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2014-10-14Town of Wappinger Regular Meeting Minutes 20 Middlebush Road Wappingers Falls, NY 12590 townofwappinger.us Joseph Paoloni (845)297-5771 Tuesday, October 14, 2014 7:30 PM Town Hall Call to Order Attendee Name Organization Title Status Arrived Departed Barbara Gutzler Town of Wappinger Supervisor Present 7:30 PM 10:02 PM William H. Beale Town of Wappinger Councilman Present 7:30 PM 10:02 PM Vincent Bettina Town of Wappinger Deputy Supervi Present 7:30 PM 10:02 PM Ismay Czarniecki Town of Wappinger Councilwoman Late 7:34 PM 10:02 PM Michael Kuzmicz Town of Wappinger Councilman Present 7:30 PM 10:02 PM Joseph P. Paoloni Town of Wappinger Town Clerk Present 7:30 PM 10:02 PM Grace Robinson Town of Wappinger Deputy Clerk Present 7:30 PM 10:02 PM Al Roberts Town of Wappinger Attorney Present 7:30 PM 10:02 PM Bob Gray Town of Wappinger Engineer Present 7:30 PM 10:02 PM Graham Foster Town of Wappinger Highway Present 7:30 PM 10:02 PM Fredrick Awino Town of Wappinger Accountant Present 7:30 PM 10:02 PM Salute to the Flag III. Adoption of Agenda The Recreation and Water & Sewer budget discussions were postponed to the October 20th, 2014 meeting. 1. Motion To: Amend and Adopt Agenda RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Deputy Supervi SECONDER: Michael Kuzmicz, Councilman AYES: Gutzler, Beale, Bettina, Czarniecki, Kuzmicz IV. Accept Minutes 1. Monday, September 22, 2014 Town of Wappinger Page 1 Printed 1/7/2015 Regular Meeting Minutes October 14, 2014 RESULT: ACCEPTED [UNANIMOUS] MOVER: Vincent Bettina, Deputy Supervi SECONDER: Michael Kuzmicz, Councilman AYES: Gutzler, Beale, Bettina, Czarnecki, Kuzmicz 2. Thursday, October 02, 2014 RESULT: ACCEPTED [UNANIMOUS] MOVER: Vincent Bettina, Deputy Supervi SECONDER: Michael Kuzmicz, Councilman AYES: Gutzler, Beale, Bettina, Czarnecki, Kuzmicz V. Correspondence Log RESOLUTION: 2014-243 Resolution Authorizing the Acceptance of the Correspondence Log NOW, THEREFORE, BE IT RESOLVED, that the letters and communications itemized on the attached Correspondence Log are hereby accepted and placed on file in the Office of the Town Clerk. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2014-243 Yes/Aye No/Nay Abstain Absent Q Adopted ❑ Adopted as Amended Barbara Gutzler Voter 2 ❑ ❑ ❑ ❑ Defeated William H. Beale Voter Q ❑ ❑ ❑ ❑ Tabled Vincent Bettina Voter Q ❑ ❑ ❑ ❑ Withdrawn Ismay Czarnecki Mover Q ❑ ❑ ❑ Michael Kuzmicz Seconder Q ❑ ❑ ❑ Dated: Wappingers Falls, New York October 14, 2014 The Resolution is hereby duly declared adopted. VI. Public Portion No comments. 1. Motion To: Open Floor Town of Wappinger Page 2 Printed 1/7/2015 Regular Meeting Minutes October 14, 2014 RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Deputy Supervi SECONDER: William H. Beale, Councilman AYES: Gutzler, Beale, Bettina, Czarnecki, Kuzmicz 2. Motion To: Close Floor RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Deputy Supervi SECONDER: William H. Beale, Councilman AYES: Gutzler, Beale, Bettina, Czarnecki, Kuzmicz VII. Public Hearing On The Intended Use Of Dutchess County Community Development Block Grant Funds Scott Williams from the Village of Wappingers Falls spoke to ask the board to approve the application for a shared lower Wappinger creek Mid -Hudson paddleboard center project, a $285,000 request from the county for the adapted reuse of the old highway garage on 105 Market Street in the village. This would turn the old highway garage into a shared community boating and recreation center for which the Town of Poughkeepsie, the Village of Wappingers Falls, and the Town of Wappinger would share in a community youth engagement program centered on non -motorized boating and fishing. He was asking the board to approve the application. Mayor Alexander added that this is an opportunity to better utilize our community's under-utilized natural resources particularly directed toward our youth in these much needed times. He added that he is continuing to explore other shared grants among the three municipalities to bring back these much needed revenues. Councilman Beale said that he supports this well thought out strategy. 