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2021-01-11 Town of Wappinger 20 Middlebush Road Wappingers Falls, NY 12590 Reorganization Meeting townofwappinger.us ~ Minutes ~ Joseph Paoloni (845)297-5771 Monday, January 11, 2021 7:00 PM Town Hall I. Call to Order Attendee Name Organization Title Status Arrived Richard Thurston Town of Wappinger Supervisor Present 7:00 PM William H. Beale Town of Wappinger Councilman Present 7:00 PM Angela Bettina Town of Wappinger Councilwoman Present 7:00 PM Christopher Phillips Town of Wappinger Councilman Remote 7:00 PM Al Casella Town of Wappinger Councilman Present 7:00 PM II. Salute to the Flag III. Supervisor's Opening Remarks IV. Adoption of Agenda 1. Motion To: Adopt the Agenda RESULT: ADOPTED \[UNANIMOUS\] MOVER: Angela Bettina, Councilwoman SECONDER: William H. Beale, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella V.Accept Minutes 1. Motion To: Acknowledge Minutes of December 14, 2020 RESULT: ADOPTED \[UNANIMOUS\] MOVER: Al Casella, Councilman SECONDER: Christopher Phillips, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella VI. Public Portion 1. Motion To: Open Public Portion Town of Wappinger Page 1 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 RESULT:ADOPTED \[UNANIMOUS\] MOVER: Angela Bettina, Councilwoman SECONDER: Al Casella, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella 2. Motion To: Close Public Portion RESULT: ADOPTED \[UNANIMOUS\] MOVER: Al Casella, Councilman SECONDER: Angela Bettina, Councilwoman AYES: Thurston, Beale, Bettina, Phillips, Casella VII. Resolutions A. Proceedural RESOLUTION: 2021-1 Resolution Adopting The Rules Of The Town Board WHEREAS, the Town Board previously adopted a set of rules to ensure the orderly Town of Wap WHEREAS, the Rules of the Town Board of the Town of Wappinger were modified by Resolution 2009-092, adopted on June 8, 2009; now, therefore BE IT RESOLVED, that the Town Board of the Town of Wappinger hereby confirms 2009, a copy of which is attached hereto. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-1 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-2 Resolution Establishing The Amount Of Undertakings To Be Furnished By Officers, Town of Wappinger Page 2 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 Clerks And Employees Of The Town Of Wappinger BE IT RESOLVED, that all the official bonds and undertakings by the officers, clerks or employees of the Town of Wappinger may be in the form of a blanket undertaking from any duly authorized corporate surety and said undertaking shall indemnify the Town of Wappinger against the loss of the type more particularly set forth in Article 2, Section 11 of the Public Officers Law. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-2 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Voter Defeated Angela Bettina Voter Tabled Christopher Phillips Mover Withdrawn Al Casella Seconder Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-3 Resolution Authorizing Attendance At The 2021 Association Of Towns Annual Meeting WHEREAS, the Town Board of the Town of Wappinger has annually authorized members of the Town Board, Planning Board, Zoning Board of Appeals, Town Clerk and certain employees of the Town of Wappinger to attend the New York State Association of Towns Annual Meeting and Educational Conference in New York City; and WHEREAS, the Town Budget for Fiscal Year 2021 includes educational expense line items for various Town departments; and WHEREAS, the Town Board of the Town of Wappinger has determined the purpose of attendance at the Conference to be primarily educational and requires all attendees to attend a minimum of four (4) hours of daily educational seminars and to provide proof of such attendance; and WHEREAS, due to the Covid- conference is being held virtually; and WHEREAS, the Town Board hereby authorizes payment of the registration for the virtual conference; WHEREAS, the Town Board seeks to appoint a delegate and an alternate delegate to the conference on behalf of the Town of Wappinger; now, therefore BE IT RESOLVED, that the Town Board hereby authorizes and approves the following elected officers, appointees and employees of the Town to attend the 2021 New York State Association of Towns Meeting and Educational Conference : Town Supervisor, Members of the Town Board, Town Clerk, Deputy Town Clerk, Members of the Planning Board, Members of the Zoning Board of Appeals, Zoning Administrator, Planning and ZBA Secretary, Comptroller to the Town, Chief Clerk to the Justice Court, Town Justices, Superintendent of Highways and Confidential Secretary to the Town Supervisor; and Town of Wappinger Page 3 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 BE IT FURTHER RESOLVED, that the Town Board also hereby authorizes the pre- payment to the New York State Association of Towns for the conference registration costs; and BE IT FURTHER RESOLVED, that the Town Board hereby appoints Al Casella to serve as the delegate to the Association of Towns at the February 2021 Annual Meeting and hereby appoints Chris Phillips as the alternate delegate for said meeting. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-3 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Seconder Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-4 he State Comptroller WHEREAS, pursuant to Town Law §29(10-a), the Town Board may authorize the Supervisor to submit a copy of the annual update report to the State Comptroller (required by General Municipal Law §30) to the Town Clerk in lieu of preparing an annual financial report accounting for all monies received and disbursed by him, together with certificates of the bank or trust company where Town monies are deposited which show the amount of such monies on deposit; and WHEREAS, the information included in the report under General Municipal Law §30 is reports results in a duplication of efforts; now, therefore BE IT RESOLVED, that the Town Board hereby authorizes the Supervisor to submit a copy of the annual financial update document for the Town of Wappinger, required by General Municipal Law §30, to the Town Clerk in lieu of the report of the Supervisor required by Town Law §29(10); and BE IT FURTHER RESOLVED, that the Supervisor shall file the copy of the annual financial update document for the Town of Wappinger with the Town Clerk within 60 days after the close of the fiscal year, or within such additional time that is granted by the State Comptroller pursuant to General Municipal Law §30; and BE IT FURTHER RESOLVED, that the Town Clerk is directed to cause notice of the filing of such report to be published within 10 days after receipt thereof in a form approved by the State Comptroller, in the official newspapers of the Town; and BE IT FURTHER RESOLVED, that this authorization, pursuant to Town Law §29(10-a) shall continue from year to year unless it shall be rescinded by further action of the Town Board. Town of Wappinger Page 4 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-4 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Seconder Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Mover Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-5 Resolution Authorizing The Use Of A Mechanical Check Signing Device BE IT RESOLVED, that the voucher order checks of the Town of Wappinger may be signed with a facsimile signature of the Supervisor of the Town or, in the absence or unavailability of the Supervisor, the facsimile signature of the Deputy Supervisor, as reproduced by a mechanical check-signing device or machine provided that the safeguards specified by the manufacturer and inherent in the operations of such device are properly observed; and BE IT FURTHER RESOLVED, that the Town Clerk shall file a certified copy of this Resolution with all banking institutions which are depositories of the monies and funds of the Town of Wappinger as soon as practicable after the adoption of this Resolution, for the purpose of indicating authority for the use of such facsimile signature; and BE IT FURTHER RESOLVED, that the Supervisor or Deputy Supervisor of the Town of Wappinger be and is hereby authorized and empowered to take all steps which may be necessary and proper to acquire a mechanical check-signing devise for use in conformity with this Resolution. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-5 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-6 Resolution Designating Various Banks As The Offical Depositories For The Town Of Town of Wappinger Page 5 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 Wappinger BE IT RESOLVED, that the banks listed below, all located and authorized to do business in the State of New York (hereinafter depositories of the Town of Wappinger: Putnam County Savings Bank M&T Bank Tompkins Mahopac Bank Rhinebeck Bank Citizens Bank TD Bank JP Morgan Chase Trustco Bank Ulster Savings Bank ; and BE IT FURTHER RESOLVED, that until further order of the Town Board of the Town of Wappinger, the maximum amount that may be kept on deposit at the aforementioned Banks at any one time is Twenty Million Dollars ($20,000,000.00); and BE IT FURTHER RESOLVED, that the Town Supervisor of the Town of Wappinger is hereby authorized to execute and deliver all security and custody agreements relating to the pledge of collateral by the Bank as security for the deposit of public funds by, and the investment of public funds of, the Town of Wappinger government and the custody of such collateral and investments all in such form as may be approved by any such officers, such approval to be evidence of the execution of any such agreement; and BE IT FURTHER RESOLVED, that the Town of Wappinger is authorized to accept an Eligible Surety Bond as security for the deposit of public funds by the Town of Wappinger, having such terms and conditions as shall be approved by resolution of the Town of Wappinger or as set forth in the investment policy adopted by the Town of Wappinger; and BE IT FURTHER RESOLVED, that the Banks are hereby appointed as an agent of and custodian for the Town of Wappinger to hold collateral pledged by the Banks as security for deposits of public funds by the Town of Wappinger and to hold investments of the Town; and BE IT FURTHER RESOLVED, that the following officers of the Town of Wappinger be and hereby are, and each of them hereby is, authorized to open accounts or otherwise to conduct business with the aforementioned Banks and to deposit any of the funds of the Town of Wappinger in the Banks either at its head office or at any of its branches: Town Supervisor Town Clerk Receiver of Taxes Justices of the Justice Court Such officers are also authorized to give any and all instructions to charge accounts of the Town of Wappinger which they have opened with the aforementioned Banks. Any one or more of these officers are also authorized to enter into agreements with the Banks with respect to products or services relating to the accounts or other Bank services, including, but not limited to, wire and other funds transfers products, night deposits, safe deposit boxes and direct deposit of payroll, in whatever form as may be approved by that officer; and BE IT FURTHER RESOLVED, that until further order of the Town of Wappinger, any funds of the Town of Wappinger deposited in the aforementioned Banks or placed with the Banks for investment are subject to withdrawal, transfer or charge at any time and from time to time, electronically or otherwise, upon checks, authorizations, letters or other instruments, Town of Wappinger Page 6 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 orders, items or instructions for the payment or transfer of money when made, signed, drawn, accepted, endorsed or given, orally, in writing, or by any other means, on behalf of the Town of Wappinger by any one of the following: Town Supervisor or Deputy Supervisor Town Clerk Receiver of Taxes Justices of the Justice Court ; and BE IT FURTHER RESOLVED, that the Banks are hereby authorized to pay any such check, authorization, letter, or other instrument, order or item or execute any such instructions or effect any such withdrawal, transfer or charge and also to receive the same from the payee or any other holder without inquiry as to the circumstances of issues, withdrawal, transfer or charge or the disposition of the proceeds, even if drawn to the individual order of or paid to any signing person, or payable to the Banks or others for his or her account, or tendered in payment of his or her individual obligation, and whether drawn against an account in the name of the Town of Wappinger or in the name of any officer or agent of the Town of Wappinger as such, and, at the option of the Banks, even if the account shall not be in credit to the full amount of such instrument, withdrawal, transfer or charge; and BE IT FURTHER RESOLVED, that the Banks, as designated depository of the Town of Wappinger, be and hereby are requested, authorized and directed to honor all checks, authorizations, letters, or other instruments, orders, items or instructions for the payment or transfer of money when made, signed, drawn, accepted, endorsed or given in the Town of Wappinger name on its account(s) (including but not limited to those drawn to the individual order of or paid to any person or persons whose name or names thereon as signor or signers thereof or who deliver such instructions) when bearing or purporting to bear the facsimile signature(s) of any one of the following: Town Supervisor Town Clerk Receiver of Taxes Justices of the Justice Court and the Banks shall be entitled to honor and to charge the Town of Wappinger for all such checks, authorizations, letters, or other instruments, orders, items or instructions regarding the payment or transfer of money, regardless of by whom or by what means the actual or purported facsimile signature or signatures thereon may have been affixed thereto if such facsimile signature or signatures resemble the facsimile specimens from time to time filed with the Banks by the recording officer or other officer of the Town of Wappinger; and BE IT FURTHER RESOLVED, that the Town Supervisor of the Town of Wappinger is authorized to open one or more accounts with the Banks for the provision of investment advisory, custodial and other investment services on behalf of the Town of Wappinger (the Wappinger with respect to the Account; and BE IT FURTHER RESOLVED, that the following officers of the Town of Wappinger are authorized to instruct the Banks, in writing, orally, electronically or by means of