Up Enterprises informing him of the broken weld on the Martz Field Playground equipment. 4. Letter from Skip Rottkamp to Brandy Vidal a of the Dept. of Health requesting a "Waiver" from having to require Immunization Forms for Summer Camp attendees. (See incoming correspondence granting us the "Waiver". 5. Letter from Joe Ennesser to Holly Sullivan, Greenway Planner, outlining Town Board approval of grant #C000358 to purchase a kiosk for Camwath Farms. Approval should be received by June 2006. 6. Letter from Joe Ennesser to Supervisor Ruggiero request that the Sports Museum of D.C. be allowed to hold their Annual Induction Dinner at Camwath Farms on Oct. 8, 2006. Okayed by Supervisor Ruggiero. 7. Letter from Joe Ennesser to the manufacturer of the step van with boom and bucket, Telsta, to make sure that parts are still available for this model before we purchase it. Weare going forward with this and making sure, through our insurance company, all the requirements necessary to own and operate this vehicle are satisfied. 1 RECREA nON MEETING MINUTES April 5,2006 INCOMING CORRESPONDENCE: 1. Use of Facilities request received from Taconic Rangers 18U Select Team for use of Robinson Lane Fields 7/11 to 8/31. (Okay pending field availability after Little League and school schedules are honored) 2. Use of Facilities request received from the Dutchess County Men's Senior Softball League for use of Robinson Lane 4/23 to 8/27 for regular games and Sept. & Oct. for All-Star and Playoff games. (Okay pending availability as above) 3. Letter and form from Paggi, Martin, DelBene referencing the NYSDEC Phase II Stormwater Permit. (Form to be filled out by Ralph.) 4. A copy of the Home Depot Tax Exempt Registration form was received from Town Clerk, Chris Masterson. (He signed and returned original to Home Depot) 5. The following resolutions were passed at the Town Board Meeting of March 27, 2006 · The appointment of Bruce Lustig to the Town of Wappinger Recreation Commission. · The acquisition of an AED (Defibrillator) to be on sight at Robinson Lane Park. 6. Letter from SUN UP Enterprises stating a repair would be made to the Martz Field Playground equipment on April 3, 2006. 7. Letter from Bernie Roe of the New Hackensack Fire Company requesting use of Schlathaus Park as additional parking for their 1 st Annual Firematic Show on Saturday, May 13th, 2006. Commission members approve. Inappropriate areas will be roped off and clean-up is guaranteed. 8. Letter from the Dutchess Co. Dept. of Health giving us a "waiver" stating it will not be necessary to require Immunization forms from camp attendees. REPORT FROM JOE ENNESSER Mr. Ennesser states that he has gotten four (4) quotes for the dugout at Robinson Lane: Heady $9010 Bracaden $9190 George Lown $9250 CJ Masonry $6150 (All the above without roofs) The problem is timing. A letter has been written requesting CJ Masonry be accepted but with the opening day of Little League so close at hand we must further consider when the dugout can be done. Bracaden Construction gave a price of $3000 for the roof. The above estimates are for the 3rd base dugout on Memorial Field. Both the 1st and 3rd base dugouts will be strapped and supported to guarantee safety. The letter will be sent to the Town Board and, if approved, we will then be able to proceed when weather and timing permit. 2 RECREA nON MEETING MINUTES April 5, 2006 Mr. Ennesser indicates that the hardware for the Chelsea docks will be completed and available for pick-up tomorrow. Docks are projected to be in by mid-April. Two estimates have been received for the "Playground Misters" John Ossenkop estimates $800 per unit (we need four) and Mike Schnorr estimates $2500 per unit. There are no others willing to do the job. The spray unit itself costs $250 and the piping for each unit must be fabricated. Mr. Holt suggests that we go ahead with a letter to the Town Board. Mr. Ennesser said that the signs ordered for Robinson Lane and banners for our playgrounds are ready for pickup. Robinson Lane signs indicate "Practice to be done in Outfield Only" and playground banners say "Welcome to (Playground name) Mr. Ennesser has gotten an estimate of $540 for 500 "POSTED" signs to be used on all Town parks. Signs read "NO trespassing, fishing, trapping or motorized vehicles are strictly prohibited. Violators will be prosecuted." The stove at Carnwath is now working. Only one pilot tube needs to be replaced. On Saturday Mr. Ennesser will meet with Bottini and run the stove through a thorough test. Mr. Ennesser met with a Grant writer to determine what is available for the following: the Stagemobile, the Security System, road lights at Carnwath, and lights for bulletin board at Schlathaus. Grants for these items have to be in by the end of April. Mr. Ennesser stated that the deadline was too close to meet but will continue to develop these prospects. Grant writer is investigating the best possibilities for our needs. Mr. Ennesser informed all commission members about the damage to the main gate at Carnwath Farms. The gate is not covered by the Town insurance. Two verbal quotes will be necessary before the repair is done. Ortiz Welding has given us a price of $2500. The gate has been removed for safety purposes. Mr. Ennesser took the time to look at a step-van with a bucket that Recreation is looking into buying. Mr. Sheridan said that it would be an enormous help, especially in trimming trees at Carnwath and changing light bulbs in the Town Hall and Emergency Services Building parking lots as well as many other uses. Ken Kurdt, the gentleman that will be opening and closing Castle Point, reported some ATV activity on the property to Mr. Ennesser. The offenders live in the area between Castle Point and Carnwath and use the power lines to gain access to the property. Mr. Ennesser had trouble reaching the Town Patrol. When he got through he was told that the hours had been cut back and no one was available to check out the situation. 