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Weston&Sampson (6)~. Town of Wappinger, New York Planning Board -Civil Engineering Services i Ir QUALIFICATIONS, EXPERIENCE & CAPABILITIES Town of Guilderland. New York For over 20 years, Weston & Sampson served as a consultant to the Guilderland Planning Board for plan review, including environmental review, drainage plan review, sanitary sewer and water system design, roadway design, as well as construction phase monitoring and field observation for more than 13 subdivisions and a number of other projects. Delaware County. New York Delaware County had experienced significant residential development accommodating urban dwellers attracted to the county's natural, rural landscape. Scenic farms were transformed into tract housing. Forested hillsides became pockmarked with clearings for single homes. - Traditional architecture was overshadowed by --~ ^~,;s~ ~'-~. ~~•-~ ~ "modern" structures. The resulting unplanned ,~---,~~ ~Y ~ ~ •', growth began to erode the very scenic qualities ` ~~~~ -, -- that initially attracted residents and seasonal °' .. ~ ~ ~. ~ r,~-_ visitors. Our landscape architects and planners ~~~, '~. "~',` t{`~r~ worked with the Count in re arin uidelines ~~ { , ~ ~~' ~~~~'~~ ~,~~... ~'' Y p p g g ~~ ~~~ ~ J '~- to address three principal objectives: r '~ °" ' ~ ~~ '-- . '~ f" ~ _ ,w 1. Protect the scenic character of the county by "' ' N -~/'~~ ~~ .~., . planning residential development to ~ ~.;~ harmonize with existing landscapes and ~,~.;,.~ - townscapes. 2. Encourage the maintenance of agriculture as an integral part of the county landscape. 3. Promote economically viable growth through rational, consistent, and environmentally sound development criteria. New York State Department of Environmental Conservation Weston & Sampson was selected by the NYS Department of Environmental Conservation and is currently under contract to provide expert assistance for lead agency review of the Belleayre Mt. Ski Center Unit Management Plan DEIS & Modified Belleayre Resort at Catskill Park Supplemental Draft Environmental Impact Statement (SDEIS). Senior Landscape Architect Roger Murman serves as Project Manager and is providing consulting for this contract. Tupper Lake. New York Big Tupper Mountain was a closed ski center in the Town of Tupper Lake, in the Adirondack Park. A developer submitted a plan for development to the town that included a 25% www.westonandsampson.com Westor~~aimpson® Page 11 Town of Wappinger, New York Planning Board -Civil Engineering Services i r QUALIFICATIONS, EXPERIENCE & CAPABILITIES expansion of the ski center, extensive cross-country ski and hiking trails, a marina on Tupper Lake, a sporting clays course, canoe launches on the Raquette River, an equestrian center, and 699 new residential units on a 6,200-acre property. Teamed with The Hudson Group, we provided general review services addressing physical development issues, such as stormwater, wastewater, water supply, roads; compliance with town PUD requirements; method of funding infrastructure construction; and fiscal impacts. We also advised the Town Planning Board on its responsibilities under the SEAR procedures and the town's relationship to the Adirondack Park Agency relative to SEAR. City of Watervliet, New York Our firm has served the City of Watervliet as their designated engineer and consultant to the '"" City Council to review all commercial and residential/subdivision projects within the City and in neighboring towns where they have involved city infrastructure traversing areas outside Watervliet (raw water transmission main, raw water reservoir, etc.). Services have included site plan review, environmental review, construction monitoring, and field observation. Villaee of Scotia, New York Our firm served as planning and engineering consultant to the Village Planning Board relative to the Stoneridge at Scotia Subdivision, an 82-lot realty subdivision on a 106-acre site with jurisdictional wetlands, high groundwater and rock surrounded by existing development. Our services included compliance with SEAR (a conditional Negative Declaration was issued), compliance with the Village Subdivision Review Ordinance, and engineering review of all infrastructure. In this assignment, we utilized a "Review Matrix" to provide all parties (the Village, applicant, and consultant) a comprehensive overview of the process and a clear understanding of the responsibilities ofeach participant. State University of New York at Albany Our staff has served as SEAR consultant to SUNY Albany for construction projects on the Albany campus that are undertaken by the campus. Services include consultation and advice regarding general SEAR procedures/requirements; review of environmental documentation provided by project sponsors; review of construction documents for compliance with environmental documents; and preparation of notices, declarations of environmental significance and mailing lists. Projects on which these services have been rendered include the following: ^ Undergraduate Student Housing sponsored by the University at Albany Foundation www.westonandsampson.com WestonN~ampson~ Page 12 Town of Wappinger, New York Planning Board -Civil Engineering Services 1. QUALIFICATIONS, EXPERIENCE & CAPABILITIES ^ UAIM-CESTM Expansion - 300 mm Component sponsored by Fuller Road Management Corp. ^ UAIM-CESTM Expansion -Office Component sponsored by Fuller Road Management Corp. ^ Fort