2007-02-08
AGENDA
RECREATION COMMISSION MEETING
Thursday, February 8, 2007
CALL TO ORDER:
PRESENT: RJH, SR, NC, JC, JE, GT, BL, MD, BS
APPROVE MINUTES:
January 2007 - Accepted
Corrections
COMMENTS FROM GUESTS:
OUTGOING CORRESPONDENCE:
1. A memo was sent to Supervisor Ruggiero and the Town Board requesting re-
approval of the Gymnastics wages as a result of the raise in the minimum wage.
Also, approval was requested regarding the salaries for the instructors of Boys' &
Girls' Basketball, Aerobics and Volleyball.
2. Letters sent to five Porta-John companies asking for price quotes for the use of
their Porta-Johns for our 2007 season. Quotes received will then go to the Town
Board for approval.
3. The following memos have been sent to Supervisor Ruggiero and the Town Board
for approval at their next Town Board meeting on Monday, February 12,2007
a. Informing the Town Board of vacation date for Ralph Holt and Joe
Ennesser.
b. Request for the raise in Program Fees for Gymnastics for 2008 and
Fishing for Summer 2007. The fee for both programs was $30, but will be
raised to $35 with their approval
c. Request for approval of salaries for instructors of Aerobics, Volleyball,
Baton Twirling, Tennis Director, Tennis Assistant, 2 Summer Basketball
instructors and 3 Fishing instructors. This also included the Babysitting
program instructor for our Carnwath Program.
d. Request for the extension of Summer Playground hours at Martz Field and
Spook Hill from 9am-3pm to 8am-4pm.
e. Request for extended vacation and personal leave for John Youngman of
Maintenance.
f. Request for new wing fence in front of new dugout at Robinson Lane
g. Request for the re-installation offence that we took down at Robinson
Lane to the outfield of the upper field at Castle Point.
4. Letter to the Dutchess Co. Dept. of Health requesting a waiver from having to
require immunization forms from all children attending our Summer Playground
Program.
5. A letter from Joe Ennesser to Denise VanBuren asking her to thank the line crew
responsible for repairing and upgrading on of our main pole lines at Carnwath
Farms.
6. Letter to Rob Stuck of TransCare from Supp. Ruggiero (cc: Bob Sheridan) stating
that the repairs requested are their responsibility not the job of Recreation
Maintenance.
7. Letter and forms from Joe Ennesser to the NYS Dept. ofEnv. Conservation
regarding agency registration for pesticide application. Now at Supervisor's
office for signature. Then cc: to Ralph Holt and Doug Haan.
INCOMING CORRESPONDENCE
1. Request from Lois Moody for refund of son Jordan's registration fee for
Basketball. Family circumstances will prohibit his being able to attend. He
attended one class.
2. Summary and Resolution from Town Board Meeting of Jan. 2nd, re-appointing
Ralph Holt as Commission Chairman and approval of revised salaries for
Gymnastics, Basketball, Aerobics and Volleyball.
3. A letter was received from BEES SOFTBALL of Beacon requesting the use ofa
girls' softball field for practice purposes only. She would need a 2-hour block of
time on the following dates: (Sundays) 4/15, 4/29,5/13,5/20,6/3,6/24.
4. A thank you note to Skip Rottkamp from the Chelsea Yacht Club commending
his enthusiastic approach to their joint venture with the Town regarding the
sailing program. Sorry it didn't work out.
5. Received from Bill Farrell of Little League the 2007 Contract and Rider to
Agreement. Original forwarded to Supervisor Ruggiero on February 2, 2007.
6. Memo from June Ellen Notaro requesting Monitoring Form be filled out by
Recreation Director. Copy to Skip Rottkamp.
7. Memo to Ralph Holt from Supervisor Ruggiero with answers to questions raised
by the closing ofCarnwath Farms. (One supplied to each of you in your packet.)
8. Letter to Ralph Holt from a new music group "The Jazz Pioneers" and looking for
a slot in our 2007 Concert Series.
9. Letter from Jim McGovern of Pop Warner Football requesting the use of the
Large Meeting Room for sign-ups on the following Saturdays: 4/28, 5/12, and 6/9
from 9am to 3pm. They will also need the Large Meeting Room on Wednesday
3/28 to receive and distribute their annual candy fund-raiser as they did last year.
Copy to Bob Sheridan for scheduling purposes.