1. Motion To: Open Public Hearing RESULT: ADOPTED [UNANIMOUS] MOVER: Ismay Czarnecki, Councilwoman SECONDER: William H. Beale, Councilman AYES: Gutzler, Beale, Bettina, Czarnecki, Kuzmicz Public Hearing And The Submission Of The Grant Application Town of Wappinger Page 3 Printed 1/7/2015 Regular Meeting Minutes October 14, 2014 RESULT: CLOSED [UNANIMOUS] MOVER: Vincent Bettina, Deputy Supervi SECONDER: William H. Beale, Councilman AYES: Gutzler, Beale, Bettina, Czarnecki, Kuzmicz VIII. Discussions A. Grants Update: Victor Cornelius Mr. Cornelius could not make the meeting. Councilman Beale asked for better disclosure of projects being applied for, how much spent, and how much received. He cited a Carnwath report submitted to the New York State Parks for historic preservation that he would like a report on. He felt that the board should be part of the discussion including the recreation committee. He also cited a Hughsonville sewer application. He then asked the Town Accountant how much has been paid to the grant writer. Town Accountant Awino said $10,000 has been paid in 2013 and nothing yet in 2014. Deputy Supervisor Bettina said that he would like to see a better return on the money spent. Councilwoman Czarnecki asked about applications applied for Granger Place and Wildwood Drive Projects that have been completed and whether these are re-imbursements. Supervisor Gutzler affirmed. A resident asked if this report could be posted on the website. Supervisor Gutzler said yes. B. Highway Buildings: Short-term Solution Including Cost of Repairs to Highway Building and Town Hall 1. Motion To: Authorize Engineer to draw up specs for highway building for at least 40 years service. Deputy Supervisor Bettina pointed to a series of violations at the Highway garage that were given to then on the 19th and asked if the engineering drawings been completed for the needed design of the Highway garage to remedy the violations. Engineer Gray said not yet as he will be meeting with Highway Superintendent Foster to review it. Deputy Supervisor Bettina cited that as the winter is near approaching, that he would like to get things moving and would like specifications for a design to eventually go out to RFP or bid to come up with Highway building specifications so that the board can come up with the appropriate bond to remedy the highway building violations. He also asked for an estimate of the engineers cost of professional services for this design. Deputy Supervisor Bettina also asked about the state of the town hall building and if there are other items that need to be addressed to get a certificate of occupancy at town hall. He then asked where the money would be coming from for the town hall repairs and the highway repairs being that this is budget season. He asked how much was left in contingency. Supervisor Gutzler said she thought there was about $17,000 left. He then asked where the remainder would come from. He wanted to know how much these items would cost and where the funding would be coming from. Moving back to the Highway garage, he cited the cost of the Lagrange highway department of approximately $900,000 in the year 2000, designed by Chazen and Van Voorhis and Lyscom. He also cited the Hughsonville fire district cost of $190,000 for 4 bays. He calculated that each bay would cost about $50,000 each and estimated the cost of our building would be about $2 million dollars. He emphasized safety for the employees and asked for a motion to go out to RFP to ask the engineer to come up with the appropriate specifications for a design plan for future bidding. He asked Councilwoman Czarnecki about a discussion she Town of Wappinger Page 4 Printed 1/7/2015 Regular Meeting Minutes October 14, 2014 had with Graham Foster. She referred to a discussion with Village Mayor Alexander about using the vacated building by the village highway department. Highway Superintendent Foster responded that the maximum that we could get in there is 3 trucks and that the building is not safe. She also mentioned that trucks could not be housed at Dutchess County Airport where she had hoped it could. Deputy Supervisor Bettina said he wanted to expedite the process and asked for a second to his motion. Councilman Beale re -enforced Bettina's concerns and summarized by saying that the process should be in motion during the winter months with the temporary measures that will be put in place. Councilman Kuzmicz agreed with both Councilman Beale and Bettina and added that while we want it done quickly, it should also be done correctly and asked for a timetable on this process. Engineer Gray asked if renovation were a possibility. Deputy Supervisor Bettina said he would not support such band-aid repairs. Discussion on the details continued and then concluded with the vote that design specs will be provided for bidding. Deputy Supervisor Bettina suggested using solar panels on the town hall roof as is being considered at the civic center by Lyscom and Van Voorhis Architects where the cost of