Weston&Sampson (5)301 Manchester Road, Suite 201A
Poughkeepsie, New York 12603
te1:845-454-3344 fax:845-454-0444
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November 14, 2011
Ms. Susan Dao, Planning Board Secretary
Wappinger Town Hall
20 Middlebush Road
Wappingers Falls, NY 12590
Re: Cost Proposal for Civil Engineering Services for Town of Wappinger Planning Board
Dear Ms. Dao:
On behalf of Weston & Sampson, I am pleased to present the following cost proposal for the above-
referencedterm contract.
Weston & Sampson appreciates this opportunity to share our qualifications and experience with the Town.
We are confident that our multi-discipline structure and broad experience will make Weston & Sampson
the best fit for your needs, and we hope that at the conclusion of the selection process you will agree.
Thank you for your consideration.
Sincerely,
WESTON & SAMPSON
Richard J. esser, P.E.
Senior Associate /Regional Manager
Note: The enclosed cost proposal constitutes an offer by Weston & Sampson that will remain open and irrevocable
for a period of 90 days from the proposal deadline of November 14, 2011.
Massachusetts Connecticut Rhode Island New Hampshire Maine Vermont New York New Jersey Pennsylvania South Carolina Florida
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301 Manchester Road, Suite 201A
Poughkeepsie, New York 12603
te1:845-454-3344 fax:845-454-0444
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November 14, 2011
Ms. Susan Dao, Planning Board Secretary
Wappinger Town Hall
20 Middlebush Road
Wappingers Falls, NY 12590
Re: Proposal for Civil Engineering Services for Town of Wappinger Planning Board
Dear Ms. Dao:
On behalf of Weston & Sampson, I am pleased to present our proposal for the above-referenced term
contract. Afull-service, multi-disciplined consulting firm in business since 1899, Weston & Sampson offers
the Town of Wappinger Planning Board more than a century of successful municipal engineering
experience. With our wealth of municipal engineering knowledge, we can assist the Town Planning Board
in the review and resolution of infrastructure questions/issues as they arise while performing our
engineering role in the plan review process, supporting the Planning Board and a good quality of life for
your community.
We have assembled a core team of professionals who are accustomed to responding swiftly to challenging
and diversified assignments, meeting demanding project schedules, conducting technical reviews of design
and construction documents, and employing sensible engineering to get projects through the review
process while providing support to the Town Planning Board. We accomplish this through strong project
uwl management practices, which we will utilize to the fullest extent under this contract.
Our qualifications included herein illustrate the strength of our core team, the company as a whole, and
~,,,, our ability to perform services for the Town of Wappinger (Please contact our references to get first hand
information on our performance). A few of the factors that set Weston & Sampson apartfrom otherfirms
include:
"One-Stop Shopping" for technical answers to Town and Planning Board issues: Weston & Sampson truly
has it all under one roof. With demonstrated full-service municipal engineering services, our company has
been providing technical answers to questions from stormwater to water supply, from wastewater to
downtown revitalization and all the questions in between for over 110 years (really, we have the early
1900 drawings in our archives). Working with our engineers we have 24-hour emergency repair and
troubleshooting field services for water and wastewater treatment plants, pump and booster stations, and
other water and wastewater related facilities. We also provide operation and maintenance services and
currently operate more than 100 facilities throughout the Northeast, Pennsylvania, and New Jersey. Our
comprehensive services also include plant and pump station construction and preventive maintenance
services and practical field knowledge of how things work.
MassachusetCS Connecticut Rhode Island New Hampshire Maine Vermont New York New Jersey Pennsylvania South Carolina Florida
Peabody (HD) Rodcy Hill Coventry Portsmouth York Waterbury Poughkeepsie Cinnaminson Pottstown Charleston Fort Myers
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Town of Wappinger
November 11, 2011
Page 2
Video-conferencing: To facilitate routine communication, we will install a standard definition LCD screen
room video conferencing system at the Wappinger Town Hall at no cost to the Town. This will enable
easy, affordable access to the vast expertise of our professionals company-wide and ultimately save the
Town money.
