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2014-191 2014-191 Resolution Accepting Map, Plan & Report For United Wappinger Water District Water Meter Replacement At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County, New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on August 11, 2014. The meeting was called to order by Barbara Gutzler.Supervisor, and upon roll being called, the following were present: PRESENT: Supervisor - Barbara Gutzler Councilmembers - William If. Beale Vincent F. Bettina Ismay Czamiecki Michael Kuzmicz ABSENT: The following Resolution was introduced by Councilman Kuzmicz and seconded by Councilwoman Czamiecki. WHEREAS, on July 14, 2014 by motion of the Town Board, Moms Associates, PLLC was authorized to prepare a Map, Plan and Report for the purchase and installation of replacement of water meters in the United Wappinger Water District, including incidental improvements and expenses in connection therewith; and WHEREAS, Morris Associates, PLLC has prepared the Map, Plan and Report, authorized by the above motion of the Town Board at the July 14, 2014 Town Board meeting. NOW,THEREFORE,BE IT RESOLVED,as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby accepts the Map, Plan and Report entitled "Map, Plan and Report for United Wappinger Water District Water Meter Replacement, Town of Wappinger,Dutchess County, New York' dated August 2014 and hereby directs the Town Clerk to file a copy of the same in her office in accordance with the provisions of Article 12 of the Town Law. 3. The Town Board further authorizes the Attorney to the Town and the Engineer to the Town to take all steps necessary to prepare notices to bidders, bid specifications, contract documents and related materials and to otherwise solicit public bids as soon as bond authorization Resolutions and proceedings are concluded. 4. The Town Board acknowledges that the replacement of the Town Hall Roof is a Type B Action as defined by 6 NYCRR 6175(SEQR) and Chapter 117 of the Code of the Town of Wappinger (WEQR) and, accordingly, the Town Board hereby expressly determines that this is an action that does not require environmental review pursuant to the provisions of either SEQR or WEQR. The foregoing was put to a vote which resulted as follows: BARBARA GUTZLER, SUPERVISOR Voting: AYE WILLIAM H. BEALE. COUNCILMAN Voting: AYE VINCENT f. BETTINA, COUNCILMAN Voting: AYE ISMAY CZARNIECKI, COUNCILWOMAN Voting: AYE MICHAEL KUZMICZ, COUNCILMAN Voting: AYE Dated: Wappingers Falls,New York 8/11/2014 The Resolution is hereh ° duly declared adopted. i / PH P. 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DESCRIPTION OF SERVICE AREA AND RECOMMENDED IMPROVEMENTS 4 3.1 Service Area Boundary 4 3.2 Water System Analysis 4 3.3 Recommended Improvements 4 IV. PROJECT COSTS AND USER COSTS 5 4.1 Capital and O&M Costs 5 4.2 User Costs 5 LIST OF APPENDICES APPENDIX A — Capital Cost Estimates APPENDIX B - Bond Repayment Schedules APPENDIX C — Existing Benefit Formula Back Pocket— United Wappinger Water District Map MAP, PLAN AND REPORT FOR UWWD PAGE 1 WATER METER REPLACEMENT TOWN OF WAPPINGER AUGUST 2014 I. SUMMARY 1.1 Summary This report has been prepared for the United Wappinger Water District (UWWD) for replacement of the existing individual water meters for all parcels within the Water District. This Map, Plan and Report includes the boundaries and general plan for the District, a report of existing and future water demands, a report of the proposed method of operation, and the location of the water system improvements. The total estimated capital costs for all of the proposed improvements were approximately $1,793,000. The estimated annual payment would be $137,839 for a 20 year bonding period and $110,075 for a 30 year bonding period. Dividing the first year estimated payment of$137,839 for a 20 year bond and $110,075 for a 30 year bond by the estimated 5049.94 benefit units would result in a benefit assessment increase of approximately $27.30 per benefit unit for a 20 year bond and$21.80 per benefit unit for a 30 year bond. The parcel within the UW WD with the largest reported