the roof would be absorbed in exchange for the energy generated by the panels. This is being done in conjunction with John Mansville roof and solar manufacturing. Supervisor Gutzler asked Councilman Bettina to contact the individual and have him present to the board. Deputy Supervisor Bettina agreed. RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Deputy Supervi SECONDER: Michael Kuzmicz, Councilman AYES: Gutzler, Beale, Bettina, Czarnecki, Kuzmicz IX. Resolutions RESOLUTION: 2014-244 Resolution Authorizing Refund Of Unused Escrow For 182 Old Route 9 Site Plan (Account 14-3302) WHEREAS, on or about March 24, 2014, Frank Buyakowski, a Member of Global Satellite, LLC (hereinafter the "Applicant") filed an application for Site Plan Approval under Application Number 14-3302; and WHEREAS, on or about March 24, 2014, the Applicant deposited One Thousand Five Hundred Dollars ($1,500.00) into an escrow account with the Town of Wappinger for payment of the fees of the Town's professionals to review the application; and WHEREAS, an additional deposit was made on or about June 5, 2014; and WHEREAS, the application was approved and the maps were signed by the Planning Board Chairman on June 5, 2014; and WHEREAS, all professional fees incurred during the review of the application have been paid and a balance of Five Hundred Eighty -Two 151100 Dollars ($582.15) remain in account number 14-3302 and Applicant has requested a refund of said unused escrow balances; and WHEREAS, the Town Accountant has audited the escrow account and has verified the amount due to the Applicant. NOW, THEREFORE, BE IT RESOLVED: Town of Wappinger Page 5 Printed 1/7/2015 Regular Meeting Minutes October 14, 2014 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes a refund to the Applicant in the amount of Five Hundred Eighty -Two 15/100 Dollars ($582.15) from escrow account number 14-3302, representing the unused escrow balance for the above project. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2014-244 Q Adopted ❑ Adopted as Amended Yes/Aye Yes/Aye No/Nay Abstain Absent Q Adopted ❑ Tabled William H. Beale Voter Q ❑ ❑ ❑ ❑ Adopted as Amended Barbara Gutzler Voter Q ❑ ❑ ❑ ❑ Defeated William H. Beale Voter Q ❑ ❑ ❑ ❑ Tabled Vincent Bettina Voter Q ❑ ❑ ❑ ❑ Withdrawn Ismay Czarniecki Seconder Q ❑ ❑ ❑ Michael Kuzmicz Mover Q ❑ ❑ ❑ Dated: Wappingers Falls, New York October 14, 2014 The Resolution is hereby duly declared adopted. RESOLUTION: 2014-245 Resolution Authorizing Refund Of Unused Escrow For D'agostino Subdivision (Account 04-5097) WHEREAS, on or about December 8, 2004, Giuseppe D'Agostino (hereinafter the "Applicant") filed an application for Subdivision Plat Approval under Application Number 04- 5097; and WHEREAS, escrow deposits in the total amount of Twenty Two Thousand Five Hundred Dollars ($22,500.00) were received from the Applicant for payment of the fees of the Town's professionals to review the application; and WHEREAS, all professional fees incurred during the review of the application have been paid and there remains a balance of Thirteen Thousand Three Hundred Eighty -Three 40/100 Dollars ($13,383.40) in escrow account number 04-5097 and Applicant has requested a refund and the Town Accountant has audited the escrow account and reviewed the amount due. NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes a refund to the Applicant in the amount of Thirteen Thousand Three Hundred Eighty -Three 40/100 Dollars ($13,383.40) from escrow account number 04-5097, representing the unused escrow balance for the above project. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2014-245 Q Adopted ❑ Adopted as Amended Yes/Aye No/Nay Abstain Absent ❑ Defeated Barbara Gutzler Voter Q ❑ ❑ ❑ ❑ Tabled William H. Beale Voter Q ❑ ❑ ❑ Town of Wappinger Page 6 Printed 1/7/2015 Regular Meeting Minutes October 14, 2014 ❑ Withdrawn Vincent BettinaVoter Q El El ElIsmay Czarniecki_ Seconder Q ❑ ❑ ❑ Michael Kuzmicz Mover Q ❑ ❑ ❑ Dated: Wappingers Falls, New York October 14, 2014 The Resolution is hereby duly declared adopted. RESOLUTION: 2014-246 Resolution Authorizing Refund Of Unused Escrow For Farley Rezone (Account 14-0001) WHEREAS, Patrick Farley (hereinafter the "Applicant") filed an application with the Town Board for a rezoning of 26 Myers Corners Road in the Town of Wappinger under Application Number 14-0001; and WHEREAS, an escrow deposit in the amount of Five Thousand Dollars ($5,000.00) was received from the Applicant for payment of the fees of the Town's professionals to review the application; and WHEREAS, the Town Accountant has verified that all professional fees incurred in processing the application have been paid and there remains a balance of Two Thousand Three Hundred Thirty 80/100 Dollars ($2,330.80) in escrow account number 14-0001 and Applicant has requested a refund. NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes a refund to the Applicant in the amount of Two Thousand Three Hundred Thirty 80/100 Dollars ($2,330.80) from escrow account number 14- 0001, representing the unused escrow balance for the above project. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2014-246 Yes/Aye No/Nay Abstain Absent Q Adopted ❑ Adopted as Amended Barbara Gutzler Voter Q ❑ ❑ ❑ ❑ Defeated William H. Beale Mover Q ❑ ❑ ❑ ❑ Tabled Vincent BettinaVoter Q El El ElElWithdrawn Ismay Czarniecki_ Voter Q ❑ ❑ ❑ Michael Kuzmicz Seconder Q ❑ ❑ ❑ Dated: Wappingers Falls, New York October 14, 2014 The Resolution is hereby duly declared adopted. RESOLUTION: 2014-247 Resolution Awarding Bid For United Wappinger Water District Atlas And Hilltop Well Fields Filtration Town of Wappinger Page 7 Printed 1/7/2015 Regular Meeting Minutes October 14, 2014 WHEREAS, by Resolution No. 2013-126 adopted by the Town Board on April 22, 2013, the Town Board authorized the issuance of $4,040,000.00 Bonds to pay the cost of the increase and improvement of the United Wappinger Water District (hereinafter the "UWWD") in accordance with a Map, Plan and Report entitled "United Wappinger Water District (UWWD) Filtration System Improvements and Meadowood/Route 9 Water Main Loops, Town of Wappinger, Dutchess County, New York" dated August 2012 prepared by Morris Associates, PLLC ; and WHEREAS, bids and specifications were prepared by Robert J. Gray of Morris Associates, Engineer to the Town, for the work required for the Atlas and Hilltop Well Fields Filtration; and WHEREAS, bids were duly solicited for the work to be done and the following bids were received on September 17, 2014: Contract 13-009GC, General Construction: Contractor Base Bid W. M. Schultz Construction, Balston Spa, NY $1,175,840.00 Eventus Construction, Amawalk, NY $1,285,000.00 Arold Construction, Kingston, NY $1,293,015.00 Harkins Mechanical, Hudson, NY $1,345,000.00 Legacy Supply, Valhalla, NY $1,427,846.00 OCS Industries, Middletown, NY $1,484,000.00 Contract 13-009EC, Electrical Construction: Contractor Base Bid Hudson Valley EC&M, Milton, NY $300,372.00 Black Electric, Poughkeepsie, NY $326,500.00 Contract 13-00911C, HVAC Construction: Contractor Base Bid S&O Construction Services, Pleasant Valley, NY $90,680.00 WHEREAS, by letter dated October 2, 2014 from Morris Associates Engineering Consultants, PLLC, Engineers to the Town, have determined that the lowest responsible bidders are as follows: A. Contract 13-009GC, General Construction - W. M. Schultz Construction and recommends that W. M. Schultz Construction should be awarded Contract 13-009GC in the amount of $1,175,840.00; B. Contract 13-009EC, Electrical Construction - Hudson Valley EC&M and recommends that Hudson Valley EC&M should be awarded Contract 13-009EC in the amount of $300,372.00; and C. Contract 13-009HC, HVAC Construction - S&O Construction Services and recommends that S&O Construction Services should be awarded Contract 13-009HC in the amount of $90,680.00, all as set forth in the aforementioned recommendation letter, a copy of which is affixed hereto. NOW, THEREFORE, BE IT RESOLVED, as follows: I. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town of Wappinger hereby awards the bids for the Atlas and Hilltop Well Fields Filtration to the following lowest responsible bidders: A. Contract 13-009GC, General Construction - W. M. Schultz Construction and recommends that W. M. Schultz Construction should be awarded Contract 13-009GC in the amount of $1,175,840.00; Town of Wappinger Page 8 Printed 1/7/2015 Regular Meeting Minutes October 14, 2014 B. Contract 13-009EC, Electrical Construction - Hudson Valley EC&M and recommends that Hudson Valley EC&M should be awarded Contract 13-009EC in the amount of $300,372.00; and C. Contract 13-009HC, HVAC Construction - S&O Construction Services and recommends that S&O Construction Services should be awarded Contract 13-009HC in the amount of $90,680.00. 3. In accordance with the authorized bid specifications, the Town Board hereby authorizes the Supervisor to execute the contract documents as prepared by Morris Associates, including the Notices of Award and Notices to Proceed and forward a copy to each of the aforementioned contractors, after the Attorney to the Town has confirmed that each of the aforementioned contractors has duly executed the required contract documents, has supplied the necessary Performance Bonds, Payment Bonds and provided insurance certificates all as otherwise required by the bid specifications for each of the aforementioned Contracts. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2014-247 Yes/Aye No/Nay Abstain Absent Q Adopted ❑ Adopted as Amended Barbara Gutzler Voter Q ❑ ❑ ❑ ❑ Defeated William H. Beale Voter Q ❑ ❑ ❑ ❑ Tabled Vincent Bettina Seconder Q ❑ ❑ ❑ ❑ Withdrawn Ismay Czarniecki Mover Q ❑ ❑ ❑ Michael Kuzmicz Voter Q ❑ ❑ ❑ Dated: Wappingers Falls, New York October 14, 2014 The Resolution is hereby duly declared adopted. RESOLUTION: 2014-248 Resolution Ratifying a Memorandum of Agreement Related to Re -Opener Collective Bargaining Negotiations Between the Town of Wappinger and CSEA Local 1000 on Behalf of the Town Highway Employees WHEREAS, the Town of Wappinger ("the Town") is party to a Collective Bargaining Agreement with CSEA Local 1000 AFSCME, AFL-CIO ("CSEA") on behalf of the Town of Wappinger Highway Employees Unit of Dutchess County Local 814 covering the period January 1, 2013 through December 31, 2015; and WHEREAS, the ARTICLE III, SECTION 1 of Collective Bargaining Agreement contains a re - opener clause regarding wages and longevity covering the period January 1, 2014 and January 1, 2015; and WHEREAS, following collective negotiations between the Town and CSEA, the respective negotiating teams have agreed upon a Memorandum of Agreement, in the form attached to this Resolution, that sets forth wage increases for unit members for 2014 and 2015; and WHEREAS, the Memorandum of Agreement has been ratified by the Town of Wappinger Highway Employees Unit. NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Wappinger ratifies all terms of the Memorandum of Agreement that is attached to this Resolution. The foregoing was put to a vote which resulted as follows: Town of Wappinger Page 9 Printed 1/7/2015 Regular Meeting Minutes October 14, 2014 ✓ Vote Record - Resolution RES -2014-248 Yes/Aye No/Nay Abstain Absent ❑ Adopted ❑ Adopted as Amended Barbara Gutzler Voter ❑ Q ❑ ❑ ❑ Defeated William H. Beale Mover Q ❑ ❑ ❑ Q Tabled Vincent BettinaSeconder Voter Q El El ElElWithdrawn ❑ Withdrawn Ismay Czarniecki_ Voter Q ❑ ❑ ❑ Michael Kuzmicz Voter Q ❑ ❑ ❑ Dated: Wappingers Falls, New York October 14, 2014 The Resolution is hereby duly declared adopted. RESOLUTION: 2014-250 A Resolution Authorizing The Submission Of The 2015 Dutchess County Community Development Block Grant Program Application WHEREAS, the Town of Wappinger is participating in the Dutchess County Community Development Consortium for Fiscal Year 2015, and WHEREAS, input from citizens and groups has been received and considered, and WHEREAS, an application has been prepared which addresses our community concerns. NOW, THEREFORE BE IT RESOLVED, that the Dutchess County Community Development Consortium Fiscal Year 2015 application for the Town of Wappinger including the certifications included therein by and hereby is approved. BE IT FURTHER RESOLVED, that the submission of said application to the Dutchess County Department of Planning and Development be and hereby is authorized. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2014-250 Yes/Aye No/Nay Abstain Absent Q Adopted ❑ Adopted as Amended Barbara Gutzler Voter Q ❑ ❑ ❑ ❑ Defeated William H. Beale Mover Q ❑ ❑ ❑ ❑ Tabled Vincent Bettina Voter Q ❑ ❑ ❑ ❑ Withdrawn Ismay Czarniecki Seconder Q ❑ ❑ ❑ Michael Kuzmicz Voter Q ❑ ❑ ❑ Dated: Wappingers Falls, New York October 14, 2014 The Resolution is hereby duly declared adopted. X. Budget Reviews A. Supervisor and Town Board Supervisor Gutzler opened the floor for questions. Councilman Beale asked about lines 1220.100A and 1220.101A and how raises were configured this year. Supervisor Gutzler responded that non-union or management received 3% raises. Councilman Beale asked about Town of Wappinger Page 10 Printed 1/7/2015 Regular Meeting Minutes October 14, 2014 the Supervisor's vehicle gas and repairs. Supervisor Gutzler replied that she uses her own vehicle and doesn't ask for any mileage re -imbursement. Councilman Beale asked about the copy machine breakdown. Supervisor Gutzler pointed out that the copy machine in the hall is used by the supervisor, the clerk shares one with the tax department, the assessor and recreation has its own machine. Councilman Beale asked about town board equipment for $3,000 and noted that it hasn't been used. Discussion concluded. B. Recreation Parks and Senior Center Councilman Beale asked line A7110.406 in the budget regarding