2004-064RESOLUTION NO. 2004-064
RESOLUTION TO AUTHORIZE A PURCHASE ORDER GASB -34 SOFTWARE
At the regular meeting of the Town Board of the Town of Wappinger,. Dutchess
County, New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New
York, on the 12TH day of January, 2004, at 7:30 P.M.
The meeting was called to order by Joseph Ruggiero, Supervisor, and upon roll
being called, the following were present:
PRESENT: Supervisor -
Councilmember-
ABSENT:
Joseph Ruggiero
Robert L. Valdati
Vincent F. Bettina
Joseph P. Paoloni
Maureen McCarthy
The following Resolution was introduced by m,- Be r i n a and seconded by
Ms. MdCarthv
WHEREAS, the Town Comptroller, Gerald Terwilliger has recommended the
purchase of GASB -34 Software, and
WHEREAS, Mr. Terwilliger has received bids as follows:
MIMS $21,500
WHEREAS, MIMS is the sole provider of this software, and
WHEREAS, the Mr. Terwilliger has requested a purchase order in the amount of
Twenty-one Thousand, Five Hundred Dollars ($21,500.00) payable MIMS
NOW, THEREFORE, BE IT RESOLVED, as follows:
1. The recitations above set forth are incorporated in this resolution as if fully
set forth and adopted herein.
2. A purchase order is hereby authorized in the amount of Twenty-one
Thousand, Five Hundred Dollars ($21,600.00) payable to MIMS, in
accordance with a letter dated January 9, 2004 from Gerald Terwilliger, .
Town Comptroller, to the Town Board.
The foregoing was put to a vote which resulted as follows:
JOSEPH RUGGIERO, Supervisor I Voting —Aye -
ROBERT L. VALDATI, Councilmember Voting Aye
VINCENT F. BETTINA, Councilmember Voting —Ayp
JOSEPH P. PAOLONI, Councilmember Voting Aye
MAUREEN MCCARTHY, Councilmember Voting Ave
Dated: Wappingers Falls, New York
January 12, 2004
The Resolution is hereby duly declared adopted.
m
GLORIA J. RSE, T WN CLERK
7
�VI.LM.S. Invoice
PO Box 690
Rhinebeck, NY 12572
(845) 876-3031
Fax 876-1912
Bill To
Town of Wappinger
20 Middlebush Road
Wappingers Falls, NY 12590
Date
Invoice #
12/19/2003
20284
Balance Due $21,500.00
P.O. No.
Terms
Rep
Net 15
JPJ
Serviced
Item
Description
Qty
Rate
Amount
12/19/2003
SoftwarA
Municipal Inventory Management System (MINS) - MSA Required
1
0.00
0.00
for V4.25
A GASB -34 compliant inventory management and reporting system.
1/19/2003
SoftwarA
MIMS - EQUIPMENT (A)
1
5,000.00
5,000.00
12/19/2003
SoftwarA
MIMS - LAND/BUILDINGS (B)
1
5,000.00
5,000.00
12/19/2003
SoftwarA
MIMS - ROLLING STOCK (C)
1
5,000.00
5,000.00
12/19/2003
SoftwarA
MIMS - INFRASTRUCTURE (Signs, Streets, Lighting, Water,
1
7,500.00
7,500.00
Sewer) (D)
12/19/2003
SoftwarA
Customization of suite for Town of Wappinger
1
2,500.00
2,500.00
12/19/2003
Credit
Customization & Programming Discount for V4.25
1
-3,500.00
-3,500.00
REMINDER: CUSTOMIZATION DISCOUNT PROGRAM EXPIRES
12/31/03.
We thank you for considering MIMS.
Subtotal
$21,500.00
Sales Tax (0.0%)
$0.00
Total
$21,500.00
Balance Due $21,500.00
COMPTROLLER
GERALD TERWILLIGER
To:
From:
Date:
Re:
TOWN OF WAPPINGER
COMPTROLLER'S OFFICE
20 MIDDLEBUSH ROAD
WAPPINGERS FALLS, NY 12590-0324
Memo
Supervisor and Board Members
Gerald A. Terwilliger, Comptroller
January 9, 2004
Purchase of Municipal Inventory Management System
Technology Master Plan Project
SUPERVISOR
JOSEPH RUGGIERO
TOWN COUNCIL
VINCENT BETTINA
MAUREEN McCARTHY
JOSEPH R PAOLONI
ROBERT L. VALDATI
The Town of Wappinger has to comply with the GASB -34 Financial Statement Reporting
beginning with the year ending December 31, 2003 and to have full implementation of
the reporting requirements by December 31, 2006.
It is GASB -34 complaint inventory management and reporting system which will allow
the Town to properly inventory its land and buildings, equipment, rolling stock (Highway
and Town vehicles) and infrastructure (water and sewer lines, streets, signs, etc.) as well
as depreciation of these assets and tracking maintenance on these assets.
There is no other software available on the market that is as detailed and all inclusive of
the GASB -34 requirements and I recommend that the Town purchase software in the
amount of $21,500, through the Technology Master Plan Project.