Proximity to the Town of Wappinger: Located less than 10 miles from Town Hall, Weston & Sampson's
Poughkeepsie office will serve as the hub for our assignments with the Town and situates us to deliver
prompt cost-effective personal service.
Weston & Sampson appreciates this opportunity to share our qualifications and experience with the Town.
We are confident that our multi-discipline structure and broad experience will make Weston & Sampson
the best fit for your needs, and we hope that at the conclusion of the selection process you will agree.
Thank you for your consideration.
Sincerely,
WESTON & SAMPSON
Richard J. esser, P.E.
Senior Associate /Regional Manager
Note: The enclosed proposal constitutes an offer by Weston & Sampson that will remain open and irrevocable for a
period of 90 days from the proposal deadline of November 14, 2011.
WestonBSampson®
Town of Wappinger, New York
Planning Board -Civil Engineering Services
QUALIFICATIONS, EXPERIENCE & CAPABILITIES
INTRODUCTION
Weston & Sampson is among the Northeast's ~`~~~r
oldest full-service engineering firms and has -~;
._
been providing public agencies and municipal
clients with cost-effective and innovative ~ ~ 4 4 " ~`': ~~~~~ -
solutions to their engineering and F~.. ;
environmental challenges since 1899. In ~ `+
more recent years, Weston & Sampson
expanded into New York doing business as a
New York licensed firm, Weston & Sampson
PE, LA, LS, PC, and now has over 50 years of project experience in New York State. With over
360 professionals located throughout the Northeast, Weston & Sampson offers capabilities
ranging from project development and planning through design, construction, and long-term
operation and maintenance.
x' Throughout our history, Weston & Sampson has been recognized for exceeding our clients'
~" expectations by providing attentive personal service, superior technical quality, and adherence
to cost and schedule requirements. To meet the diverse needs of our clients, Weston &
Sampson offers full-service capabilities to address the complex challenges of today's projects.
Our areas of expertise that we provide to Municipal Planning Boards include:
^ Infrastructure Design & Construction
^ Wastewater Collection & Treatment
^ Environmental Compliance/Permitting
^ Facility Design
^ Renewable Energy
^ Land Surveying
^ Site/Civil Development
^ Environmental Site Assessment
^ Wetlands Replication & Restoration
^ Construction Oversight & Management
^ Master Planning
^ Public Participation/Outreach
i
^ GIS & Mapping
^ Regulatory & Enforcement Assistance
^ Solid Waste Management
^ Watershed Management
^ Water Supply Development & Treatment
^ Water Supply Pumping & Distribution
^ Landscape Architecture
^ Peer Review
^ Transportation & Traffic
^ Geotechnical & Structural
^ Hydrogeological
^ Construction Mitigation
Weston & Sampson has made an effort to specifically address the Town of Wappinger's
proposal requirements in this section and throughout our proposal, thereby demonstrating our
understanding of and capability to complete civil engineering services for the Town.
www.westonandsampson.com ~eSt~~I~.i~Q/M/~QOn~
Page 3
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Town of Wappinger, New York
Planning Board -Civil Engineering Services
QUALIFICATIONS, EXPERIENCE & CAPABILITIES
a. KEY PERSONNEL
Weston & Sampson has assembled a highly competent, experienced team of professionals to
provide an array of civil engineering and landscaping services for the Town of Wappinger
Planning Board. This multi-disciplined team, which includes seven New York registered
Professional Engineers, two New York Registered Landscape Architects; a LEED® Accredited
Professional and LEED®Green Associate, one New York Professional Land Surveyor, two NICET
certified inspectors, and other qualified staff, has provided comprehensive engineering services
for dozens of municipal clients in the Hudson Valley region and throughout New York State.
Our team is structured to provide professional services in all anticipated disciplines under this
term contract as we provide to other towns and briefly outlined in the Town's Scope of
Services. In order to provide our clients with full access to the talents of the team, we embrace
a "one firm" management philosophy, in which all offices work together and can tap the
resources of each location. Our team structure is flexible and scalable to meet all contract
assignments, needs, and goals.
