Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
2016-05-23
Town of Wappinger 20 Middlebush Road Wappingers Falls,NY 12590 Regular Meeting townofwappinger.us Minutes — Joseph Paoloni (845)297-5771 Monday, May 23, 2016 7:30 PM Town Hall I. Call to Order Attendee Name Organization Title Status Arrived Lori A. Jiava Town of Wappinger Supervisor Present 7:30 PM William H. Beale Town of Wappinger Councilman Present 7:30 PM William Ciccarelli Town of Wappinger Councilman Present 7:30 PM John J. Fenton Town of Wappinger Councilman Present 7:30 PM Michael Kuzmicz Town of Wappinger Councilman Present 7:30 PM Joseph P. Paoloni Town of Wappinger Town Clerk Present 7:30 PM Grace Robinson Town of Wappinger Deputy Town Clerk Present 7:30 PM Albert Roberts Consultant Attorney Present 7:30 PM Jim Horan Consultant Attorney Present 7:30 PM Vincent Bettina Town of Wappinger Highway Present 7:30 PM II. Salute to the Flag III. Adoption of Agenda 1. Motion To: Adopt Agenda ........ ......... ........ ......... ..... .. ....... ..... RESULT: ADOPTED [UNANIMOUS] MOVER: John J. Fenton, Councilman SECONDER: William H. Beale, Councilman AYES: Jiava, Beale, Ciccarelli, Fenton, Kuzmicz IV. Acknowledge Minutes 1. Motion To: Acknowledge Minutes of May 9th, 2016 ......... ......... ......... ......... ......... ......... ......... ......... .... ......... ......... ......... ......... ......... ......... ........... RESULT: ADOPTED [UNANIMOUS] MOVER: William H. Beale, Councilman SECONDER: William Ciccarelli, Councilman AYES: Jiava, Beale, Ciccarelli, Fenton, Kuzmicz Town of Wappinger Page I Printed 611612016 Regular Meeting Minutes May 23, 2016 V. Correspondence Log RESOLUTION: 2016-173 Correspondence Log Resolution Authorizing the Acceptance of the Correspondence Log . Correspondence L g - 2016-05-23 Number To Fram date date Rec' Re. Agenda vete 05,23-001 Town Beard Carl S.Wolfson 5AhQ016 511112016 Oustice Recrt farthe IMcnth cfApril 2015 5)2C12016 05,23-002 Town Beard JessicaFuhon 542016 502016 C cmmu n ty Cay Rev e�nue 512012016 05.2`0-000 Town Board 1e�ssicaFuhcn 514rN16 502016R:ule�scfthe TOW Senior Center Yard Sale 512C12016 05,20-004 Town Bcard JessicaFukan 511Q016 502016Fa cilky Use Rep estlGirl 5ccuts 5012016 05,23-005 Town Board Bruce FIcwerlTcm Bridgman I I 5dti 2016 Board of Assessment Review Training 5)2012016 05,23-006 Legislator Incorcnatc Rchert H.Balking 1 PublicWortws 511FZ016ro 511 2016 Reconstruction cf Middledush Rcad 512012016 05.2`0-007 Tarn Board IVincent Bettina I M7rZ0161 511720161 Highway Bi�ds 512012016 NOW, THEREFORE, BE IT RESOLVED, that the letters and communications itemized on the attached Correspondence Log are hereby accepted and placed on file in the Office of the Town Clerk. The foregoing was put to a vote which resulted as follows: ✓Vote Record-Resolution RES-2016-173 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Lori A.Jiava VoterQ ❑ ❑ ❑ ....... ........ . ❑ Defeated William H.Beale Mover...... El ❑ ❑ ... ❑ ..... ....... ...... ... .... .. ..... . .. ...... .. ❑ Tabled William Ciccarelli Seconder Q ❑ ❑ ❑ ❑ Withdrawn John J.Fenton Voter Q ❑ ❑ ❑ . Michael Kuzmicz Voter Q ❑ ❑ ❑ Dated: Wappingers Falls, New York May 23, 2016 The Resolution is hereby duly declared Adopted. VI. Public Hearings 1. Motion To: Open Public Hearing ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........... RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: William H. Beale, Councilman AYES: Jiava, Beale, Ciccarelli, Fenton, Kuzmicz Public Hearing on 2016 Local Law 2 on Solar Panels Attorney Horan addressed the comments from Dutchess County Planning. They had two issues. The first was to refer it to Ag and Markets for their comments and its placement on the front Town of Wappinger Page 2 Printed 611612016 Regular Meeting Minutes May 23, 2016 yard. The 2nd issue concerned maximum lot coverage that has to be redefined because of the definition of impervious coverage in residential districts regarding maximum lot coverage. He added that if it is over 10%, it is considered a non-farm use whether free standing or on a barn The public hearing was adjourned to June 27th. A resident asked if the law applied to solar shingles. Attorney Horan said it would be considered as a construction material, and needs only electrical permit. Councilman Ciccarelli said that he didn't think the public should be allowed to install these types of shingles given the electrical nature of it. ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........... RESULT: ADJOURNED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: William H. Beale, Councilman AYES: Jiava, Beale, Ciccarelli, Fenton, Kuzmicz VII. Public Portion 1. Motion To: Open Public Portion Mr. Gary Lindstrom from 52 Kent Road asked about the items for surplus. Supervisor Jiava said that the items will be discussed. ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........... RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: William Ciccarelli, Councilman AYES: Jiava, Beale, Ciccarelli, Fenton, Kuzmicz 2. Motion To: Close Public Portion ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ........... RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: William Ciccarelli, Councilman AYES: Jiava, Beale, Ciccarelli, Fenton, Kuzmicz VIII. Discussions 1. Grand Martial Community Day -Jay Morse Ralph Holt made an announcement to inform the board that Mr. Jay Morse has been selected to be the Grand Marshal at the 2016 Community Day parade scheduled for September 10th, 2016. 2. Carnwath Proposal for the Buidlings Tyler Graham and Sven Lundback came to introduce themselves as candidates for a proposal to make use of the 99 acre Carnwath Farms Park. Tyler Cider brought an introductory pamphlet that he distributed to the board. Nothing was given to the Town Clerk for publishing in these minutes. He explained that the plan is to make fermented cider and beer on a farm and promote Town of Wappinger Page 3 Printed 611612016 Regular Meeting Minutes May 23, 2016 agriculture tourism, events, etc. He envisioned a beer garden, farmers market, and hotel rooms. Mr. Lundback explained that he has been making beer for a while and underscored Mr. Graham's introduction. Councilman Beale informed that the town does not have the resources to run an organization as such and welcomed a turnkey operation. Supervisor Jiava explained the history of her dealings with them and the non-disclosure nature of this for proprietary reasons during the due-diligence period. Councilman Fenton asked for a time frame. Mr. Graham explained that this needed to be looked at and to identify the phases and its timetables with a draft of a memorandum of understanding. He added that it is too preliminary to answer. Attorney Roberts asked how much time they needed to develop the milestones. Mr. Lundback responded that it was more about the milestones. He added that in six months, "We can't say that we need six months and that at six months we can have a conversation like this and we can both walk away, because after six months we will have spent a lot of money, so in six months we will need to know that if we come back after six months with let's say viable information, well then we can move forward." Attorney Roberts said usually there is a time limit on due diligence. Mr. Graham said we don't want to guess on how long it will take to fix the building. Supervisor Jiava interjected saying that the reason they came before the board was to see if they could draft a memorandum of understanding so that the board would not negotiate with anybody else while they were doing their due-diligence. She added that as long as the board was being updated and meeting milestones, that she didn't see why the board would not move forward with you with each step. Mr. Graham cited other projects that their financier has had success with and wanted assurance that their plan would not be taken away by another entrepreneur. Other comments were made and the discussion concluded. 3. Motion To: Spend $2,000 for One Green Power Factor Unit to be used at the Atlas Wells Mr. Mazziatii appeared before the board and handed out pamphlets to board members only. None was given to the Town Clerk for any reference or posting in these minutes. He recently approached the Supervisor about saving the town up to 25% on energy. He identified the power consuming devices around the town,particularly the pumps at the water district. He recommended a fixed rate versus a variable rate which is what the town has. He proposed looking at the pump houses using a capacitor to store energy and feed the pump with energy as it needs it. He added that it is not subject to spikes and surges. Supervisor Jiava suggested picking one large location and use it as a trial and expand them if the test works out favorably. Mr. Mazziatti proposed a$2,000 expense with a monthly on-going lease of$75. The lease can be stopped at any point and the equipment would last 25 years. Supervisor Jiava summarized that Atlas incurs costs of$7,714 (she assumed monthly), with the 20% savings of approximately $1,543 or an annual savings of$18,513 per year. She backed out the lease and the full cost of the meter each year; however the cost of$2,000 for the meter is a one-time cost and should have been amortized over the life of the equipment, i.e. $80 per year. She estimated $15,600 saving, however in actuality is should have been higher or $17,533 using a charge for depreciation of $80 per year along with the $900 per year lease fee. Councilman Beale asked if other municipalities were using this. The answer was no. It's very new. He added that a residential box would cost $600. The board moved to trial it with one installation at the Atlas wells. Mr. Mazziatti said that Central Hudson has no opinion on this. He added that this would not circumvent the circuit breaker. Town of Wappinger Page 4 Printed 611612016 Regular Meeting Minutes May 23, 2016 ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........... RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: William H. Beale, Councilman AYES: Jiava, Beale, Ciccarelli, Fenton, Kuzmicz 4. Resolution for Funding for Blacktopping of Roads Councilman Fenton requested this agenda item, and subsequently found that the procurement policy was followed correctly. Highway Superintendent Bettina added that he needs $790,000 but has $400,000 from bonds leaving a shortage of$390,000 with anticipated monies from the state of$220,000. He added that he can't do the work unless ALL the money is there. Thus, he is requesting $390,000 even though $220,000 is coming back or actually $170,000 for the next board meeting. Attorney Roberts suggested bonding. Supervisor Jiava agreed. Councilman Beale asked the Town Accountant look at the unrestricted B/DB fund balance to help make the decision on whether to incur bonding or escrow the cash. Councilman Beale and Highway Superintended asked to have Accountant Awino have these fund balances ready for the next meeting. Councilman Fenton asked who manages the certified payroll for the contractors. Attorney Roberts replied that the certified bidders provided the certification. 5. Motion To: Declare as Surplus Some Items from the Carriage House at Carnwath Those with Value to Auction, those without Disposed Steve Frazier appeared and explained an email sent to the board regarding surplus equipment. No email was sent to the town clerk for recording in the minutes. He Ford 272 mower purchased in 1993 with replacement cost of$1,000 along with other repairs. He requested to declare it as surplus. He identified a vacuum attachment that hasn't been used to combine with the machine. He identified a new Holland mower with a missing cylinder and that repair cost would exceed the value along with a vacuum attachment. He identified a 1998 John Deere 935 with a cracked transmission housing with a number of parts scavenged. He identified 5-21 inch push mowers that haven't been used since he started working here. He identified a pond aerator and office furniture including a reception desk to be declared as surplus. He identified a number of other office furniture items. A motion followed. ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........... RESULT: ADOPTED [UNANIMOUS] MOVER: William H. Beale, Councilman SECONDER: Michael Kuzmicz, Councilman AYES: Jiava, Beale, Ciccarelli, Fenton, Kuzmicz 6. Motion To: Offer a Letter Supporting Healthy Communities Scott Williams and Elizabeth from (sounds like) Operata Purthas Opening Doors, a non-profit that operates in the Town of Poughkeepsie, Town of Wappinger, and the Village of Wappingers Falls; came to ask the town to author a letter of support for a grant application to the healthy cities and counties challenge. He said, "The Village of Wappingers Falls is partnering with Operata Purthas which already offers existing programming and family health to the residents of those three municipalities." They are looking to get a 100% grant from this private grant to fund this programming, expand it, and improve it at no cost involved to broadening and improve it. Town of Wappinger Page 5 Printed 611612016 Regular Meeting Minutes May 23, 2016 No documentation was filed with the Town Clerk to publish in these minutes. A motion and vote followed. ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........... RESULT: ADOPTED [UNANIMOUS] MOVER: William H. Beale, Councilman SECONDER: Michael Kuzmicz, Councilman AYES: Jiava, Beale, Ciccarelli, Fenton, Kuzmicz 7. Mission/Vision Statement for the Town Councilman Beale asked to postpone this to give all board members time to comment. Councilmen Ciccarelli and Kuzmicz added their comments to the Supervisor for later revising. Discussion item Town of Wappinger Mission The Town of Wappinger is a diverse community which is focused on improving the quality of life, enhancing a sense of community, maintaining a safe environment and preserving the integrity of our small town heritage. We are committed to providing services for all citizens, businesses, and visitors through constant improvement and determination. We strive to sustain the public trust through open and responsive government, and we encourage public participation from our citizens and businesses. Vision Statement Wappinger is a community committed to managing the balance between the collective visions of its residents, improving the quality of life, preserving the historical beauty of the town and meeting its commercial needs. We believe in working with local law enforcement agencies to maintain a safe place to work and live. Our focus is to offer an affordable place for the aging so that they can maintain their residence and to encourage people to want to raise their families. We will accomplish this by relying on individual diversity and active participation of all community segments as to ensure the preservation of our town's culture and small town, rural flavor. 8. Motion To: Adopt the Summer Town Board Schedule- July 11th and August 8th The only summer July and August Regular Town Board Meetings will be held on July 1 lth and August 8th. A vote followed. Town of Wappinger Page 6 Printed 611612016 Regular Meeting Minutes May 23, 2016 ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........... RESULT: ADOPTED [UNANIMOUS] MOVER: William H. Beale, Councilman SECONDER: Michael Kuzmicz, Councilman AYES: Jiava, Beale, Ciccarelli, Fenton, Kuzmicz IX. Resolutions RESOLUTION: 2016-124 Resolution Authorizing The Execution Of An Inter-Municipal Cooperative Agreement Between The Town Wappinger, The Town Of Poughkeepsie And The Village Of Wappingers Falls For A Wappinger Creek Recreation Committee WHEREAS, the Town of Wappinger, the Town of Poughkeepsie and the Village of Wappingers Falls wish to enter into an Inter-Municipal Cooperation Agreement for a Wappinger Creek Recreation Committee; and WHEREAS, the Town of Wappinger, the Town of Poughkeepsie and the Village of Wappingers Falls share the Lower Wappinger Creek and it is recreationally utilized; and WHEREAS, through a CDBG grant, a Hudson River Improvement Fund grant, and a Department of Environmental Conservation Hudson River Estuary Access grant, which were obtained by the VILLAGE, the creation of a Lower Wappinger Creek Community Boathouse and Park will commence in the near future; and WHEREAS, the VILLAGE relies solely on volunteers for its recreational programming; and WHEREAS, the Town of Wappinger and the Town of Poughkeepsie have paid Recreation Departments with higher programming capabilities; and WHEREAS, the location of the proposed boathouse and parkland are located within the Village of Wappingers Falls; and WHEREAS, the three partnered municipalities desire to establish an agreement for managing these shared resources; and WHEREAS, the Town of Wappinger, Town of Poughkeepsie and the Village of Wappingers Falls hereby agree to the terms and conditions as contained in the Inter-Municipal Cooperation Agreement for a Wappinger Creek Recreation Committee; and WHEREAS, the Town Board hereby authorizes the Town Supervisor to execute the Inter-Municipal Cooperation Agreement for a Wappinger Creek Recreation Committee. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board Members individually confirm that they have each read the Inter-Municipal Cooperation Agreement attached hereto, and understand the terms, conditions and obligations therein. 3. The Town Board hereby authorizes Supervisor Lori A. Jiava to execute the Inter- Municipal Cooperation Agreement by and on behalf of the Town of Wappinger, evidencing the Town's agreement to the terms, conditions and obligations contained therein, copy of which is attached hereto. 4. The Town Board further authorizes the Supervisor and the Attorney to the Town to negotiate and modify the wording of any of the terms, conditions or obligations contained in the Town of Wappinger Page 7 Printed 611612016 Regular Meeting Minutes May 23, 2016 Inter-Municipal Cooperation Agreement provided that such modifications are substantially consistent with the terms and conditions as stated therein. The foregoing was put to a vote which resulted as follows: ✓Vote Record-Resolution RES-2016-124 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Lori A.Jiava Voter Q ❑ ❑ ❑ ❑ Defeated William H.Beale Mover Q,,,,,,,,,,,,,, ❑ ❑ ❑ ............ ...... ....... ......... ....... .. .. ....... ....... ....... ..... ❑ Tabled William Ciccarelli Voter Q ❑ ❑ ❑ ....................„. .................. ................. ....... ........ ................ ....... ❑ Withdrawn John J.Fenton Voter Q ❑ 0 0 ... ......., Michael Kuzmicz Seconder Q 0 0 ❑ Dated: Wappingers Falls, New York May 23, 2016 The Resolution is hereby duly declared Adopted. RESOLUTION: 2016-174 Resolution To Authorize The Naming Of Private Roads Located Within The Obercreek Farm Subdivision WHEREAS,in order to comply with the Dutchess County Enhanced 9-1-1 Response Program, the Town must name public and private roads within the Town; and WHEREAS,the Applicant for the Obercreek Farm Subdivision has requested that the private roads located within the Obercreek Farm Subdivision, be named Farmers Crossing, North Farm Lane and Obercreek Way. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby names the above-described private roads located in the Obercreek Farm Subdivision to Farmers Crossing, North Farm Lane and Obercreek Way in accordance with the Memorandum dated May 15, 2016 from Mark Liebermann, Fire Inspector to Hon. Lori A. Jiava, Supervisor and the Town Board Members, which names have been approved by James Tompkins of the Dutchess County E-911 Addressing Unit in accordance with his letter dated May 5, 2016. 3. The Town Clerk is hereby directed to notify the Dutchess County Enhanced 9-1-1 program of said road names. The foregoing was put to a vote which resulted as follows: ✓Vote Record-Resolution RES-2016-174 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Lori A.Jiava Voter Q ❑ ❑ ❑ ❑ Defeated William H.Beale ...................Mover ... ......Q.........,.... ..❑..... ❑........,... ..❑......., ..... ..... ....... ❑ Tabled William Ciccarelli Voter Q ❑ ❑ ❑ ❑ Withdrawn John J.Fenton Voter Q ❑ ❑ ❑ Michael Kuzmicz Seconder Q ❑ C7 D Dated: Wappingers Falls, New York Town of Wappinger Page 8 Printed 611612016 Regular Meeting Minutes May 23, 2016 May 23, 2016 The Resolution is hereby duly declared Adopted. RESOLUTION: 2016-175 Authorizing Highway Superintendent To Advertise For Bids For Various Highway Supplies/Materials WHEREAS,by memo dated May 17, 2016, Highway Superintendent, Vincent Bettina, has requested authorization to go out to bid for various supplies/materials to be used by the Town of Wappinger Highway Department in calendar year 2016; and WHEREAS,the solicitation for bids shall include such items as catch basins, grates and frames, manhole lids and water valve risers and other parts and materials used by the Highway Department for the maintenance and repair of Town roads and drainage systems. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes Highway Superintendent, Vincent Bettina, to solicit bids for various supplies/materials needed by the Town of Wappinger Highway Department for calendar year 2016 as above-described The foregoing was put to a vote which resulted as follows: ✓Vote Record-Resolution RES-2016-175 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Lori A.Jiava Voter Q ❑ ❑ ❑ ....... ........ . ❑ Defeated William H.Beale Voter ...... Q ❑ ❑ ... ❑ ........ ........ ....... ...... ... .... .. ..... . .. ...... .. ❑ Tabled William Ciccarelli Mover Q ❑ ❑ ❑ ❑ Withdrawn John J.Fenton Voter Q ❑ ❑ ❑ .. Michael Kuzmicz Seconder Q ❑........................................................... 0 Dated: Wappingers Falls, New York May 23, 2016 The Resolution is hereby duly declared Adopted. RESOLUTION: 2016-176 Resolution Adopting Local Law No. 2 Of The Year 2016, "Adoption Of Zoning Provisions For Solar Energy Systems For The Town Of Wappinger." WHEREAS, a Resolution was duly adopted by the Town Board of the Town of Wappinger introducing a proposed Local Law entitled, "Local Law No. 2 of the Year 2016, "ADOPTION OF ZONING PROVISIONS FOR SOLAR ENERGY SYSTEMS FOR THE TOWN OF WAPPINGER"; and WHEREAS, a Public Hearing was duly advertised in the Southern Dutchess News and the Poughkeepsie Journal as required by law; and Town of Wappinger Page 9 Printed 611612016 Regular Meeting Minutes May 23, 2016 WHEREAS, a Public Hearing was held on April 25th and May 23rd, 2016 and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed Local Law or any part thereof, and WHEREAS,the Town Board hereby adopts a Negative Declaration of Significance in connection with the amendments to the Town Code adopted herein; and WHEREAS, the Town Board of the Town of Wappinger after due deliberation, finds that it is in the best interest of the Town to adopt said Local Law; and WHEREAS, said Local Law has been on the desks of the members of the Town Board of the Town of Wappinger for at least seven (7) days exclusive of Sunday prior to the adoption of this Resolution. NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board of the Town of Wappinger hereby adopts the Local Law entitled, Local Law No. 2 of the Year 2016, "ADOPTION OF ZONING PROVISIONS FOR SOLAR ENERGY SYSTEMS FOR THE TOWN OF WAPPINGER," a copy of which is attached hereto and made a part of this Resolution. 3. The Town Clerk is directed to enter said Local Law in the minutes of this meeting and into the Local Law book for the Town of Wappinger and shall file the Local Law with the Secretary of State of New York as provided by law. 4. This Local Law shall become effective immediately upon filing with the Secretary of State as provided by law. The foregoing was put to a vote which resulted as follows: ✓Vote Record-Resolution RES-2016-176 ❑ Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Lori A.Jiava....................... ...Voter....,........Q...... ❑.......,........❑........,.......❑..... ❑ Defeated Williamh'Beale......................Seconder.........Q........,........❑..... ❑........,.......❑..... Q Tabled ............... .. .... .............. ... .... ............ ...... William Ciccarelli Mover Q ❑ ❑ ❑ ❑ Withdrawn John J.Fenton..........................Voter..... .......Q........,........❑..... ❑........,.......❑..... Next:6/27/16 7:30 PM .. Michael Kuzmicz Voter Q ❑ ❑ ❑ Dated: Wappingers Falls, New York May 23, 2016 The Resolution is hereby duly declared Tabled. RESOLUTION: 2016-177 Resolution Introducing "Local Law No. 3 Of The Year 2016, Amending Chapter 133 Of The Town Code Known As Flood Damage Prevention" WHEREAS, the Town of Wappinger adopted Local Law 43 of 2012 which created a Chapter in the Town Code entitled "Flood Damage Prevention"; and WHEREAS,the New York State Department of Environmental Conservation, Division of Water, Bureau of Flood Protection and Dam Safety, have notified the Town that the Flood Insurance Rate Map (FIRM) map panel numbers have been recently revised; and WHEREAS,this Local Law is intended to amend Chapter 133-6. "Basis for Establishing Areas of Special Flood Hazard" in order to comply with the request of the New York State Town of Wappinger Page 10 Printed 611612016 Regular Meeting Minutes May 23, 2016 Department of Environmental Conservation, Division of Water, Bureau of Flood Protection and Dam Safety and the revisions to the Flood Insurance Rate Map (FIRM) map panel numbers; and WHEREAS, this is a Type II action pursuant to 6 NYCRR § 617.5(c)(20) and is otherwise exempt from environmental review pursuant to the New York State Environmental Quality Review Act("SEQRA") and Local Law No. 6 of 1992 of the Town of Wappinger ("WEQRA"). NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby introduces for adoption Local Law No. 3 of the Year 2016 in the form annexed hereto. 