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2006-06-07 ,,,\P, .,. AGENDA RECREATION COMMISSION MEETING WEDNESDAY, JUNE 7, 2006 CALL MEETING TO ORDER: PRESENT: RJH, SR, NC, JC, JE, EK, GT, BL, BS APPROVED MINUTES FOR SEPT 2005 - APPROVED MAY 2006 - APPROVED SECOND SECOND COMMENTS FROM GUESTS: MEERA DAVE (Application for Recreation Commission in each packet). INCOMING CORRESPONDANCE: 1. Request for use of Castle Point by Cub Scout Pack 40 on Saturday, Aug 5th, 2006. 2. Request for use ofSchlathaus by Jerry Owen (Animal Warden) for Rabies Clinic on Saturday, June 24th, 2006. 3. Request from Rose Valenzuela for refund to Summer Camp. 4. Letter from UNITED RENTALS announcing the take over of Handi Rent-All. (Copy to Nancy.) 5. Summary of Town Board Meeting authorizing P.O. for Recreation Commission for replacement of3rd base dugout at Holt Field. CJ Masonry bid accepted to do the work. 6. Memo to Ralph Holt from Graham Foster regarding trash removal from park properties. 7. Memo from Supervisor Ruggiero stating that all vouchers must be first approved by Ralph Holt before going to the Supervisors office. 8. Copy of invoice from Bill Verlin for partial reimbursement for removal of trees. 9. CC of letter to Ralph Holt stating that Airport Drive permit must be postponed until 2007. 10. Letter and map sent to Ralph Holt outlining the bike trails on the Carnwath properties as well as adjoining properties. 11. Map and new addresses of the Carnwath property now 70 - 94 Carnwath Farms Lane. 12. Fax from NYS Division of Justice Sex Offender Registry clearing attached list. 13. Dutchess Co. Youth Bureau Newsletter. 14. E-mail from Valerie Bruni requesting a refund for son's playground registration due to family situation. OUTGOING CORRESPONDANCE: 1. Letter from Skip Rottkamp to Playground Counselors who's applications have been accepted for summer employment. # ~,-'''''.~, ... 2. Letter from Skip Rottkamp to applicants who have not been accepted for summer employment. 3. Letter to Superintendent Foster thanking him for the replacing of the speed bumps at Robinson Lane. 4. Letter to Daniel Diesing thanking him for the donation of straw for our Easter Egg Hunt. 5. Letter from Skip Rottkamp to Dawn Turpin-Orgetas thanking her for another great year of Gymnastics. . 6. Letter from Skip Rottkamp thanking Mr. Manaly of Myers Comers Elem. School for the use of his school for our gymnastics program. 7. Letter to the Public Relations Office at West Point requesting a speaker for Memorial Day. 8. Memo to Joseph Stankavage in regards to NYSDEC Stormwater Permit. 9. Memo to Supervisor Ruggiero requesting the appointment of James Cunliffe to the position of custodian at Carnwath Farms. 10. Letter to Jay Paggi requesting the surveying of two town properties to determine actual property lines. 11. Memo to Supervisor Ruggiero requesting P.Oo's for the use of Cross Court Tennis Club for our Summer Learn to Swim program. 12. Memo to Supervisor Ruggiero requesting a P.O. payable to the WCSD for bus transportation for our Summer Playground program. 13. Letter from Nancy Cito to William Halvey thanking him for the sponsorship of magazine subscriptions to the Senior Center and asking him to consider continuing his support. REPORTS: N.C S.R. I.C. I.E. E.K. G.T. B.L. B.S. RJ.H.. NEW BUSINESS: 1. The next tick spraying will take place on June 21 st (with a raindate of June 22nd). Please inform your respective contacts in Little League and Soccer. 2. Commission members please sign vouchers ~efore leaving 3. Need help with sign-ups for Friday, June 23r . May be a VERY big sign-up. 4. Refreshments for the rest of the year. NEXT MEETING: JULY 12.2006 (July 5th will be the unannounced final camp sign- up from 2 PM to 4 PM) REFRESHMENTS: ruL Y - BOB SHERIDAN??? '. J. - " Recreation Minutes June 7, 2006 RECREATION COMMISSION MEETING MINUTES WEDNESDAY, JUNE 7, 2006 NEXT MEETING: JULY 19, 2006 The regular meeting of the Town of Wappinger Recreation Commission was held on Wednesday, June 7, 2006 at Schlathaus Park, 126 All Angels Hill Road, Town of Wappinger, Dutchess County, New York. The meeting was called to order at 7:00 PM by Chairman Ralph 1. Holt with the following persons present: Skip Rottkamp, Recreation Director, Nancy Cito, Senior Citizen Director, Bob Sheridan, Maintenance Supervisor, and Commission Members Joseph Ennesser, Ellen Korz, Jim Chappas, Gary Trudell, and Bruce Lustig Minutes were approved for September 2005 and June 2006 with no corrections necessary. COMMENTS FROM GUESTS: MEERA DAVE (Applicant for Recreation Commission) Mrs. Meera Dave was introduced to all present Commission members. Mr. Holt asked Mrs. Dave why she would like to become a member of the Recreation Commission. She replied that she wanted to be able to give something back to the