10. First estimate received for Pest Control Contract from Terminex for $2550 for
2007 and $2100 for years 2008 and 2009.
11. Invitation from Little League for all to attend Opening Day on Sat. April 21 st and
requesting Ralph Holt to speak. Copies to all.
12. Letter and schedule from WCSD with request for use of Robinson Lane.
REPORTS:
N.C.
G.T.
J.C.
M.D.
R.J.H.
S.R.
B.L.
J.E.
B.S.
OLD BUSINESS:
1. Finish discussion about pricing for use of fields and facilities.
NEXT MEETING: MARCH 14,2007
REFRESHMENTS: Joe Ennesser
Recreation Meetin2: February 8, 2007:
-Doug Baan meeting (Jan. 26th) with Maintenance Department: Discussion
items: Fiber, mats for equipment, box fiber under equipment, Spook HilI-
black top for handicapped accessibility;
Ralph: "One playground at a time"
"Beef up safety this year"
-Recreation Guide 2007 - 2008: Meetings with Dick Wambach- January 11th
and 25th = has most of the materials; registration form in Guide for returning
playgrounds children - stapled in centerfold; everything is going fine; March
delivery to all Town of Wappinger registered voters;
-Chelsea Yacht Club Summer Camp = cancelled; our insurance man said
"NO";
-Baton Twirling new session: enrollment is very good; Gymn. =90; Bask.=70
-Recreation Basketball at Sheafe Elementary School on Saturdays: Because
the two instructors were high school kids - we needed to get an adult
supervisor = Director of Recreation - Christopher Rottkamp (yes - my son);
-Carnwath Farms Summer Camp is going very well = see handout;
-Updating the Registration Form: Two meetings with Nancy and Eileen-
great job of brain storming - Nancy - THANK YOU for your typing and
updating;
-Any headway on the TV's for Schlathaus Park and for Nancy?
-I handed in mileage for 2006 in November and still have not been paid;
r--~-STATE-OF--THE--STATE--OF-THE--STATE--O-F--THE-TOWN-OF----------------------------------l
, WAPPINGER RECREATION COMMISSION -my observation: i
-Lots of anger j
-Lots of frustration I
-Lots of disappointment i
i I can put names after the above (including myself); the meeting with Joe i
I Ruggiero- what did we gain? Where do we go from here?We deserve better I
I than what we are getting (or not getting); I have my share of complaints and I
! ready for some answers; if you feel the same way - lets do something. @ i
I I
, ,
, ,
, ,
\.-----------------------------------------------------------------------------------------------------------------------------..--____________________________________________________________..J
cS~ rj(~
February 2007
Recreation Commission Minutes
MINUTES
RECREATION COMMISSION MEETING
Thursday, February 8, 2007
NEXT MEETING: WEDNESDAY, March 14,2007.
The regular meeting of the Town of Wappinger Recreation Commission was held
on Wednesday, February 8, 2007 at Schlathaus Park, 126 All Angels Hill Road, Town of
Wappinger, Dutchess County, New York.
The meeting was called to order at 7:45 PM by Vice-Chairman Joe Ennesser with
the following persons present: Nancy Cito, Senior Director, Bob Sheridan, Maintenance
Supervisor and Commission Members Gary Trudell, Bruce Lustig, Jim Chappas and
Meera Dave.
Minutes were approved for January 2007 with no corrections necessary.
OUTGOING CORRESPONDENCE:
1. A memo was sent to Supervisor Ruggiero and the Town Board requesting re-
approval of the Gymnastics wages as a result of the raise in the minimum wage.
Also, approval was requested regarding the salaries for the instructors of Boys' &
Girls' Basketball, Aerobics and Volleyball.
2. Letters sent to five Porta-John companies asking for price quotes for the use of
their Porta-Johns for our 2007 season. Quotes received will then go to the Town
Board for approval. Mr. Trudell stated that Little League tryouts would start in
mid-March and would like the Porta Johns there by then. Mrs. Manning said it
depended on the approval by the Town Board and the condition of the fields.
