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Weston&Sampson
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Town of Wappinger NEW YORK Planning Board - Civil Engineering Services November 2011 ~.. tti,.a.-,.K ..wW~....e.~. r...,,.,.a,ea,. ...«.~,..~w.,,,.~,.._.,~ ~,~,. ~, ~,r, sH a.~y ..~ _ ,...r~ ~.~....~.,..,~,.,..~~ ...~... ~..o ~.~.,e.....~.~..~.,.,~.._.~:.. .:,.. ~~a ~.~ _, . ~~. »..,,~a, ., _ ~,,..~~....~,r,. ,~~,. .~~..~M ~.~..~.~.~ ~ ,,. ,a.o.. ~ a ~.~...,.k ~.~~._ x~.,~.,~....~~,.~...,..~...»~..~.~,~.~.. .~~~~,..~.~~.~.,. ,... .,...., ..,_ ..~ ~~~ _wu~ Ma ,;,,,~,.u~,,, ,. .,,.mr~ .a~~~w.~«~,~a~~a.~:».,,,....,oM.~~~,:».~~.~.,,~., .o.,.~ . _.c,.,.. d_ ..,..~. , .:r,..,.~P...~ :.~.k,.~ ~w».z. ..aa:,','„: ..~..,~.....,~.~_~. w.~..,.w..~..,~+.....,.~,wry.M.~-.,.,~~;w.,....~.~K,..~.T.~ w ~,....,.»..a -a W.~..v ~ ,~..~ ~ ~ ~~.. ~. «.~.,.~..,..~~~~..,N. ~ ~~~~..~..w~.....r.,,~.:PR~.......~.~. ~...,~..~, ~.A...~.,.,. ., „AM. .wk.d....~.,«n ,,«.~, w ~a.~.._.. ..~~.,~,..W;w ,~..~.s.rw...~.~ ..~.~.~,.~..w~~:.,b~_~,. ~.f~,.,...~. ~ :,_ ~.~:~<m~ Town of Wappinger, New York Planning Board -Civil Engineerin g Services TABLE OF CONTENTS P age Number FOLLOWING PAGE Cover Letter 1-2 SECTION 1 Qualifications, Experience & Capabilities 3-28 a. Key Personnel 4-5 b. Knowledge & Familiarity with Hudson Valley Region/NYC Watershed 5-8 r, c. Performance of Firm in Similar Situations 8-16 & Projects d. Corporate Philosophy & Approach to 17-18 Problem Solving ~`' e. Technical /Capabilities of the Firm 18-19 f. Capacity to Commit to Town Tasks / Management Approach & Staffing 19-23 g. Ability to Provide Digital Files 23 h. Experience Handling Federal & State Regulation Changes 23-25 i. Current & Recent References 25-28 j. Ability to Communicate & Exchange Digital Files via E-mail 28 SECTION 2 Cost Proposal (under separate cover) 29 APPENDIX A Resumes www.westonandsampson.com Westormpson~~ 301 Manchester Road, Suite 201A Poughkeepsie, New York 12603 te1:845-454-3344 fax:845-454-0444 www.westonandsampson.com ~E. ~, irs, ~~ ~1 /~St01~~111~130t~ November 14, 2011 Ms. Susan Dao, Planning Board Secretary Wappinger Town Hall 20 Middlebush Road Wappingers Falls, NY 12590 Re: Cost Proposal for Civil Engineering Services for Town of Wappinger Planning Board Dear Ms. Dao: On behalf of Weston & Sampson, I am pleased to present the following cost proposal for the above- referenced term contract. Weston & Sampson appreciates this opportunity to share our qualifications and experience with the Town. We are confident that our multi-discipline structure and broad experience will make Weston & Sampson the best fit for your needs, and we hope that at the conclusion of the selection process you will agree. Thank you for your consideration. Sincerely, WESTON & SAMPSON Richard J. esser, P.E. Senior Associate /Regional Manager Note: The enclosed cost proposal constitutes an offer by Weston & Sampson that will remain open and irrevocable for a period of 90 days from the proposal deadline of November 14, 2011. Massachusetts Connecticut Rhode Island New Hampshire Maine Vermont New York New Jersey Pennsylvania South Carolina Florida Peabody (HQ) Rocky Hill Coventry Portsmouth York Waterbury Poughkeepsie Cinnaminson Pottstown Charleston Fort Myers Foxborough Rensselaer Edison Wobum Boume Chatham i-~i7E'f~ t[ ~ ~SSt'/3f7i~i i' e5t~ 'i.` ; ' South Yarmouth 301 Manchester Road, Suite 201A Poughkeepsie, New York 12603 te1:845-454-3344 fax:845-454-0444 www.westonandsampson.com p PE, L.Q. tS, F'C ~+~ir~~V;r~.X~iIA/ll~~Vl(:;; November 14, 2011 Ms. Susan Dao, Planning Board Secretary Wappinger Town Hall 20 Middlebush Road Wappingers Falls, NY 12590 Re: Proposal for Civil Engineering Services for Town of Wappinger Planning Board Dear Ms. Dao: On behalf of Weston & Sampson, I am pleased to present our proposal for the above-referenced term contract. Afull-service, multi-disciplined consulting firm in business since 1899, Weston & Sampson offers the Town of Wappinger Planning Board more than a century of successful municipal engineering experience. With our wealth of municipal engineering knowledge, we can assist the Town Planning Board in the review and resolution of infrastructure questions/issues as they arise while performing our engineering role in the plan review process, supporting the Planning Board and a good quality of life for your community. u We have assembled a core team of professionals who are accustomed to responding swiftly to challenging and diversified assignments, meeting demanding project schedules, conducting technical reviews of design and construction documents, and employing sensible engineering to get projects through the review process while providing support to the Town Planning Board. We accomplish this through strong project ,,, management practices, which we will utilize to the fullest extent under this contract. Our qualifications included herein illustrate the strength of our core team, the company as a whole, and our ability to perform services for the Town of Wappinger (Please contact our references to get first hand information on our performance). A few of the factors that set Weston & Sampson apartfrom otherfirms include: "One-Stop Shopping" for technical answers to Town and Planning Board issues: Weston & Sampson truly has it all under one roof. With demonstrated full-service municipal engineering services, our company has been providing technical answers to questions from stormwater to water supply, from wastewater to downtown revitalization and all the questions in between for over 110 years (really, we have the early 1900 drawings in our archives). Working with our engineers we have 24-hour emergency repair and troubleshooting field services for water and wastewater treatment plants, pump and booster stations, and other water and wastewater related facilities. We also provide operation and maintenance services and currently operate more than 100 facilities throughout the Northeast, Pennsylvania, and New Jersey. Our comprehensive services also include plant and pump station construction and preventive maintenance services and practical field knowledge of how things work. Massachusetts Connecticut Rhode Island New Hampshire Maine Vermont New York New Jersey Pennsylvania South Carolina Florida Peabody (HQ) Rodcy Hill Coventry Portsmouth York Waterbury Poughkeepsie Cinnaminson Pottstown Charleston Fort Myers Foxborough Rensselaer Edison Wobum Boume Chatham South Yarmouth ~~~~E'I? 7~ ~ cS~E'r7ftc~1 , _ - ~<;_*~,:,:-. Town of Wappinger November 11, 2011 Page 2 Video-conferencing: To facilitate routine communication, we will install a standard definition LCD screen room video conferencing system at the Wappinger Town Hall at no cost to the Town. This will enable easy, affordable access to the vast expertise of our professionals company-wide and ultimately save the Town money. Proximity to the Town of