community. She has 2 young boys ages 5 and 7-years-old and feels that she would have some valuable in-put. Mr. Ennesser asked if she has had any experience involving recreation programs. Mrs. Dave stated that she has volunteered at her children's school on a regular basis. She has worked with fund raisers and other activities including the graduation ceremonies, handling invitations, planning the reception and, in general, anything else that was necessary. She has also helped plan class projects and events on a daily basis. She has brought a letter of recommendation from the principal of the Montessori School that her children attend. (See attached) Mrs. Dave was born, raised and schooled in India and has been in America for 16 years. Her undergraduate work was done in New Jersey and she attended Columbia University for her graduate degree. She is an architect by profession. Mrs. Korz expressed her feelings about joining the commission to give her children a full recreational life. She asked Mrs. Dave what she would like to see accomplished. Mrs. Dave didn't have any particular project in mind but would work to make the Town's Recreation Program better in any way she could. Mr. Rottkamp said that he met Mrs. Dave and her husband at our May Camp registration and was impressed by their enthusiasm and sense of humor. 1 " Recreation Minutes June 7, 2006 Mrs. Korz explained some of the duties of commission members from he viewpoint including monthly meetings, special events and how each member has a specific project of property to oversee. Mr. Holt explained a little more in depth about our involvements and responsibilities. He cited the Summer Camp Program for 400 to 600 children, our other sports programs like basketball, tennis, aerobics, volleyball, gymnastics and baton twirling. He also outlined Community Day, Easter, Halloween and the Christmas Tree Lighting, and also explained our involvement in the Senior program. Mr. Sheridan asked if she had ever visited the Taj Mahal. Mrs. Dave said yes and it is absolutely beautiful. Mr. Holt asked for a resume to be sent to the office and explained the procedure for appointment to the commission. INCOMING CORRESPONDANCE: 1. Request for use of Castle Point by Cub Scout Pack 40 on Saturday, Aug 5th, 2006. Approved by all commission members 2. Request for use ofSchlathaus by Jerry Owen (Animal Warden) for Rabies Clinic on Saturday, June 24th, 2006. Approved for use by all commission members. 3. Request from Rose Valenzuela for refund to Summer Camp. Approved. 4. Letter from UNITED RENTALS announcing the take over of Handi Rent-All. (Copy to Nancy.) 5. Summary of Town Board Meeting authorizing P.O. for Recreation Commission for replacement of 3rd base dugout at Holt Field. CJ Masonry bid accepted to do the work. CJ Masonry's insurance information was forwarded to the building inspector. We should be getting a building permit shortly. Work planned for August during the Little League break. 6. Memo to Ralph Holt from Graham Foster regarding trash removal from park properties. 7. Memo from Supervisor Ruggiero stating that all vouchers must first be approved by Ralph Holt before going to the Supervisors office. This is standard procedure for all departments. Mr. Holt added that the commission's signatures are no longer required to put the final voucher through for payment. 8. Copy of invoice from Bill Verlin for partial reimbursement for removal of trees. 9. CC of letter to Ralph Holt stating that Airport Drive permit must be postponed until 2007 due to financial reasons. Mr. Holt stated that meetings have taken place with Jay Paggi about the work to be done at Airport Park. Mr. Lustig stated his concern about the condition of the fields since the additional development took place on Airport Drive. Mr. Holt assured him that the problems would be addressed with the project for the new fields. Mr. Holt also explained that a meeting will be held on Monday, June 12th, to discuss the Robinson Lane situation. There is a petition by residents against the 2 Recreation Minutes June 7, 2006 developement of the back portion of the Robinson Lane property. Mr. Holt invited anyone who was interested to attend. While on the topic of Robinson Lane, Mr. Trudell expressed a concern about the lights staying on at Robinson Lane. He wanted to know if it was a money issue. Mr. Holt answered by saying that the timer was checked and found that a replacement would be necessary. He added that when the new timer goes in it will be set to Town ordinance standards and will go off at 11 :00 PM sharp. 10. Letter and map sent to Ralph Holt outlining the bike trails on the Carnwath properties as well as adjoining properties. (Copy to Joe Ennesser.) 