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2014-04-21Town of Wappinger Special Meeting - Minutes - 20 Middlebush Road Wappingers Falls, NY 12590 townofwappinger.us Joseph P. Paoloni Town Clerk Monday, April 21, 2014 7:30 PM Town Hall I. Call to Order Supervisor Barbara Gutzler called the meeting to order at 7:30 PM. Attendee Name Organization Title Status Arrived Barbara Gutzler Town of Wappinger Supervisor Present William H. Beale Town of Wappinger Councilman Present Vincent Bettina Town of Wappinger Councilman Present Ismay Czarniecki Town of Wappinger Councilwoman Present Michael Kuzmicz Town of Wappinger Councilman Present II. Salute to the Flag III. Adoption of the Agenda 1. Motion To: Adopt the Agenda RESULT: ADOPTED [UNANIMOUS] MOVER: Ismay Czarniecki, Councilwoman SECONDER: Michael Kuzmicz, Councilman AYES: Gutzler, Beale, Bettina, Czarniecki, Kuzmicz 2. Motion To: Unanimous Consent The Board Consented to add a Resolution to the Agenda awarding a Bid and Two Resolutions Transfering Funds RESULT: ADOPTED [UNANIMOUS] MOVER: Ismay Czarniecki, Councilwoman SECONDER: William H. Beale, Councilman AYES: Gutzler, Beale, Bettina, Czarniecki, Kuzmicz IV. Discussion A. Bid Award for Roberts Road Sewer Pump RESOLUTION: 2014-130 Town of 11'appinger Page I Printed 4 24'2014 Special Meeting Minutes April 21, 2014 Resolution Awarding Bid For United Wappinger Sewer District Roberts Road Sewer Improvements WHEREAS, by Resolution No. 2012-253 adopted by the ToN-,n Board on September 24, 2012, the ToN-,n Board authorized the issuance of $256,000.00 Bonds to pay the cost of the increase and improvement of the facilities of the United Wappinger SeNver District including the design, construction and installation of a gravity sewer line and appurtenances to replace the Roberts Road SeNver Pump Station; and WHEREAS, bids and specifications Nvere prepared by Robert J. Gray of Morris Associates, Engineer to the ToN-,n, for the Nvork required for the construction and installation of a gravity sewer line and appurtenances to replace the Roberts Road SeNver Pump Station; and WHEREAS, bids Nvere duly solicited for the Nvork to be done and the folloNving bids Nvere received on April 15, 2014: Contractor Bid Sun Up Enterprises, Wappingers Falls, NY $171,730.00 WHEREAS, by letter dated April 16, 2014 from Morris Associates Engineering Consultants, PLLC, Engineers to the ToN-,n, have determined that the bid they received from Sun Up Enterprises is reasonable and recommends that Sun Up Enterprises should be awarded the contract in the amount of $171,730.00 all as set forth in the aforementioned recommendation letter, a copy of which is affixed hereto. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The ToN-,n of Wappinger hereby awards the bid for the construction and installation of a gravity sewer line and appurtenances to replace the Roberts Road SeNver Pump Station to Sun Up Enterprises, Wappingers Falls, NY, in the amount of $171,730.00. 3. In accordance Nvith the authorized bid specifications, the ToN-,n Board hereby authorizes the Supervisor to execute the contract documents as prepared by Morris Associates, including the Notice of Award and Notice to Proceed and forward a copy to Sun Up Enterprises, after the Attorney to the ToN-,n has confirmed that Sun Up Enterprises has duly executed the contract documents, has supplied the necessary Performance Bond, Payment Bond and provided insurance certificates all as otherv' se required by the bid specifications. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2014-130 Yes/Ape No/Nap Abstain Absent Q adopted ❑ Adopted as Amended Barbara Uutzler Voter El ❑ ❑ ❑ ❑ Defeated William H. Beale Voter El ....... ❑ ❑ ......... ❑ ❑ Tabled Vincent Bettina Seconder El ❑ ❑ ❑ ❑ Withdrawn Ismav Czarniecki Mover Q ❑ ❑ ❑ Michael huzmicz Voter Q ❑ ❑ ❑ Dated: Wappingers Falls, New York April 21, 2014 The Resolution is hereby duly declared adopted. B. Amend 2014 Town Budget/Recreation RESOLUTION: 2014-131 Town of 11'appinger Page 2 Printed 4 24'2014 Special Meeting Minutes April 21, 2014 Resolution Authorizing Transfer Of Funds For Purchase Of Backpack Leaf Blowers For Recreation Department WHEREAS, the Recreation Department is in need of new backpack leaf blowers because all the current blowers are inoperable and unrepairable; and WHEREAS, in order to purchase the needed backpack leaf blowers, a transfer of fiends has been requested. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes the following budget line transfers: Amount From Line To Line $1,000.00 A7110.423 A7110.201 Parks Maintenance Equipment Pye Lane The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2014-131 Yes/Aye No/Nap Abstain Absent Q adopted ❑ Adopted as Amended Barbara Uutzler Voter El ❑ ❑ ❑ ❑ Defeated William H. Beale Voter El ....... ❑ ❑ ......... ❑ ❑ Tabled Vincent Bettina Seconder El ❑ ❑ ❑ ❑ Withdrawn Ismav Czarniecki Voter Q ❑ ❑ ❑ Michael huzmicz Mover Q ❑ ❑ ❑ Dated: Wappingers Falls, New York April 21, 2014 The Resolution is hereby duly declared adopted. RESOLUTION: 2014-132 Resolution Authorizing Transfer Of Funds WHEREAS, Michael Poplees was recently hired by the Town Board as a seasonal employee for the Recreation Department; and WHEREAS, Michael Poplees has agreed to assume additional duties and the Town Board agreed to increase his salary by $1,000.00 during his period of seasonal employment; and WHEREAS, to provide fiends to pay the additional $1,000.00 to Michael Poplees, a budget line transfer is required as hereinafter provided. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if frilly set forth and adopted herein. 2. The Town Board hereby agrees to increase the salary of Michael Poplees by the sum of $1,000.00 to be paid on a weekly basis as determined by the Town Accountant. Town of 11'appinger Page 3 Printed 4 24'2014 Special Meeting Minutes April 21, 2014 3. In order to fiend the salary increase, the Town Board hereby authorizes the following budget line transfer: Transfer from Line Transfer to Line Amount A7110.100 Supervisor A7110.109 Seasonal $1,000.00 The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2014-132 Yes/Aye No/Nap Abstain Absent El adopted ❑ Adopted as Amended Barbara Uutzler Voter El ❑ ❑ ❑ ❑ Defeated William H. Beale Voter El ❑ ❑ ❑ ❑ Tabled Vincent Bettina Seconder El ❑ ❑ ❑ ❑ Withdrawn Ismav Czarniecki Votes El ❑ ❑ ❑ Michael huzmicz Mover Q ❑ ❑ ❑ Dated: Wappingers Falls, New York April 21, 2014 The Resolution is hereby duly declared adopted. V. Adjournment VI. Motion To: Wappinger Adjournment & Signature The meeting adiourned at 7:43 PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: Ismay Czarniecki, Councilwoman AYES: Gutzler, Beale, Bettina, Czarniecki, Kuzmicz Jessica Fulton Deputy Town Clerk Town of 11'appinger Page 4 Printed 4 24'2014