Wappinger: Located less than 10 miles from Town Hall, Weston & Sampson's Poughkeepsie office will serve as the hub for our assignments with the Town and situates us to deliver prompt cost-effective personal service. Weston & Sampson appreciates this opportunity to share our qualifications and experience with the Town. We are confident that our multi-discipline structure and broad experience will make Weston & Sampson the best fit for your needs, and we hope that at the conclusion of the selection process you will agree. Thank you for your consideration. Sincerely, WESTON & SAMPSON Richard J. esser, P.E. Senior Associate /Regional Manager Note: The enclosed proposal constitutes an offer by Weston & Sampson that will remain open and irrevocable for a period of 90 days from the proposal deadline of November 14, 2011. Weston6Sampson® Town of Wappinger, New York Planning Board -Civil Engineering Services QUALIFICATIONS, EXPERIENCE & CAPABILITIES INTRODUCTION Weston & Sampson is among the Northeast's ~ ~x ' x.S oldest full-service engineering firms and has "' ~ '`s~` been providing public agencies and municipal ,_ clients with cost-effective and innovative - :` "~~;-, ~.: ~~ ~~ solutions to their engineering and r.~;" environmental challenges since 1899. In more recent years, Weston & Sampson expanded into New York doing business as a New York licensed firm, Weston & Sampson PE, LA, LS, PC, and now has over 50 years of project experience in New York State. With over 360 professionals located throughout the Northeast, Weston & Sampson offers capabilities ranging from project development and planning through design, construction, and long-term operation and maintenance. Throughout our history, Weston & Sampson has been recognized for exceeding our clients' expectations by providing attentive personal service, superior technical quality, and adherence to cost and schedule requirements. To meet the diverse needs of our clients, Weston & Sampson offers full-service capabilities to address the complex challenges of today's projects. Our areas of expertise that we provide to Municipal Planning Boards include: ^ Infrastructure Design & Construction ^ Wastewater Collection & Treatment ^ Environmental Compliance/Permitting ^ Facility Design ^ Renewable Energy ^ Land Surveying ^ Site/Civil Development ^ Environmental Site Assessment ^ Wetlands Replication & Restoration ^ Construction Oversight & Management ^ Master Planning ^ Public Participation/Outreach ^ GIS & Mapping ^ Regulatory & Enforcement Assistance ^ Solid Waste Management ^ Watershed Management ^ Water Supply Development & Treatment ^ Water Supply Pumping & Distribution ^ Landscape Architecture ^ Peer Review ^ Transportation & Traffic ^ Geotechnical & Structural ^ Hydrogeological ^ Construction Mitigation Weston & Sampson has made an effort to specifically address the Town of Wappinger's proposal requirements in this section and throughout our proposal, thereby demonstrating our understanding of and capability to complete civil engineering services for the Town. www.westonandsampson.com Westomps©n~ Page 3 Town of Wappinger, New York Planning Board -Civil Engineering Services QUALIFICATIONS, EXPERIENCE & CAPABILITIES a. KEY PERSONNEL Weston & Sampson has assembled a highly competent, experienced team of professionals to provide an array of civil engineering and landscaping services for the Town of Wappinger Planning Board. This multi-disciplined team, which includes seven New York registered Professional Engineers, two New York Registered Landscape Architects; a LEED® Accredited Professional and LEED®Green Associate, one New York Professional Land Surveyor, two NICET certified inspectors, and other qualified staff, has provided comprehensive engineering services for dozens of municipal clients in the Hudson Valley region and throughout New York State. Our team is structured to provide professional services in all anticipated disciplines under this term contract as we provide to other towns and briefly outlined in the Town's Scope of Services. In order to provide our clients with full access to the talents of the team, we embrace a "one firm" management philosophy, in which all offices work together and can tap the resources of each location. Our team structure is flexible and scalable to meet all contract assignments, needs, and goals. Our "one firm" approach sets us apart from others, providing Town of Wappinger with an exceptional depth of resources in addition to our core project team, and is implemented through the use of videoconferencing. Each of our offices throughout 11 states are linked by a video conferencing system by which our professionals can meet, share ideas, and tap into the expertise of over 360 multi-disciplined professionals throughout the Weston & Sampson family ~ of companies. To assure the Town of Wappinger a high level of engineering efficiency and cost-effective access to our services, we will install a standard definition LCD screen room video conferencing system at no cost to the Town. This will enable easy, affordable access to our professionals, ultimately saving the Town money and increasing our responsiveness. Below we provide a summary of the background and relevant experience of our proposed Senior Project Manager and Principal-in-Charge. One-page resumes for these individuals and other key staff proposed to perform services for the Town are included in Appendix A. Mr. Carl W. Stone, P.E., B.C.E.E., will serve as the initial point of contact for this term contract and be the Senior Project Manager for all assignments. Carl will have ultimate responsibility for the success of this contract, interacting with the Town Planning Board and officials coordinating assignments. Carl has a proven track record being part of the proposed team and meeting expectations of towns and villages. Carl has in-depth knowledge of the team's abilities as well as the 360+ professionals throughout our firm, which will ensure that the Town has the iw proper professionals working on each assignment. A New York registered Professional www.westonandsampson.com Westo~ampson~ Page 4 Town of Wappinger, New York Planning Board -Civil Engineering Services QUALIFICATIONS, EXPERIENCE & CAPABILITIES i. Engineer and Board Certified Environmental Engineer, Carl has over 25 years of civil engineering experience, including water/wastewater/stormwater systems design and construction, management of demolition projects, and permitting. He sits on the Board of Architectural Review for Tuxedo Park, the Environmental Conservation Board in Carmel, and attends the Planning Board meetings in Tuxedo Park when Mr. Richard Messer, P.E. cannot attend. Carl is currently managing projects for the Village of Tuxedo Park, New York; Town of New Castle, New York; Town of Greenwich, Connecticut; and the Storm King School in Cornwall on Hudson, New York. These projects involve