11. Map and new addresses of the Carnwath property now 70 - 94 Carnwath Farms Lane. 12. Fax from NYS Division of Justice Sex Offender Registry clearing attached list. Mrs. Manning asked about additional name that should be sent in and will send an amended list. 13. Dutchess Co. Youth Bureau Newsletter. (Copies available) 14. E-mail from Valerie Bruni requesting a refund for son's playground registration due to family situation. OUTGOING CORRESPONDANCE: 1. Letter from Skip Rottkamp to Playground Counselors whose applications have been accepted for summer employment. (35 in all) 2. Letter from Skip Rottkamp to applicants who have not been accepted for summer employment. 3. Letter to Superintendent Foster thanking him for the replacing of the speed bumps at Robinson Lane. 4. Letter to Daniel Diesing thanking him for the donation of straw for our Easter Egg Hunt. 5. Letter from Skip Rottkamp to Dawn Turpin-Orgetas thanking her for another great year of Gymnastics. 6. Letter from Skip Rottkamp thanking Mr. Memmoli of Myers Comers Elem. School for the use of his school for our gymnastics program. 7. Letter to the Public Relations Office at West Point requesting a speaker for Memorial Day. Two speakers accepted our invite to our Memorial Day Ceremony therefore West Point's help was not needed this year. 8. Memo to Joseph Stankavage in regards to NYSDEC Stormwater Permit. 9. Memo to Supervisor Ruggiero requesting the appointment of James Cunliffe to the position of custodian at Carnwath Farms. 10. Letter to Jay Paggi requesting the surveying of two town properties to determine actual property lines. One in Angelbrook at Rich Drive and the other at Robinson Lane. Mr. Holt explained that as you enter our Robinson Lane property there is a pile of junk that has been accumulating for 20 years. There is a question as to whether it is Town or private property. If the property is not the Town's the zoning dept. will approach the owner about clean-up. 3 Recreation Minutes June 7, 2006 11. Memo to Supervisor Ruggiero requesting P.O.'s for the use of Cross Court Tennis Club for our Summer "Learn to Swim" program. 12. Memo to Supervisor Ruggiero requesting a P.O. payable to the WCSD for bus transportation for our Summer Playground program. 13. Letter from Nancy Cito to William Halvey thanking him for the sponsorship of magazine subscriptions to the Senior Center and asking him to consider continuing his support. SENIOR DIRECTOR REPORT: Mrs. Cito began by informing Mr. Rottkamp and Mr. Ennesser that she has requested a police officer to be placed at Spook Hill Camp for traffic control during the first week of camp. Mrs. Cito took this opportunity to invite all the commission members to the Seniors 18th Anniversary picnic on June 16th. The "On the Road Again" senior trip (they drive themselves to local points of interest) to Locust Grove was a big success with 18 people attending. The program there was the "Anne Frank Exhibit" and was very moving. The upcoming AARP Defensive Driving Class is full again at a cost of only $10.00 to eligible seniors. The Fathers' Day Brunch is scheduled for June 22nd at the Dutchess Diner and montWy computer classes are scheduled for June 26th & 28th. Mrs. Cito noted that the next senior bus trip for June will be to the Williams Lake Hotel to see "Broadway in June". The seniors have started using the bocce courts in front of the Town Hall twice a week (Mon. & Fri.) and the turnout has been wonderful. Thanks goes to Bob Sheridan and his crew for getting the courts in shape. Up-coming events: "On the Road Again" to Boscobel in Garrison. A speaker from Dutchess County Tourism. A speaker from the "Fountains at Millbrook" about living alternatives. RECREA nON DIRECTOR REPORT: Mr. Rottkamp began by stating that he has had no luck in finding a guide for children's activities at Reese Park. None of the three candidates for the position took the job. Mr. Ennesser said he had one more person in mind who might help out. Mr. Rottkamp is having trouble getting people to run the 13 - 15-year-old camps at Carnwath. Mr. Hayden Wayne is willing to help with a music camp but wouldu 4 Recreation Minutes June 7, 2006 need assistance. He has a great deal of experience in the music industry and Mr. Rottkamp has met with him several times but is uncomfortable with him because of his personality. He has not had experience teaching children in this age group and the fear is that he may tend to talk "over their heads". A meeting is being planned with Supervisor Ruggiero, Mr. Holt and Mr. Rottkamp to come to a final decision. Mr. Rottkamp indicated that Doug Haan, the Town Safety Inspector, made a tour of our camps, checking for safety hazards. Mr. Rottkamp received the listing of necessary repairs just before the meeting and asked Mrs. Manning if she would see that each commission member was mailed a copy the following day. After