3. The Town Board hereby determines that the enactment of the aforementioned Local Law is a Type II action as defined in 6 NYCRR § 617.5(c)(20) and, accordingly, the Town Board hereby expressly determines that this action is not an action that requires review pursuant to the provisions of New York State Environmental Quality Review Act("SEQRA") or pursuant to Local Law No. 6 of 1992 of the Town of Wappinger("WEQRA"). 4. The Town Board hereby schedules a Public Hearing on the Proposed Adoption of Local Law No. 3 of the Year 2016 to be held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York on the 27th day of June, 2016, at 7:30 p.m., and the Town Clerk is directed to post the Notice of the Public Hearing in the form annexed hereto and to publish same in the Southern Dutchess News as required by law. The foregoing was put to a vote which resulted as follows: ✓Vote Record-Resolution RES-2016-177 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Lori A.Jiava Voter Q ❑ ❑ ❑ ...... ........ . ❑ Defeated William H.Beale ...................Voterover ❑ ❑ ....,....... El .... ❑ ......,...... ... ❑ Tabled William Ciccarelli MQ ❑ ❑ ❑ ❑ Withdrawn John J.Fenton Voter Q ❑ ❑ ❑ Michael Kuzmicz Seconder Q ❑ C7 D Dated: Wappingers Falls, New York May 23, 2016 The Resolution is hereby duly declared Adopted. RESOLUTION: 2016-178 Resolution Accepting The Town Of Wappinger Continuing Disclosure Policy WHEREAS, the Town has issued and is expected to continue to issue securities in the public debt market; and WHEREAS, in connection with the securities issued, the Town must issue offering documents and enter into continuing disclosure undertakings to update the Town's financial records in the offering documents in a timely manner; and WHEREAS, investors in the Town's securities rely on these filings in deciding whether or not to buy, hold or sell the Town's securities; and WHEREAS, the Town must exercise due care in preparing said documents to avoid material misstatements or omissions in its financial disclosure documents and to ensure their Town of Wappinger Page 11 Printed 611612016 Regular Meeting Minutes May 23, 2016 proper filing; and WHEREAS, the Town Board seeks to establish policies and procedures that will promote the best practices regarding disclosures relating to securities issued by the Town and to ensure that its financial disclosures are accurate and comply with all Federal and State Securities Laws and regulations; and WHEREAS, the purpose of this disclosure policy is to confirm and enhance existing policies and procedures and to assure compliance with the applicable laws and regulations; to reduce exposure to liability from misstatements and omissions; to maintain and foster an increase in the Town's credit rating; and to reduce borrowing costs by promoting good investor relations; and WHEREAS, the Town Board, in consultation with Bond Counsel and the Town's Financial Advisor finds the continuing disclosure policy to be reasonable and in the best interest of the Town. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board members acknowledge they have reviewed the terms and conditions of the Continuing Disclosure Policy and find the same to be reasonable and acceptable. 3. The Town Board hereby authorizes and accepts the Continuing Disclosure Policy in substantially the same for as attached hereto. 4. The Town Board hereby authorizes the immediate implementation of the Continuing Disclosure Policy. The foregoing was put to a vote which resulted as follows: ✓Vote Record-Resolution RES-2016-178 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Lori A.Jiava Voter Q ❑ ❑ ❑ ❑ Defeated William H.Beale .......... Seconde.. .....,.. ....., ❑ Tabled William Ciccarelli................. Voter Voter.....,....... Q ❑ Fento .... ❑ ......,...... ❑ .... ... ❑ Withdrawn John J. n VQ ❑ ❑ ❑ Michael Kuzmicz Mover Q ❑ ❑ ❑ Dated: Wappingers Falls, New York May 23, 2016 The Resolution is hereby duly declared Adopted. RESOLUTION: 2016-179 Resolution Accepting The Town Of Wappinger Debt Management Policy WHEREAS,the Town seeks to standardize and rationalize the issuance and management of debt by the Town; and WHEREAS, the Town's primary objective is to establish conditions for the use of debt and to create procedures and policies that minimize the Town's debt service issuance costs, retain the highest practical credit rating and maintain full and complete financial disclosure and reporting; and Town of Wappinger Page 12 Printed 611612016 Regular Meeting Minutes May 23, 2016 WHEREAS, the Town acknowledges that updated debt policies are an important tool to insure the use of the Town's resources to meet its commitments to provide needed services to its citizens; and WHEREAS, the Town Board, in consultation with the Town's Financial Advisor, finds the Debt Management Policy to be reasonable and in the best interest of the Town. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board members acknowledge that they have reviewed the terms of the Debt Management Policy and find the same to be reasonable and acceptable. 3. The Town Board authorizes and accepts the Debt Management Policy in substantially same form as attached hereto. 4. The Town Board hereby authorizes the implementation of the Debt Management Policy to be implemented immediately. The foregoing was put to a vote which resulted as follows: ✓Vote Record-Resolution RES-2016-179 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Lori A.Jiava Voter Q ❑ ❑ ❑ ❑ Defeated William H.Beale ...................Voter Q.........,.... ..❑..... ❑........,... ..❑......., ..... ..... ....... ❑ Tabled William Ciccarelli Seconder Q ❑ ❑ ❑ ........ ... ❑ Withdrawn John J.Fenton Voter Q ❑ ❑ ❑ Michael Kuzmicz Mover Q ❑ ❑ ❑ Dated: Wappingers Falls, New York May 23, 2016 The Resolution is hereby duly declared Adopted. RESOLUTION: 2016-180 Resolution Accepting The Town Of Wappinger Fund Balance Policy WHEREAS, the Town seeks to create a formal Fund Balance Policy establishing best management practices to address year end surpluses and fund balances; and WHEREAS, the Town recognizes that the formation of an unassigned fund balance will stabilize and possibly enhance the current credit rating of the Town; and WHEREAS, all major credit rating agencies (Moody's, Standard and Poor's and Fitz) site formal Fund Balance Polices as best management practices commonly used by better rated communities; and WHEREAS, municipalities that adhere to Fund Balance Polices are viewed as being more proactive which in return results in higher credit ratings and lowering borrowing costs; and WHEREAS, the Town, in consultation with the Town's Financial Advisor, finds the Fund Balance Policy to be reasonable and in the best interest of the Town. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board Members acknowledge that they have reviewed the terms and conditions of the Fund Balance Policy and find the same to be reasonable and acceptable. Town of Wappinger Page 13 Printed 611612016 Regular Meeting Minutes May 23, 2016 3. The Town Board hereby authorizes and accepts the Fund Balance Policy in essentially the same for as attached hereto. 4. The Town Board hereby authorizes the implementation of the Fund Balance Policy immediately.. The foregoing was put to a vote which resulted as follows: ✓Vote Record-Resolution RES-2016-180 ❑ Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Lori A.Jiava....................... ...Voter....,........Q...... ❑.......,........❑........,.......❑..... ❑ Defeated William h'Beale......................Seconder.........Q...................❑..... ......0................. ❑....... Q Tabled ............... ........ .... .............. ... .... ............ ...... William Ciccarelli Voter Q ❑ ❑ ❑ ❑ Withdrawn John J.Fenton..........................Voter..... .......Q..................❑..... ......0................... ❑........ Next:6/13/16 7:30 PM . Michael Kuzmicz Mover Q ❑ ❑ ❑ Dated: Wappingers Falls, New York May 23, 2016 The Resolution is hereby duly declared Tabled. RESOLUTION: 2016-182 Resolution Extending Temporary Town-Wide Moratorium On The Installation Of Freestanding Or Ground-Mounted Solar Energy Systems For One Additional Three Month Term WHEREAS, on November 9, 2015, by Resolution 2015-232, the Town Board adopted Local Law 2 of 2015 which established a Temporary Town-Wide Moratorium on the Installation of Freestanding or Ground-Mounted Solar Energy Systems in the Town of Wappinger; and WHEREAS, Section XI of Local Law 2 of 2015 provided for a moratorium term of three months from its effective date, subject to review and renewal by the Town Board of the Town of Wappinger for two (2) additional three (3) month extensions by Town Board Resolution; and WHEREAS, Local Law 2 of 2015 became effective on December 3, 2015 upon filing with the Secretary of State, and therefore it shall expire on March 3, 2016 unless it is extended; and WHEREAS, the purpose of the Temporary Town-Wide Moratorium on the Installation of Freestanding or Ground-Mounted Solar Energy Systems is to preserve the status quo in the Town of Wappinger pending the completion and adoption of the Town's new zoning regulations with respect to solar energy systems; and WHEREAS, on January 26, 2016 by Resolution 2016-68 the Town Board adopted a resolution extending the Temporary Town-Wide Moratorium on the Installation of Freestanding or Ground-Mounted Solar Energy Systems in the Town of Wappinger until June 3, 2016; and WHEREAS, the new zoning regulations have been introduced at a public hearing and are being reviewed by the Town Board, and it is anticipated that the revisions will be adopted by September 3, 2016; and WHEREAS, the Town Board has determined an extension of the moratorium term is warranted and it is in the best interest of the residents and property owners of the Town of Wappinger to extend the provisions of Local Law 2 of 2015 for an additional three-month term by resolution pursuant to Section XI thereof, and Town of Wappinger Page 14 Printed 611612016 Regular Meeting Minutes May 23, 2016 WHEREAS, The Town Board may terminate the Moratorium earlier than three months provided that the new zoning law is adopted and the appropriate revision to the land use regulations have been made. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby extends the Temporary Town-Wide Moratorium on Residential Development established by Local Law 2 of 2015 for an additional three-month term commencing on June 3, 2016 and ending on September 3, 2016 pursuant to Section XI of the Local Law. The foregoing was put to a vote which resulted as follows: ✓Vote Record-Resolution RES-2016-182 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Lori A.Jiava Voter Q ❑ ❑ ❑ ...... ....... ........ . ❑ Defeated William H.Beale Seconder Q ❑ ❑ ❑ ❑ Tabled William ................ ....... ...... ... .... .. ..... . .. ...... .. Ciccarelli Voter Q ❑ ❑ ❑ ❑ Withdrawn John J.Fenton Voter Q ❑ ❑ ❑ .. Michael Kuzmicz Mover Q ❑ ❑ ❑ Dated: Wappingers Falls, New York May 23, 2016 The Resolution is hereby duly declared Adopted. RESOLUTION: 2016-183 Resolution To Authorize The Naming Of Private Road On Randolph School Property Located At 2467 Route WHEREAS,in order to comply with the Dutchess County Enhanced 9-1-1 Response Program, the Town must name public and private roads within the Town; and WHEREAS,Ben Niles, Director of Randolph School, has requested that the private road on the Randolph School property, located at 2467 Route 9D and more particularly described as tax parcel 4 6157-01-216814, be named Randolph Avenue. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby names the above-described private road on Randolph School property located at 2467 Route 9D to Randolph Avenue in accordance with the Memorandum dated May 12, 2016 from Mark Liebermann, Fire Inspector to Hon. Lori A. Jiava, Supervisor and the Town Board Members, which name has been approved by James Tompkins of the Dutchess County E-911 Addressing Unit in accordance with his letter dated May 6, 2016. 