3 RECREA nON MEETING MINUTES April 5, 2006 Mr. Ennesser pointed out that the funds re-allocation to purchase the kiosk for Carnwath won't be decided until June. Mr. Ennesser has two Scouts working at Carnwath to clean the Gazebo and to clear a trail and put out markers to guide hikers. The trail winds its way down to the river and comes back around to behind the mansion. A Greenway member will walk the trail to make sure it is well-cleaned and safe. There is also a Scout Troop that has volunteered to put together the picnic tables for the Carnwath property. Mr. Ennesser was contacted by Bernie Roe to find out if Recreation was interested in 50 solid wooden chairs from the New Hackensack F. D. We accepted and will know on Friday when we can pick them up. Mr. Ennesser stated that he asked that money be set aside in the budget for tables and chairs for Carnwath. (60 chairs and 10 tables). If it has been set aside he would like to order them and eliminate having to move tables and chairs from the Senior Center each time there is an event there. Mr. Ennesser states that he has gotten two (2) estimates for the Security System at Carnwath. One for $11,000 and one for $13,000. He expects a third estime in 2 weeks. The systems are based on a 6 to 8 camera module and can be used at various locations including the Barn and Schlathaus Park. Before anything else is done the phone lines and cables must be put in. Mr. Ennesser is in contact with Kathy Gordon of Crosspoint Solutions. This company was responsible for the phones at Greystone. She is willing to be our interface at no charge to help us with what we need. A conversation was held between Mr. Ennesser and Mrs. Korz at a previous time about volunteers to work at Carnwath. Mrs. Korz said that at this time her group has other priorities but would discuss what they would be able to do at her next meeting. The following are in the process of being done: The foul poles at Robinson Lane will be put in by our Maintenance crew by next week. The claim to the insurance company for the Martz Field dugout is being processed. A follow-up call will be made by Mrs. Manning to check the status. REPORT FROM ELLEN KORZ Mrs. Korz went to Martz Field over the weekend and said that the beautiful weather brought everyone out to use the Tennis and Basketball Courts. In her capacity as a schoolteacher Mrs. Korz asked the commission if land could be aquired and developed to be used for sports activities for both the Town and the schools. Mr. Holt explained that the Town had met with Ketcham H.S. officials to see if 4 RECREATION MEETING MINUTES April 5, 2006 there was something that could be done to allow for more playing fields. There was no final decision made at the time. REPORT FROM GARY TRUDELL Mr. Trudell has nothing to report at this time. REPORT FROM JIM CHAPPAS Mr. Chappas asked if he could be supplied with a list of Community Day Marching Bands so that he may begin to contact them. Mr. Holt said that the first Community Day meeting would be held next week and plans to search for a new company to provide our mechanical rides. REPORT FROM NANCY CITO Mrs. Cito stated that the Senior "Spring Fling" at Carnwath Farms was a HUGE success. Over one-hundred seniors attended and had nothing but good things to say about the event and the property. Mrs. Cito wishes to thank all of the volunteers who helped set up and serve, Mr. Ennesser for opening up the Sports Museum for the Seniors to tour and aVER Y special thanks to the Maintenance crew for their excellent preparations. Last month a meeting was held with Dial-a-Ride and the citizens that use their service to air any complaints and concerns that they might have. A follow up meeting was held last week with Dial-a-Ride executive, Mr. Pritchard, Mrs. Cito, Supervisor Ruggiero, and Legislators Sandy Goldberg, Roger Higgins and Bill McCain. Five or six of the most pressing concerns were discussed at this second meeting. Mr. Pritchard was asked to implement policies that would address these concerns. Mrs. Cito said that the Seniors have a variety of upcoming events including "Festa Primavera" at Umberto's Restaurant, "Bingo-Bango" to be held in the Town Hall large meeting room jointly with the Fishkill Senior Center. John Macek will be holding a Microsoft Word Computer Class as a follow-up to his basic class. Also planned are bus trips to Aqua Turf in Connecticut and to the Bardavon to see "Sinatra Returns" The first annual Senior/Senior Prom will take place at Ketcham H.S. on April 27th. Mrs. Cito was approached by Principal Cheryl Lazarus to have the RCK Seniors plan, raise funds for, and implement a Senior Prom for the Town Seniors. Two- hundred (200) spaces would be available and the catering would be done by Outback Steakhouse. Mrs. Lazarus' concerns about filling the 200 seats was dispelled by Mrs. Cito who had no doubt about the overwhelming response. 