coordination of permitting and design review by various local, county, and state agencies. These include, but are not limited to local planning boards, county health departments, NYSDEC Region 3, and the NYCDEP. Mr. Richard J. Messer, P.E. will serve as Principal-in-Charge and a point of contact for this term contract. Rich is a New York registered Professional Engineer and serves as the Regional Manager of our Poughkeepsie office, which will serve as the hub for our services to the Town. Rich has over 30 years of experience supervising numerous multi-disciplinary projects requiring evaluation, design, permitting, construction oversight, and cost estimation services, and as Principal-in-Charge will have overall responsibility and accountability for our team's effort. His recent project work includes management of municipal engineering projects in the communities of Rhinebeck, Red Hook, Tuxedo Park, and New Castle and he sits on the Planning Board of Tuxedo Park. Mr. Stone and Mr. Messer will work together to ensure adherence to schedules for all projects assigned to Weston & Sampson. Both will be available to attend and present information for I~r day and evening meetings, as required by the Town of Wappinger. b. KNOWLEDGE & FAMILIARITY WITH TOWN OF WAPPINGER AND THE HUDSON VALLEY REGION Weston & Sampson has assisted communities, academic institutions, and historic sites throughout the Hudson Valley develop and flourish by utilizing our professional expertise in engineering, surveying, short and long-term planning, and landscape architecture to bring their visions into reality while maintaining sensitivity to the unique Hudson Valley environment, and its picturesque grace and charm. www.westonandsampson.com Weston~ampson® Page 5 M Town of Wappinger, New York Planning Board -Civil Engineering Services QUALIFICATIONS, EXPERIENCE & CAPABILITIES Prior Experience with the Town Weston & Sampson's Rensselaer, NY office's (formerly Fraser Associates) affiliation with the Town of Wappinger began in 1988 when the Town was considering several alternatives for providing new wastewater treatment facilities in the "central core" of the Town. The existing Oakwood Knolls Sewage Treatment Plant which serviced Wappinger Sewer Improvement Area No. 1 was presently in violation of its SPEDES permit limitations, and the Town was ordered by the New York State Department of Environmental Conservation to comply with the applicable limitations. Weston & Sampson was commissioned by the Town of Wappinger to prepare a report on the Tri-Municipal Sewer Commission's capability to accommodate wastewater flows from the Town of Wappinger and to compare relative costs of alternative systems. In 2002, our Rensselaer Office was once again commissioned by the Town of Wappinger with regard to its acquisition of the Greystone Estate, which is now known as Carnwath Farm. We were pleased to have the opportunity to take part in developing this significant piece of property reflecting the mid-1800's romantic landscape attributed to Andrew Jackson Downing. Our landscape architects submitted grant applications and acquired funds to prepare a master plan for the estate that allowed the Town the opportunity to realize its vision for creating a strong cultural attraction that provides exhibits, activities, amenities and recreation for the community. Our master plan focused not only on the physical aspects, but also included financial and strategic planning to facilitate appealing and practical implementation for the site. In 2003 we were proud to be sponsors for ~,,a-L the Town's dedication of Carnwath Farm and ;~,. ~,~- ~ `~~ F~~j' also the Victorian Holiday Celebration later in ~~ ~ ~. the year. r 7 ~' ~:_• f{$8 ' ,` ~ Over a 4-year period, our work relative to the ;~1~ t,~''~~~ ;,~.~.,,, - j M Carnwath site afforded us the opportunity to y ~`,~`~~ ',''~~ " ;.~~; : interact and work side by side with Town ~- t, ; Officials, the Town Recreation Committee ''` i ~~ ;. ~ s and members of the community at large. `~ r," ~ -~" s~~ . Through this project we gained insight into :~ ~ ,{ ~~~ ~ =k the workings of your local government and f ~~- ~~ Kati its desire to enhance and protect the quality ~' ,~~ .`` of life within the Town, as well as insight into the vision of the community residents. www.westonandsampson.com Westor~~ampsorr~ Page 6 Town of Wappinger, New York Planning Board -Civil Engineering Services QUALIFICATIONS, EXPERIENCE & CAPABILITIES Hudson Valley Region Knowledge The Hudson River is one of America's greatest assets, and bringing the riverfront back to the people has been the focus of several of our assignments. Our expertise at waterfront development is exceptional, including riverfront projects in several Hudson River and Barge Canal communities such as Catskill, Coeymans, and Saugerties. Working on these waterfronts As consultants, we have provided a variety of professional services for a number of historic sites throughout the Hudson Valley. This work underscores our sensitivity for the Hudson Valley culture and our ability to meet strict regulatory requirements. Currently we are engaged in historic site development work at West Point's Constitution Island and have completed a number of assignments at the West Point Military Academy. Other Hudson Valley historic project assignments include: ^ Carnwath Farm Estate in Wappinger ^ Martin VanBuren National Historical Site in Kinderhook ^ Kamenstein Estate in Stuyvesant ^ Day Line Terminal and Freight Master Residence in Catskill ^ Germantown Parsonage in Germantown ^ Locust Grove-The Samuel Morse Historic Site in Poughkeepsie Our municipal engineering experience includes projects in the following Hudson Valley communities: ^ Catskill Middletown ^ Coeymans New Windsor ^ Durham Red Hook ^ Fishkill Rhinebeck ^ Germantown Saugerties ^ Hudson Wappinger www.westonandsampson.com Westo~~a-mpson® Page 7 has given us a deep appreciation of the power of water in the life of the Hudson Valley communities and how that can manifest itself in beneficial changes. Town of Wappinger, New York Planning Board -Civil Engineering Services ~r QUALIFICATIONS, EXPERIENCE & CAPABILITIES Weston & Sampson provides site design, utility engineering, landscape architecture, and land surveying services on a regular basis as consultants to public and private schools for new construction, additions, alterations, and athletic field upgrades. Further enriching our knowledge of the region, we have provided professional services for many schools in the following Hudson Valley communities: ^ Beacon ^ Highland ^ Kingston ^ Mt. Pleasant ^ Newburgh ^ Nyack ^ Rhinebeck Weston & Sampson's combined level of expertise, familiarity with the Town of Wappinger, and our sensitivity for the Hudson Valley region, will provide the Town of Wappinger Planning Board with a blueprint for success if we are selected for this assignment. c. PERFORMANCE