Orange Village sponsored by the University at Albany Foundation ^ College of Nanoscale Science and Engineering -Since 2001 this sub-campus at the intersection of Washington Avenue and Fuller Road has experienced growth in physical presence and prestige, adding facilities, programs and staff with the original CESTM building as a nucleus. This growth has included several additions of office, laboratory and clean room space; a state of the art 300mm chip fabrication prototype facility; a hazardous material management facility; an electric substation; a central utility building; and a 500-car parking garage. Throughout this period of growth, the University at Albany, as lead agency, has retained our firm to guide it through the state environmental quality review compliance process. In that capacity, we have reviewed documentation provided by the College of Nanoscale Science and Technology and provided comment/critique to the University at Albany, written required declarations and notices, and provided guidance on compliance issues. The latest increment of growth, the parking garage, is located adjacent to an established residential neighborhood, and visual impact was an important issue. Roger worked with representatives of University at Albany and the College to identify the methodology and content of a visual impact analysis following DEC Program Policy for Assessing and Mitigating Visual Impacts. The College presented simulations from agreed viewpoints in the adjacent neighborhood, and we recommended measures to mitigate potentially adverse impacts. Town of Bethlehem. New York For more than 20 years, our assignments as consultant to the Town of Bethlehem and its Planning Board included over 30 projects and subdivisions developed within the town. Services included environmental review, re-zoning, plan review (drainage, grading, water system, sanitary sewer systems, and roadway design) and construction period services including field observation of construction and construction/contractor monitoring (shop drawing review, scheduling, etc.). Comprehensive Municipal Engineering Experience The attached experience matrix lists some of the communities for whom Weston & Sampson has provided long-term, multi-disciplinary engineering services. Later in this section, under item i. Current & Recent References, we provide five references for municipal clients for whom our team has performed engineering services similar to those anticipated by the Town of Wappinger. We invite you to contact the individuals listed in item i. to discuss our capabilities and past performance. www.westonandsampson.com westorN~iampson® Page 13 ~, Town of Wappinger, New York Planning Board -Civil Engineering Services MUNICIPAL ENGINEERING EXPERIENCE Village of Tuxedo Park, NY .. Town of New Castle, NY Town of Red Hook, NY Village of Fishkill, NY City of Albany, NY Town of Colonie, NY City of Watervliet, NY • • • • Town of Schodack, NY City of Rensselaer, NY • • • • Rensselaer County, NY Town of Schaghticoke, NY Village of Menands, NY Village of Stillwater, NY ~Ilage of Tannersville, NY • • Town of Germantown, NY Fulton County, NY City of Hudson, NY Town of Broadalbin, NY Town of New Baltimore, NY Town of Halfmoon, NY Town of Durham, NY Town of Catskill, NY Town of Mayfield, NY City of Mechanicville, NY Village of Lansingburgh, NY Town of East Greenbush, NY Town of Trenton, NY Town of Middletown, NY City of Troy, NY Town of Wappinger, NY Village of Cambridge, NY Delaware County, NY Town of New Lebanon, NY Town of Saugerties, NY Greenwich, CT Page 14 INesto~ampson f~r- ks Town of Wappinger, New York Planning Board -Civil Engineering Services • ristol, CT ~ • • ~ • ~• • ~ ~ • ~ ~ Canton CT CT Department of Public Works CT Department of Transportation Derby, CT East Hartford, CT East Lyme, CT Hartford, CT Jewett City Water Company, CT Kensington Fire District, Berlin, CT Ledyard, CT Mansfield, CT Middletown, CT New Britain, CT New Haven, CT Newington, CT Northeast Utilities Service Co. (NUSCO) Old Lyme, CT Plymouth, CT Southington, CT Stafford, CT Trumbull (Housing Project) Waterbury, CT Watertown, CT Wilton, CT Congregational Church Boston, MA Cambridge, MA Chelmsford, MA Chelsea, MA Concord, MA Dedham, MA Dedham-Westwood Water District, MA Framingham, MA Fitchburg, MA Gloucester, MA Page 15 Westo~ampson Town of Wappinger, New York Planning Board -Civil Engineering Services MUNICIPAL ENGINEERING EXPERIENCE • • Lexington, MA ~ i • ~ • • .. w • ~ • ~ • • Mansfield, MA • • • • • • • Middleborough, MA • • • ~ • Newburyport, MA • • • • • • • • • • • Newton, MA • • • • • • • Peabody, MA • • • • • • Pembroke, MA • • • • • • Quincy, MA • • • • • • • • • Ruland, MA • • • • • • Salisbury, MA • • • • • • • Seekonk, MA • • • Stoughton, MA • • • • Wakefield, MA • • • • • • • • • West Boylston, MA • • • • • • Woburn, MA • • • • • Worcester, MA • • • • • • • • • Bethel, ME • • • • York, ME • • • Wolfboro, NH • • • • • • • Coventry, RI • • • • • • • • • • Warwick, RI • • • • • • • • Morrisville Water & Light, VT • • • • • • Views at Okemo, VT • • • • • • • Waitsfield Town Pond Dam, VT • • • • • • Page 16 Westo~ampson Town of Wappinger, New Y~~rk Planning Board -Civil Engineering Services QUALIFICATIONS, EXPERIENCE & CAPABILITIES software program. Vision allows project managers to access pertinent financial information at any time so that they inay monitor the financial progress of their project. Vision also allows project managers to chE~ck the time and expenses