Our "one firm" approach sets us apart from others, providing Town of Wappinger with an
exceptional depth of resources in addition to our core project team, and is implemented
through the use of videoconferencing. Each of our offices throughout 11 states are linked by a
video conferencing system by which our professionals can meet, share ideas, and tap into the
expertise of over 360 multi-disciplined professionals throughout the Weston & Sampson family
of companies.
To assure the Town of Wappinger a high level of engineering efficiency and cost-effective
access to our services, we will install a standard definition LCD screen room video
conferencing system at no cost to the Town. This will enable easy, affordable access to our
professionals, ultimately saving the Town money and increasing our responsiveness.
Below we provide a summary of the background and relevant experience of our proposed
~,,,, Senior Project Manager and Principal-in-Charge. One-page resumes for these individuals and
other key staff proposed to perform services for the Town are included in Appendix A.
Mr. Carl W. Stone, P.E., B.C.E.E., will serve as the initial point of contact for this term contract
and be the Senior Project Manager for all assignments. Carl will have ultimate responsibility
for the success of this contract, interacting with the Town Planning Board and officials
coordinating assignments. Carl has a proven track record being part of the proposed team and
meeting expectations of towns and villages. Carl has in-depth knowledge of the team's abilities
as well as the 360+ professionals throughout our firm, which will ensure that the Town has the
proper professionals working on each assignment. A New York registered Professional
www.westonandsampson.com Westor~ampson~
Page 4
3a
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Town of Wappinger, New York
Planning Board -Civil Engineering Services
QUALIFICATIONS, EXPERIENCE & CAPABILITIES
Engineer and Board Certified Environmental Engineer, Carl has over 25 years of civil
engineering experience, including water/wastewater/stormwater systems design and
construction, management of demolition projects, and permitting. He sits on the Board of
Architectural Review for Tuxedo Park, the Environmental Conservation Board in Carmel, and
attends the Planning Board meetings in Tuxedo Park when Mr. Richard Messer, P.E. cannot
attend. Carl is currently managing projects for the Village of Tuxedo Park, New York; Town of
New Castle, New York; Town of Greenwich, Connecticut; and the Storm King School in Cornwall
on Hudson, New York. These projects involve coordination of permitting and design review by
various local, county, and state agencies. These include, but are not limited to local planning
boards, county health departments, NYSDEC Region 3, and the NYCDEP.
Mr. Richard 1. Messer, P.E. will serve as Principal-in-Charge and a point of contact for this
term contract. Rich is a New York registered Professional Engineer and serves as the Regional
Manager of our Poughkeepsie office, which will serve as the hub for our services to the Town.
Rich has over 30 years of experience supervising numerous multi-disciplinary projects requiring
evaluation, design, permitting, construction oversight, and cost estimation services, and as
Principal-in-Charge will have overall responsibility and accountability for our team's effort. His
recent project work includes management of municipal engineering projects in the
communities of Rhinebeck, Red Hook, Tuxedo Park, and New Castle and he sits on the Planning
Board of Tuxedo Park.
Mr. Stone and Mr. Messer will work together to ensure adherence to schedules for all projects
assigned to Weston & Sampson. Both will be available to attend and present information for
day and evening meetings, as required by the Town of Wappinger.
b. KNOWLEDGE & FAMILIARITY WITH TOWN OF WAPPINGER AND THE
HUDSON VALLEY REGION
Weston & Sampson has assisted communities,
academic institutions, and historic sites throughout
the Hudson Valley develop and flourish by utilizing
our professional expertise in engineering, surveying,
short and long-term planning, and landscape
architecture to bring their visions into reality while
maintaining sensitivity to the unique Hudson Valley
environment, and its picturesque grace and charm.
www.westonandsampson.com Westo~ampson~
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Town of Wappinger, New York
Planning Board -Civil Engineering Services
~r
QUALIFICATIONS, EXPERIENCE & CAPABILITIES
Prior Experience with the Town
Weston & Sampson's Rensselaer, NY office's (formerly Fraser Associates) affiliation with the
Town of Wappinger began in 1988 when the Town was considering several alternatives for
providing new wastewater treatment facilities in the "central core" of the Town. The existing
Oakwood Knolls Sewage Treatment Plant which serviced Wappinger Sewer Improvement Area
No. 1 was presently in violation of its SPEDES permit limitations, and the Town was ordered by
the New York State Department of Environmental Conservation to comply with the applicable
limitations. Weston & Sampson was commissioned by the Town of Wappinger to prepare a
report on the Tri-Municipal Sewer Commission's capability to accommodate wastewater flows
from the Town of Wappinger and to compare relative costs of alternative systems.