OF FIRM IN SIMILAR SITUATIONS & PROJECTS Plan Review Services Weston & Sampson brings the full range of technical, interpretive, and analytical services needed to enable the Town of Wappinger to form judgments and reach decisions about the acceptability of proposed projects and satisfaction of regulatory requirements. Enacted in 1975, the State Environmental Quality Review (SEAR) has become an integral part of land use planning, and SEAR compliance must be completed before any subsequent permit processing can begin. Weston & Sampson has an intimate, working knowledge of the SEAR process, and we have successfully managed it to our clients' satisfaction for projects ranging in complexity from a simple store property to major recreational, educational, residential, commercial, and industrial developments. Our diverse professionals routinely work with city, town, and village planning and zoning boards, and have provided full-service engineering review for New York communities for more than 50 years. Our Plan Review Services include: ^ Application and SEAR review ^ Site analysis ^ Base mapping analysis ^ Sketch plan analysis Site/layout plan analysis ^ Grading/utility plan analysis ^ Wetland protection compliance ^ Erosion and sediment control x www.westonandsampson.com Weston~~ampson~ Page 8 V Town of Wappinger, New York Planning Board -Civil Engineering Services QUALIFICATIONS, EXPERIENCE & CAPABILITIES ^ Stormwater management plan review ^ Construction details analysis Below, we highlight a selection of our noteworthy assignments. Weston & Sampson staff has played a key technical role in each of these assignments. Our knowledge of the Plan Review process and vast experience with these types of projects will be an asset to the Town. Villaee of Tuxedo Park, New York Our staff has served as consultant to the Village of Tuxedo Park Board of Trustees, Planning Board, Board of Architectural Review, and DPW for many years in connection with projects and subdivisions completed within the Village. Services included environmental review (SEAR), site plan/subdivision plan review (including drainage, water, sanitary sewer and roadway systems, site grading, Stormwater controls etc.), re-zoning, flood plain compliance, and complete construction phase services. Construction services include construction monitoring and field ~" observation, record plan preparation, and completion certification. We have worked on plans and specifications for water lines, sewer system investigations, building foundation repair/soil stabilization, dam investigations, dam Emergency Action Plans (EAP), and other various infrastructure needs for the Village. City of Rensselaer. New York ^ Rensselaer Riverfront Redevelopment - de LAET's Landing: Weston & Sampson staff provided consulting services to the Rensselaer Planning Commission for the review of the Rensselaer Riverfront Redevelopment proposed by U.W. Marx for the former junior/senior high school campus on the Hudson River. This project proposes 515 residential units, 165,000 square feet of retail space, 250,000 square feet of office space, a 400-room hotel, 1,830 parking spaces, a riverside public promenade, a jetty or pier, docks, and acar-top boat launch. Our services produced a final scoping document, and consulting services throughout the State Environmental Quality Review (SEAR) compliance process, including review of the DGEIS and FGEIS, preparation of the Findings Statement, and development of Design Guidelines. Compliance with the City's Local Waterfront Revitalization Program, Flood Damage Control Law, MS4 Stormwater Pollution Prevention requirements, and the City's new Comprehensive Plan factored into all our reviews and recommendations. • Apex Oil: We completed site plan review for a rail siding to the Apex Oil Tank farm in the industrialized southern portion of Rensselaer in its coastal zone, with emphasis on compliance with the City's Flood Damage Control Law. www.westonandsampson.com Weston~siampson~ Page 9 Town of Wappinger, New York Planning Board -Civil Engineering Services QUALIFICATIONS, EXPERIENCE & CAPABILITIES • Patriot's Landing: Our staff provided consulting services to the Planning Commission for the Patriot's Landing high-rise residential project, located in the City's coastal zone. Our ~ reviews covered SEQR, re-zoning, compliance with the City's Local Waterfront Revitalization Program and Flood Damage Control Law, and a complete site plan review. In this assignment, we utilized a unique "Review Matrix," which provided to all parties (the City, applicant, and consultant) a comprehensive overview of the process and a clear understanding of the responsibilities of each participant. W Grandview Estates Subdivision: As City Engineer, we served as consultant to the City Planning Commission in connection with the Grandview Estates Subdivision in the City of Rensselaer. Services included all construction phase activities including monitoring of construction progress, field observation, gathering of record information, preparation of record drawings, and certification of completion of the subdivision. Village of Menands, New York Our staff has served as consultant to the Village of Menands Board of Trustees and Planning Board for many years in connection with projects and subdivisions completed within the Village. Services included environmental review (SEQR), site plan/subdivision plan review (including drainage, water, sanitary sewer and roadway systems, site grading etc.), re-zoning, flood plain compliance and complete construction phase services including construction monitoring and field observation, record plan preparation and completion certification. Town of Middletown, New York This assignment included the review of environmental data submitted by the project owner of a resort proposal on private property at Catskill Park adjacent to New York State's Belleayre Mountain. As the resort proposal would affect the environment and economy of two counties (Delaware and Ulster) and water quality in New York City watershed, a number of agencies were involved, with the New York State (NYS) Department of Environmental Conservation as lead agency. Review responsibilities were coordinated among all involved agencies. We assisted the Town of Middletown (Delaware County) with the review of the Wildacres Resort Draft Environmental Impact Statement (DEIS), and addressed visual resources and aesthetics, cultural resources, air resources, golf course impacts, potable water supply, wastewater treatment plant, stormwater management and pollution prevention, and irrigation system impacts. Socio- economicand fiscal impacts of both resorts on the region were also addressed. www.westonandsampson.com Westort~iampson~ Page 10 Town of Wappinger, New York Planning Board -Civil Engineering Services QUALIFICATIONS, EXPERIENCE & CAPABILITIES Town of Guilderland. New York For over 20 years, Weston & Sampson served as a consultant to the Guilderland Planning Board for plan review, including environmental review, drainage plan review, sanitary sewer and water system design, roadway design, as well as construction phase monitoring and field observation for more than 13 subdivisions and a number of other projects. Delaware County, New York Delaware County had experienced significant residential development accommodating urban dwellers attracted to the county's natural, rural landscape. Scenic farms were transformed into tract housing. Forested hillsides became pockmarked with clearings for single homes. ;.