3. The following memos have been sent to Supervisor Ruggiero and the Town Board
for approval at their next Town Board meeting on Monday, February 12,2007
a. Informing the Town Board of vacation dates for Ralph Holt and Joe
Ennesser.
b. Request for the raise in Program Fees for Gymnastics for 2008 and
Fishing for summer 2007. The fee for both programs was $30, but will be
raised to $35 with their approval
c. Request for approval of salaries for instructors of Aerobics, Volleyball,
Baton Twirling, Tennis Director, Tennis Assistant, 2 Summer Basketball
instructors and 3 Fishing instructors. This also included the Babysitting
program instructor for our Carnwath Program.
d. Request for the extension of Summer Playground hours at Martz Field and
Spook Hill from 9am-3pm to 8am-4pm.
e. Request for extended vacation and personal leave for John Youngman of
Maintenance.
f. Request for new wing fence in front of new dugout at Robinson Lane
g. Request for the re-installation of fence that we took down at Robinson
Lane to the outfield of the upper field at Castle Point.
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February 2007
Recreation Commission Minutes
In regard to item (d) above, Mr. Sheridan showed concern about the new camp hours
and how it would affect maintenance should there be a problem at one of the camps after
3 PM, their normal quitting time. Further discussion will be held until next meeting.
4. Letter to the Dutchess Co. Dept. of Health requesting a waiver from having to
require immunization forms from all children attending our Summer Playground
Program.
5. A letter from Joe Ennesser to Denise VanBuren asking her to thank the line crew
responsible for repairing and upgrading our main pole lines at Carnwath Farms.
6. Letter to Rob Stuck of TransCare from Supp. Ruggiero (cc: Bob Sheridan) stating
that the repairs requested are their responsibility not the job of Recreation
Maintenance.
7. Letter and forms from Joe Ennesser to the NYS Dept. of Environmental
Conservation regarding agency registration for pesticide application. Now at
Supervisor's office for signature. When signed, mail and cc: to Ralph Holt and
Doug Haan.
INCOMING CORRESPONDENCE
1. Request from Lois Moody for refund of son Jordan's registration fee for
Basketball. Family circumstances will prohibit his being able to attend. He
attended one class. The commission agreed to the refund.
2. Summary and Resolution from Town Board Meeting of Jan. 2nd, re-appointing
Ralph Holt as Commission Chairman and approval of revised salaries for
Gymnastics, Basketball, Aerobics and Volleyball.
3. A letter was received from BEES SOFTBALL of Beacon requesting the use of a
girls' softball field for practice purposes only. She would need a 2-hour block of
time on the following dates: (Sundays) 4/15, 4/29,5/13,5/20,6/3,6/24. The
commission has approved the use of our fields pending availability.
4. A thank you note to Skip Rottkamp from the Chelsea Yacht Club commending
his enthusiastic approach to their joint venture with the Town regarding the
sailing program. Sorry it didn't work out.
5. Received from Bill Farrell of Little League the 2007 Contract and Rider to
Agreement. Original forwarded to Supervisor Ruggiero on February 2,2007.
6. Memo from June Ellen Notaro requesting Monitoring Form be filled out by
Recreation Director. Copy to Skip Rottkamp.
7. Memo to Ralph Holt from Supervisor Ruggiero with answers to questions raised
by the closing ofCarnwath Farms. (One supplied to each of you in your packet.)
8. Letter to Ralph Holt from a new music group, "The Jazz Pioneers", looking for a
slot in our 2007 Concert Series.
9. Letter from Jim McGovern of Pop Warner Football requesting the use of the
Large Meeting Room for sign-ups on the following Saturdays: 4/28, 5/12, and 6/9
from 9am to 3pm. They will also need the Large Meeting Room on Wednesday
3/28 to receive and distribute their annual candy fund-raiser as they did last year.
Copy to Bob Sheridan for scheduling purposes.
10. First estimate received for Pest Control Contract from Terminex for $2550 for
2007 and $2100 for years 2008 and 2009. Mr. Ennesser explained that this will
cover nine locations. (See Vice-Chairman's report)
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February 2007
Recreation Commission Minutes
11. Invitation from Little League for all to attend Opening Day on Sat. April 21 st and
requesting Ralph Holt to speak. Copies given to all.
12. Letter and schedule from WCSD with request for use of Robinson Lane. Copy
forwarded to Bill Farrell for approval.
SENIOR DIRECTOR'S REPORT
Mrs. Cito started by extending an invitation to all for the "Winter Wonderland"
slide show to be held on Wed. Feb. 14th. This day will include February Birthdays, soup,
a performance by the Senior Chorus and the slide show of the Reese Mansion party held
in December.