In 2002, our Rensselaer Office was once again
commissioned by the Town of Wappinger with regard to its
acquisition of the Greystone Estate, which is now known as
Carnwath Farm. We were pleased to have the opportunity
to take part in developing this significant piece of property
reflecting the mid-1800's romantic landscape attributed to
Andrew Jackson Downing. Our landscape architects
submitted grant applications and acquired funds to prepare
a master plan for the estate that allowed the Town the
opportunity to realize its vision for creating a strong
cultural attraction that provides exhibits, activities,
amenities and recreation for the community. Our master plan focused not only on the physical
aspects, but also included financial and strategic planning to facilitate appealing and practical
implementation for the site.
In 2003 we were proud to be sponsors for
~~ the Town's dedication of Carnwath Farm and
,~-• -f~.~ also the Victorian Holiday Celebration later in
~. ~~ r- ~ ,.'~ ~' , ~ ~~, ~'` ~ the year.
` Over a 4-year period, our work relative to the
~ t $~ ~tG ~~ ~F i n
~.~, • ~ ' Carnwath site afforded us the opportunity to
~}JS>4 ~ Grp, '~ ~
` ~ ~ ~`~~~: ~ f,~'~- y . :. ~F, interact and work side by side with Town
n ~ ~, ~ ~ f
~. ~ ~, ~ t ~-~~ Officials, the Town Recreation Committee
i` ~:~1,. ~~ and members of the community at large.
~` ~;; .. ' ~ ~, '.: ~~~ Through this project we gained insight into
r =t ~~ ~ =R the workings of your local government and
~~ ~a , ~~ ~, its desire to enhance and protect the quality
~' ;~'~ of life within the Town, as well as insight into
the vision of the community residents.
www.westonandsampson.com Westo-~ampson~
Page 6
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Town of Wappinger, New York
Planning Board -Civil Engineering Services
QUALIFICATIONS, EXPERIENCE & CAPABILITIES
Hudson Valley Region Knowledge
The Hudson River is one of America's greatest assets, and bringing the riverfront back to the
people has been the focus of several of our assignments. Our expertise at waterfront
development is exceptional, including riverfront projects in several Hudson River and Barge
Canal communities such as Catskill, Coeymans, and Saugerties. Working on these waterfronts
As consultants, we have provided a variety of professional services for a number of historic sites
throughout the Hudson Valley. This work underscores our sensitivity for the Hudson Valley
culture and our ability to meet strict regulatory requirements. Currently we are engaged in
historic site development work at West Point's Constitution Island and have completed a
number of assignments at the West Point Military Academy. Other Hudson Valley historic
project assignments include:
^ Carnwath Farm Estate in Wappinger
^ Martin VanBuren National Historical Site in Kinderhook
^ Kamenstein Estate in Stuyvesant
^ Day Line Terminal and Freight Master Residence in Catskill
^ Germantown Parsonage in Germantown
^ Locust Grove-The Samuel Morse Historic Site in Poughkeepsie
Our municipal engineering experience includes projects in the following Hudson Valley
communities:
^ Catskill Middletown
^ Coeymans New Windsor
^ Durham Red Hook
^ Fishkill Rhinebeck
^ Germantown Saugerties
^ Hudson Wappinger
www.westonandsampson.com Westor~ampson~
Page 7
has given us a deep appreciation of the power of water in the life of the Hudson Valley
communities and how that can manifest itself in beneficial changes.