~y. .~~-~, ~- Traditional architecture was overshadowed by --~ ~.~ ,.~;~;w,-~,,,~, "modern" structures. The resulting unplanned :.f~ ~.... y growth began to erode the very scenic qualities ~~~ ~:._ --, ~. ._ that initially attracted residents and seasonal t-° ~ ~~ 1.;, '`'~' =• _ - ~ '`• visitors. Our landscape architects and planners ~ ~`~'~ worked with the County in preparing guidelines ~_ ,_,, ~~' ~ ~~~- ,i~ ~~~' ~: ~'~ ~ . x_~ ~ x~ to address three principal objectives: ~ ~'~ ~'- ' ~_.w ~ ~ --- ` ~ 1. Protect the scenic character of the county by ~ - . ~ ~ ~ ~ ~~ ~~ mu.. planning residential development to '~..._ ~ - harmonize with existing landscapes and - _ w ~"' ~~ townscapes. ~ , ~, 2. Encourage the maintenance of agriculture as an integral part of the county landscape. 3. Promote economically viable growth through rational, consistent, and environmentally sound development criteria. New York State Department of Environmental Conservation Weston & Sampson was selected by the NYS Department of Environmental Conservation and is currently under contract to provide expert assistance for lead agency review of the Belleayre Mt. Ski Center Unit Management Plan DEIS & Modified Belleayre Resort at Catskill Park Supplemental Draft Environmental Impact Statement (SDEIS). Senior Landscape Architect Roger Murman serves as Project Manager and is providing consulting for this contract. Tupper Lake, New York Big Tupper Mountain was a closed ski center in the Town of Tupper Lake, in the Adirondack Park. A developer submitted a plan for development to the town that included a 25% www.westonandsampson.com WestorN~ampson~ Page 11 Town of Wappinger, New York Planning Board -Civil Engineering Services `r QUALIFICATIONS, EXPERIENCE & CAPABILITIES expansion of the ski center, extensive cross-country ski and hiking trails, a marina on Tupper Lake, a sporting clays course, canoe launches on the Raquette River, an equestrian center, and 699 new residential units on a 6,200-acre property. Teamed with The Hudson Group, we provided general review services addressing physical development issues, such as stormwater, wastewater, water supply, roads; compliance with town PUD requirements; method of funding infrastructure construction; and fiscal impacts. We also advised the Town Planning Board on its responsibilities under the SEQR procedures and the town's relationship to the Adirondack Park Agency relative to SEAR. Citv of Watervliet, New York Our firm has served the City of Watervliet as their designated engineer and consultant to the City Council to review all commercial and residential/subdivision projects within the City and in neighboring towns where they have involved city infrastructure traversing areas outside Watervliet (raw water transmission main, raw water reservoir, etc.). Services have included site plan review, environmental review, construction monitoring, and field observation. Villaee of Scotia, New York Our firm served as planning and engineering consultant to the Village Planning Board relative to the Stoneridge at Scotia Subdivision, an 82-lot realty subdivision on a 106-acre site with jurisdictional wetlands, high groundwater and rock surrounded by existing development. Our services included compliance with SEQR (a conditional Negative Declaration was issued), compliance with the Village Subdivision Review Ordinance, and engineering review of all infrastructure. In this assignment, we utilized a "Review Matrix" to provide all parties (the Village, applicant, and consultant) a comprehensive overview of the process and a clear understanding of the responsibilities of each participant. State University of New York at Albany Our staff has served as SEQR consultant to SUNY Albany for construction projects on the Albany campus that are undertaken by the campus. Services include consultation and advice regarding general SEQR procedures/requirements; review of environmental documentation provided by project sponsors; review of construction documents for compliance with environmental documents; and preparation of notices, declarations of environmental significance and mailing lists. Projects on which these services have been rendered include the following: ^ Undergraduate Student Housing sponsored by the University at Albany Foundation www.westonandsampson.com Westott~ampson~ Page 12 t Town of Wappinger, New York Planning Board -Civil Engineering Services QUALIFICATIONS, EXPERIENCE & CAPABILITIES ^ UAIM-CESTM Expansion - 300 mm Component sponsored by Fuller Road Management Corp. ^ UAIM-CESTM Expansion -Office Component sponsored by Fuller Road Management Corp. ^ Fort Orange Village sponsored by the University at Albany Foundation ^ College of Nanoscale Science and Engineering -Since 2001 this sub-campus at the intersection of Washington Avenue and Fuller Road has experienced growth in physical presence and prestige, adding facilities, programs and staff with the original CESTM building as a nucleus. This growth has included several additions of office, laboratory and clean room space; a state of the art 300mm chip fabrication prototype facility; a hazardous material management facility; an electric substation; a central utility building; and a 500-car parking garage. Throughout this period of growth, the University at Albany, as lead agency, has retained our firm to guide it through the state environmental quality review compliance process. In that capacity, we have reviewed documentation provided by the College of Nanoscale Science and Technology and provided comment/critique to the University at Albany, written required declarations and notices, and provided guidance on compliance issues. The latest increment of growth, the parking garage, is located adjacent to an established residential neighborhood, and visual impact was an important issue. Roger worked with representatives of University at Albany and the College to identify the methodology and content of a visual impact analysis following DEC Program Policy for Assessing and Mitigating Visual Impacts. The College presented simulations from agreed viewpoints in the adjacent neighborhood, and we recommended measures to mitigate potentially adverse impacts. Town of Bethlehem. New York For more than 20 years, our assignments