benefit assessment is the Wappinger Central School District parcel, with a total of 136.48 benefit units. The benefit assessment increase for this parcel would be $3,725.90 for a 20 year bond and $2,975.26 for a 30 year bond. The benefit assessment increase for a single family residential parcel assigned 1 benefit unit equals $27.30 for a 20 year bond and $21.80 for a 30 year bond. Based upon the analysis included in this report, the total existing first year cost for a typical single family home in the UWWD, as well as the projected first year costs with the proposed improvements for a typical single residential parcel assigned 1 benefit unit in the UWWD are as follows: E Wocuments\T Wappingeha W2008\W20802 United Warp WateAW20802.13 Water Meter Renacemewrinpr_UW nraters_080514dim MAP, PLAN AND REPORT FOR UWWD PAGE 2 WATER METER REPLACEMENT TOWN OF WAPPINGER AUGUST 2014 0 Year Bon Ana ysis Benefit Description A=nt O&M Cost Total Cost Existing UWWD Costs $ 135.44 $ 236.71 $ 372.15 Benefit Assess - Meter Replace $ 27.30 $ - Benefit Assess - Filtrat., Loos $ 53.60 $ Total Costs - Proposed JWWD $ 216.34 $ 236.71 $ 453.05 30 Year Bond Analysis Benefit Description Assmnt O&M Cost Total Cost Existing UWWD Costs $ 135.44 $ 236.71 $ 372.15 Benefit Assess - Meter Replace $ 21.80 $ - $ 21.80 Benefit Assess - Filtrat., Loo s $ 42.20 $ - $ 42.20 Total Costs - ProposedUWWD $ 199.44 $ 236.71 $ 436.15 1.2 Recommendations It is recommended that the Town Board review and accept the findings in this Map, Plan and Report for improvements in the District as set forth in Town Law Section 202-b. E.WocumenteR Wappingena V=W\W20802 United Wapp WatenW20802.13 Water Meter Replacementinpr_UW _meters_080514doc MAP, PLAN AND REPORT FOR UWWD PAGE 3 WATER METER REPLACEMENT TOWN OF WAPPINGER AUGUST 2014 it. INTRODUCTION 2.1 Background The original Map, Plan and Report for the United Wappinger Water District (UWWD) and subsequent extensions are on file with the office of the Town Clerk. The United Wappinger Water District (UWWD) is a Town Water Districtthat currently serves approximately 14,000 customers(people) in the Town of Wappinger. There are three (3) separate water treatment facilities that supply the UWWD. The Atlas site includes a total of 6 wells, the Hilltop site includes a total of 4 wells, and the Meadowwood site that includes a total of 2 wells. Each parcel within the UWWD has an individual water meter and is billed based upon the total amount of water usage. The majority of the existing water meters are over 25 years old and are at the end of their service life. In reviewing the type of water meters currently available, the use of radio read meters will allow for meter readings to be taken by driving by each parcel along existing roads and will be electronically stored for monitoring and billing purposes. This will reduce any potential errors in terms of meter readings and significantly reduce the time it takes to collect, analyze and bill for water usage. A motion authorizing this evaluation was completed at the July 14, 2014 Town of Wappinger Town Board Meeting. 2.2 Purpose and Scope The purpose of this Map, Plan and Report is to describe the proposed replacement of the individual water meters, along with an analysis of the estimated increase in capital costs associated with the completion of these improvements. In order to develop the above information, this report shall evaluate the proposed improvements, including an analysis of the estimated capital costs along with long-term financing and bonding requirements. E Wocuments\T WappingeiAa W8008\W20802 United Wapp WateirM0802.13 Water Meter ReplawidenAmpr_UW —metera_080514 Me MAP, PLAN AND REPORT FOR UWWD PAGE 4 WATER METER REPLACEMENT TOWN OF WAPPINGER AUGUST 2014 III. DESCRIPTION OF SERVICE AREA AND RECOMMENDED IMPROVEMENTS 3.1 Service Area Boundary The existing United Wappinger Water District service area is shown on the District Map included in the back of this report. There will be no modifications to the service area as a result of the proposed improvements. 