3. The Town Clerk is hereby directed to notify the Dutchess County Enhanced 9-1-1 program of said road name. The foregoing was put to a vote which resulted as follows: Town of Wappinger Page 15 Printed 611612016 Regular Meeting Minutes May 23, 2016 ✓Vote Record-Resolution RES-2016-183 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Lori A.Jiava VoterQ ❑ ❑ ❑ ❑ Defeated William H.Beale Mover...... ....... ........ .Q ❑ ❑ ... ❑ .... ....... ...... ... .... .. ..... . .. ...... .. ❑ Tabled William Ciccarelli Seconder Q ❑ ❑ ❑ ❑ Withdrawn John J.Fenton Voter Q ❑ ❑ ❑ Michael Kuzmicz Voter Q ❑ ❑ ❑ Dated: Wappingers Falls, New York May 23, 2016 The Resolution is hereby duly declared Adopted. X. Town Board Review of Vouchers RESOLUTION: 2016-181 Resolution Authorizing Abstract of Claim and Warrant for Payment of Claim Audited by Town Board -W The following claims have been duly audited and allowed by the Town Board of the Town of Wappinger, New York (the "Town"), and you are hereby authorized and directed to pay to each claimant the amount allowed upon his claim as hereinafter set forth: Claim Packet: 2016-W Vendor A B DB T96 (General (General (Highway (Road Town wide) Part Town) Fund) Inspection Escrows) American Legion 650.00 Central Hudson 70.74 NYCOMCO 64.00 1,648.00 NYCOMCO 98.00 Lawrence Paggi Home Depot 7.67 Bottini Fuel 441.80 H O Penn 460.76 Expanded Suppy Prod 456.00 American Red Cross 330.00 United Auto Supply 182.43 Rosemary Flower 500.00 Shop Ruge's Parts Center 494.10 Arkel Motors 91.08 Arkel Motors 2,277.47 Thalle Ind 1,541.89 Town of Wappinger Page 16 Printed 611612016 Regular Meeting Minutes May 23, 2016 Superior Sign Sery 915.00 Hillman Sign 23.00 Bea Ogunti Reimburse 79.90 Staples 54.84 Staples 55.00 Cintas 251.97 Wells Fargo 323.00 PBE Auto Parts 394.86 Metal Service Supply 797.42 Stormwater 400.00 Stormwater 375.00 Stormwater Stormwater Hud River Valley 4,165.00 Tours Verizon Wireless 698.82 480.79 Crown Trophy 315.00 Amazon 329.36 ITC Telephone 290.25 Delta Dental 1,577.58 292.72 Sarjo Ind 404.21 Roberts IT Consulting 1,452.50 C & N Amusements 2,125.00 AMI Sery 395.00 Hoffman Equip 3,500.00 Hoffman Equip 3,500.00 Bank of NY Mellon 350.00 1,600.00 James Baisley 485.00 Emerick Assoc 123.97 PVE Sheffler 480.00 Mirabito Fuel 1,101.64 Mirabito Fuel 409.45 Wells Fargo 327.56 Chase Visa Card 170.68 Hannaford 7.98 Armistead Mech 7,600.00 Herring Sanitation 900.00 Total $24,795.17 $2,225.41 $18,670.86 $375.00 Vendor A T92 WU SU (General (Planning (Wapp (United Town of Wappinger Page 17 Printed 611612016 Regular Meeting Minutes May 23, 2016 Town Escrows) United Sewer) wide) Water) American Legion Central Hudson NYCOMCO NYCOMCO Lawrence Paggi 597.50 Home Depot Bottini Fuel H O Penn Expanded Suppy Prod American Red Cross United Auto Supply Rosemary Flower Shop Ruge's Parts Center Arkel Motors Arkel Motors Thalle Ind Superior Sign Sery Hillman Sign Bea Ogunti Reimburse Staples Staples 124.03 124.03 Cintas Wells Fargo PBE Auto Parts Metal Service Supply Stormwater Stormwater Stormwater 300.00 Stormwater 875.00 Hud River Valley Tours Verizon Wireless Crown Trophy Amazon ITC Telephone Delta Dental Town of Wappinger Page 18 Printed 611612016 Regular Meeting Minutes May 23, 2016 Sarjo Ind Roberts IT Consulting C & N Amusements AMI Sery Hoffman Equip Hoffman Equip Bank of NY Mellon 3,050.00 James Baisley Emerick Assoc PVE Sheffler Mirabito Fuel Mirabito Fuel Wells Fargo Chase Visa Card Hannaford Armistead Mech Herring Sanitation Total $1,772.50 $3,174.03 $124.03 $51,137.00 Vendor Paid Town Board Hold American Legion 650.00 Central Hudson 70.74 NYCOMCO 1,712.00 NYCOMCO 98.00 Lawrence Paggi 597.50 Home Depot 7.67 Bottini Fuel 441.80 H O Penn 460.76 Expanded Suppy Prod 456.00 American Red Cross 330.00 United Auto Supply 182.43 Rosemary Flower Shop 500.00 Ruge's Parts Center 494.10 Arkel Motors 91.08 Arkel Motors Town of Wappinger Page 19 Printed 611612016 Regular Meeting Minutes May 23, 2016 2,277.47 Thalle Ind 1,541.89 Superior Sign Sery 915.00 Hillman Sign 23.00 Bea Ogunti Reimburse 79.90 Staples 54.84 Staples 303.06 Cintas 251.97 Wells Fargo 323.00 PBE Auto Parts 394.86 Metal Service Supply 797.42 Stormwater 400.00 Stormwater 375.00 Stormwater 300.00 Stormwater 875.00 Hud River Valley Tours 4,165.00 Verizon Wireless 1,179.61 Crown Trophy 315.00 Amazon 329.36 ITC Telephone 290.25 Delta Dental 1,870.30 Sarjo Ind 404.21 Roberts IT Consulting 1,452.50 C & N Amusements 2,125.00 AMI Sery 395.00 Hoffman Equip 3,500.00 Hoffman Equip 3,500.00 Bank of NY Mellon 5,000.00 Town of Wappinger Page 20 Printed 611612016 Regular Meeting Minutes May 23, 2016 James Baisley 485.00 Emerick Assoc 123.97 PVE Sheffler 480.00 Mirabito Fuel 1,101.64 Mirabito Fuel 409.45 Wells Fargo 327.56 Chase Visa Card 170.68 Hannaford 7.98 Armistead Mech 7,600.00 Herring Sanitation 900.00 Total $0.00 $49,364.50 $1,772.50 $51,137.00 I,Joseph P. Paoloni,Town Clerk of the Town of Wappinger, hereby certify that the vouchers listed above were audited by a majority of the Town Board at the public meeting May 23, 2016, and allowed to the claimants the amount opposite his/her name. The Town Supervisor is hereby authorized to submit such claims to the Accounting Department for payment. The foregoing was put to a vote which resulted as follows: ✓Vote Record-Resolution RES-2016-181 Q Adopted Yes/Aye No/Nay Abstain Absent .. . ❑ Adopted as Amended Lori A.Jiava Voter Q ❑ ❑ ❑ William H.Beale Seconder Q ❑ ❑ ❑ ❑ Defeated ... ............... ... .... ... .................. ...................................... .. ❑ Tabled William Ciccarelli Voter Q ❑ ❑ ❑ ❑ Withdrawn Jo . Q Fenton Mover ❑ 0 hn J0 ... .. Michael Kuzmicz Voter Q ❑ ❑ ❑ Dated: Wappingers Falls, New York May 23, 2016 The Resolution is hereby duly declared Adopted. XI. Items for Special Consideration/New Business The shipment date for the playgrounds at Robinson Lane is Friday May 27th; and, the shipment date for the playground at Martz Field is June 3rd. Town of Wappinger Page 21 Printed 611612016 Regular Meeting Minutes May 23, 2016 Councilman Beale asked to take a look at the alarm system that did not activate at last Friday's event at town hall that had a seized fan that generated a large amount of smoke. XII. Executive Session 1. Motion To: Enter Executive Session ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ........... RESULT: ADOPTED [UNANIMOUS] MOVER: William H. Beale, Councilman SECONDER: William Ciccarelli, Councilman AYES: Jiava, Beale, Ciccarelli, Fenton, Kuzmicz 2. Motion To: Return From Executive Session ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ........... RESULT: ADOPTED [UNANIMOUS] MOVER: John J. Fenton, Councilman SECONDER: William Ciccarelli, Councilman AYES: Jiava, Beale, Ciccarelli, Fenton, Kuzmicz 3. Motion To: Floor Resolution Supervisor asked for a motion to approve the employment of April Houston who will be the fifth seasonal laborer for buildings and grounds and come from the appropriation of A7020.199 for temporary summer work for weekend cleaning at Robinson Lane Park. ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........... RESULT: ADOPTED [UNANIMOUS] MOVER: Lori A. Jiava, William Ciccarelli SECONDER: John J. Fenton, Councilman AYES: Jiava, Beale, Ciccarelli, Fenton, Kuzmicz RESOLUTION: 2016-184 Workplace Violence Prevention Act Compliance Measures It is hereby moved that the Town Board of the Town of Wappinger shall require all employees of the Highway Department,including the Highway Superintendent and Secretary to the Highway Superintendent to attend the following mandatory training set forth by the Town Board of the Town of Wappinger: Workplace Violence Prevention Act Training; Further Resolved,that three sessions will be scheduled allowing for each employee to attend the training without disrupting town highway department operations; Further Resolved,that all town highway department employees must complete Workplace Violence Prevention Act training no later than June 30, 2016 or face appropriate action by this town board; Town of Wappinger Page 22 Printed 611612016 Regular Meeting Minutes May 23, 2016 Further Resolved,that the Highway Superintendent is hereby directed to post the Workplace Violence Prevention Act conspicuously in the Highway garage; Further Resolved,that a liaison committee of two councilmembers will monitor whether steps are undertaken to ensure efficient labor management conditions; Further Resolved,that the Town Board of the Town of Wappinger hereby appoint Councilman John Fenton and Councilman William Beale to serve as a liaison committee to the Highway Department; Further Resolved,that Supervisor to the Town Lori Jiava be appointed Workplace Violence Prevention Act Officer. The foregoing was put to a vote which resulted as follows: ✓Vote Record-Resolution RES-2016-184 Q Adopted Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Lori A.Jiava Voter Q ❑ ❑ ❑ ❑ Defeated William H.Beale ...................Mover ... ......Q.........,.... ..❑..... ❑........,... ..❑......., ..... ..... ....... ❑ Tabled William Ciccarelli Voter Q ❑ ❑ ❑ ❑ Withdrawn John J.Fenton Voter Q ❑ ❑ ❑ Michael Kuzmicz Seconder Q ❑ D D Dated: Wappingers Falls, New York May 23, 2016 The Resolution is hereby duly declared Adopted. XIII. Adjournment Motion To: Wappinger Adjournment& Signature The meeting adjourned at 11:00 PM. Joseph P. Paoloni Town Clerk ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........ ......... ........ ........... RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: William Ciccarelli, Councilman AYES: Jiava, Beale, Ciccarelli, Fenton, Kuzmicz Town of Wappinger Page 23 Printed 611612016 (0 (0 (0 Co C0 CO Cfl M (D000OoO N N N N N N N � M M M Cr) M M M N N N N N N N LO LO LO LO LO C L(") In LO Ln tf) LO LO d O7 Q a) (0 O N •a � L Co E O sz N O Cu Q L y_ rte+ O OU U Co N d 0 0L L > -0 C E a) O a) c N a) o 0 p f— a> o cn � :� Coa moo ® D :3 0 0Cn � o c� L) Eco cc E -T •U (iS U "C O O N .� ® Co c0 Co Co Cfl Cfl (0 O r r r r r T TCL N � OOOOOOO gay N N N N N N N � COOOOCO � d Lo m lS�0 LO r r Ln Lf> Ln I.n LLC') LO O Tr r r r T r T O 0 0 0 0 0 0 d N N N N N N NCD Lo Lo Lo Lo CM d LO U0 Co ui aims �' W NCm Lo C O E O ® Z� U CL E m O Co 0 L L m LLc LM O 0 L Y 4 0 0 0 0 0 O 7 Q ?) U- U- U- 0 = p� N (0 N u- "- (n U U U N U) •U •N U a) U L to N N Q C O O O 0 O U -a •o -t3 � -a c a MO MO MO ry0� MMO O CO W W W W W (6 C C C L d T N Co Lo Cfl ti M 0 0 0 0 0 0 0 E 0 0 0 0 0 0 0 Z N N CV N N N N 0 0 0 0 0 0 CD Packet Pg. 24 0001(0/05 /,13 — TOWN OF WAPPINGER TOWN JUSTICE ` TOWN JUSTICE HEATHER L.KITCHEN CARL S.WOLFSON JUSTICE COURT (G 20 MIDDLEBUSH ROAD ✓ �� WAPPINGERS FALLS, NY 12590-0324 .J (845)297-6070 • (845)297-0145 FAX:(845)297-0145 May 4,2016 COURT HOURS: Tuesday 5:30 P.M. 2nd and 4th Wednesdays 5:30 P.M. 1st and 3rd Thursdays :30 P.M. Supervisor Jiava and Members of the Town Board Town of Wappinger Town Hall 20 Middlebush Road Wappingers,NY 12590 CL Re: Carl S. Wolfson, Town Justice Report for the month of April, 2016: L- Dear Supervisor Jiava and Members of the Town Board; The following is a report of the cases disposed of during the month of April, 2016; cm 35 Penal Law matters resulting in $1,360.00 collected in fines and fees. co Uj 423 Vehicle and Traffic Law matters resulting in$37,790.00 collected in fines and fees. cm 24 Civil matters resulting in$170.00 collected in fees. 2 Town Ordinance matters resulting in$150.00 collected in fines. 1 ENCON Law matter resulting in no money collected. 34 Termination of Suspension fees resulting in$2,345.00 collected. 2 DNA fees collected in the amount of$100.00. 