as consultant to the Town of Bethlehem and its Planning Board included over 30 projects and subdivisions developed within the town. Services included environmental review, re-zoning, plan review (drainage, grading, water system, sanitary sewer systems, and roadway design) and construction period services including field observation of construction and construction/contractor monitoring (shop drawing review, scheduling, etc.). Comprehensive Municipal Engineering Experience The attached experience matrix lists some of the communities for whom Weston & Sampson has provided long-term, multi-disciplinary engineering services. Later in this section, under item i. Current & Recent References, we provide five references for municipal clients for whom our team has performed engineering services similar to those anticipated by the Town of Wappinger. We invite you to contact the individuals listed in item i. to discuss our capabilities and past performance. www.westonandsampson.com Westompso~® Page 13 irr Town of Wappinger, New York Planning Board -Civil Engineering Services MUNICIPAL ENGINEERING EXPERIENCE Village of Tuxedo Park, NY • .. • • • • Town of New Castle, NY Town of Red Hook, NY • Village of Fishkill, NY • • • • City of Albany, NY Town of Colonie, NY • • • • • • • • City of Watervliet, NY • • • • Town of Schodack, NY • • • • • • • • City of Rensselaer, NY • • • • Rensselaer County, NY Town of Schaghticoke, NY • • • • Village of Menands, NY Village of Stillwater, NY • • • Village of Tannersville, NY • • Town of Germantown, NY • • • • • • Fulton County, NY • • • • City of Hudson, NY Town of Broadalbin, NY • • • Town of New Baltimore, NY • • • • Town of Halfmoon, NY • • • • Town of Durham, NY • • • • Town of Catskill, NY • • • Town of Mayfield, NY City of Mechanicville, NY • • • • Village of Lansingburgh, NY Town of East Greenbush, NY • Town of Trenton, NY Town of Middletown, NY City of Troy, NY Town of Wappinger, NY Village of Cambridge, NY • • • Delaware County, NY Town of New Lebanon, NY Town of Saugerties, NY • • • • Greenwich, CT • --- Page 14 Westo~iampsoa Town of Wappinger, New York Planning Board -Civil Engineering Services ~. • Bristol, CT .. Canton CT CT Department of Public Works CT Department of Transportation Derby, CT East Hartford, CT East Lyme, CT Hartford, CT Jewett City Water Company, CT Kensington Fire District, Berlin, CT Ledyard, CT Mansfield, CT Middletown, CT New Britain, CT New Haven, CT Newington, CT Northeast Utilities Service Co. (NUSCO) Old Lyme, CT Plymouth, CT Southington, CT Stafford, CT Trumbull (Housing Project) Waterbury, CT Watertown, CT Wilton, CT Congregational Church Boston, MA Cambridge, MA Chelmsford, MA Chelsea, MA Concord, MA Dedham, MA Dedham-Westwood Water District, MA Framingham, MA Fitchburg, MA Gloucester, MA Page 15 Westo~ampson Town of Wappinger, New York Planning Board -Civil Engineering Services MUNICIPAL ENGINEERING EXPERIENCE ~rr ... Lexington, MA .. Mansfield, MA Middleborough, MA Newburyport, MA • Newton, MA Peabody, MA Pembroke, MA Quincy, MA Ruland, MA Salisbury, MA Seekonk, MA Stoughton, MA Wakefield, MA West Boylston, MA Woburn, MA Worcester, MA Bethel, ME York, ME Wolfboro, NH Coventry, RI Warwick, RI Morrisville Water & Light, VT Views at Okemo, VT Waitsfield Town Pond Dam, VT Page 16 Westo~ampson L V Town of Wappinger, New York Planning Board -Civil Engineering Services QUALIFICATIONS, EXPERIENCE & CAPABILITIES d. CORPORATE PHILOSOPHY & APPROACH TO PROBLEM SOLVING Weston & Sampson is committed to supporting the Town of Wappinger with high-quality, cost- efficient services in support of your project goals. Our approach to any given project is centered on client service. From the staffing of our in-house personnel to the selection of specialized subconsultants, we ensure that experienced professionals will be available and assigned to complete project tasks. Communication and affordability is the key to Weston & Sampson's approach to problem solving. We will listen to your needs, confer with team professionals, and utilize practical engineering solutions to assist town officials in their decision-making process and move projects forward. We understand fiscal responsibility and strive to be creative in our approach to engineering because often the best solution is the most affordable one. Technical Expertise Weston & Sampson has over 360 engineering and environmental consulting professionals with expertise in a full range of disciplines. We maintain an up-to-date directory of in-house of professionals and experienced specialists that are available to respond to specific technical questions within their respective disciplines. In addition, our mandatory in-house CtA/QC program includes periodic design reviews at various stages of design conducted by senior staff knowledgeable in the type of work being performed. Senior staff reviews drawings and specifications for consistency, technical sufficiency and completeness prior to project completion. The program provides an independent critical technical review of the project that ensures design integrity and quality. In addition to this design expertise, Weston & Sampson has an affiliate Operations and Maintenance Division as well as a Construction Division that routinely provide project reviews for system operability and constructability. These reviews enhance our designs and benefit our clients by identifying small, technical changes that can provide big advantages in terms of construction simplicity and cost savings, construction staging and long-term usability, and operability of a project. Financial Management Weston & Sampson is committed to utilizing sound financial management on your projects. Weston & Sampson tracks its accounts using the Vision project management and accounting www.westonandsampson.com Weston~ampson~ Page 17 Town of Wappinger, New York Planning Board -Civil Engineering Services QUALIFICATIONS, EXPERIENCE & CAPABILITIES software program. Vision allows project managers to access pertinent financial information at any time so that they may monitor the financial progress of their project. Vision also allows project managers to check the time and expenses that are charged to a project during any given time period and project to date, the total money already billed to the client, and the project aging information (accounts receivables). The project managers review all invoices prior to submitting them to the client to check for accuracy and identify potential errors, such as incorrect time sheet entries. Projects can be set up with three levels of detail: the project, phase, and task levels. All projects are set up in Vision with a project number (for tracking). Projects can be split into individual phases (as a subset of the project) and also individual tasks (as a subset of each phase), if required. Using Vision, we can provide a detailed financial breakdown at any or