3.2 Water System Analysis The proposed replacement of the individual water meters will have no impact to the existing UWWD water system components. 3.3 Recommended Imorovements The proposed improvements will consist of the purchase of replacement individual water meters or upgrades to existing newer meters for existing residential and industrial, commercial and institutional (IIC) parcels. Parcels with newerwater meter installations used for Town billing purposes may only need an upgrade to permit radio read. Only meters used for Town billing purposes will be replaced or upgraded to radio read systems. Meters that are not being used for billing purposes will not be replaced or upgraded. The proposed improvements will also include the cost of installation of the water meters or upgrades, provided thatthe individual parcel owners allow access for the replacement of the water meter or the upgrade of the water meter in their home or building. Individual parcels that do not allow access for installation will be responsible for the costs of installation of their meter in conformance with Town Water Department requirements at their own expense. The proposed replacement meters or upgrades will consist of the purchase and installation of radio read water meters, with the same type of radio read system installed for each parcel within the District. The radio read system will allow for automatic reading and billing of water usage. Along with the water meter replacement and upgrades, a drive by meter reading and recording system will be included along with an automatic billing system that will utilize the recorded meter readings. All of the meters and upgrades will be purchased and installed as part of this project,ensuring that the same type of radio read meter system is used for all parcels. The proposed improvements are not subject to review and approval by the Health Department. A detailed specification and list with meter quantities, upgrades, and sizes will be prepared for the proposed improvements. E WowmentMT WappingeAa M008%W 0802 Ur4ed Wapp Water\W20802.13 Water Meter Replacemerrhmpr_U WWD_metera_080514 aoc MAP, PLAN AND REPORT FOR UWWD PAGE 5 WATER METER REPLACEMENT TOWN OF WAPPINGER AUGUST 2014 IV. PROJECT COSTS AND USER COSTS 4.1 Capital and O&M Costs The breakdown of capital costs forthe proposed improvements are shown in Appendix A. These costs include all the legal, engineering and other such administrative costs as well as the water meter replacement, installation and related costs that would be required for construction of the improvements. The total estimated capital costs for all of the proposed improvements would be approximately $1,793,000. The estimated annual payments for the proposed improvements, utilizing a bonding period of either 20 or 30 years, are shown in Appendix B of this report. The estimated annual payment would be $137,839 for a 20 year bonding period and $110,075 fora 30 year bonding period. There will be no change to the estimated annual Operation and maintenance(O&M)costs for replacement of the water meters. 4.2 User Costs The formula for determination of capital benefit units is included in Appendix C of this report. According to information provided by the Town Accountant, the total existing number of benefit units in the UWWD is approximately 5049.94. The total estimated annual payment will be assessed to the 5049.94 existing benefit units for the UWWD. Dividing the first year estimated payment of $137,839 for a 20 year bond and $110,075 for a 30 year bond by the estimated 5049.94 benefit units would result in a benefit assessment increase of approximately $27.30 per benefit unit for a 20 year bond and $21.80 per benefit unit for a 30 year bond. The parcel within the UWWD with the largest reported benefit assessment is the Wappinger Central School District parcel, with a total of 136.48 benefit units. The benefit assessment increase for this parcel would be $3,725.90 for a 20 year bond and $2,975.26 for a 30 year bond. The benefit assessment increase for a single family residential parcel assigned 1 benefit unit equals$27.30 for a 20 year bond and $21.80 for a 30 year bond. The current UWWD benefit assessment