that are charged to a project during any given time period and project to date, the total money already billed to the client, and the project aging information (acc~~unts receivables). The project managers review all invoices prior to submitting them to the client to check for accuracy and identify potential errors, such as incorrect time sheet err:ries. Projects can be set uK~ with three levels of detail: the project, phase, and task levels. All projects are set up in /ision with a project number (for tracking). Projects can be split into individual phases (as a subset of the project) and also individual tasks (as a subset of each phase), if required. Using Vision, we can provide a detailed financial breakdown at any or all of these levels. We can, t~erefore, set up budgets and monitor charges at the individual phase or task level if required. e. TECHNICAL / CAPABILITIES OF THE FIRM -WORK PROGRAM State-of-the-Art Design and Project Management Tools Timely and effective information transfer is a critical component for project success. Weston & Sampson routinely employs a range of communication and meeting technologies to facilitate timely and cost-effective communication and information transfer between the project management team, engineers and designers, and our clients, including video conferencing, project web sites, and ~~n-line meetings. At the start of each project a central project file is established. All project documents, including correspondence, interim deliverables, contract documents, schedules and budget reports are maintained in this central file location. The files are backed up daily on a secure server, minimizing data loss in the event of a server malfunction/failure. 'O1 Weston & Sampson employs the latest in technology to support design and continually reviews and updates this technology. Weston & Sampson maintains in-house a variety of hydraulic models, including those for runoff and storm flow hydrographs development and analysis, reservoir storage and discharge, open channel and pressure flow, including complex pressure transient modeling to Evaluate short term pressure transients (water hammer) in force mains. In addition we use the BioWin wastewater process model for evaluation and design of biological wastewater treatment processes. Weston & Sampson al~;o uses up-to-date technology for our electronic financial management system that provides real-time cost tracking, which is accessible at any time to project management and staff This real-time access to cost and budget information allows for early www.westonandsampson.com Westorr&~ampson~ Page 18 Town of Wappinger, New Y~rck Planning Board -civil EnginE~ering Services QUALIFICATIONS, EXPERIENCE & CAPABILITIES ^ 1 Certified Geologist ^ 4 LEED® Accredited Professionals ^ 5 Licensed Site Professionals ^ 2 Licensed Environmental Professionals ^ 7 Registered Landscape Architects ^ 2 Registered Archie ects ^ 4 Professional Land Surveyors ^ 1 Registered Land Surveyor ^ 5 Cross Connection Control Surveyors ^ 15 Water Treatment Plant Operators ^ 35 Wastewater Treatment Plant Operators Weston & Sampson will be available to provide the Town of Wappinger with exceptional consulting services, despite our ongoing projects. The involvement of experienced key staff on projects under this conl ract will provide significant value to the Town in many areas, including expediting assignments All of the team members noted in the attached organizational chart will be available to b~agin work on projects as soon as contract negotiations have been finalized. During critical points in your projects, each of these proposed team members will be available as necessary for successful project completion. Management Approach & Staffing The Project ManagemE~nt Team for all projects for the Town will include at a minimum a Principal-in-Charge, Project Manager and Project Engineer. These individuals are responsible for project management and coordination and shall be fully familiar with the progress and status of the work. This; multiple-member team provides for backup points of contact for both the Town and other as~~igned staff to keep the work progressing expeditiously, should one of the members be unavailable for any reason. Typically, we encourage our clients to identify a lead contact and/or prc ject manager to act as the primary point of contact for project related matters through which project related communications with the client are routed, as well as a backup contact in the event the primary contact is not available. We find that this reduces the potential for miscommunication. Our core management team functions as the "clearing house" for project related infor ration and responsible for communicating with appropriate staff. The proximity of the care management team to the Town and its facilities supports timely response to the Town for scheduled meetings, routine face-to-face communication, and/or field data gathering and observations, as required, to obtain critical information in a timely fashion. We have assigned our key staff members whose fields of expertise and project work experience best match your needs. An organizational chart illustrating the structure of Weston & Sampson's project team is included on the following page. One-page resumes for these team members are provided in Appendix A. Senior staff typically attend the Planning Board Meetings and as project data is received from the applicant by the Town and distributed, Weston & Sampson schedules in-house staff to conduct the review with final reviews completed by senior www.westonandsampson.com Westor~ampson® Page 20 Town of Wappinger, New Y irk Planning Board -Civil Engirnaering Services C~UAI.IFICATIONS, EXPERIENCE & CAPABILITIES staff that lead to final review documents being sent to the Town summarizing our findings and noting any further information needed if the application is not complete. Internal Quality Assurance Policies and Procedures The Weston & Sampson team has more than the required resources to complete reviews and comment on applications before the Planning Board within the agreed upon schedule. Our project management tE~am will utilize tight control measures to assure quality, remain within budget and complete tie work within the allocated time frame. We will do this by using our technical review process along with our project management software system. Weston & Sampson bE~lieves that Quality Assurance/Quality Control (QA/QC) is an essential element of profession~il service and its management. We further believe that quality and service will be realized with careful and deliberate management, competent project staff, thorough coordination, constant communication, early and frequent review and checking of the work product, and documentation of that review and checking. The project team will deliver this quality service by using Weston & Sampson's in-place QA/QC procedures as the basis of a C!A/QC program. Regular and Frequent Communication Upon notification to proceed on a project, Weston & Sampson schedules akick-off meeting with the client and app ~opriate individuals to thoroughly review the scope of work and project plan, confirm the desired outcome and establish lines of communication that will be in place for the duration of the prof pct. The most important action items that come from this meeting are: ^ A statement of the problem and the desired outcome ~` Establishment of decision makers, key staff and lines of communication ~` Establishment of project milestones ^ Required permitting /agency approvals ^ Method of contract delivery ^ Detail of professional services requested and the responsibilities of the owner Once the kick-off meeting is complete, we finalize our in-house work assignments, including: ^ Assignment of technical personnel to specified tasks ^ Assignment of budgets to each task ^ Assignment of oversight responsibilities and QA/QC ^ Assignment of target dates for each task and milestones The assignment proce~~s is a critical step in matching the correct people and managerial parameters to the project. www.westonandsampson.com WestorN~ampson~ Page 22 Town of Wappinger, New York `, Planning Board -Civil Engin Bering Services 1~r QUALIFICATIONS, EXPERIENCE & CAPABILITIES Routine design meetings are held internally to address design conflicts or issues that may arise in order to develop a resolution in a timely fashion and maintain progress and meet the project deadlines. Short and concise design meetings may be conducted as often as every week depending on the project requirement and schedule. Design review meetings with the client are held at various intervals throughout the design process. These meetings can and many times do include a formal presentation of the project progress to the owner. These meetings may be conducted in the middle of the process (30% and 60%, or perhaps z single meeting at 50%) with a final presentation/meeting at 95% to 100%. Progress meetings help us ensure the owner that our team is approaching the project with a sound and cost effective technical solution. The Weston & Sampson approach to design is based on scheduled end on-going communication between the project team and owner. This design approach has proven to produce excellent results, reflected in Weston & Sampson's history of long-standing relationships with our clients. g. ABILITY TO PF;OVIDE DIGITAL FILES Completion of project tasks is achieved through the use of state-of-the-art robotic and electronic instruments. When field work is completed, the information is uploaded into our computers where a technician transforms this information into working drawings. This electronic transfer of information allows us to move from field work to design work in a relatively short period cf time, and since we have our own field crews, the field staff are readily available to the design staff to verify or confirm conditions shown on the base mapping. Design work is completed in-hc use, using AutoCAD or AutoCAD Civil 3-D. As a progressive engineering firm serving municipal clients, Weston & Sampson is proficient in working with Microsoft Word, Excel, AutoCAD, and Adobe Acrobat. We are diligent in providing our staff with hardwa~~e and software upgrades and training to ensure the best possible deliverables to our clients. Upon completion of any given project, Weston & Sampson is easily able to transmit all hard copy deliverables in a digital format. h. EXPERIENCE HANDLING FEDERAL & STATE REGULATION CHANGES With the majority of oiar work in the public sector, Weston & Sampson consistently handles regulatory-driven changes, and is responsive to client needs or changes in scope that result in new deadlines. Given our depth of resources, we have sufficient staff to work on several aspects of your projects concurrently, and can address federal and state regulation changes in any areas for which the Town seeks assistance. www.westonandsampson.com Weston~ampson~ Page 23