1 Bail poundage collected in the amount of$75.00. I have forwarded a check in the amount of$35,201.25 to the Town of Wappinger Comptroller. Additionally,I am holding $32,342.50 in pending bail. ect ly sub i. ed,, Carl S. Wolfson, Town Justice ID /Cc: Joseph Paoloni, Town Clerk MAY 04 2016 TOWN OF WAPPINGER TOWN CLERK Packet Pg. 25 Auto ,9� TOWN OF WAPPINGER 20 MIDDLEBUSH ROAD ~-~ ` RECREATION DIRECTOR WAPPINGERS FALLS, NY 12590 Jessica Fulton WWW.TOWNOFWAPPINGER.US RECREATION COMMITTEE CHAIR (845)297-4158-Main - Ralph Holt (845)297-0720-Direct (845)592-7433-Fax , RECREATION SECRETARY Donna Lenhart Recreation Department MEMO TO: LORI JIAVA, TOWN SUPERVISOR WILLIAM BEALE, COUNCILMAN WILLIAM CICCARELLI, COUNCILMAN JOHN FENTON, COUNCILMAN MICHAEL KUZMICZ, COUNCILMAN ALBERT ROBERTS, TOWN ATTORNEY FROM: JESSICA FULTON, RECREATION DIRECTOR 0 RALPH HOLT, RECREATION COMMITTEE CHAIRMAN 0 DATE: MAY 4, 2016 e SUBJECT: COMMUNITY DAY REVENUE e For several years, the Town has not charged vendors for their spots at Town of Wappinger Community Day. This policy is not in line with the practices of several to other municipalities surrounding the Town of Wappinger. It is general practice to charge for booths at this sort of event, and I have discovered fees that range from $25-$175 for spaces similar to what we offer (see attached list). Our proposal is to 0 charge $25 dollars per booth regardless of their status as a profit or non-for profit agency. This is on the low end as fees go, however as this is our first year charging in quite a few years, better to start low. What we are seeking is the Town Board's approval for the Recreation Committee to handle the fees for these vendor booths. If this is handled by the Recreation Committee, the money can then go to the direct funding of Community Day. This will reduce the amount of taxpayer funding required to pay for the activities of Community Day. Please consider allowing the Recreation Committee to charge $25 per vendor spot. o /I G��C�L�OMCD Ralph Holt MAY 0 6 2016 Jessica Fulton Recreation Committee Chair Recreation Director TOWN OF WAPPINGER TOWN CLERIC Packet Pg. 26 5.1.a TOWN OF WAPPINGER 20 MIDDLEBUSH ROAD `�� RECREATION DIRECTOR WAPPINGERS FALLS, NY 12590 Jessica Fulton WWW.TOWNOFWAPPINGER.US RECREATION COMMITTEE CHAIR (845)297-4158-Main - "" Ralph Holt (845)297-0720-Direct (845)592-7433-Fax RECREATION SECRETARY Donna Lenhart Recreation Department Vendor Fees for Info/Sales Booths at Events Similar to Town of Wappinger Community Day 0 East Fishkill $25 New Windsor $50-$100 0 Unionvale $30 e Wappinger Falls Flea Market $20 cm coe Beekman $50-$100 Pleasant Valley $25-$175 cm 0 0 Packet Pg. 27 C 5.1.a i, �ules of the Town of Wappinger Sr. MAY os Zoos Center Yard Sale 2016 TOWN OF WAPPINGER TOWN CLERK All proceeds of the sale will go to the Town of Wappinger Senior Center. . Items can only be donated by a Town of Wappinger Senior Center Member or a Town of Wappinger Employee. 0 Donated Items will be accepted Thursday **/**/** and Friday ** ** ** between the hours of 8:30am-4:00pm at the Town of 0 Wappinger Senior Center. 0 . The Town of Wappinger reserves to refuse any item that is damaged, in poor condition, or otherwise not fit for sale. . Items will be priced for sale by the Volunteers staffing the yardco Ui sale. . Any donated item that is not sold, must be picked up by its previous owner by6:00pm the day of the yard sale or the item will be disposed of at the Town of Wappinger Recycle Center. Accepted Items For Donation -Clothes-Handmade Items-Children's Clothes-Children's Toys- -Home Decor Items-Small Kitchen Appliances-Dishes and Utensils- -Collectable Items-Small Furniture-DVDs/Blu-Ray-Small Sports Equipment- Items That Will Not Be Accepted for Donation -Pillows-Large Furniture-Electronics-VHS Tapes-Lawnmowers-Bicycles- -Motorized Equipment- If you have any other item you'd like to donate that is not on this list please Contact Jessica at 297-3670 with questions. Packet Pg. 28 5.1.a Call the Senior Center to Sign up to help (845)297-3670 We Need Volunteers who can fulfill the following duties: 1 10 Promotions— In the weeks before the sale we will need help posting flyers and advertising the sale. We need as many people who can help with this task to pitch in. Transportation— We need folks who drive large vehicles to help transport the donations of Seniors who either drive very small cars, or do not drive at all.(3 People. Thursday and Friday. Day, Afternoon, or Evening.) Intake- Sorting incoming donations into categories. Looking over items to make sure they are fit for sale. Making list of donors. Creating a basic inventory of items. Pricing items as they come in. (At least 5 people. Thursday. Day. Friday. Day, Afternoon and Evening.) CO Ui Set-up— Setting up tables and putting out items. Putting up signs. ( At least 5 people. Saturday. 7am) Sales Assistance-Walking around answering questions. Tidying up tables as needed (3 people 8am-4pm). Cashiers-Handling payment. Making change. Bagging/wrapping up items sold items. (3 people needed. Saturday 8am-4pm). Refreshment Sales-Selling prepacked refreshments. Most likely bottled water, candy bars, juice boxes etc. Handling cash transactions. (2 people. Saturday 8am-4pm). Clean up- General clean up of the sales areas. (5 people. Saturday 5pm- 6pm.) Garbage Disposal— Loading up items to take to the Town of Wappinger Recycle Center. (At least 3 people. Preferably with SUVs or Pick-up trucks Saturday 6pm-7pm) Packet Pg. 29 010 F lJ Ob U13 O 5.1.a TOWN OF WAPPINGER 20 MIDDLEBUSH ROAD RECREATION DIRECTOR WAPPINGERS FALLS, NY 12590 Jessica Fulton WWW.TOWNOFWAPPINGER.US RECREATION COMMITTEE CHAIR (845)297-4158-Main - ` ` Ralph Holt (845)297-0720-Direct (845)592-7433-Fax , RECREATION SECRETARY Donna Lenhart Recreation Department MEMO TO: LORI JIAVA, TOWN SUPERVISOR WILLIAM BEALL, COUNCILMAN WILLIAM CICCARELLI, COUNCILMAN JOHN FENTON, COUNCILMAN MICHAEL KU%MIC%, COUNCILMAN ALBERT ROBERTS, TOWN ATTORNEY FROM: JESSICA FULTON, RECREATION DIRECTOR 0 DATE: MAY 4, 2016 e SUBJECT: FACILITY USE REQUEST- WAPPINGER SERVICE UNIT OF THE GIRL SCOUTS HEART OF THE HUDSON. co Uj to The Recreation Department has received a request for facility use/request to waive fees for facility use from Jennifer Propfe. Mrs. Propfe is the Service Unit Manager for the Wappinger Unit of the 0 Girl Scouts. Mrs. Propfe requests the use of Sclilathaus Park and Stage for a moving up ceremony and small carnival she is organizing for the Girl Scouts-Heart of the Hudson. Mrs. Propfe's service unit has been very active in the Wappinger Community. Her scouts have participated in our parades, volunteered at several of our Veteran's Day and Memorial Day services, and done other volunteer work throughout the Town. Mrs. Propfe on her own has donated her services to many of our Torun events. She has been our go to person for many years whenever we need someone to sing at our events. Mrs. Propfe sings at our Veteran's Day and Memorial Day Services every year. Tlus past year, Mrs. Propfe and her husband performed at our Cluistinas Tree Lighting. We received many compliments on their fun, wonderful performance. Mrs. Propfe, Mr. Propfe, and the Girl Scouts have performed all of these services at no cost to the Town. Please consider all of Mrs. Propfe's wonderful contributions to the Town of Wappinger as you make a decision about her request. MED essica Fulton MAY 0 6 2016 Recreation Director TOWN OF WAPPINGER TOWN CLERK Packet Pg. 30 Jennifer Propfe Girl Scouts Heart of the Hudson Wappingers Service Unit 22.12 Route 9D Wappingers Falls,NY 12590 (845)298-2491 Jessica Fulton Town of Wappinger Recreation Department 20 Middlebush Road Wappingers Falls,NY 12590 Re: Facility Request and request to waive fees April 29,2016 Dear Ms.Fulton, 0 I am writing to you as Service Unit Manager for the Wappingers Girl Scouts Service Unit of Girl Scouts Heart of the Hudson, GSUSA.Enclosed you will find our application and insurance forms with regard to the use of Schlathaus Park's facilities. We would like to hold our annual bridging ceremony and family picnic/carnival at that location on June 5, 2016. Every couple of years, each Girl Scout moves up a levelCL in scouting. This is a very special occasion as during each level of Girl Scouts,the girls earn badges and awards for learning new skills and going on new adventures. We try to make the ceremony as special as possible, and this year we would like to have it outdoors so that we can include family and friends. My personal troop,Junior Troop 10220,will be throwing a carnival for the other girls and their families as their Bronze Award Project. The Bronze Award is the highest award that a Junior Girl Scout may earn. Our girls have worked very hard, as they are creating every aspect of this carnival on their own. They're so excited to put it on for the other families. co ui As you are aware, Wappingers Girl Scouts have participated in many events throughout the town; The St. �- Patrick's Day Parade, The Community Day Parade, and The Veteran's Day Ceremony in the town of Wappinger where our girls have said the pledge for the past couple of years. Girl Scouts USA, and Girl Scouts Heart of the Hudson are not for profit organizations,therefore I am requesting that the town board consider waiving the facility usage fee.,The only way the Girl Scouts earn money is through cookie and fall product sales, and donations. The Service Unit will be taking a camping trip a couple of weeks before the bridging ceremony, and so our fiends will be quite low. We appreciate all of the support that the town has shown Girl Scouts throughout the years, and I look forward to participating in many town events in the future. Please feel free to contact us if you're ever in need of volunteers. The Wappingers Girl Scouts would be happy to help. Thank you for your consideration. I look forward to hearing from you. i erely, ennifer rop e Service nit Manager,Wappingers Girl Scouts CC: Town of Wappinger Town Board 20 Middlebush Road Wappingers Falls,NY 12590 Packet Pg. 31 TOWN OF WAPPINGER RECREATION FACILITY REQUEST-.., Facility Info Facilities Requested: g Dates of Event(s): Attach schedule if needed 1 Time of Event(s): 00 Applicant Info Name of Sponsoring Organization: lam/ i rel Circle One: Non- profit 501(c)3 For Profit Private Event Address: , C 0 Designated contact: Phone: CS� ' c Cell: 9/0 4e 0 Email: rl'l e REGULATIONS FOR USE OF FACILITIES 1. NO alcoholic beverages are permitted in Town of Wappinger parks. e 2. All fields are to be groomed at the end of playing for next users of field. UJI 3. All adjacent areas should be policed for trash and picked up prior to leaving. Failure to comply with these regulations will result in immediate revocation of future facility uses. I have read and understand the regulations for the use of facilities in the Town of Wappinger and will comply c with these regulations. The undersigned warrts' and represents that he/she/they have the authority to sign this agreement on behalf of(Name of organization) '1 S t i .Lit hCR2✓SVl>>'� �1r� (Name of Organization) shall inaemni and hold harmless the Town of Wappinger against all clai on ccount of injury, loss or damage arising or alleged to arise out of or in connection with the occupancy of the Town of Wappinger premises including all expenses incurred by the Town of Wappinger in the defense settlement or satisfaction thereof including expenses of legal counsel. In addition, (Name of organization) agrees to provide to the Town of Wappinger, a Certificate —�) rance, which indicates af/current Commercial General Liability policy is in force, with (Name oforganization)�?�I Qrr,i'l ,' 'x/10146.4 wr.(lcce)�,. as the first name insured written with an insurance company with an A.M. Best's rating of "A" or better. The occurrence limit must indicate a limit not less than $1,000,000.00. The Town of Wappinger must be named as an additional insured. No approval is granted or implied unless and until all requirements as outlined above has been submitted to, received and accepted by the Town of Wappinger. I UNDERSTAND THAT THIS APPROVAL DOES NOT BECOME EFFECTIVE UNTIL A $1,000,000.00 LIABILITY INSURANCE POLICY NAMING THE TOWN OF WAPPINGER AS AN ADDITIONAL INSURED IS S TED. .ao/ �Tc to 0 1 �if LX --- 6F gna re r Print ate F Paid: Check#: or Cash Date: Packet Pg. 32 ,acoRo® CERTIFICATE OF LIABILITY INSURANCE 74T/ E( 5.1.a 18/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THI CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIE BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEI REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject tl the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to th certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Danielle S ahr AAI AIS NAME: P Assured SKCG, Inc. PHONE . (914)761-9000 A/CNo: (914)761-3799 123 Main Street ADDRESS:DSpahr@skcg.com 14th floor INSURERS AFFORDING COVERAGE NAIC# White Plains NY 10601 INSURER ANational CasualtV Company 11991 INSURED INSURER B: Girl Scouts Heart of the Hudson, Inc. INSURER C: 2 Great Oak Lane INSURER D: INSURER E Pleasantville NY 10570 INSURER F: COVERAGES CERTIFICATE NUMBER:CL15122974506 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIC INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH TH CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERM EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY EFF POLICY EXP LIMITS LTR IN D WVD POLICY NUMBER MM/DDIYYYY MMlDDlYYYY X COMMERCIAL GENERAL LIABILITY i EACH OCCURRENCE $ 1,000,0 DAMAGE TO RENTED 1 o00,0 gay A CLAIMS-MADE FX OCCUR PREMISES Ea occurrence $ KK020070100 1/1/2016 1/1/2017 MED EXP(Any one person) $ 10,0 PERSONAL&ADV INJURY $ 1,000,6 ,000,0 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 5,000,0 ° X POLICY 71 PRC ❑LOC PRODUCTS-COMP/OP AGG I$ 5,000,0 rl JECT $ e OTHER: AUTOMOBILE LIABILITY Ea accidentSINGLE LIMIT $ ANY AUTO N/A BODILY INJURY(Per person) $ e ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ UJI AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ Per accident HIRED AUTOS AUTOS $ UMBRELLA LIAB OCCUR EACH OCCURRENCE Is EXCESS LIAB CLAIMS-MADE N/A AGGREGATE Is DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE Y� N/A N/A E.L.EACH ACCIDENT $ OF EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE$ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ N/A DESCRIPTION OF OPERATIONS!LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) RE: Evidence of insurance for use of the premises by the Girl Scouts a Bridging Ceremony on 06/05/2016 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFOR Schlathaus Park THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED II Wappinger Town Hall ACCORDANCE WITH THE POLICY PROVISIONS. 