Carnwath Farms. Supervisor Gutzler reminded the board that a revision was received on Friday and as Monday was a holiday she had not enough time to review it. Councilman Beale asked about the type of fence and its intention which would make a difference on whether it can be paid out the parkland trust or not. He asked to be included on the design and type of fence. He questioned the intent of the fence and its impact on where it could be funded from, i.e. the parkland trust or the general fund. He also asked about the stage at Schlathaus. Engineer Gray went out there and noticed that it needs some work but isn't sure whether it needs to be replaced or repaired. Furthermore, Councilman Beale said that the summer counselor's raise is secondary to all the other costs that the board is facing. Councilman Kuzmicz said that he would like recreation to speak about parking near the senior center. Discussion adjourned until the October 20th meeting. C. Accounting Supervisor Gutzler opened this discussion referring to lines A1315.100 - A1315.407. Town Accountant Awino explained each of his line items. Deputy Supervisor Bettina asked who was doing the escrows. The discussion then centered on the Escrow Account Clerk's salary going from the 2014 adopted figure of $16,306 to the tentative amount of $3,000. Deputy Supervisor Bettina said that it was odd that someone was doing the job for around $10,000 year-to-date and now another person will be doing it for $3,000. Councilman Beale suggested that it was a part- time position that is being incorporated into a full-time position. Councilman Beale questioned the legality of an employee working out of title saying that this could be a potential grievance. This would be looked into by the Attorney. Councilman Kuzmicz asked why the payroll clerk was reduced form a 2014 value of 434,019 to a 2015 tentative value of $33,043. Accountant Awino pointed to union discussion that has not been finalized. Councilman Kuzmicz asked about comp time being requested less than what in in the tentative budget. Accountant Awino explained that after discussion that more time would be needed. Councilman Beale asked about an RFP for the audit services to potentially reduce the tentative $33,000 budgeted for 2015. Supervisor Gutzler said she would make a note of it. Discussion concluded. D. Water and Sewer Districts, and Improvement Areas Postponed E. Drainage Districts Supervisor Gutzler pointed out that the drainage districts are in the summary section of the budget. She read off the values on the summary sheet for each district. There were no questions Town of Wappinger Page 11 Printed 1/7/2015 Regular Meeting Minutes October 14, 2014 F. Code Enforcement The first items discussed were in Fire Prevention in the B -Fund B3410.100. Deputy Supervisor Bettina asked about the tablets in the budget. Supervisor Gutzler explained that the use of tablets in the field would enhance the efficiency of their job. Zoning inspector Roberti further explained that much of the duplicative work could be eliminated by taking care of items in the field expeditiously. Building inspector Dao pointed out that the fees are higher in the first year to include the software decreasing thereafter. She also pointed out that many towns are using them. Supervisor Gutzler directed the discussion toward line 3410.201B - Fire Prevention/Car for $8,000 from one of the local fire districts with low mileage. Deputy Supervisor Bettina questioned the surety of getting such a reliable vehicle at $8,000; and, if not, what would be a more realistic number. Councilman Beale pointed out that a Hughsonville fire company car had 90,000 miles sold for $16,000 and suggested that $8,000 was not a realistic number. He suggested that the vehicles should show some sort of uniformity and professionalism in a town of some 30,000 people. Legislative -aid Leonard added that the vehicle had 100,000 miles. Councilman Beale noted that $3,428 was spent on repairs for the fire prevention vehicle. The next discussion centered on code enforcement tablets noting that all were $1,160 each. Supervisor Gutzler spoke of the property maintenance officer or line item 3620.106B for $5,000 to take the burden off our code enforcement officers with regard to clearing brush. Resident Lindstrom asked if the town would need to purchase another vehicle. Supervisor Gutzler said that he would use his own vehicle. Councilman Beale objected to the use of personal vehicles during business hours. He added that we should do things professionally like a first class town of 30,000 people. Councilwoman