four sign-up dates we are showing a registration of 317 children. This is down from previous years. However, we are already getting phone calls from parents who missed these registrations asking if there are openings. Our next registration will be on June 23rd. Mr. Rottkamp received an e-mail stating that our team did a GREAT job BUT. .. she had some suggestions for improvement. She recommended mailing applications to return campers only so that they could mail them back making our wait line and payment line more manageable. First time campers and sports camps must come in to register in person Mr. Rottkamp is looking for ways to improve sign-ups and plans on having a meeting after the 2006 camp season is complete. Next week the Recreation Department will be offering CPR, First Aid and R TE courses to camp directors and counselors from TransCare and the American Red Cross. month. Mr. Rottkamp thanked us all for our support and encouragement this past JOSEPH ENNESSER REPORT: Mr. Ennesser stated that the town security system is still in the planning phase. The phone lines at Carnwath should be going in soon now that the addresses have been recorded properly. We now have 2 wireless microphone systems that can be used for Recreation and other Town events. Mr. Ennesser called John Ossenkop to discuss the status of putting in the "misters" at the playgrounds. He said he is waiting for the 5" PCV pipe and he will be ready to do the installation. Bracaden Construction was contacted to complete the dugout at Martz Field. We are hoping for a completion date of June 25th. 5 Recreation Minutes June 7, 2006 Mr. Ennesser spoke to Ken Kurdt, Castle Point Caretaker, about the ATV activity on the grounds. He spoke to one boy on an A TV and escorted him home and spoke to the boy's parents about the Town restrictions. He has not seen him there again. After some minor damage to the toilet seat and fence, Tim Doyle, Reese Park caretaker, says that things have been quiet. The repair of the fence ($275) will be done by DiPiet Fence. There is a new grant package in the works with Fraser Associates for $200,000 (a 50/50 match) for the security system, lighting and "Stagemobile" at Camwath. The package is in the hands of Supervisor Ruggiero and it should be 6 to 8 months before we hear. Mr. Ennesser will meet next Wednesday with the State Greenway Comm. to gain approval for re-allocation of the funds for the kiosk at Camwath. He should know the outcome by then. Marshall & Sterling have okayed Little League and Bill Farrell to be able to use a Town mower for his fields at Robinson Lane. It will be stored in a shed so that Bill Farrell and our men will be able to use it as needed. Finally, Mr. Ennesser wishes to thank Ralph Holt and Bob Sheridan for their help with Recognition Day at Reese Park. ELLEN KORZ REPORT Mrs. Korz inspected Martz Field the previous week and found it in good condition. The grass needed to be mowed but was assured by Mr. Sheridan that it had been taken care of. She showed some concern about the bleachers with some splintered wood and rusty railings. Mr. Sheridan said the boards would be replaced as soon as time permitted. The slide on the playground equipment, which is now blocked off, will be replaced by Sun-Up construction before camp begins. Mr. Holt asked Mr. Sheridan the condition of the vandalized ladies room at Martz Field. Repairs have not yet started. A preliminary call was put in to the insurance company and we need to get estimates on the work to be done. Assignments were given out so that the estimates could be obtained and a claim placed with Marshall and Sterling. GARY TRUDELL REPORT Mr. Trudell is concerned about the open pit at Robinson Lane where the pipeline sprung a leak. It's not the first leak we have had on that line and Mr. Sheridan wanted to make sure that when this leak was fixed that no further leaks occurred. 6 Recreation Minutes June 7, 2006 Mr. Trudell wanted to know when his wife would get the flowers to put at the memorial at Robinson Lane. She is also looking for some help with the ground cover planned for the hills at Carnwath. Mrs. Korz tried to get some helpers from school but no one seemed to have the time. Mr. Holt suggested it be put into the Recreation column. A discussion ensued about the proper procedure for planting on a hill so that no weeds or grass crop through. Mr. Farrell expressed concern to Mr. Trudell about the area at Robinson Lane between Girls' Senior League Field and the first Boys' Field. Cars park along the edge of the field and could be hit by balls, kids run around through the parked cars and they use that area for warming up pitchers. Mr. Farrell would like some kind of road block put up that would prevent cars from parking there. A sign does not seem to be enough. Mr. Trudell