A "Fabulous Fifties" party is planned at the Villa Borghese for February 27th.
Tai Chi classes will begin again on Monday, February 12th. Computer classes are
also planned again for this month. Mrs. Cito questions the fact that there used to be six
computers for use at Schlathaus and there are now only five. Does anyone know where
the sixth computer went? With computers being replaced at the Town Hall will it be
possible to obtain the use of one that is in good condition?
Mrs. Cito is very happy that the cost for the buses for the Senior (and Town) trips
is again being subsidized by the Town. Eight senior trips are being planned for this year,
the first sign-up being in two weeks. (See schedule of trips in attached newsletter.)
An AARP Defensive Driving Course has been planned for April 19th. Mrs. Cito
would like to have the new TV and DVD player for this meeting. Mrs. Manning
reminded her that the Town Credit Card is available for use on items like this.
AARP also offers us, through one of our Town Seniors, an experienced tax
preparer that will help the seniors with their taxes free of charge.
The Southern Dutchess News will be spotlighting four of our senior couples who
have been married for over 50 years for their Valentine's Day edition. Also appearing in
the paper will be an article and picture ofthe ladies who have knitted 31 hats and scarves
for the Dutchess Outreach Center.
Pete Sanfilipjo of the Dutchess Road Runners is organizing a Senior Walk/Run
for Saturday, July 7 . It will start at the Senior Center and cover 2.8 miles.
RECREATION DIRECTOR'S REPORT
Mr. Rottkamp was not in attendance but left his itinerary to be discussed. He had
a meeting with Doug Haan, Town Safety Officer, to discuss the matting and/or other
materials for use under the playground equipment at our various parks to adhere to the
safety requirements set forth by the NYS Dept. of Health. Mr. Ennesser would like to
have the specs needed so that he may get some estimates if necessary.
A meeting will be held with Dick Wambach tomorrow to present him with more
information for our 2007-2008 Recreation Guides. Final proof-reading will take place
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February 2007
Recreation Commission Minutes
over the next week for a final run-through on Feb. 16th. At that time the guide will go to
the printers and then to Cornerstone Services for mailing set for the week of March 5th.
The guide will be mailed to all those on the Town's Registered Voters List.
Mrs. Cito informed the commission that she, Mr. Rottkamp and Mrs. Manning
have been revising the Camp Registration Application that will be inserted in the center
of the Guide. Registration by mail will be permitted to returning campers with proper
proof of residency. When the guide is completed it will be made available on the Town
website at www.townofwappinger.us.
Mr. Rottkamp had received some concerns from parents that there was no adult
authority present at our Winter Basketball Program Approval was received from the
Supervisor to allow Chris Rottkamp to oversee the program at a salary of $25 an hour.
The camps at Camwath are progressing well. Scheduling is as follows:
Week #1 - Theater Arts w/ Joanne Fenton Ages 10-13
Week #2 - Fine Arts and Drawing w/Kathi DeLisa (4 days) Ages 13 -15
(1 day) - Babysitting w/ Denise Schirmer
Week #3 - Theater Arts Ages 10-14
Week #4 - Music w/Bob Martinson Ages 13 -15
Week #5 - Music w/Bob Martinson Ages 13 -15
(1 day) Babysitting w/ Denise Schirmer)
Weeks #6 & #7 - Theater Arts Ages 13-15 This 2-week course will culminate
with a production put on by the children attending.
Schlathaus Park will be used as a back-up location ifCamwath is not available in time.
Mr. Rottkamp also needs a TV and DVD player for Schlathaus Park. Each year
First Aid, CPR and RTE courses are held for camp directors and counselors for our
Summer Playground Program. The TV there is so old that it doesn't have a hookup for a
DVD player. As with Mrs. Cito, it is suggested using the Town Credit Card.
MR. TRUDELL'S REPORT
Mr. Trudell has no report at this time.
MR. LUSTIG'S REPORT
Mr. Lustig asked the commission about the procedure for putting up a shed for
storage at the Rockingham site. Mr. Ennesser informed him that a Building Permit would
probably be necessary and to contact George Kolb about the specifics. Soccer is hoping
for a donation of the shed from an area business.
MR. CHAPPAS'S REPORT
Mr. Chappas will be sending out letters to the marching bands for our Community
Day Parade scheduled for September 9th. The committee would like to consider using a
new carnival/ride company for 2007. There have been incidents in the past two years that
were not professional or family oriented. Mr. Chappas will also be responsible for thefparade line-up this year.