all of these levels. We can, therefore, set up budgets and monitor charges at the individual phase or task level if required. e. TECHNICAL / CAPABILITIES OF THE FIRM -WORK PROGRAM State-of-the-Art Design and Project Management Tools Timely and effective information transfer is a critical component for project success. Weston & Sampson routinely employs a range of communication and meeting technologies to facilitate timely and cost-effective communication and information transfer between the project management team, engineers and designers, and our clients, including video conferencing, project web sites, and on-line meetings. At the start of each project a central project file is established. All project documents, including correspondence, interim deliverables, contract documents, schedules and budget reports are maintained in this central file location. The files are backed up daily on a secure server, minimizing data loss in the event of a server malfunction/failure. Weston & Sampson employs the latest in technology to support design and continually reviews and updates this technology. Weston & Sampson maintains in-house a variety of hydraulic models, including those for runoff and storm flow hydrographs development and analysis, reservoir storage and discharge, open channel and pressure flow, including complex pressure transient modeling to evaluate short term pressure transients (water hammer) in force mains. In addition we use the BioWin wastewater process model for evaluation and design of biological wastewater treatment processes. Weston & Sampson also uses up-to-date technology for our electronic financial management system that provides real-time cost tracking, which is accessible at any time to project management and staff. This real-time access to cost and budget information allows for early www.westonandsampson.com westo~~ampson~ Page 18 Town of Wappinger, New York Planning Board -Civil Engineering Services QUALIFICATIONS, EXPERIENCE & CAPABILITIES ^ 1 Certified Geologist ^ 4 LEED® Accredited Professionals ^ 5 Licensed Site Professionals ^ 2 Licensed Environmental Professionals ^ 7 Registered Landscape Architects ^ 2 Registered Architects ^ 4 Professional Land Surveyors ^ 1 Registered Land Surveyor ^ 5 Cross Connection Control Surveyors ^ 15 Water Treatment Plant Operators ^ 35 Wastewater Treatment Plant Operators Weston & Sampson will be available to provide the Town of Wappinger with exceptional consulting services, despite our ongoing projects. The involvement of experienced key staff on projects under this contract will provide significant value to the Town in many areas, including expediting assignments. All of the team members noted in the attached organizational chart will be available to begin work on projects as soon as contract negotiations have been finalized. During critical points in your projects, each of these proposed team members will be available as necessary for successful project completion. Management Approach & Staffing The Project Management Team for all projects for the Town will include at a minimum a Principal-in-Charge, Project Manager and Project Engineer. These individuals are responsible for project management and coordination and shall be fully familiar with the progress and status of the work. This multiple-member team provides for backup points of contact for both the Town and other assigned staff to keep the work progressing expeditiously, should one of the members be unavailable for any reason. Typically, we encourage our clients to identify a lead contact and/or project manager to act as the primary point of contact for project related matters through which project related communications with the client are routed, as well as a backup contact in the event the primary contact is not available. We find that this reduces the potential for miscommunication. Our core management team functions as the "clearing house" for project related information and responsible for communicating with appropriate staff. The proximity of the core management team to the Town and its facilities supports timely response to the Town for scheduled meetings, routine face-to-face communication, and/or field data gathering and observations, as required, to obtain critical information in a timely fashion. We have assigned our key staff members whose fields of expertise and project work experience best match your needs. An organizational chart illustrating the structure of Weston & Sampson's project team is included on the following page. One-page resumes for these team members are provided in Appendix A. Senior staff typically attend the Planning Board Meetings and as project data is received from the applicant by the Town and distributed, Weston & Sampson schedules in-house staff to conduct the review with final reviews completed by senior www.westonandsampson.com Westo~~iampson~ Page 20 r Town of Wappinger, New York Planning Board -Civil Engineering Services QUALIFICATIONS, EXPERIENCE & CAPABILITIES staff that lead to final review documents being sent to the Town summarizing our findings and noting any further information needed if the application is not complete. Internal Quality Assurance Policies and Procedures The Weston & Sampson team has more than the required resources to complete reviews and comment on applications before the Planning Board within the agreed upon schedule. Our project management team will utilize tight control measures to assure quality, remain within budget and complete the work within the allocated time frame. We will do this by using our technical review process along with our project management software system. Weston & Sampson believes that Quality Assurance/Quality Control (QA/QC) is an essential element of professional service and its management. We further believe that quality and service will be realized with careful and deliberate management, competent project staff, thorough coordination, constant communication, early and frequent review and checking of the work product, and documentation of that review and checking. The project team will deliver this quality service by using Weston & Sampson's in-place QA/QC procedures as the basis of a QA/QC program. ,, Regular and Frequent Communication Upon notification to proceed on a project, Weston & Sampson schedules akick-off meeting with the client and appropriate individuals to thoroughly review the scope of work and project plan, confirm the desired outcome and establish lines of communication that will be in place for the duration of the project. The most important action items that come from this meeting are: ~, A statement of the problem and the desired outcome ' Establishment of decision makers, key staff and lines of communication ~ Establishment of project milestones ^ Required permitting /agency approvals ^ Method of contract delivery ^ Detail of professional services requested and the