went to Quiet Acres. Weed-wacking that needed to be done had since been completed by our Maintenance staff. A TV tracks were again found on the Quiet Acres property. In a previous report, Doug Haan talked about low-hanging branches in the swing area. A large branch fell out of that tree and Mr. Trudell suggests that the tree be removed. A parent told Mr. Trudell that one of the support legs of the swing set raises from the ground when the swings are being used. Mr. Sheridan will look into it. There are soccer goals and lines marked out on the field at Quiet Acres. A parent in the neighborhood has set them up and is willing to leave them there if it is okay with Recreation. Mr. Holt stated that anything left on the property is not the responsibility of Recreation and that the goals needed to be removed before camps start. Mr. Trudell noted that the spot for the porta-john is overgrown and the gravel under the swing set needs to be raked out. Maintenance will take care of this. There are two power poles by the basketball courts that no longer have power running to them and should be taken down. It is not certain who is responsible for these. BRUCE LUSTIG REPORT Mr. Lustig questioned whether the concrete grates are still needed at Rockingham. Mr. Holt will look into this and will have a report next month. The condition of the field at Schlathaus Park is awful. The standing water and the bird droppings from the geese make for bad conditions. Mr. Sheridan priced "Goose- Be-Gone" at $100 a gallon concentrate, which makes 50 gallons of mixture. It must be sprayed every 7 to 10 days. It makes the grass taste bitter so that they find somewhere else to feed. It was agreed that it may solve the problem at Schlathaus but create a problem elsewhere. 7 , ' .' Recreation Minutes June 7, 2006 MAINTENANCE SUPERVISOR'S REPORT Mr. Sheridan said that the previous report from Doug Haan sited most of the safety hazards at Robinson Lane. All dugout roofs have been replaced, concrete work has been patched and 90% of the bleachers have been brought up to code. There was another leak in the pipe at Robinson Lane, near the last one, and a 10' piece of pipe has been replaced. The plaque for the dedication of the lights has been located and will be placed on the building. Carnwath is mowed every Sat. and Sun. The area where the June 24th picnic will be held is cleared, weed-wacked and picnic tables set up. Maintenance has also cut up and removed the old picnic tables by the ball fields, removed the backstop and removed the benches that were along the backstop. Since the heating oil is low at Camwath, Mr. Sheridan suggests that we have 5,000 - 6,000 gallons delivered now so that when fall comes we will start the heating season with an ample supply. Twenty-five tons of sand was delivered for the volleyball courts. All of the Montfort and Pye Lane properties were mowed, weed-wacked and put into good shape. The benches by the Tennis Courts were repaired and Martz Field got extra pea stone under swings and extra gravel where needed. Extensive work was also done at Spook Hill and Quiet Acres to get them ready for the camps. Castle Point needed the same as above with the addition of the painting of the building and floor. Cleaning supplies and paper products were ordered for all the camps. The boat has to be cleaned every time we have heavy rain and winds as we have been experiencing. CHAIRMAN'S REPORT Mr. Holt will be on vacation from June 17tlt through the 30tlt and has asked Mr. Ennesser to fill in for him in his absence. Applesauce Pond will be stocked by area residents, again, this year. Aerators have been installed. If in the future the pond is not stocked with fish the aerators will not have to be installed. Mr. Holt and Mr. Ennesser attended a meeting with Mike Tremper of Camo Pollution, Bill Farrell of Little League and Supervisor Ruggiero to discuss the water situation at Robinson Lane. Some of the plumbing is 30-years-old and many problems are starting to arise. Jay Paggi will be asked to see Mr. Farrell about what is needed and what he wants for Robinson Lane, and work up a package accordingly. 8 , . ~ Recreation Minutes June 7, 2006 NEW BUSINESS 1. The next tick spraying will take place on June 21 st (with a raindate of June 22nd). Please inform your respective contacts in Little League and Soccer of the upcoming spraying. 2. Help is needed with sign-ups for Friday, June 23rd. May be a VERY big sign-up. Mr. Holt is encouraging as many commission members to volunteer as possible. 3. Established Town policy for use of Recreation facilities. Unless a certificate of insurance can be provided we cannot give a private group, or family, permission to use our parks for a party or ball game. MEETING ADJOURNED AT 9:30 PM Eileen Manning Recreation Secretary 9