20 Middlebush Rd Wappingers Falls, NY 12590 AUTHORIZED REPRESENTATIVE Sheila Conley/DAN! ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD Packet Pg. 33 INS025 rsmnnrn 5.1.a (07/10) A IO STATE OF NEW YORK DEPARTMENT OF TAXATION AND FINANCE OFFICE OF REAL PROPERTY TAX SERVICES EDUCATIONAL SERVICES W.A.HARRIMAN CAMPUS ALBANY,NY 12227 CERTIFICATE OF ATTENDANCE BOARD OF ASSESSMENT REVIEW TRAINING CLC Member's Name: BRUCE FLOWER Town: WAPPINGERS cm County: DUTCHESS co Date of Training: APRIL 27 2016 cm This is to certify that, pursuant to Section 523 of the Real Property Tax Law and Section 188-6.1(c) of Title 9 of the Official Compilation of Codes, Rules and Regulations of the State of New York, you attended a board of assessment review member training session on the above date. As a result, you are now authorized to participate in the forthcoming meeting(s) of the Board of Assessment Review. C� County Director of Real Property Tax Services G E EOIUIE �:1 h'i,AY 0 6 2016 4/27/2016 TOWN OF WAPPING:,: Date TOWN CLERK cc: Town Clerk Packet Pg. 34 5.1.a (07/10) `f xCELS10 STATE OF NEW YORK DEPARTMENT OF TAXATION AND FINANCE OFFICE OF REAL PROPERTY TAX SERVICES EDUCATIONAL SERVICES W.A.HARRIMAN CAMPUS ALBANY,NY 12227 .( CERTI FICA.`1[`E OF ATTENDANCE ' ]BOARD OF ASSESSMENT REVIEW TRAINING CL Member's Name: TOM BRIDGMAN Town: WAPPINGERS cm County: DUTCHESS co Uj Date of Training: APRIL 27 2016 cm This is to certify that, pursuant to Section 523 of the Real Property Tax Law and Section 188-6.1(c) of Title 9 of the Official Compilation of Codes, Rules and Regulations of the State of New York, you attended a board of assessment review member training session on the above date. As a result, you are now authorized to participate in the forthcoming meeting(s) of -the Board of Assessment Review. County Director of Real Property Tax Services . I 4/27/2016 Date cc: Town Clerk Packet Pg. 35 �� /b log 1 23 - 0nn V 5.1.a i NOEL H.S.KNILLE,AIA,ASLA MARCUS J. MOL.INARO � � �� COMMISSIONER COUNTY EXECUTIVE y t, ROISERT H: BAL KIND, P.E. +- DEPUTY COMMISSIONER COUNTY OF DUTCHESS DEPARTMENT OF PUBLIC 1r110RKS May 16, 2016 j RE PIN 8755.86 RECONSTRUCTION OF MIDDLEBUSH ROAD (COUNTY ROUTE 93) FROM.PLEASANT LANE TO CAMELI DRIVE. TOWN OF WAPPINGER, DUTCHESS COUNTY 0 Dear Legislator Incoronato We are pleased to announce that.as part of our continuing effort to revitalize our county road system, the Dutchess-County Department of Public Works (DCDPI/V) has initiated a project#o reconstruct Middlebush .Road (County Route 93). The, rehabilitation project will realign the. curves along Middlebush Road between Pleasant Lane.and Cameli Drive. The Department of Public Works will work swiftly to complete this project to minimize traffic delays. Construction activities:will begin in mid=June '.2016 and be completed. by September 1:, 2016: During construction, Middlebush Road will be closed to westbound traffic in the project area. Eastbound traffic will be able to drive through the work zone, while westbound traffic will be cm detoured away from the project site. A detour route:will..be clearly posted;for westbound:traffic; co UJ The westbound lane closure may cause significant traffic delays during peak commute times. in the morning and evening. Please seek alternate routes,during the construction period. If you cm to must travel eastbound through the project area, please obey posted speed limits; traffic advisory signs, and the directions from fiaggers in the work'zone. We.ask that you use extra caution and slow down in the work zone.to keep our workers.and;fell.ow motorists safe. We understand that this will cause an inconvenience,, and appreciate your patience while we work .to improve Middlebush Road. Should you have any questions, please contact the`Dutchess CountyD.eparlmenIt of Public Works at (845)486-2925.. Thank you very much for your cooperation. IMIDMCD Sincerely, MAY 16 2016 TOWN OF WAPPINGER Ro ert H. Balkind, P.E. TOWN CLERK Deputy Commissioner of Public Works cc: Lori Jiava,Town Supervisor Major Robin H. Benzinger, NYS Police Joseph P. Paoloni,Town Clerk Troop-K–Millbrook area Vincent Bettina, Highway Supt. Dana Smith, Commissioner, Department of Joseph Carrion, Supt. of Schools Emergency Response Kirk Imperati, Undersheriff, Sergio Lopez, Officer in Charge–Wappingers PO DC Sheriff's Office Timothy Laffin, District Fire Chief—Hugh.sonville 626 Dutchess Turnpike,Poughkeepsie,New York 12603 www.dutchessny.gov Packet Pg. 36 C (Dl bt o I a3 -- 5.1.a 11IGHWAY SUPERINTENDENT TOWN OF WAPPINGERSUPERVISOR Vincent Bettina - Lori A.Jiava DEPUTY SUPERINTENDENT �,,.° 8 65-29?-4i5fi Main Troy Swain � ' TOWN BOARD 10 1-IIt3H3JAI'DRIVE ' William H.Beale WAPPINGERS FALLS,NY 12590 �� " William Ciccarelli John Fenton Email:Vbettuta!aDtoi3-nofivappiuger.tts `y Michael Kuzmicz (845)297-9451 Office (545)29M524—Fas TOWN CLERK SECRETARY Dace of the Superintendent of Joseph Paoloni Karol Kelly Highways 0 May 17, 2016 0 CL TO: TOWN BOARD 0 FROM: VINCENT BETTINA SUBJECT: HIGHWAY BIDS cmcoe I would like permission to go to bid for Highway materials. The items to go to bid are as follows: cm Catch Basins, Grates & Frames, Manhole Lids &Water Valve Risers 0 Thank you. 1151 Vincent Bettina, Superintendent U�1 � V MAY 17 2016 TOWN OF WAPPINGER TOWN CLERK Packet Pg. 37 9.1.a 5/19/20161:22:13 PM DRAFT E2 0 INTER-MUNICIPAL COOPERATION AGREEMENT U FOR A Wappinger Creek Recreation Committee 'LlL THIS AGREEMENT made this day of , 2016, by and between as TOWN OF POUGHKEEPSIE, a municipal corporation of the State of New York, 0 having its principal offices at Town Hall, 1 Overocker Road, Poughkeepsie, New York 12603 (hereinafter the "TOP") x as and TOWN OF WAPPINGER, a municipal corporation of the State of New York, having its principal offices at Town Hall, 20 Middlebush Road, Wappingers Falls, NY 12590 (hereinafter the"TOW") andcm co Ui VILLAGE OF WAPPINGERS FALLS, a municipal corporation of the State of New York, having its principal offices at Village Hall, 2582 South Avenue, Wappingers Falls,New York 12590 (hereinafter the "VILLAGE"). WITNESSETH: WHEREAS, The TOW, TOP, and VILLAGE share the Lower Wappinger Creek; and .LM2 WHEREAS, The Lower Wappinger Creek is recreationally underutilized; and 0 E WHEREAS, Through a CDBG grant, a Hudson River Improvement Fund grant, and a Department of Environmental Conservation Hudson River Estuary Access grant, which were obtained by the VILLAGE, the creation of a Lower Wappinger Creek Community Boathouse and Park will commence in the near future; and 1 Packet Pg. 38 9.1.a 5/19/20161:22:13 PM d9 WHEREAS, The location of the proposed boathouse and parkland are located within the VILLAGE; and 0 0 WHEREAS, The three partnered municipalities desire to establish an agreement for managing the usage of the Boathouse; and are appointing committee members for this purpose. e NOW, THEREFORE, IN CONSIDERATION OF the mutual promises, covenants and obligations contained herein, the TOW, the TOP, and the VILLAGE hereby agree as follows: 1. Recitations Incorporated. The recitations above set forth are incorporated in this Agreement as if fully set forth and recited herein. x 2. Administration Structure of Lower Wappinger Creek Community Boathouse Committee. N 0 2.1. The Village of Wappingers Falls, TOW, and the TOP governing bodies shall appoint two community member each to comprise a committee in charge of administering theCM e usage of the Boathouse . One member shall be designated as a voting member of the committee cm coe and the second shall serve as an alternate who would sit when that municipalities' voting member is unavailable. 2.2. Each member will be appointed annually and may be removed from this committee as at anytime by their respective municipality's governing body: 2.3. Subject to municipal approval, this committee will draft bylaws regulating its E structure, governance and procedures and shall propose modifications, alterations and additions to this agreement for consideration by the municipalities. .2 3. Administrative Responsibilities E 3.1. This committee will be responsible for establishing rates and fees for the use of the E Boathouse. Additionally, it will be responsible for authoring solicitations for proposals to rent E 2 Packet Pg. 39 9.1.a 5/19/20161:22:13 PM out portions of the Boathouse. In this regard, the committee shall be required to meet at least quarterly and to report its business and deliberations to the municipalities. 0 CL0 0 4. Maintenance 2 C 4.1. The Village of Wappingers Falls will be responsible for the maintenance of the Boathouse and surrounding property upon which it lies. In furtherance of this, all usage fees C will be collected by and for the Village of Wappingers and held in a segregated account to be C used to offset the said maintenance costs. The TOW and the TOP will not be required to w financially support the maintenance of this facility. 5. Term. N 0 5.1. The term of this Agreement shall commence on 2016 and terminate on December 31, 2017. This Agreement may be renewed by each municipality adopting aCM e Resolution authorizing its renewal for a term of two (2) additional years. Notwithstanding the Cm Coe Uj foregoing, each municipality shall have the right to terminate this Agreement upon 60 days written notice to the other municipalities. � IN WITNESS WHEREOF, the parties have executed this Agreement, on the date first set forth above. TOWN OF WAPPINGER VILLAGE OF WAPPINGERS FALLS 7@ By: By: • LORI JIAVA MATTHEW ALEXANDER 0 Town Supervisor Village Mayor TOWN OF POUGHKEEPSIE 3 Packet Pg.40 9.1.a 5/19/20161:22:13 PM By: TODD TANCREDI Town Supervisor 0 0 .2 e X Uj0 04 e 04 STATE OF NEW YORK ) co ss: COUNTY OF DUTCHESS ) '� On the day of March, 2012, before me, the undersigned,personally appeared TODD TANCREDI known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that she executed the same in her capacity, and that by her signature on the instrument, the individual, or the person upon behalf of which the individual acted, executed the instrument. E 4) 4) Notary Public .2 STATE OF NEW YORK ) as ss: COUNTY OF DUTCHESS ) as 4 Packet Pg.41 9.1.a 5/19/20161:22:13 PM On the day of March, 2012, before me, the undersigned,personally appeared MATTHEW ALEXANDER known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity, and that by his signature on the instrument, the 0 individual, or the person upon behalf of which the individual acted, executed the instrument. U 7@ .LM2 Notary Public STATE OF NEW YORK ) ss: COUNTY OF DUTCHESS ) On the day of March, 2012, before me, the undersigned,personally appeared Uj LORI JIAVA known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity, and that by his signature on the instrument, the individual, or the person upon behalf of which the individual acted, executed the instrument. 0 CM Notary Public cmcoe Uj .2 E 5 Packet Pg.42 9.5.a LOCAL LAW NO. 3 OF THE YEAR 2016 A Local Law entitled "Local Law No. 3 of the Year 2016, Amending Chapter 133 of the 2 U. Town Code known as Flood Damage Prevention." 