Czarnecki suggested putting a banner or signs on the side of the car. Councilman Beale objected to hanging signs or banners on the sides of our cars like a pizza delivery guy creating a slapdash non-professional look. Councilman Kuzmicz supported uniformity of vehicles especially with those who might be masquerading their car as town vehicle. The next discussion centered on zoning. Councilman Beale tipped things off asking about the discrepancy between planning and zoning board stipends. Zoning inspector Roberti pointed out that the zoning board drives their vehicles to site visits per every meeting, whereas the planning board rarely drives their vehicles on site visits. Discussion concluded. G. Highway/Buildings and Grounds Councilwoman Czarnecki asked about line 1990.400DB Contingency account for $53,400. Highway Superintendent Foster had no idea of the contingency that was proposed. He has no copy of the worksheet. He added that the town has an infrastructure that needs much attention is deteriorating. He noted that he has one person less than he had 25 years ago when the town had 14 miles less of road. He mentioned drainpipe in Chelsea that is deteriorating. He mentioned salt trucks that do not hold salt. He mentioned deteriorating buildings and that when roads collapse it would be too late. He said he is plowing with trucks that are 21-22 years old. He said that we need to buy 5 pieces of equipment per a year. Councilman Beale said that they have done a good job replacing some of the equipment over the years, but that with all the repairs it is very difficult. Councilwoman Czarnecki suggested prioritizing. Highway Superintendent Foster mentioned a 27% increase in salt. Councilman Beale asked about 5110.401 -DB Communications Systems for $17,952 for the lease of radio equipment per year. Highway Superintendent Foster said they needed it. Discussion continued. Town of Wappinger Page 12 Printed 1/7/2015 Regular Meeting Minutes October 14, 2014 XI. New Business/Items for Special Consideration A. Councilman Beale Councilman Beale pointed out that recycle center permit sales are on budget. He also asked about the mortgage tax. Accountant Awino informed that the revenues are 3 months in arears. He expressed concern about the level of sales tax revenues. Accountant Awino reminded that the values are split discretionarily between the B and DB funds. He also asked for our code enforcement could look at the state police barracks and any repairs necessary. He said the fire inspector was not allowed in. Attorney Roberts said he would look into this. Councilman Beale asked for the record storage building update. Engineer Gray informed that chain linked fences are allowable as expressed by New York State Records Management as followed up by Town Clerk Paoloni. B. Councilman Kuzmicz Councilman Kuzmicz asked if the town planner could come to next meeting regarding the route 376 speed limit proposal. XII. Executive Session for Employee Collective Bargaining 1. Motion To: Move into Executive Session RESULT: ADOPTED [UNANIMOUS] MOVER: Ismay Czarnecki, Councilwoman SECONDER: Vincent Bettina, Deputy Supervi AYES: Gutzler, Beale, Bettina, Czarnecki, Kuzmicz 2. Motion To: Move out of Executive Session RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Deputy Supervi SECONDER: William H. Beale, Councilman AYES: Gutzler, Beale, Bettina, Czarnecki, Kuzmicz XIII. Town Board Review of Vouchers RESOLUTION: 2014-249 Resolution Authorizing Abstract of Claim and Warrant for Payment of Claim Audited by Town Board - WW The following claims have been duly audited and allowed by the Town Board of the Town of Wappinger, New York (the "Town"), and you are hereby authorized and directed to pay to each claimant the amount allowed upon his claim as hereinafter set forth: Town of Wappinger Page 13 Printed 1/7/2015 Regular Meeting Minutes October 14, 2014 Claim Packet: 2014 -WW Vendor A (General Town wide) B (General PartTown) DB (Highway Fund) T92 (Planning & Escrows) Central Hudson 2,072.34 Central Hudson 519.83 Central Hudson 44.27 Central Hudson 44.27 NYS Empire H/I 7,203.37 4,979.92 3,480.76 NYS Dept of Env NYS Dept of Env 300.00 NYS Dept of Env DC Sheriff Office 12,958.29 Al Roberts 140.00 2,537.50 Al Roberts 122.50 Al Roberts 105.00 Al Roberts 52.50 Al Roberts Al Roberts 2,187.50 Al Roberts 2,456.98 Al Roberts 1,638.50 Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts 35.00 35.00 Al Roberts 5,069.94 1,892.50 227.50 Carquest 95.10 Carquest 29.24 Carquest Town of Wappinger Page 14 Printed 1/7/2015 Regular Meeting Minutes October 14, 2014 Baright Carwashes 3.50 