Town of Wappinger, New York
Planning Board -Civil Engineering Services
QUALIFICATIONS, EXPERIENCE & CAPABILITIES
Weston & Sampson provides site design, utility engineering, landscape architecture, and land
surveying services on a regular basis as consultants to public and private schools for new
construction, additions, alterations, and athletic field upgrades. Further enriching our
knowledge of the region, we have provided professional services for many schools in the
following Hudson Valley communities:
^ Beacon
^ Highland
^ Kingston
^ Mt. Pleasant
^ Newburgh
^ Nyack
^ Rhinebeck
Weston & Sampson's combined level of expertise, familiarity with the Town of Wappinger, and
our sensitivity for the Hudson Valley region, will provide the Town of Wappinger Planning Board
with a blueprint for success if we are selected for this assignment.
c. PERFORMANCE OF FIRM IN SIMILAR SITUATIONS & PROJECTS
Plan Review Services
Weston & Sampson brings the full range of technical, interpretive, and analytical services
needed to enable the Town of Wappinger to form judgments and reach decisions about the
acceptability of proposed projects and satisfaction of regulatory requirements.
Enacted in 1975, the State Environmental Quality Review (SEAR) has become an integral part of
land use planning, and SEAR compliance must be completed before any subsequent permit
processing can begin. Weston & Sampson has an intimate, working knowledge of the SEAR
process, and we have successfully managed it to our clients' satisfaction for projects ranging in
complexity from a simple store property to major recreational, educational, residential,
commercial, and industrial developments.
Our diverse professionals routinely work with city, town, and village planning and zoning
boards, and have provided full-service engineering review for New York communities for more
than 50 years. Our Plan Review Services include:
^ Application and SEAR review
Site analysis
^ Base mapping analysis
^ Sketch plan analysis
^ Site/layout plan analysis
^ Grading/utility plan analysis
^ Wetland protection compliance
^ Erosion and sediment control
www.westonandsampson.com Westort&~ampson~
Page 8
Town of Wappinger, New York
Planning Board -Civil Engineering Services
QUALIFICATIONS, EXPERIENCE & CAPABILITIES
^ Stormwater management plan review
^ Construction details analysis
Below, we highlight a selection of our noteworthy assignments. Weston & Sampson staff has
played a key technical role in each of these assignments. Our knowledge of the Plan Review
process and vast experience with these types of projects will bean asset to the Town.
Villai?e of Tuxedo Park. New York
Our staff has served as consultant to the Village of Tuxedo Park Board of Trustees, Planning
Board, Board of Architectural Review, and DPW for many years in connection with projects and
subdivisions completed within the Village. Services included environmental review (SEAR), site
plan/subdivision plan review (including drainage, water, sanitary sewer and roadway systems,
site grading, stormwater controls etc.), re-zoning, flood plain compliance, and complete
construction phase services. Construction services include construction monitoring and field
observation, record plan preparation, and completion certification. We have worked on plans
and specifications for water lines, sewer system investigations, building foundation repair/soil
stabilization, dam investigations, dam Emergency Action Plans (EAP), and other various
infrastructure needs for the Village.
City of Rensselaer, New York
^ Rensselaer Riverfront Redevelopment - de LAET's Landing: Weston & Sampson staff
provided consulting services to the Rensselaer Planning Commission for the review of the
Rensselaer Riverfront Redevelopment proposed by U.W. Marx for the former junior/senior
high school campus on the Hudson River. This project proposes 515 residential units,
165,000 square feet of retail space, 250,000 square feet of office space, a 400-room hotel,
1,830 parking spaces, a riverside public promenade, a jetty or pier, docks, and acar-top
boat launch. Our services produced a final scoping
document, and consulting services throughout the
State Environmental Quality Review (SEAR) compliance
process, including review of the DGEIS and FGEIS,
preparation of the Findings Statement, and
development of Design Guidelines. Compliance with
the City's Local Waterfront Revitalization Program,
Flood Damage Control Law, MS4 Stormwater Pollution
Prevention requirements, and the City's new
Comprehensive Plan factored into all our reviews and recommendations.
• Apex Oil: We completed site plan review for a rail siding to the Apex Oil Tank farm in the
industrialized southern portion of Rensselaer in its coastal zone, with emphasis on
compliance with the City's Flood Damage Control Law.
www.westonandsampson.com Westor~~ampson®
Page 9