0 BE IT ENACTED by the Town Board of the Town of Wappinger as follows: 3 0 Section L• Title: This Local Law shall be known and cited as Town of Wappinger, "Local Law No. 3 of the Year 2016, Amending Chapter 133 of the Town Code known as Flood Damage Prevention." Section IL• Legislative Intent: The purpose of this Local Law is to amend the Flood Insurance Rate Map (FIRM) map panel numbers as required by the New York State Department of Environmental Conservation, C4 Division of Water, Bureau of Flood Protection and Dam Safety. as Section III: Amendments to Chapter 133: "Flood Damage Prevention": Section 133-6 entitled "Basis for Establishing Areas of Special Flood Hazard" is Z hereby amended as follows: cc 7@ U 0 "§ 133-6. Basis for Establishing Areas of Special Flood Hazard. The areas of special flood hazard for the Town of Wappinger, Community Number 361387, are identified and defined on the following documents prepared by the Federal Emergency Management Agency: (1) Flood Insurance Rate Map Panel Numbers: 36027C0461E, 36027C0462E, 36027C0463E, 36027C0464E, co 36027C0466E, 36027C0467E, 36027C0468E, 36027C0469E, 36027C0486E, 36027C0487E, 36027C0490E, 36027C0559E, 36027C0576E, 36027C0577E, 36027C0578E, 36027C0579E, 36027C0581E, 36027C0582E, 36027C0601E 7@ whose effective date is May 2, 2012, and any subsequent revisions to 0 these map panels that do not affect areas under our community's jurisdiction. E Packet Pg.43 9.5.a (2) A scientific and engineering report entitled "Flood Insurance Study, Dutchess County,New York, All Jurisdictions" dated May 2, 2012. 2 U. (3) Letter of Map Revision, Case Number 13-02-1873P, effective April 2, 2014, amending Panel 36027C0486E of the Flood Insurance Rate Map. 0 (4) Letter of Map Revision, Case Number 16-02-0710P, effective August 17, 2016, amending Panels 36027C0458E, 36027C0459E, 36027C0466E and 36027C0467E of the Flood Insurance Rate Map. (5) Letter of Map Revision, Case Number 16-02-0187P, effective September 2, 2016, amending Panels 36027C0476E and 36027C0478E of the Flood Insurance Rate Map. The above documents are hereby adopted and declared to be a part of this Chapter. The Flood Insurance Study and/or maps are on file at the Office of the Town Clerk, Town of Wappinger, Town Hall, 20 Middlebush Road, Wappingers Falls,New York 12590. C4 Section IV: Reconfirmation and Ratification: as Except as herein modified and amended, Local Law No. 3 of the Year 2012, Creating Chapter 133 of the Town Code, "Flood Damage Prevention" is hereby ratified and reconfirmed. Section V: Numbering for Codification: 0 It is the intention of the Town of Wappinger and it is hereby enacted that the provisions of this Local Law shall be included in the Code of the Town of Wappinger; that the sections and 0 sub-sections of this Local Law may be re-numbered or re-lettered to accomplish such intention; E the Codifier shall make no substantive changes to this Local Law; the word "Local Law" shall be changed to "Chapter," "Section" or other appropriate word as required for codification; and any cow such rearranging of the numbering and editing shall not affect the validity of this Local Law or the provisions of the Code effected thereby. 7@ U Section VI: Separability: 0 isis 2 Packet Pg.44 9.5.a The provisions of this Local Law are separable and if any provision, clause, sentence subsection, word or part thereof is held illegal, invalid or unconstitutional, or inapplicable to any 2 person or circumstance, such illegality, invalidity, or unconstitutionality, or inapplicability, shall 6 0 not affect or impair any of the remaining provisions, clauses, sentences, subsections, words or C 3 0 parts of this local law or their application to other persons or circumstances. It is hereby declared to be the legislative intent of the Town Board of the Town of Wappinger that this Local Law would have been adopted if such illegal, invalid or unconstitutional provision, clause, sentence, subsection, word or part had not been included therein, and if such person or circumstance to C which the Local Law or part thereof is held inapplicable had been specifically exempt therefrom. E Section VII: Effective Date: Cm This Local Law shall become effective immediately upon filing with the Secretary of cc� 4s State as provided by law Municipal Home Rule Law. 4- cc U 0 Tj 0 E e Cm cc e U 0 IziC 4) 3 Packet Pg.45 9.5.b NOTICE OF PUBLIC HEARING 0 TOWN OF WAPPINGER NOTICE IS HEREBY GIVEN that the Town Board of the Town of Wappinger will 0 conduct a PUBLIC HEARING on the 27th day of June, 2016, at 7:30 p.m. at the Town Hall, Town of Wappinger, 20 Middlebush Road, Wappingers Falls, New York, at which time all parties in interest and citizens shall have an opportunity to be heard as to whether the Town Board of the Town of Wappinger shall adopt proposed "Local Law No. 3 of the Year 2016, Amending Chapter 133 of the Town Code known as Flood Damage Prevention." PLEASE TAKE FURTHER NOTICE that the purpose of the proposed Local Law is to amend Chapter 133-6 of the Code of the Town of Wappinger entitled"Basis for Establishing Areas of Special Flood Hazard" in order to comply with the request of the New York State Department of Environmental Conservation, Division of Water, Bureau of Flood Protection and Dam Safety and the revisions to the Flood Insurance Rate Map (FIRM)map panel numbers. C14 PLEASE TAKE FURTHER NOTICE that the Town Board has determined that pursuant to 6 NYCRR 617.5(c)(24) the proposed adoption of the aforementioned Local Law is a Type H action not requiring environmental review pursuant to the State Environmental Quality Review Act (SEQRA) or pursuant to Local Law No. 6 of 1992 of the Town of Wappinger ("WEQRA") and, accordingly,no environmental review has been undertaken. z 3 PLEASE TAKE FURTHER NOTICE that copies of the proposed Local Law No. 3 of the Year 2016 is available for review and inspection at the Office of the Town Clerk on weekdays from U 8:30 a.m. to 4:00 p.m., at the Town Hall,20 Middlebush Road,Wappingers Falls,New York. Dated: May 23, 2016 0 4343 E BY ORDER OF THE TOWN BOARD OF THE TOWN OF WAPPINGER M co Uj JOSEPH P. PAOLONI, TOWN CLERK 0 0 0 Packet Pg.46 9.6.a TOWN OF WAPPINGER, NY 31 0 CONTINUING DISCLOSURE POLICY FOR SECURITIES ISSUED BY THE TOWN s� The following policies and procedures (this "Disclosure Policy") shall be observed to ensure that the Town of Wappinger, New York (the "Town") efficiently carries out its continuing disclosure obligations with respect to the securities it issues and the statements it makes may be relied upon by investors in the Town's bonds or other debt securities. 0 Background The Town has issued and expects to continue to issue securities in the public debt markets and in connection therewith, issue offering documents and enter into continuing disclosure undertakings to update financial and operating in the offering documents at least annually and to file timely notices of certain events with the Municipal Securities Rulemaking Board (MSRB) through the Electronic Municipal Market Access System (EMMA). Investors in the Town's 0 securities rely on the filings in deciding whether to buy, hold, or sell the Town's securities. The Official Statements issued in connection with the Town's borrowings, along with the Statement of Financial and Operating Information filed annually with EMMA are collectively referred to herein as "Disclosure Statements". The Town must exercise due care in preparing Disclosure Statements and to avoid material misstatements or omissions, and may not knowingly or recklessly include material misstatements or misleading statements in any of its disclosure documents. 0 as The purpose of this Disclosure Policy is to confirm and enhance existing policies and procedures 00 regarding Disclosure Statements in order: e • To assure compliance with applicable law. coe • To reduce exposure to liability for misstatements and omissions. • To maintain and perhaps increase the Town's credit rating. • To reduce borrowing costs by promoting good investor relations. Policy 0 It is the policy of the Town: 0 • To create disclosure for investors that is sufficiently clear, concise, accurate, and '2 complete to keep them informed of the Town's financial condition and results of operations, while advising them of material risks to future financial prospects, if any. • To respond to all reasonable inquiries from investors, rating agencies, and other participants in the municipal securities markets regarding the financial condition, - 1 - Packet Pg.47 9.6.a 31 results of operations, and future financial prospects of the Town, while advising them of material risks to future financial prospects, if any. 0 0. • To exercise reasonable care in preparing and issuing Disclosure Statements. Working Group The Working Group for preliminary and final official statements issued in conjunction with the Town's borrowings and the Statement of Financial and Operating Information shall consist of a � representative of the Town's municipal advisor and the following officers and employees of the Town: the Supervisor and the Town Accountant. Such officials and employees of the Town (hereinafter the "Working Group") shall follow the following procedures in preparing, checking, or issuing the Disclosure Statements. Preparation of Official Statements and the Annual Statement of Financial and Operating Information r- • Procedure. At the beginning of the disclosure process, the Working Group shall � meet to (a) determine what information should be disclosed in the Disclosure 0 Statements to fairly present the Town's financial condition and future financial prospects (while advising of material risks to such prospects), (b) assign responsibilities for assembling and verifying the information, and (c) establish a schedule for producing the information that will afford sufficient time for final review by the Working Group. While the information included in the last offering document may be used as a starting point, the Working Group should not assume that it represents a complete list of what is currently required. 0 • Assembling Current Information. The Working Group shall (a) identify officers or employees of the Town who are likely to know or be able to obtain and verify required information, (b) request that they produce and verify the information and 00 also notify the Working Group of any other fact that they consider to be material to investors, and (c) establish a reasonable but sufficient deadline for producing the C4 information. co Baa • Review for Accuracy and Completeness. The members of the Working Group shall review the Disclosure Statement drafts to ensure that the Disclosure Statements appear to be consistent with those known to the members of the S Working Group, and does not omit any fact that a reasonable investor would deem material. 0 Event Notices 0 • Identification of Reportable Events. The Working Group shall maintain a list of >1 events of which the Town is required to provide notice to the MSRB pursuant to g any Continuing Disclosure Undertakings entered into by the Town. The form of 0. such Undertaking and current list of such events is enclosed as Appendix A herein. • Preparation of Event Notice. If notices of the material events must be given, the Municipal Advisor will prepare a Statement giving notice of the event, and file such event with the MSRB through EMMA as soon as possible. - 2 - Packet Pg.48 9.6.a • Posting. The Town's Municipal Advisor will file the Event Notices on behalf of the Town. The Municipal Advisor shall exercise due care to file the Event Notice in 0 0. the format and with the identifying information required by the Continuing Disclosure Agreements, including applicable CUSIP numbers for the securities. Training • Personnel to be Trained. Each member of a Working Group shall undergo periodic training. • Training Content. The training program shall impart the requirements of federal and state securities laws and Continuing Disclosure Undertakings and the duties of such officers and employees under this Disclosure Policy. • Training Frequency. Each affected officer and employee shall undergo training (a)promptly after being appointed to a position and(b) at least annually. Updates to Policies and Procedures. 0 • All officers and employees of the Town are invited and encouraged to make recommendations for changes to this Disclosure Policy so that it fosters better compliance with applicable law, results in better information to investors, or makes the procedures required by this Disclosure Policy more efficient. • The Disclosure Policy shall be reviewed annually by the Town Board, along with other applicable financial policies, and if recommendations are advisable, the Town 2 Board shall consider amendments. 2 • The Disclosure Policy should be reviewed annually by Bond Counsel to the extent that applicable securities laws have been amended. 00 e Maintenance of Records coe • All Official Statements for Bonds will be kept for as long as the bonds are Uj outstanding. • All Official Statements for Notes associated with a bond issue will be kept as long as the bonds are outstanding. Official Statements for Notes not associated with a � bond issue will be kept for 6 years after maturity. • All Statements of Financial and Operating Information will be kept for 6 years. 