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February 2007
Recreation Commission Minutes
MRS. DAVE REPORT
Mrs. Dave has nothing to report at this time. Mr. Ennesser informed the
commission that Mrs. Dave would be assisting him in drawing up plans for a structure at
Robinson Lane to house a press box, to be constructed over the old 15t base dugout on
Holt Field. The new structure will be above but not connected to the old dugout, which
will eventually be used for storage.
MR. ENNESSERS REPORT
Mr. Ennesser has sent two vouchers to the Town Board for their approval. The
first is for a new wing fence to be constructed in front of the new third base dugout to
prevent line drives from entering the dugout. The second is for a fence to be put up in the
outfield of the upper ball field at Castle Point. The fence to be used is from the outfield
at Robinson Lane. The costs submitted will cover installation and new posts and caps.
Mr. Ennesser has called three exterminators, Bug Master, Terminex, and Pest
Master, to get bids for pest control at 9 town locations, the Maintenance Barn, Town
Hall, Schlathaus Park, Martz Field, Castle Point, Spook Hill, Quiet Acres, Robinson Lane
and the Administration building at Carnwath. Prices requested were for one year of
service and also a three year contract.
A letter was written by Mr. Ennesser to the DEC with an application requesting a
license for pesticide spraying. The letter is now at the Supervisor's office for his
signature and notarization.
Plans are under way for replacing the 15t base dugout at Holt Field. Estimates
have been requested from CJ Masonry, Donaldson, Jim LaMondo, Ken Heady and Lown.
Additionally, estimates must be obtained for the cost of the roof for same.
Mr. Ennesser will be putting together a letter for the updating of the alarm
systems for Schlathaus Park, the Maintenance Barn and Robinson Lane. Airport Park is
monitored by Centurion and will be considered separately.
MAINTENANCE SUPERVISOR'S REPORT
Mr. Sheridan was notified that the Police Barracks used 4000 gallons of water due
to a leak in the toilet at that facility. A request was put in for an emergency replacement
of same but no response has been given as yet. The police barracks also asked to have
their air vents cleaned. The request was made for permission to do so, but no response
has been received on this either.
Power was lost at Carnwath and the back-up generator did not kick in. A
technician from Gentech was brought in, who diagnosed the problem as a faulty charger.
In actuality the charger was hooked up to the "B Phase" line that went out causing the
power outage originally. The technician re-connected the charger to another "Phase".
Mr. Sheridan questioned whether it could be the battery itself. He was told that the
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February 2007
Recreation Commission Minutes
battery was fine. The next morning it was discovered that the generator had
malfunctioned again. A new battery was purchased and connected and no further
problems have arisen. It is because of incidents like this that it is necessary to check the
Carnwath property EVERY day, weekends included.
Central Hudson was brought in to replace a blown fuse on a pole along the main
drive. Upon examination of the pole it was determined that a lot more work needed to be
done. They returned the following day and repaired the line and changed old fuses so
that the power supply to the buildings is in good shape. In thanks Mr. Ennesser sent a
note of thanks to Denise VanBuren.
The telephone service was out at Carnwath for several days last week. Mr.
Sheridan determined that Verizon was replacing lines on Wheeler Hill explaining the
cause for this outage. Verizon has also been called to check the phone lines at the Barn.
It is not certain as to whether it is the phone and answering machine or the outside line.
During the cold weather the Maintenance Dept. has been doing some much
needed work on the Administration building at Carnwath.
Due to the lockdown at Carnwath and the icy weather the delivery of oil had to be
done in smaller amounts by smaller trucks and the dumpster emptying had to be
re-scheduled to a later date.
The two lamp heads that were ordered for Robinson Lane have now been
delivered. The poles and lamp heads will be replaced when weather permits.
Mr. Lustig questioned the request from the Highway Dept. to have our
Maintenance crew clean their facility on a regular basis. Mr. Sheridan explained that
many of the tasks previously done by Town Hall staff and contractors are now
Maintenance's responsibility.
OLD BUSINESS:
Finish discussion about pricing for use of fields and facilities. Although pricing
was discussed and price raises were approved in general, Mr. Holt, upon his return will
have to verify the prices discussed. A full listing will then go to Bill Farrell after
approval by the Town Board.
Eileen Manning
Recreation Secretary
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