52.50 Tilcon 1,637.25 Tilcon 2,778.83 Cryo Weld 740.48 Staples 374.92 Fredrick Awino Reimburse 204.95 Merrill Office Products 99.49 Merrill Office Products 55.98 Merrill Office Products 119.98 Crowne Plaza (Harkins) 792.00 Matt Moss Reimburse 400.00 Donald Magill 74.00 Totals $14,944.99 $25,392.91 $12,874.17 $2,852.50 Vendor T33 HTR (Town WU HSR (Parkland Hall Roof) (United (Roberts Trusts Fund) Wapp. Water Road Pump Fund) Station) Central Hudson Central Hudson Central Hudson Central Hudson NYS Empire H/I NYS Dept of Env NYS Dept of Env NYS Dept of Env DC Sheriff Office Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts 280.00 Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts 35.00 Town of Wappinger Page 15 Printed 1/7/2015 Regular Meeting Minutes October 14, 2014 Al Roberts Carquest Carquest Carquest Baright Carwashes Tilcon Tilcon Cryo Weld Staples Fredrick Awino Reimburse Merrill Office Products Merrill Office Products Merrill Office Products Crowne Plaza (Harkins) Matt Moss Reimburse Donald Magill Totals Vendor Central Hudson Central Hudson Central Hudson Central Hudson NYS Empire H/I NYS Dept of Env NYS Dept of Env NYS Dept of Env DC Sheriff Office Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts Carquest Carquest Carquest Baright Carwashes Tilcon Tilcon Cryo Weld Staples Fredrick Awino 87.50 210.00 $87.50 $210.00 SF SM (Fleetwood (Mid Point Sewer fund) Park Sewer fund) 375.00 375.00 $280.00 $35.00 SU HMR (United (Water Wapp. Sewer Meter fund) Replacemnt) 210.00 192.50 1,417.50 Town of Wappinger Page 16 Printed 1/7/2015 Regular Meeting Minutes October 14, 2014 Reimburse Merrill Office Products Merrill Office Products Merrill Office Products Crowne Plaza (Harkins) Matt Moss Reimburse Donald Magill Totals 1Y�C.]9 Central Hudson Central Hudson Central Hudson Central Hudson NYS Empire H/I NYS Dept of Env NYS Dept of Env NYS Dept of Env DC Sheriff Office Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts Al Roberts Carquest Carquest Carquest Baright Carwashes Tilcon Tilcon Cryo Weld Staples Fredrick Awino Reimburse Merrill Office Products Merrill Office Products Merrill Office Products Crowne Plaza (Harkins) Matt Moss Reimburse $375.00 $375.00 HWF HWN (Filtration (Wappinger Systems of Water Main Hilltop & Project) Atlas) 175.00 1,680.00 262.50 $402.50 $1,417.50 Paid 2,072.34 519.83 44.27 44.27 15,664.05 Town of Wappinger Page 17 Printed 1/7/2015 Regular Meeting Minutes October 14, 2014 Donald Magill Totals $175.00 Vendor Town Board Central Hudson Central Hudson Central Hudson Central Hudson NYS Empire H/I NYS Dept of Env 375.00 NYS Dept of Env 300.00 NYS Dept of Env 375.00 DC Sheriff Office 12,958.29 Al Roberts 2,677.50 Al Roberts Al Roberts Al Roberts Al Roberts 1,872.50 Al Roberts 2,187.50 Al Roberts 2,456.98 Al Roberts 1,638.50 Al Roberts 210.00 Al Roberts 1,680.00 Al Roberts 262.50 Al Roberts 227.50 Al Roberts 70.00 Al Roberts 7,487.44 Carquest 95.10 Carquest 29.24 Carquest 502.88 Baright Carwashes 56.00 Tilcon 1,637.25 Tilcon 2,778.83 $1,942.50 $61,364.57 Hold 122.50 105.00 52.50 $18,344.76 0 Town of Wappinger Page 18 Printed 1/7/2015 Regular Meeting Minutes October 14, 2014 Cryo Weld 740.48 Staples 374.92 Fredrick Awino Reimburse 204.95 Merrill Office Products Absent Q Adopted 99.49 Merrill Office Products 55.98 Merrill Office Products ❑ Adopted as Amended 119.98 Crowne Plaza (Harkins) Voter Q 792.00 Matt Moss Reimburse ❑ ❑ Defeated 400.00 Donald Magill Mover Q 74.00 Totals $42,739.81 26 $61,364.57 $280.00 I, Joseph P. Paoloni, Town Clerk of the Town of Wappinger, hereby certify that the vouchers listed above were audited by a majority of the Town Board at the public meeting September 22, 2014, and allowed to the claimants the amount opposite his/her name. The Town Supervisor is hereby authorized to submit such claims to the Accounting Department for payment. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2014-249 Yes/Aye No/Nay Abstain Absent Q Adopted ❑ Adopted as Amended Barbara Gutzler Voter Q ❑ ❑ ❑ ❑ Defeated William H. Beale Mover Q ❑ ❑ ❑ ❑ Tabled Vincent BettinaVoter Q El El ElElWithdrawn Ismay Czarniecki_ Voter Q ❑ ❑ ❑ Michael Kuzmicz Seconder Q ❑ ❑ ❑ Dated: Wappingers Falls, New York October 14, 2014 The Resolution is hereby duly declared adopted. XIV. Adjournment Joseph P. Paoloni Town Clerk 1. Motion To: Adjourn Town of Wappinger Page 19 Printed 1/7/2015 Regular Meeting Minutes October 14, 2014 RESULT: ADOPTED [UNANIMOUS] MOVER: William H. Beale, Councilman SECONDER: Vincent Bettina, Deputy Supervi AYES: Gutzler, Beale, Bettina, Czarnecki, Kuzmicz Town of Wappinger Page 20 Printed 1/7/2015