costs were obtained from the Town Accountant. The recently approved Map, Plan and Report for Filtration Improvements and Meadowwood/Route 9 Water Main Loops included increases to the benefit assessment for the UWWD. The current O&M costs are based upon the analysis performed for the recently approved Map, Plan E Mocumenta\T Wappiri W2008\W20802 United Wapp Water\W20802.13 Water Meter Replacement\mpr_U W WD_metera_080514.doc MAP, PLAN AND REPORT FOR UWWD PAGE 6 WATER METER REPLACEMENT TOWN OF WAPPINGER AUGUST 2014 and Reportforthe Chelsea Hamlet Extension. This Map, Plan and Report for the Water Meter Replacement will have benefit assessment increases as noted above. Based upon the above items, the total existing first year cost for a typical single family home in the UWWD, as well as the projected first year costs with the proposed improvements for a typical single residential parcel assigned 1 benefit unit in the UWWD are as follows: 20 Year BondAnalysis Benefit Description Assmnt O&M Cost Total Cost Existing UWWDCosts $ 135.44 $ 236.71 $ 372.15 Benefit Assess - Meter Replace $ 27.30 $ - $ 27.30 Benefit Assess - Filtrat., Loops $ 53.60 $ - $ 53.60 Total Costs - Proposed UWWD $ 216.34 $ 236.71 $ 453.05 30 Year Bond Analysis Benefit Description Assmnt O&M Cost Total Cost Existing UWWD Costs $ 135.44 $ 236.71 $ 372.15 Benefit Assess - Meter Replace $ 21.80 $ - 1 $ 21.80 Benefit Assess - Filtrat., Loops $ 42.20 1 $ - $ 42.20 Total Costs - Proposed UWWD $ 199.44 1 $ 236.71 $ 436.15 E Mocuments\T Wappinger\a W2008\W20802 United Wapp Watei1W20802.13 Water Meter Replacemenpmpr_U W WD-meters_080514.doc UW WD-Water Meter Replacement Cost Estimates August 4, 2014 Item Units Unit Cost Quantity Total Cost Meter Reading and Billing System L.S. $30,000 1 $30,000 Upgrade& Install Newer Meter Locations EA. $250 1180 $295,000 Replace& Install Older Meter Locations EA. $350 2368 $828,800 Replace& Install Large Comm. Meters EA. $4,000 25 $100,000 Subtotal Construction Costs: $1,253,800 10%Construction Contingencies: $125,380 Total Construction Costs: $1,379,180 SAY: $1,380,000 30% Legal,Admin., Engineering, Contingencies: $413,754 Total Estimated Capital Costs: $1,792,934 SAY: $1,793,000 E:\documents\T Wappingeta W2008\W20802 United Wapp Water\W20802.13 Water Meter Replacement\Water_Mtr_Costs_080414 8/5/2014 LEVEL DEBT PAYMENT METHOD TOWN OF WAPPINGER UWWD Water Replacement M/A#W20802.13 DATE: 4/24/2014 BOND TERM: 20 PRINCIPAL: $ 1,793,000 INTEREST: 4.5% BENEFIT UNITS: 5049.94 YEAR PRINCIPAL INTEREST TOTAL REMAINING 1 $57,154 $80,685 $137,839 $1,735,846 2 $59,726 $78,113 $137,839 $1,676,120 3 $62,414 $75,425 $137,839 $1,613,707 4 $65,222 $72,617 $137,839 $1,548,485 5 $68,157 $69,682 $137,839 $1,480,327 6 $71,224 $66,615 $137,839 $1,409,103 7 $74,429 $63,410 $137,839 $1,334,674 8 $77,779 $60,060 $137,839 $1,256,895 9 $81,279 $56,560 $137,839 $1,175,617 10 $84,936 $52,903 $137,839 $1,090,681 11 $88,758 $49,081 $137,839 $1,001,922 12 $92,752 $45,087 $137,839 $909,170 13 $96,926 $40,913 $137,839 $812,244 14 $101,288 $36,551 $137,839 $710,956 15 $105,846 $31,993 $137,839 $605,110 16 $110,609 $27,230 $137,839 $494,501 17 $115,586 $22,253 $137,839 $378,914 18 $120,788 $17,051 $137,839 $258,127 19 $126.223 $11,616 $137,839 $131,903 20 $131,903 $5,936 $137,839 ($0) TOTAL $1,793.00 $963,779 $2.756.779 JOBSUMMARY AVERAGE END OF YEAR PAYMENT= $137,839 NUMBER OF ASSESSED UNITS': 5049.9 AVERAGE END OF YEAR PAYMENT PER UNIT= $27.30 LEVEL DEBT PAYMENT METHOD TOWN OF WAPPINGER UWWD Water Replacement MIA#W20802.13 DATE: 4/24/2014 BOND TERM: 30 PRINCIPAL: $ 1,793,000 INTEREST: 4.5% BENEFIT UNITS: 5049.94 YEAR PRINCIPAL INTEREST TOTAL REMAINING 1 $29,390 $80,685 $110,075 $1,763,610 2 $30,713 $79,362 $110,075 $1,732,897 3 $32,095 $77,980 $110,075 $1,700,803 4 $33539 $76,536 $110,075 $1,667,264 5 $35,048 $75,027 $110,075 $1,632,216 6 $36,625 $73,450 $110,075 $1,595,590 7 $38,273 $71,802 $110,075 $1,557,317 8 $39,996 $70,079 $110,075 $1,517,321 9 $41,796 $68,279 $110,075 $1,475,525 10 $43,676 $66,399 $110,075 $1,431,849 11 $45,642 $64,433 $110,075 $1,386,207 12 $47,696 $62,379 $110,075 $1,338,512 13 $49,842 $60,233 $110,075 $1,288,670 14 $52,085 $57,990 $110,075 $1,236,585 15 $54,429 $55,646 $110,075 $1,182,156 16 $56,878 $53,197 $110,075 $1,125,278 17 $59,438 $50,638 $110,075 $1,065,840 18 $62,112 $47,963 $110,075 $1,003,728 19 $64,907 $45,168 $110,075 $938,821 20 $67,828 $42,247 $110,075 $870,993 21 $70,880 $39,195 $110,075 $800,112 22 $74,070 $36,005 $110,075 $726,042 23 $77,403 $32,672 $110,075 $648,639 24 $80,886 $29,189 $110,075 $567,753 25 $84,526 $25,549 $110,075 $483,227 26 $88,330 $21,745 $110,075 $394,897 27 $92,305 $17,770 $110,075 $302,592 28 $96,458 $13,617 $110,075 $206,134 29 $100,799 $9,276 $110,075 $105,335 30 $105,335 $4,740 $110,075 ($0) TOTAL $1 793.000 $1,509,251 $1302.251 JOBSUMMARY AVERAGE END OF YEAR PAYMENT= $110,075 NUMBER OF ASSESSED UNITS': 5049.9 AVERAGE END OF YEAR PAYMENT PER UNIT= $21.80 B. An alternate proposed manner of financing the cost of this Improvement will be by participation in the New York State Water Pollution Control Revolving Fund. The Town has been advised that it qualifies for finding through this program and will be included in the program's Fall 1999 loan pool, provided this application is approved. A copy of a letter dated December 29, 1998, from the New York State Environmental Facilities Corporation to the Town's Engineers indicating that the Town will be in the Fall 1999 loan pool is attached hereto and made part hereof marked and designated Exhibit"E." 7. An estimate of the cost of operating and maintaining the proposed improvements, including the basis and source of such estimate is detailed on Page 42, Table E, in the Engineer's Map, Plan and Report dated September 14, 1998(Exhibit "C"). 8. The assessments for the proposed Improvement will be made on a benefit basis. The formula is as follows: A. lands benefited by the Improvement will be assigned Benefit Units; B. benefited parcels will be categorized into one of two classes - RESIDENTIAL PROPERTIES, or, INDUSTRIAL, INSTITUTIONAL OR COMMERCIAL PROPERTIES, C. a Residential Properties will be assigned Benefit Units as follows: D. (1) a single family dwelling 1.0 Benefit and lot not to exceed 2 = Unit. acres 3 (2) vacant residential land 0.8 Benefit not to exceed 2 acres = Unit. (3) additional vacant resi- 0.2 Benefit dential acreage within = Unit per additional one parcel acre thereof.* *(e.g. a house on a 3-acre parcel would be assigned 1.2 Benefit Units; a house on a 5- acre parcel would be assigned 1.6 Benefit Units). (4) condominium, 1.0 Benefit Unit apartment or multi- = per dwelling unit. family dwelling unit E. Industrial, Institutional or Commercial Properties will be assigned Benefit Units as follows: (1) Each year the proportionate ratio of Industrial, Institutional or Commercial assessments to the total assessment within the Improvement Area is first determined. This ratio will then determine the percentage of the total capital costs of the Improvement to be paid by those parcels, categorized as Industrial, Institutional or Commercial properties. (E.g. If the total assessed valuation of all properties within the Improvement Area is One Billion Dollars ($1,000,000,000), comprised of Seven Hundred Mdlion Dollars ($700,000,000)in Residential assessments and Three Hundred Million Dollars ($300,000,000) in Industrial, Institutional or Commercial assessments, then the ratio is 3/10; therefore, 30% of the capital costs for that year would be paid by the Industrial, Institutional or Commercial properties located within the Improvement Area.) (2) Once the percentage/ratio is determined, then the number of Benefit Units allocated to the Industrial, Institutional or Commercial class is calculated by interpolating from the known number of Residential Benefit Units, calculated pursuant to subparagraph"D"above, as follows (assume the known number of Residential Benefit Units equals 1,000): 4 iONfi OI 'HKE'I'51' '4 J tE d LEGEND ;' .. e �vxrcwu nsu LCWV OF FAST RSHMLL wElrr..�� .sAm,,s. $� rv'y enua^wvas [� „woEPv�E� , vmr�a�un aacris erF�oowmxmwsus m�.sEsawmw � v � � � �. \ { rF vreraaweoevmeoemcwv.[uwxrzsoc�� s x rtIWN 01 FSHKA awptlYO NINl�E9[MG 1 ' _ ienoxeeeoe waweu ee�erta