5 RECREA nON MEETING MINUTES April 5,2006 REPORT FROM SKIP ROTTKAMP Mr. Rottkamp has stated that the plans for the 13 - 15-year-old camp at Carnwath are not proceeding as planned. The only programs set up so far are Babysitting and the Amateur Radio Club. The "Theater" program is still a possibility. Mr. Rottkamp requests that Mr. Sheridan ask some of his men to pick up an organ which a Sebastian Andiello would like to donate to the Town. It would be placed in the chapel at Carnwath and used at various functions. Preparations are well underway for our Easter Egg Hunt on AprilSth. Linda Leopardi of the RCK Gourmet Club will have her students bake cookies as she has in the past. Mr. Rottkamp thanked Mr. Ennesser for obtaining the estimates that will enable us to go forward with the "Misters" for the playgrounds. Our Saturday Basketball program had its last session on April 1 st and was VERY successful. Over 70 children attended. Because of our change of policy this year regarding bus trips Mr. Rottkamp and Mrs. Cito had a meeting with Cindy Stark of Fishkill Recreation to discuss a better way to procure buses for our trips. Mr. Rottkamp spoke with a young lady named Victoria concerning the position available as Reese Park guide for our playground children. She has not accepted as yet. Mr. Rottkamp states that at $100 per child for our Summer Camps we are still the best ticket in town. East Fishkill is $150 for seven weeks and Fishkill is $150 a week! Mr. Rottkamp met with Doug Haan, our safety officer, last week. On the weekend Mr. Haan inspected our four playgrounds as well as Robinson Lane and Fleetwood. Mr. Rottkamp handed out reports to the following individuals: Ellen Korz - Martz Field Gary Trudell - Quiet Acres Bruce Lustig - Spook Hill Joe Ennesser - Castle Point Pictures of the various problems at the playgrounds were given to Mr. Sheridan, our maintenance supervisor, with detailed descriptions of the problems pictured. Mr. Haan suggested the use of Peter and Butch Vecchi, two brothers that work for the WCSD, to help our maintenance crew with the corrections of these violations. Mr. Sheridan explained that we now have a new gentleman in maintenance that has experience as a carpenter and is versed in many other facets of repair work. 6 RECREA nON MEETING MINUTES April 5, 2006 Included in the agenda packet to each commission member is a checklist that commission members are to use when they go out to inspect their respective playgrounds. It, basically, spells out what to look for in specific terms. Mr. Rottkamp is in the process of setting classes for our camp counselors and directors for CPR, First Aid and Respond to Emergency through Transcare. Mr. Rottkamp is trying to set up trips to Stonykill for our summer playgrounds, but so far has only been able to set aside one Monday for one camp to attend. The Recreation office received a letter from Brandy Vidala of the Board of health granting us a waiver from requiring Immunization forms for all campers this year. The waiver will simplio/ the camp season greatly for the office staff. REPORT FROM BOB SHERIDAN Mr. Sheridan said that many of the things he had on his list have already been covered. His priorities at this time are Robinson Lane and the Chelsea Boat Docks. He will also have his crew concentrate on the repairs needed per Doug Haan's report. He also discussed the aerators for Applesauce Pond and how we will proceed with their installation. We would like to take over this procedure ourselves but must see how it is done for the future. REPORT FROM RALPH HOLT Mr. Holt began by asking if we had enough people for the Easter Egg Hunt. Mrs. Manning said that we have 14 people as well as the two people from A.C. Moore running the Make 'n' Take table for crafts. The discussion continued to make sure that everything was in order for the event. Mr. Holt invited everyone on the Commission to the Little League opening on Saturday, April 22nd. Little League has expressed to Mr. Holt how happy they are with the maintenance crew and with the Recreation Commission. We have supplied them with top soil and beam clay and have promised to see that the speed bumps are replaced on the main road at Robinson Lane. Mr. Holt indicated that we still need one more commission member to fill out the team. We have the names of several people who may be interested and it is important that we contact them and set up interviews. Eileen Manning Recreation Secretary 7 TOWN OF WAPPINGER CHAIRMAN RALPH HOLT May 2, 2006 A.C. Moore 1404 Route 9 Wappingers Falls, NY 12590 Dear Jason & Eileen, RECREATION COMMITTEE 20 MIDDlEBUSH ROAD WAPPINGERS FALLS, NY 12590-0324 (845) 297-0720 SUPERVISOR JOSEPH RUGGIERO TOWN COUNCIL VINCENT BETTINA MAUREEN McCARTHY JOSEPH P. PAOLONI ROBERT L. VAlDATI On behalf of The Town of Wappinger Recreation Department, we wanted to thank you for helping to make our annual Easter Egg Hunt a success. The "Make & Take" table was popular and the two assistants were very helpful to the children. We appreciate all the support you have given our community over the years. We especially wanted to point out your help with Community Day of2005. Tom the manager did a fantastic job!! We hope you will participate in Community Day on September 10th, 2006. ~~efiY ;toney J. Cito Director Senior Citizen Center