responsibilities of the owner Once the kick-off meeting is complete, we finalize our in-house work assignments, including: ^ Assignment of technical personnel to specified tasks ^ Assignment of budgets to each task ^ Assignment of oversight responsibilities and QA/QC ^ Assignment of target dates for each task and milestones The assignment process is a critical step in matching the correct people and managerial parameters to the project. www.westonandsampson.com Westo~mpso~t® Page 22 4` Town of Wappinger, New York Planning Board -Civil Engineering Services QUALIFICATIONS, EXPERIENCE & CAPABILITIES Routine design meetings are held internally to address design conflicts or issues that may arise in order to develop a resolution in a timely fashion and maintain progress and meet the project deadlines. Short and concise design meetings may be conducted as often as every week depending on the project requirement and schedule. Design review meetings with the client are held at various intervals throughout the design process. These meetings can and many times do include a formal presentation of the project progress to the owner. These meetings may be conducted in the middle of the process (30% and 60%, or perhaps a single meeting at 50%) with a final presentation/meeting at 95% to 100%. Progress meetings help us ensure the owner that our team is approaching the project with a sound and cost effective technical solution. The Weston & Sampson approach to design is based on scheduled and on-going communication between the project team and owner. This design approach has proven to produce excellent results, reflected in Weston & Sampson's history of long-standing relationships with our clients. g. ABILITY TO PROVIDE DIGITAL FILES Completion of project tasks is achieved through the use of state-of-the-art robotic and electronic instruments. When field work is completed, the information is uploaded into our computers where a technician transforms this information into working drawings. This electronic transfer of information allows us to move from field work to design work in a relatively short period of time, and since we have our own field crews, the field staff are readily available to the design staff to verify or confirm conditions shown on the base mapping. Design work is completed in-house, using AutoCAD or AutoCAD Civil 3-D. As a progressive engineering firm serving municipal clients, Weston & Sampson is proficient in working with Microsoft Word, Excel, AutoCAD, and Adobe Acrobat. We are diligent in providing our staff with hardware and software upgrades and training to ensure the best possible deliverables to our clients. Upon completion of any given project, Weston & Sampson is easily able to transmit all hard copy deliverables in a digital format. h. EXPERIENCE HANDLING FEDERAL & STATE REGULATION CHANGES With the majority of our work in the public sector, Weston & Sampson consistently handles regulatory-driven changes, and is responsive to client needs or changes in scope that result in new deadlines. Given our depth of resources, we have sufficient staff to work on several aspects of your projects concurrently, and can address federal and state regulation changes in any areas for which the Town seeks assistance. www.westonandsampson.com WestonN~ampson® Page 23 Town of Wappinger, New York Planning Board -Civil Engineering Services QUALIFICATIONS, EXPERIENCE & CAPABILITIES .~ Village of Tuxedo Park, NY Weston & Sampson currently serves the Village of Tuxedo as (Orange County) Village Engineer, consultant to the Village Planning Board, 80 Lorillard Road and consultant to the Village Board of Architectural Review. P.O. Box 31 Tuxedo Park, NY 10984 Assignments include: Contact & Phone Number: Engineering, design and rehabilitation of roads, John Ledwith, Deputy Village Clerk, Building curbs, sidewalks Inspector, & Chief Enforcement Officer Water/sewer collection and distribution systems (845) 351-4745 Engineering studies and planning for wastewater treatment JoAnn Hanson, Planning Board Chairwoman ^ Watershed protection planning (845) 351-5913 . Review and evaluation of stormwater management systems/controls City of Rensselaer, NY Weston & Sampson's staff has provided professional (Rensselaer County) engineering services to the City of Rensselaer for over 40 City Hall years and currently serves as the City Engineer and Plan 62 Washington Street Review Engineer. Rensselaer, NY 12144 Assignments include: Contact & Phone Number: Plan review for commercial, industrial, and Daniel J. Dwyer, Mayor waterfront development projects (518) 462-9511 SEQR and zoning compliance ^ Residential subdivision plan review and construction Sarah Crowell, AICP, Director of Planning monitoring (518) 462-9511 Engineering, design and rehabilitation of roads, curbs, sidewalks ^ Water/sewer collection and distribution system design and implementation ^ stormwater management planning and design ^ Flood control mitigation ^ Grant writing www.westonandsampson.com WestorN~ampson~ Page 26 Town of Wappinger, New York Planning Board -Civil Engineering Services h>t QUALIFICATIONS, EXPERIENCE & CAPABILITIES .~ City of Watervliet, NY Weston & Sampson's staff has continually provided (Albany County) engineering services to the City of Watervliet since 1964. City Hall Currently we serve as City Engineer. 2 Fifteenth Street Assignments include: Watervliet, NY 12189 ^ Plan reviews-commercial and residential developments Contact & Phone Number: Water/sewer system administration and Michael Manning, Mayor improvements (518) 270-3800 Park design and development ^ Street reconstruction and infrastructure upgrades - MarkGleason, General Manager design through construction inspection (518) 270-3800 Combined Sewer Overflows ^ Stormwater management ^ Flood control planning and mitigation ^ Dam safety permitting and structural design ^ GIS design and implementation ^ Structural analysis/condemnation assessments ^ Grant writing Town of Greenwich, CT Weston & Sampson's staff has worked closely with the Town Town Hall of Greenwich Department of Public Works Sewer Division 101 Field Point Road since 2005. Currently, Weston & Sampson is an on-call Greenwich, CT 06836-2540 engineer for the Town and provides engineering solutions to programmed and emergency projects in an efficient and Contact & Phone Number: timely manner. Our staff worked closely with the Town on a Amy Siebert, PE -DPW Commissioner $1.3 million wastewater system improvement project. Other (203) 618-3001 assignments include: ^ Design documents for approximately 4,000 linear feet of 10-inch PVC sewer force main and full-time resident representative services through construction ^ Public participation assistance for a Fire Station project ^ Assistance in converting the Town's current transfer station to include a single stream recycling operation www.westonandsampson.com Westor~ampson~ Page 27