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2008-0732008-73 Resolution Authorizing the Purchase of a Highway Vacuum Sweeper for the Town of Wappinger Highway Department At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County, New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on February 25th, 2008. The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being called, the following were present: PRESENT: Supervisor Councilmembers ABSENT: Christopher J. Colsey William H. Beale Vincent F. Bettina Maureen McCarthy Joseph P. Paoloni The following Resolution was introduced by Councilman Beale and seconded by Councilman Bettina. WHEREAS, the Town of Wappinger Town Board has authorized the solicitation of bids of a Highway Vacuum Sweeper for the Town Highway Department; WHEREAS, the Town of Wappinger Highway Supervisor has gained bids in accordance with the Town of Wappinger Procurement Policy; WHEREAS, the Hudson Valley Purchasing Group has offered Bid No RFB-00037-07 in accordance with the specifications set forth by the Highway Supervisor and has guaranteed a delivery period acceptable to the needs of the Highway Department; WHEREAS, the bid represents a purchase value not to exceed One Hundred Eighty Three Thousand Five Hundred and Fifty Dollars ($183,550.00); WHEREAS, the Hudson Valley Purchasing Group has also offered the amount of as a credit toward the trade-in of the Town's current vehicle in inventory; and, WHEREAS, Bid No. RFB-00037-07 is recognized to expire on April 29th, 2008. THEREFORE BE IT RESOLVED, that the Town Board of the Town of Wappinger hereby authorizes the bid to be awarded to the Hudson Valley Purchasing Group. THEREFORE BE IT FURTHER RESOLVED, that the Town Board of the Town of Wappinger hereby authorizes the release of any interest in the Town's current vehicle as a trade- in credit toward this purchase. The foregoing was put to a vote which resulted as follows: CHRISTOPHER COLSEY, SUPERVISOR Voting: AYE WILLIAM H. BEALE, COUNCILMAN Voting: AYE VINCENT F. BETTINA, COUNCILMAN Voting: AYE MAUREEN McCARTHY, COUNCILWOMAN Voting: AYE JOSEPH P. PAOLONI, COUNCILMAN Voting: AYE Dated: Wappingers Falls, New York 2/25/2008 The Resolution is hereby duly declared adopted. J HN C. STERSON, TOWN CLERK 845 291 2797 , OC DIVISION OF PURCHA 02:39:27 pn. 02-20-2008 1/2 County of Orange, New York Contract Award Notification Edward A. Diana, County Executive www.orangecountygov.com/Purchasing Bid # RFB-00037-07 Vacuum Sweeper Date of Issue: April 30, 2007 Contract Period: April 30, 2007 through April 29, 2008 Extension: Does not apply to this contract. This notification does not constitute an order, it is used for informational purposes only. Any award shall be subject to the issuance of a Purchase Order or the execution of a contract between the vendor and the County of Orange. Orange County Division of Purchase Mark P. Coleman, CPPB Director of Purchases PO Box 218 Goshen, NY 10924 Page 1 of 2 845 291 2797 OC DIVISION OF PURCHA 02:39:37 p,m. 02-20-2008 2/2 Vendor Number Vendor Name & Address Vendor Tel hone Number GANNMUN 001 Gannon Municipal, LP 845-651-1333 $178,800.00 423 Big Island Road Fax 845-651-1360 Florida, NY 10921 2 Contract Award Details See original bid documents for detailed specifications, including vendors response. Item Number Descri tion Quantity Required I Unit Price 1 2007 or Newer 8.5 Cubic Yard, Single Gutter Broom, 1 $178,800.00 Vacuum Sweeper as per specifications 2 Option 1 - Engine diagnostic software, plugs and Option $ 2,800.00 programming for truck to plug into PanosoNc To hbook La to 3 Option 2 - Spare Wheel & Tire Option $850-00 Wheel: 22.5 x 8.251 Disc Type Tire: 1100R22.5114 My Rated -] Page 2 of 2 ORANGE COUNTY, NEW 'YORK Page 10 Division of Purchase Orange County Government Center PO Box 218, 255 Main Street, Td Floor, Suite 3239G Goshen, New York 10924 VACUUM STREET SWEEPER - BIO NUMBER RFB-00037-07 PURCHASES BY OTHER LOCAL GOVERNMENTS AND SCHOOL DISTRICTS New York State General Municipal Law allows all political subdivisions of New York State to make purchases through the resulting contracts). 1. The County of Orange shall make all cantract award information available to other political subdivisions through our website: www.orangecountygov.conn/purchasing. 2. Any other political subdivision will issue purchase orders directly to vendors within the specified contract period referencing the County's contract and shall be liable for any payments due on such purchase orders; and shall accept sole responsibility for any payment due. 3. All purchases shall be subject to audit and inspection by the ether political subdivisions for which the purchase was made. 4. No officer, board or agency of a county, town, village, or school district shall make any purchase through the County when bids have been received for such purchase by such officer, board or agency, unless such purchase may be made upon the same terms, conditions and specifications at , a lower pride through the County. ✓ 5. All Bidders shall be on notice that as a condition of the award of a County contract, the successful bidder shall accept the award of a similar contract with any other political subdivision in New York State, if called upon to do so. The County, however, will not be responsible for any debts incurred by the participants pursuant to this or any other agreement. 6. Necessary deviations from the County's specifications in the award of a participant corhtract, whether such deviations relate to quantities, or delivery points shall be resolved between the successful bidder and the other political subdivisions. 7 At no time shall any change to price and p&er cification be permitted, except where an item has been replaced by another Item due tonce. In this Instance, the County must approve a change of product in WRITINGr it to be valid. In the event a product substitution is approved, no change in price will be permitted except when the prig will be to mr than the originally awarded price. (Vendor fnitlal) PODS iN"FO—W HVMPC !eWyA2007 S4#%RFB 0CM7-C7 CJW 1 W.I 2007 Jiudson Valley Municipal Purchasing Group Page 1 of 1 p0 lu ds; Jr-ri 'M:0JJJa y Hudson Valley Municipal Purchasing Group The Hudson Valley Municipal Purchasing Group (HVMPG), is a group of municipal agencies located in New York's Hudson Valley Region that joined forces in March 2002 to create this Regional Bid Notification System to notify businesses of bid and contract opportunities. As of 2/20/2008 there have been 8079 new bids posted on this system (4649 formal bids and 3430 quotes). In addition, 4667 of those documents show awards have been finalized. Businesses can gain access to all HVMPG participating agencies bid information from this one website. This system provides instant access to all of our Bids, RFP's, Quotes, Addendums and Awards online. Government agencies from Dutchess, Orange, Putnam, Rockland, Sullivan, Ulster, and Westchester Counties are welcomed to use this system. In addition to the current participating agencies, more are expected to join in the future. Vendors may register to access bids, quotes, addendums and award information, by clicking on the link for "Registration" above. If you need assistance when registering, please contact BidNet. BidNet provides all technical and customer support for HVMPG system and will be happy to assist you anytime. We look forward to providing our vendors with more bid information, with less paperwork, and an easier method of doing business with us. We look forward to your participation. Terms and Conditions j Privacy ;statement Copyright © International Data Base Corp. 1983-2005 - All rights reserved http://www.govbids.com/scripts/hvmpg/Public/home1.asp 2/20/2008