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2018-1612018-161 Resolution Authorizing Execution Of A Shared Services Agreement With Dutchess County At a Regular Meeting of the Town Board of the Town of Wappinger, Dutchess County, New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on June 25, 2018. The meeting was called to order by Richard Thurston, Town Supervisor, and upon roll being called, the following was recorded: ✓ Vote Record - Resolution RES -2018-161 Yes/Aye No/Nay Abstain Absent ❑ Adopted Q Adopted as Amended Richard Thurston Voter Q ❑ ❑ ❑ ❑ Defeated William H. Beale Mover Q ❑ ❑ ❑ ❑ Tabled Angela Bettina Voter Q ❑ ❑ ❑ ❑ Withdrawn Robert Johnston Voter ❑ 2 ❑ ❑ Michael Kuzmicz Seconder Q ❑ ❑ ❑ The following Resolution was introduced by Councilman Beale and seconded by Councilman Kuzmicz. WHEREAS, in 2017, the Governor and members of the State Legislature enacted a state budget including a provision that mandated the County Executive lead a panel comprised of all city, town and village executives in the creation of a county wide shared services property tax savings plan; and WHEREAS, through the course of 2017 that plan was formulated to save taxpayer dollars by reducing costs; and WHEREAS, one of projects included in that plan was for the utilization of a County Procurement Specialist which includes the purchase of County provided procurement assistance by municipalities; and WHEREAS, it has been determined that there would be administrative cost savings with avoiding workloads, such as: the creation of bids, RFPs, and quote documents specifications, moderating the bid process, evaluating bid/RFP/quote responses and the tabulation of results; in addition, there could also be significant savings in cooperative purchase agreements and piggybacking off other municipal and state contracts; and WHEREAS, the Procurement Specialist Services are outlined in the proposed agreement with Dutchess County; and WHEREAS, the scope of services in the agreement includes: assist in the writing and preparation of request for bids and proposals; post prepared requests for bids and proposals in newspapers on the internet; assist in the evaluation of vendors, bids and proposals to assure they meet specifications; and WHEREAS, the Town would be responsible to pay a fee to Dutchess County for their services in the amount up to $60.00 per hour; and WHEREAS, the Town is authorized to enter into a Shared Services Agreement with the County for central purchasing services pursuant to New York State General Municipal Law § 119-o; and WHEREAS, Dutchess County Legislature has authorized the County Executive to execute the Shared Services Agreement pursuant to Resolution No. 2016290. NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Supervisor is hereby authorized to execute an Agreement for the Town's participation in the Dutchess County Shared Services Program for Procurement Specialist Services in accordance with a proposed contract from Dutchess County in substantially in the same form as the annexed hereto. The foregoing was put to a vote which resulted as follows: RESULT: ADOPTED AS AMENDED [4 TO 11 MOVER: William H. Beale, Councilman SECONDER: Michael Kuzmicz, Councilman AYES: Richard Thurston, William H. Beale, Angela Bettina, Michael Kuzmicz NAYS: Robert Johnston Dated: Wappingers Falls, New York 6/25/2018 Amended. The Resolution is hereby duly declared Adopted as P. PAOLONI, TOWN CLERK