3 0 0 - 3 - Packet Pg.49 9.6.a APPENDIX A 31 0 FORM OF ANNUAL AND CONTINUING DISCLOSURE UNDERTAKING The following is a form of the Annual and Continuing Disclosure Undertaking that is executed and provided by the Town at the time of the delivery of the Bonds. Annual Reports. The Town shall electronically file annually with the MSRB, (1) within six months after the end of each fiscal year financial information and operating data with respect to the Town 0 of the general type contained in or cross referenced in the Town's Final Official Statements and (2) if not provided as part such financial information and operating data, audited financial statements of the Issuer, a when and if available. If audited financial statements are not available at that time the Town will electronically file unaudited financial statements when available. Any financial statements so to be electronically filed shall be prepared in accordance with the accounting principles as the Town may be required to employ from time to time pursuant to state law or regulation, and shall be audited, if the Town's commissions an audit of such statements and the audit is completed within the period during which they must be provided. 0 as If the Town changes its fiscal year, it will electronically file with the MSRB notice of the change (and of the date of the new fiscal year end) prior to the next date by which the Town otherwise would be required to provide financial information and operating data pursuant to this Undertaking. as The financial information and operating data to be electronically filed pursuant to this Undertaking may be set forth in full in one or more documents or may be included by specific reference r_ to any document available to the public on the MSRB's Internet Web site or filed with the SEC. Event Notices. The Town shall electronically file with the MSRB notice of any of the following events with respect to the Bonds in a timely manner and not more than ten business days after occurrence 00 of the event: �- e (1) Principal and interest payment delinquencies; C4 coe (2) Non-payment related defaults,if material; Uj (3) Unscheduled draws on debt service reserves reflecting financial difficulties; CL (4) Unscheduled draws on credit enhancements reflecting financial difficulties; CL (5) Substitution of credit or liquidity providers, or their failure to perform; 0 (6) Adverse tax opinions, the issuance by the Internal Revenue Service of proposed 0 or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB), or other material notices or determinations with respect to the tax- status of the Bonds, or other material events affecting g the tax status of the Bonds; IL (7) Modifications to rights of holders of the Bonds,if material; (8) Bond calls,if material, and tender offers; (9) Defeasances; - 4 - Packet Pg. 50 9.6.a (10) Release, substitution, or sale of property securing repayment of the Bonds, if 31 material; 0 IL (11) Rating changes; a� (12) Bankruptcy,insolvency,receivership, or similar event of the Issuer*; (13) The consummation of a merger, consolidation, or acquisition involving the Issuer or the sale of all or substantially all of its assets, other than in the ordinary course of business, the entry into of a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms,if material; and 0 (14) Appointment of a successor or additional trustee or the change of name of a trustee,if material. CL CL * An event of this nature is considered to occur upon the appointment of a receiver, fiscal agent, or similar officer for the Town in a proceeding under the United States Bankruptcy Code or in any other 0 proceeding under state or federal law in which a court or governmental authority has assumed jurisdiction 0 over substantially all of the assets or business of the Town, or if such jurisdiction has been assumed by leaving the existing governing body and officials or officers in possession but subject to the supervision and orders of a court or governmental authority, or the entry of an order confirming a plan of CL reorganization, arrangement, or liquidation by a court or governmental authority having supervision or jurisdiction over substantially all of the assets or business of the Issuer. The Town shall electronically file with the MSRB, in a timely manner, notice of any failure by the Issuer to provide financial information or operating data in accordance with this Undertaking by the 0 time required by this Undertaking. 00 e CD CM CO UJ CL CL e 0 0 0 IL — 5 — Packet 5 — Packet Pg. 51 9.7.a TOWN OF WAPPINGER, NEW YORK DEBT MANAGEMENT POLICY Introduction The following policy is enacted in an effort to standardize and rationalize the issuance and management of debt by the Town of Wappinger, New York(the ATown@). The primary objective is to establish conditions for the use of debt and to create procedures and policies that minimize the Town=s debt service and issuance costs, retain the highest practical credit rating, 0 and maintain full and complete financial disclosure and reporting. The policies apply to all general obligation debt issued by the Town, debt guaranteed by the Town, and any other forms of obligation of indebtedness. as Regular, updated debt policies can be an important tool to insure the use of the Town=s resources to meet its commitments to provide needed services to the citizens of the Town and to maintain sound financial management practices. These policies are therefore guidelines for general use, and allow for exceptions in extraordinary conditions. The Town Board has adopted these policies by resolution. As one function of these policies is to stimulate discussion and broader appreciation of debt issues, these policies will serve as a guideline. Under the recommendation of the Town=s Financial Advisor, and/or Bond Counsel, the Town will evaluate its experience under these policies, and will make changes if needed. The co UJ Debt Management Policies of the Town can be adjusted at any time by resolution of the Town Board. Creditworthiness Objectives Policy 1. Credit Rating: The Town seeks to maintain the highest possible credit ratings for all 0 categories of short-and long-term General Obligation debt that can be achieved without compromising delivery of basic Town services and achievement of adopted Town policy 0 obj ectives. 0 0. The Town recognizes that external economic, natural, or other events may from time to time affect the creditworthiness of its debt. The Town Board remains committed to ensuring the actions within their control are prudent and beneficial to its citizens. Policy 2. Financial Disclosure: The Town is committed to full and complete financial disclosure, and to cooperating fully with rating agencies, institutional and individual investors, Town departments and agencies, other levels of government, and the general public to share clear, comprehensible and accurate financial information. The Town is committed to meeting secondary disclosure requirements on a timely and comprehensive basis. E Packet Pg. 52 9.7.a 2 Policy 3. Capital Planning: To enhance creditworthiness and prudent financial management, the Town is committed to systematic capital planning, intergovernmental cooperation and coordination, and long-term financial planning. Evidence of this commitment to systematic capital planning will be demonstrated through adoption of a three to five-year Comprehensive Capital Budget. Purposes and Uses of Debt 0 Policy 4. Debt Limits: The Town will keep outstanding debt within the limits prescribed by State statute and at levels consistent with its creditworthiness objectives. Policy 5. Capital Financing: The Town normally will rely on internally generated funds and/or grants and contributions from other governments to finance its capital needs. Debt will be issued for a capital project only when other funding is not available or sufficient. 0 Policy 6. Asset Life: Town debt will not be issued for periods exceeding the useful life or average useful lives of the project or projects to be financed, as recommended by its Bond Counsel and Financial Advisor. e Debt Standards and Structure e UJ Policy 7. Length of Debt: Debt will be structured for the shortest period consistent with a fair allocation of costs to current and future beneficiaries of users. as Policy 8. Debt Structure: Debt will be structured to achieve the lowest possible net cost to the Town given market conditions, the urgency of the capital project, and the nature and type of security provided. Moreover, to the extent possible, the Town will design the repayment of its overall debt so that within the first 10 years, the debt service is amortized at a rate of at least 70% 0 as to recapture rapidly its credit for future use. Policy 9. BANs: Use of short-term borrowing, such as bond anticipation notes (BANs) will be g undertaken only if the transaction costs plus interest of the debt are less than the cost of internal financing, or available cash is insufficient to meet working capital requirements. as Policy 10 Property Tax Supported Net Debt Thresholds: In order to maintain appropriate budgetary controls and to prevent imposing excessive burden on taxpayers of the Town, it is the intention of the Town Board to its overall net debt supported by local real property taxes to no 2 more than 15% of its debt limit and no more than 3% of full market value. Packet Pg. 53 9.7.a 0 CL0 0 0 s� CD Co ui CL CLe e 4- 0 a 0 0 IL Packet Pg. 54 9.8.a TOWN OF WAPPINGER, NEW YORK 31 FUND BALANCE POLICY 0 IL Year-end surpluses and fund balances are moneys that can provide a cushion or buffer that may be needed from time to time to operate without interruption or reduction in services. They provide a degree of stability and the resources to weather fluctuations in revenues and expenditures without severely impacting real property tax rates. Fund balances and adequate reserves should be managed and reviewed on a regular basis. In its evaluations of credit ratings, a formal fund balance policy is cited by all major rating agencies (Moody's, Standard& Poor's and Fitch) as a best management practice commonly used by better rated communities. Municipalities that adhere to a fund balance policy are viewed as being more pro-active and this reflects well on management, which in turn results in higher credit ratings and lower borrowing costs. A formal policy is an effective operating tool because it minimizes political concerns and keeps the Town more focused on achieving 0 structural balance. Auditors and financial advisors often note that fund balances are not replaceable through the budget process because of the legal requirement to develop balanced budgets for the general fund and the special revenue funds. The Town does face significant pressure on the revenue and expenditure sides of its budget, and therefore on its reserves. If surplus is depleted at the end of a fiscal year, it cannot be replaced unless during the ensuing fiscal year expenditures are less than amounts budgeted or non-tax revenues are higher than projected (or both). 0 In recognition of sound fiscal policy and in order to stabilize and possibly enhance the current credit rating of the Town, the Town will make all reasonable efforts to maintain an unassigned fund balance in its General Fund at the end of each fiscal year equal to no less than 10% of its total operating budget. Such unassigned fund balance will be exclusive of any reserve funds maintained by the Town. The Town believes that this is a reasonable amount of unassigned co fund balance to achieve at the end of each fiscal year as unanticipated events during the course of a year can have negative effects on non-tax revenues or expenditures, or both. If an emergency or a need were to occur that necessitated the appropriation of funds that would result in reducing the unassigned fund balance in the General Fund below 10% of operating expenditures, a separate resolution of the Town Board would be adopted to approve such 0 appropriation. Subsequent to such resolution, the Town would immediately begin the process of reducing expenditures or raising revenues in order to restore the unassigned fund balance in the 0 General Fund to 10% of operating expenditures. 0 Unassigned fund balance in the General Fund above 10% may be appropriated for the following purposes: To reduce the subsequent year's property taxes. For one-time capital expenditures. For emergencies caused by natural occurrences such as hurricanes or blizzards. U. This policy will remain in effect until the Town of Wappinger,by resolution, amends or revises it. isis Packet Pg. 55