telex, TWX, facsimile transmission, bank wire or other teleprocess, regarding any notices, instructions or requests made by the Town of Wappinger in accordance with any security agreement with the Banks, and the establishment, modification or replacement of investment objectives for the Account, the purchase, sale, transfer or other disposition of funds or property held in the Account, the transfer of funds or property into the Account, and any other matters concerning the Account: Town of Wappinger Page 7 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 Town Supervisor Town Clerk Receiver of Taxes Justices of the Justice Court ; and BE IT FURTHER RESOLVED, that the Town of Wappinger be and hereby is authorized to certify to the Banks the names of the present officers of the Town of Wappinger and other persons authorized to sign for it (including but not limited to persons to whom such officers or authorized persons have delegated their authority) and the offices respectively held by them, if any, together with specimens of their signatures, and in case of any change of authorized persons or of any holder of any such office or holders of any such officers, the fact of such change and the name of any new officers and the offices respectively held by them, if any, together with specimens of their signatures; and the Banks be and are hereby authorized to honor any checks, notes, drafts, bills of exchange, acceptances, undertakings, authorizations, letters, or other instruments, orders, items or instructions or agreements or other documents signed by any new officer or officers in respect of whom it has received any such certificate or certificates or by any such person with the same force and effect as if said officer or said officers or person were named in the foregoing resolutions; and BE IT FURTHER RESOLVED, that the Banks be promptly notified in writing by the Town of Wappinger Clerk of any change in these resolutions, such notice to be given to each office of the Banks in which any account of the Town of Wappinger may be maintained or from which any product or service affected by such change is provided to the Town of Wappinger, and that until it has actually so received such notice in writing it is authorized to act in pursuance of these resolutions, and that until it has actually received such notice and has had a reasonable opportunity to act upon such notice, it shall be indemnified and saved harmless from any loss suffered, claim or liability incurred by it in continuing to act in pursuance of these resolutions, even though these resolutions may have been changed; and BE IT FURTHER RESOLVED, that the Town Clerk be, and is hereby directed to give notice of adoption of this Resolution to each of the aforementioned banking institutions. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-6 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Voter Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Mover Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-7 Resolution Designating Official Newspaper For The Town Of Wappinger Town of Wappinger Page 8 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 BE IT RESOLVED, that the Southern Dutchess News, a newspaper regularly published in the Town of Wappinger, Dutchess County, New York, and having a general circulation in the Town, and being a newspaper entered as second-class mail matter, be and the same hereby is designated as the official newspaper of the Town; and BE IT FURTHER RESOLVED, that the Poughkeepsie Journal, published in the County of Dutchess and having general circulation within the Town of Wappinger, Dutchess County, New York, be and is hereby designated as an additional newspaper for the publication of Town Notices when, and if, so directed by the Town Board; and BE IT FURTHER RESOVLED, that the Town Clerk be and he or she is hereby authorized and directed to give notice of such designation to the publisher of such newspapers. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-7 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-8 Resolution Designating The Time And Place For Holding Town Board Meetings For The Calendar Year 2021 BE IT RESOLVED, that the Regular Monthly Meetings of the Town Board of the Town of Wappinger shall be held at 7:00 PM, at the Town Hall, 20 Middlebush Road, in the Town of ndth Wappinger, Dutchess County, New York, in the evening of the second (2) and fourth (4) Monday of each month, or at such other place or time within the Town of Wappinger as the Town Board shall from time to time designate; and BE IT FURTHER RESOLVED, that when a regularly scheduled Town Board meeting occurs on a holiday, the meeting will be held on the following Tuesday such as on Tuesday October 12 for Columbus Day, or at such other time as the Town Board shall designate; and BE IT FURTHER RESOLVED, that the meetings of the Town Board, including any adjourned or rescheduled meetings shall be posted in Town Hall on the Town bulletin board and on the Town website. The Town Clerk is directed to take whatever steps are necessary to have such Town Board meetings accurately reflected on the Town bulletin board and Town website; and BE IT FURTHER RESOLVED, that the months of July, August, November and December will have only one meeting of the Town Board; specifically July 19, August 23, November 15, and December 13. The foregoing was put to a vote which resulted as follows: Town of Wappinger Page 9 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 Vote Record - Resolution RES-2021-8 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Voter Defeated Angela Bettina Voter Tabled Christopher Phillips Seconder Withdrawn Al Casella Mover Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-9 Resolution Establishing Petty Cash Funds For Various Offices WHEREAS, pursuant to Town Law §64 (1-a), the Town Board is authorized to establish petty cash funds for any Town officer, head of a department or office in the Town, for payment, in advance of audit, of a properly itemized or certified bill for materials, supplies or services furnished to the Town for the conduct of its affairs and upon such terms as set forth in Town Law § 64 (1-a); now, therefore BE IT RESOLVED, that the Town Supervisor, Town Justice Court, and the Town Recreation Department are hereby authorized and directed to establish a petty cash fund, in a sum not to exceed Five Hundred Dollars ($500.00) for each such petty cash fund; and BE IT FURTHER RESOLVED, that the Town Receiver of Taxes is authorized to open a petty cash fund in a sum not to exceed One Thousand Dollars ($1,000.00); and BE IT FURTHER RESOLVED, that the Town Clerk is authorized to open a petty cash fund in a sum not to exceed One Hundred Fifty Dollars ($150.00); and BE IT FURTHER RESOLVED, that all such disbursements made from petty cash funds and the audit of such funds shall be made in accordance with the express provisions, terms and conditions of Town Law § 64 (1-a). The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-9 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Seconder Defeated Angela Bettina Mover Tabled Christopher Phillips Voter Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. Town of Wappinger Page 10 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 B. Compensation Resolutions RESOLUTION: 2021-10 Establishing Pay Scale For Seasonal Recreation Department Employees In The Town Of Wappinger WHEREAS, the Town of Wappinger Recreation Department employs seasonal employees necessary to provide the various recreation programs which are funded by the Town. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby establishes the wages for the following seasonal employees employed or to be employed by the Town of Wappinger Recreation Department for calendar year 2021 to be paid weekly commencing with the first Friday following the start of employment as hereinafter set forth: Title Salary Total Fund Employees Camp Director $19.00/hour 1 B.7310.101 New Head Counselor $14.00/hour 2 B.7310.102 Returning Head $14.50/hour 1-2 B.7310.102 Counselor New Certified $13.00/hour Pending B.7310.103 Counselor Camp Enrollmemt Returning Certified $13.50/hour Pending B.7310.103 Counselor. Camp Enrollmemt New Un-Certified $12.50/hour Pending B.7310.103 Counselor Camp Enrollmemt Returning Un-Cert. $13.00/hour Pending B.7310.103 Counselor Camp Enrollmemt Tennis Instructor $30.00/hour 1 A.7140.101 Fishing Instructor $25.00/hour 1 A.7140.115 Basketball Instructor $25.00/hour 1 A.7140.107/105 Aerobics Instructor $50.00/session 1 A.7140.104 Gymnastics Director $35.00/hour 1 A.7140.103 Gymnastics Asst $18.00/hour 2 A.7140.103 Director Gymnastics Assistants $12.50/hour 5-8 A.7140.103 Indoor Soccer $25/hour 1 A7140.119 Instructor Town of Wappinger Page 11 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 Pickleball Instructor $25/hour 1 A7140.120 Sr. Citizen Yoga $70/hour 1 A7620.110 Instructor Sr. Citizen Zumba $60/hour 1 A7620.104 Instructor 3. The Recreation Director is authorized to employ seasonal/part-time employees in accordance with the aforementioned salary scale in accordance with the practices and policies of the Town of Wappinger. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-10 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Voter Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Mover Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-11 Resolution Establishing Paid Holidays BE IT RESOLVED, that the Town Board hereby establishes the paid holiday schedule for calendar year 2021 as follows: January 1, 2021 Martin Luther King Day January 18, 2021 February 15, 2021 Good Friday April 2, 2021 Memorial Day May 31, 2021 Independence Day July 4, 2021 (observed July 5) Labor Day September 6, 2021 Columbus Day October 11, 2021 (Town Board meets Tues 10/12) Election Day November 2, 2021 November 11, 2021 Thanksgiving Day November 25, 2021 Thanksgiving Day Friday November 26, 2021 Christmas Day December 25, 2021 (observed December 24) Town Hall Floating Holiday July 2, 2021 Highway Floating Holiday July 2, 2021 The foregoing was put to a vote which resulted as follows: Town of Wappinger Page 12 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 Vote Record - Resolution RES-2021-11 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-12 Resolution Establishing Pay Scale For Part-Time Town Patrol Personnel BE IT RESOLVED, that the pay scale for the Town of Wappinger Police Patrol perform additional police protection and surveillance services of Town parks, various other Town properties, and the performance of such other police services and duties as may be assigned by the Town Board of the Town of Wappinger, be and the same is hereby fixed and established in accordance with the contract with the Dutchess on January 1, 2021; and BE IT FURTHER RESOLVED, that Sergeant Neil Stuart of the Dutchess County Patrol, and his annual salary is hereby set at $5,600, payable quarterly by verified voucher as services are performed; and BE IT FURTHER RESOLVED, that all deputy services providing vandalism patrol services to the Town of Wappinger, shall be paid on an hourly basis in accordance with the personnel shall be paid upon verified voucher as services are performed. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-12 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Voter Defeated Angela Bettina Voter Tabled Christopher Phillips Seconder Withdrawn Al Casella Mover Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-13 Town of Wappinger Page 13 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 Resolution Establishiing Remuneration For Water Meter Readers In The Town Of Wappinger BE IT RESOLVED, that for calendar year 2021, the remuneration for Town of Wappinger Water Meter Reader Meters is hereby established at the rate of $1.30 per manual meter read and $.65 per radio meter read, until further action of the Town Board; and BE IT FURTHER RESOLVED, that for calendar year 2021, the remuneration for Town of Wappinger Water Meter Reader Meters for repair and maintenance of meters is hereby established at the rate of $13.00 per hour, until further action of the Town Board; and BE IT FURTHER RESOLVED, that payment to the Water Meter Reader shall be in accordance with the number of water meters read and the Town Supervisor is authorized and empowered to pay the Water Meter Reader upon proof of the number of water meters read as confirmed by the Town Comptroller. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-13 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Voter Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Mover Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-14 Resolution To Adjust Town Of Wappinger Mileage Reimbursement Rates For 2021 WHEREAS, pursuant to Town Law §116(1), the Town of Wappinger compensates ch personal vehicle for Town business; and WHEREAS, the Internal Revenue Service has established the allowable reimbursement rate for 2021 at the rate of $0.56 per mile for business miles driven; now, therefore BE IT RESOLVED, that the Town Board hereby establishes and authorizes the allowable mileage reimbursement rate to a Town employee at $0.56 per mile for business miles driven whenever a Town employee uses his/her personal vehicle for Town business, effective January 1, 2021; and BE IT FURTHER RESOLVED, that this rate shall remain in effect until modified by further Town Board Resolution. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-14 Adopted Yes/Aye No/Nay Abstain Absent Adopted as Amended Richard Thurston Voter Defeated William H. Beale Mover Tabled Town of Wappinger Page 14 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 Withdrawn Angela Bettina Seconder Christopher PhillipsVoter Al Casella Voter Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-15 Resolution Establishing Salaries For Elected Officials In The Town Of Wappinger BE IT RESOLVED, that the annual salaries for calendar year 2021 for the following named elected Town Officials be in the same hereby are fixed and established at the following rates in accordance with the duly adopted budget of the Town of Wappinger for calendar year 2021, retroactive to January 1, 2021: 2021 Title $61,000.00 Supervisor $31,465.00 Town Justice $31,465.00 Town Justice $11,883.00 1 Councilman $11,883.00 1 Councilman $11,883.00 1 Councilman $11,883.00 1 Councilman $83,661.00 Highway Superintendent $60,634.00 Town Clerk BE IT FURTHER RESOLVED, that the salaries of the persons holding the aforementioned positions shall be divided over a 52 week pay period, and paid weekly, retroactive to and commencing on January 1, 2021, and thereafter for the remainder of the 2021 calendar year. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-15 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Seconder Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Mover Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. C. Appointment Resolutions RESOLUTION: 2021-16 Town of Wappinger Page 15 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 Resolution Acknowleding Appointment Of Deputy Town Supervisor To The Town Of Wappinger WHEREAS, the Town Supervisor is authorized to appoint a Deputy Town Supervisor; and WHEREAS, Richard L. Thurston, Supervisor of the Town of Wappinger, has elected to appoint Kevin Hathorn as his Deputy Town Supervisor; now, therefore BE IT RESOLVED, that the Town Board acknowledges the appointment of Kevin Hathorn as Deputy Town Supervisor by Richard L. Thurston, Supervisor of the Town of Wappinger effective January 1, 2021 through December 31, 2021; and BE IT FURTHER RESOLVED, that the Town Board hereby confirms the salary of the Deputy Town Supervisor as set forth in the 2021 adopted budget which is to be paid in 52 weekly installments retroactive to and commencing on January 1, 2021. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-16 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Seconder Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-17 Resolution Authorizing The Town Of Wappinger To Initiate Request For Proposals For Various Town Professionals As Part Of The 2021 Reorganization Process WHEREAS, the Town employs various professionals to assist in fulfilling various Town responsibilities and obligations; and WHEREAS, the Town employs the following Town professionals: legal, engineering, planning consultant, certified public accountants for audit purposes, financial and bond advisory, insurance advisor, information technology computer services and stormwater management services; and WHEREAS, the Town Board wishes to seek proposals for professional services to the Town Board including, but not limited to, legal, engineering, planning consultant and certified public accountants for audit purposes; and WHEREAS, the Town Board shall consider proposals for such professional services from firms that have a minimum work experience of five (5) years in municipal service and will schedule interviews accordingly; and WHEREAS, the Town Supervisor is authorized and directed to initiate the Request for Proposals to provide such professional services to the Town of Wappinger, including the posting Town of Wappinger Page 16 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 Journal and the Southern Dutchess News; and WHEREAS, the Town Supervisor is directed to initiate the Request for Proposals so that responses will be returned to the Town no later than ___________, 2021; now, therefore BE IT RESOLVED, that the Town Board hereby authorizes and directs the Town Supervisor to initiate the Request for Proposals to provide such professional services to the Town official newspapers, the Poughkeepsie Journal and the Southern Dutchess News; and BE IT FURTHER RESOLVED, that the Town Board hereby directs the Town Supervisor to initiate the Request for Proposals so that responses will be returned to the Town no later than _______________, 2021. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-17 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Seconder Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-18 Resolution Employing Bond Counsel Services BE IT RESOLVED, that Douglas E. Goodfriend of Orrick, Herrington & Sutcliffe, nd LLP, with offices at 51 West 52 Street, New York, NY 10019 be, and hereby is employed and retained as Bond Counsel for the purpose of fur departments and agencies such legal services as may be required during calendar year 2021; and BE IT FURTHER RESOLVED, that Douglas E. Goodfriend shall be paid in accordance with the established fee schedule of his firm effective calendar year 2021. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-18 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Seconder Dated: Wappingers Falls, New York January 11, 2021 Town of Wappinger Page 17 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-19 Resolution Designating An Insurance Agent For The Town Of Wappinger BE IT RESOLVED, that Marshall & Sterling, with offices at 110 Main Street, Poughkeepsie, New York, a general insurance agency, licensed to do business in the State of New York, be, and is hereby designated as the Insurance Agent for the Town of Wappinger for calendar year 2021, and for the further purposes of providing such insurance consulting services as may be needed by the Town Board, from time to time hereafter, during calendar year 2021. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-19 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Voter Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Mover Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-20 Resolution Employing Stormwater Management Consultant Services For Calendar Year 2021 BE IT RESOLVED, that Walter Artus of Stormwater Management Consultants, Inc. be, and hereby is employed and retained as Stormwater Consultant for the purpose of furnishing to may be required during calendar year 2021; and BE IT FURTHER RESOLVED, that Walter Artus shall be paid in accordance with the fee schedule set forth in the Letter of Engagement submitted to the Town dated January 4, 2021. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-20 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 11, 2021 Town of Wappinger Page 18 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-21 Resolution Approving IT Consultant Contract BE IT RESOLVED, that Craig Roberts of Roberts IT Consulting, Inc., be and hereby is employed and retained for the purposes of furnishing to the Town Board, various Town Departments, Offices and Agencies, such professional computer advice and services as may be required from time to time hereafter during calendar year 2021; and BE IT FURTHER RESOLVED, that Craig Roberts of Roberts IT Consulting, Inc., shall be paid in accordance with the fee schedule set forth in the engagement letter dated January 5, 2021. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-21 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Seconder Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Mover Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-22 Resolution Appointing Town Historian Of The Town Of Wappinger BE IT RESOLVED, that Joseph D. Cavaccini is appointed as Town Historian of the Town of Wappinger for calendar year 2021 and that said Joseph D. Cavaccini has volunteered his services and shall receive no salary for said appointment; and The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-22 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Seconder Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Mover Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. Town of Wappinger Page 19 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 RESOLUTION: 2021-23 Resolution Appointing Dog Control Officer For The Town Of Wappinger BE IT RESOLVED, that Jerald Owen is hereby appointed as Dog Control Officer for the Town of Wappinger for calendar year 2021. BE IT FURTHER RESOLVED, that said Jerald Owen shall receive salary as set forth in the duly adopted Budget for the Town of Wappinger for calendar year 2021 and that said salary shall be payable in 52 weekly installments retroactive to and commencing on January 1, 2021. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-23 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-24 Resolution Acknowledging Appointment Of Confidential Personal Secretary To The Town Supervisor WHEREAS, the Town Supervisor is authorized to appoint a Confidential Personal Secretary; and WHEREAS, Supervisor Richard L. Thurston has elected to appoint Sandra Vacchio as his Confidential Personal Secretary; now, therefore BE IT RESOLVED, that the Town Board acknowledges the appointment by Supervisor Richard L. Thurston of Sandra Vacchio as the Confidential Personal Secretary to the Supervisor; and BE IT FURTHER RESOLVED, that the Town Board hereby confirms the salary of the Confidential Personal Secretary to the Supervisor as set forth in the 2021 adopted budget which salary is to be paid in 52 weekly installments retroactive to and commencing on January 1, 2021. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-24 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Seconder Town of Wappinger Page 20 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-25 Resolution Appointing Part-Time Secretary To The Planning Board And Part-Time Secretary To The Zoning Board Of Appeals WHEREAS, pursuant to the authority vested in the Planning Board pursuant to Town Law § 272, the Planning Board hereby confirms to the Town Board that it wishes to appoint Beatrice B. Ogunti to the position of Part-Time Secretary to the Planning Board; and WHEREAS, the Zoning Board of Appeals hereby recommends to the Town Board that Beatrice B. Ogunti be appointed to the position of Part-Time Secretary to the Zoning Board of Appeals; now, therefore BE IT RESOLVED, that the Town Board hereby acknowledges the appointment of Beatrice B. Ogunti to the position of Part-Time Secretary to the Planning Board and hereby appoints Beatrice B. Ogunti as Part-Time Secretary to the Zoning Board of Appeals for the calendar year 2021, said appointment to expire December 31, 2021; and BE IT FURTHER RESOLVED, that Beatrice B. Ogunti shall be paid an annual salary, to be paid in 52 weekly installments, in accordance with the Contract between the Town of Wappinger and the International Brotherhood of Teamsters, Local 445, as the same may be in effect for calendar year 2021. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-25 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Voter Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Mover Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. D. General Resolutions RESOLUTION: 2021-26 Resolution Permitting Assessor To Require Real Property Tax Exemption Renewal Applications Pursuant To Covid-19 Emergency Eviction And Foreclosure Prevention Act Of 2020 WHEREAS, Subpart D of the COVID-19 Emergency Eviction and Foreclosure Prevention Act of 2020 (Laws of 2020 Chapter 381) requires the Town of Wappinger to Town of Wappinger Page 21 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 automatically extend to the 2021 assessment roll, the renewal of the exemptions received on the 2020 assessment roll pursuant to sections 467 and 459-c of the real property tax law, relating to persons age sixty-five and older and for certain persons with disabilities and limited income, except where the Town Board adopts a resolution setting forth procedures to permit the Assessor to require a renewal application where the Assessor has reason to believe that the owner may no longer qualify for the exemption; and WHEREAS, the Town Board believes that it is important for the Town to maintain accurate assessment rolls so it is necessary to grant authority to the Assessor to require renewal applications where there is reason to believe that the property owner no longer qualifies for exemptions received on the 2020 assessment roll pursuant to sections 467 and 459-c of the real property tax law; NOW THEREFORE, BE IT RESOLVED that the Town Assessor shall make available renewal applications through postal mail or electronic means in order for eligible recipients to file renewal applications in the event that such eligible recipient determines his or her income has changed in a manner that would grant him or her a greater exemption than what was present on the 2020 assessment roll; and BE IT FURTHER RESOLVED, that the Assessor for the Town of Wappinger may require a renewal application if he believes that an owner that qualified for the 2020 exemption has since changed their primary residence, added another owner to the deed, transferred the property to a new owner, or is deceased; and BE IT FURTHER RESOLVED, that the Assessor cannot require eligible recipients to recipients to appear in person to file a renewal application for any reason; and BE IT FURTHER RESOLVED, that this Resolution shall be effective immediately. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-26 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-27 Resolution Authorizing Release Of Security Posted In Connection With Nerp Holdings And Acquisitions Company, LLC (Tractor Supply Site Plan) Town of Wappinger Page 22 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 WHEREAS, by Resolution 2020-62 the Town Board previously accepted an Undertaking Secured by Cash Deposit for Restoration dated February 6, 2020, executed by NERP Holdings and Acquisitions Company, LLC, in the sum of Twenty Thousand Three Hundred Fifty Dollars trees were cut, and site plan approval was not granted; and WHEREAS, NERP Holdings and Acquisitions Company, LLC has complied with the terms of the Undertaking; now, therefore BE IT RESOLVED, that the Town Board hereby acknowledges that NERP Holdings and Acquisitions Company, LLC has complied with the terms of the Undertaking and the Cash Deposit in the sum of Twenty Thousand Three Hundred Fifty Dollars ($20,350.00) shall be released. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-27 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-28 Resolution Authorizing Contract For Installation Of A Lighting System At Route 376 Roundabout reconstruct State Highway 8093, Route 376 with the construction of a roundabout at its intersection with All Angels Hill Road and New Hackensack Road in the Town of Wappinger; and WHEREAS, the Town desires to have a lighting system installed on or along the highway; and WHEREAS, the Town of Wappinger and the NYSDOT recognize that if such lighting system is constructed, the Town of Wappinger shall maintain, repair and energize the lighting WHEREAS, NYSDOT has prepared an Agreement for Installation, Maintenance, Repair and Energizing of Lighting System for State Highway Identified as 8093 which is annexed hereto; and WHEREAS, the Agreement provides that the cost of installing the lighting system shall be paid by State Share but future maintenance, repair and electricity shall be paid by the Town; and WHEREAS, the Town Board has reviewed the Agreement and believes that it is in the best interest of the Town to execute such Agreement; NOW, THEREFORE, BE IT RESOLVED, that: Town of Wappinger Page 23 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 1. The Town Board hereby accepts the terms of the Agreement for Installation, Maintenance, Repair and Energizing of Lighting System for State Highway Identified as 8093 and the Town Board hereby authorizes the Supervisor to sign said Agreement on behalf of the Town; and 2. Payment for the cost of maintenance and energy for the lighting system shall be subject to a Street Lighting Authority Order with the utility approved by the Town. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-28 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Voter Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Mover Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-29 Resolution Adopting Town Of Wappinger Covid-19 Telecommuting Policy WHEREAS, the Town of Wappinger is committed to the health and safety of our employees and residents in this time of pandemic; and WHEREAS, allowing Town staff to work remotely creates social distancing in the workplace while still maintaining the delivery of services to the taxpayers; and WHEREAS, when Town employees telecommute it is important to maintain time and attendance records to comply with applicable state and federal laws as well as establishing accountability for suitable work performance; and WHEREAS, the Town Board has determined that it is in the best interest of the Town to adopt a COVID-19 Telecommuting Policy to set forth the applicable procedures and expectations for telecommuting during this public health emergency; NOW, THEREFORE, BE IT RESOLVED THAT: 1. The Town Board hereby adopts the Town of Wappinger COVID-19 Telecommuting Policy which is annexed hereto and shall be made a part of the minutes of this Meeting. 2. The Town Clerk is directed to file a certified copy of this resolution together with the annexed COVID-19 Telecommuting Policy. 3. The Town Board directs that every employee of the Town shall be provided with a copy of the Town of Wappinger COVID-19 Telecommuting Policy and they shall sign a form that they have received and reviewed a copy of said policy. 4. The Town of Wappinger COVID-19 Telecommuting Policy shall take effect immediately and may be amended by resolution of the Town Board. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-29 Adopted Yes/Aye No/Nay Abstain Absent Town of Wappinger Page 24 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 Adopted as Amended Richard Thurston Voter Defeated William H. BealeMover Tabled Angela Bettina Voter Withdrawn Christopher Phillips Voter Al Casella Seconder Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-30 Resolution Authorizing Installation Of Street Lighting At Intersection Of Shamrock Hills Drive And Old Hopewell Road WHEREAS, Old Hopewell Road is a heavily travelled highway in the Town of Wappinger and its intersection with Shamrock Hills Drive is poorly lit; and WHEREAS, it is necessary to install street lighting at the intersection to provide drivers at night visibility of vehicles entering into the intersection; and WHEREAS, the locations of the proposed street lights are outside the boundaries of any lighting district established in the Town of Wappinger; and WHEREAS, pursuant to the authority granted by Town Law §64(19), the Town Board may contract for street lighting on highways in the Town; and lighting within its service area pursuant to a Tariff Approved by the New York State Public Service Commission; and WHEREAS, CHGE has provided the attached Street Lighting Authority Order which sets forth the rental costs for the street lights and poles; and WHEREAS, the Town Comptroller has advised that a budget modification is required to pay for the rental fees for the new lights; NOW, THEREFORE, BE IT RESOLVED, as follows: The Town Board hereby accepts the terms of Street Lighting Authority Order No. H7-03018 which provides for a monthly rental fee of $46.52 for two LED luminaires plus the cost of electricity and authorizes the Supervisor to sign the Street Lighting Order on behalf of the Town; and BE IT FURTHER RESOLVED that the Town Board hereby authorizes the following budget line transfers for the rental of the Street Lighting & electric service: Amount From Line To Line $1,550.00 B0917 Unallocated B Fund B.5182.0400 Street Lighting Balance Contractual Expenses The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-30 Yes/Aye No/Nay Abstain Absent Adopted Adopted as Amended Richard Thurston Voter Defeated William H. Beale Mover Tabled Angela Bettina Seconder Withdrawn Christopher Phillips Voter Town of Wappinger Page 25 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 Al Casella Voter Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-31 Resolution Authorizing Agreement For Dial-A-Ride Services With Dutchess County WHEREAS, the Town has previously entered into Agreements with Dutchess County to provide a joint service transportation system for senior citizens and handicapped individuals; and WHEREAS, said Agreement has been amended and extended from time to time; and WHEREAS, Dutchess County has presented a proposal to the Town to provide such transportation service for calendar year 2021 as set forth in a proposed Extension and Amendment Agreement, a copy of which is attached hereto; and WHEREAS, the Town desires to enter into said Agreement for calendar year 2021, on the terms and conditions as set forth in the Agreement; now, therefore BE IT RESOLVED, that the Town Board hereby accepts the terms and conditions set forth and contained in the Agreement and agrees to pay the annual sum of Fifty-Seven Thousand Seven Hundred Thirty Dollars ($57,730.00) for a transportation service system for senior citizens and handicapped individuals, payable in quarter-annual payments as contained in the Dial-A- Ride Transportation 2021 Municipality Payment/Service Schedule (Exhibit B-4); and BE IT FURTHER RESOLVED, that the Town of Wappinger hereby approves the Dial- A-Ride Extension and Amendment Agreement, in effect for calendar year 2021 and retroactive to January 1, 2021, in the form annexed hereto and authorizes and directs the Supervisor to execute the Agreement by and on behalf of the Town of Wappinger and to provide a fully executed copy of the Agreement to the Town Clerk when received. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-31 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Mover Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-32 In the Matter of the Extension of the United Wappinger Sewer District Extension No. 8 SAZ, LLC Town of Wappinger Page 26 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 -96 Old Post Road in the Town of Wappinger; and WHEREAS, the Petitioner submitted to the Town a written Petition pursuant to Article 12 of the Town Law requesting the establishment of a proposed Water District extension to be known as together with a map, plan and report accompanying the same and addendum thereto, have been filed in the office of the Town Clerk and are available for public inspection; and WHEREAS, said map, plan and report include a map showing the boundaries of the proposed Extension, a general plan to serve said Extension, and a report of the proposed method of operation thereof, and were prepared by ROHDE, SOYKA & ANDREWS, competent engineers duly licensed by the State of New York; and WHEREAS, the boundaries of said Extension shall be as shown in Exhibit A attached hereto and incorporated herein; and WHEREAS, the improvements proposed for said Extension consist of the purchase and installation of water mains, valves and hydrants, including original equipment, machinery, apparatus, appurtenances, and incidental improvements and expenses in connection therewith, all as more fully described in the map, plan and report hereinbefore described; and WHEREAS, the maximum estimated cost of said improvements is $228,000, and WHEREAS, the cost of said improvements shall be paid by the owner of the properties therein and no serial bonds of said Town shall be issued therefor; and WHEREAS, the cost of the buy-in fee to the UWWD for the property is $73,500 in accordance with §236-6 of the Town of Wappinger Code; and WHEREAS, the estimated cost of hook-up fees to the typical property in said Extension is $15,000, and there are no residential properties in the Extension; and WHEREAS, the estimated cost of said Extension to the typical property therein is $2,743.00 in the first year in which operation, maintenance, debt service and other charges and expenses are to be paid and there are no residential properties in the proposed Extension; and WHEREAS, a detailed explanation of the manner by which were computed said estimated costs of hook-up fees and first-year costs to the typical property has been filed in the office of the Town Clerk where the same are available during regular office hours for examination by any person interested in the subject manner thereof; and WHEREAS, said Extension and the establishment thereof has been determined to be an Unlisted Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, and the Town of Wappinger Town Board acting as lead agency in a coordinated review has determined will not result in a significant environmental effect by its resolution dated August 24, 2020; and Town of Wappinger Page 27 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 WHEREAS, it is now desired to call a public hearing upon the question of the extension of the UWWD, the petition therefor, and the improvements proposed therefor, all pursuant to Article 12 of the Town Law; NOW, THEREFORE, BE IT ORDERED, by the Town Board of the Town of Wappinger, Dutchess County, New York, as follows: 1. A meeting of the Town Board of the Town of Wappinger, shall be held at the Town Hall, 20 th Middlebush Road, in Wappingers Falls, New York on the 8 day of February, 2021, at 7:30 Extension of the United Wappinger Sewer District, known as Extension No. 8 for SAZ, LLC; as described in the preambles hereof, the petition therefor, and the improvements proposed therefor, and to consider the map, plan and report filed in relation thereto, and to hear all persons interested in the subject matter thereof concerning the same, and for such other action on the part of said Town Board as may be required by law or shall be proper in the premises. 2. The Town Clerk is hereby authorized and directed to cause a copy of this order to be published once in the official newspaper(s) of said Town, the first publication thereof to be not less than ten nor more than twenty days before the day set herein for the hearing as aforesaid, and said Town Clerk shall also cause a copy thereof to be posted on the sign- board of the Town maintained pursuant to subdivision 6 of Section 30 of the Town Law not less than ten nor more than twenty days before the day set for the hearing as aforesaid. 3. This Order shall take effect immediately. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-32 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Voter Defeated Angela Bettina Voter Tabled Christopher Phillips Mover Withdrawn Al Casella Seconder Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-33 In the Matter of the Extension of the United Wappinger Water District Extension No. 10 SAZ, LLC, -96 Old Post Road in the Town of Wappinger; and WHEREAS, the Petitioner submitted to the Town a written Petition pursuant to Article 12 of the Town Law requesting the establishment of a proposed Water District extension to be known as Town of Wappinger Page 28 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 together with a map, plan and report accompanying the same and addendum thereto, have been filed in the office of the Town Clerk and are available for public inspection; and WHEREAS, said map, plan and report include a map showing the boundaries of the proposed Extension, a general plan to serve said Extension, and a report of the proposed method of operation thereof, and were prepared by ROHDE, SOYKA & ANDREWS, competent engineers duly licensed by the State of New York; and WHEREAS, the boundaries of said Extension shall be as shown in Exhibit A attached hereto and incorporated herein; and WHEREAS, the improvements proposed for said Extension consist of the purchase and installation of water mains, valves and hydrants, including original equipment, machinery, apparatus, appurtenances, and incidental improvements and expenses in connection therewith, all as more fully described in the map, plan and report hereinbefore described; and WHEREAS, the maximum estimated cost of said improvements is $278,000, and WHEREAS, the cost of said improvements shall be paid by the owner of the properties therein and no serial bonds of said Town shall be issued therefor; and WHEREAS, the cost of the buy-in fee to the UWWD for the property is $49,000 in accordance with §236-6 of the Town of Wappinger Code; and WHEREAS, the estimated cost of hook-up fees to the typical property in said Extension is $15,000, and there are no residential properties in the Extension; and WHEREAS, the estimated cost of said Extension to the typical property therein is $2,133.60 in the first year in which operation, maintenance, debt service and other charges and expenses are to be paid and there are no residential properties in the proposed Extension; and WHEREAS, a detailed explanation of the manner by which were computed said estimated costs of hook-up fees and first-year costs to the typical property has been filed in the office of the Town Clerk where the same are available during regular office hours for examination by any person interested in the subject manner thereof; and WHEREAS, said Extension and the establishment thereof has been determined to be an Unlisted Action pursuant to the regulations of the New York State Department of Environmental Conservation promulgated pursuant to the State Environmental Quality Review Act, and the Town of Wappinger Town Board acting as lead agency in a coordinated review has determined will not result in a significant environmental effect by its resolution dated August 24, 2020; and WHEREAS, it is now desired to call a public hearing upon the question of the extension of the UWWD, the petition therefor, and the improvements proposed therefor, all pursuant to Article 12 of the Town Law; NOW, THEREFORE, BE IT ORDERED, by the Town Board of the Town of Wappinger, Dutchess County, New York, as follows: 1. A meeting of the Town Board of the Town of Wappinger, shall be held at the Town Hall, 20 th Middlebush Road, in Wappingers Falls, New York on the 8 day of February, 2021, at 7:30 Town of Wappinger Page 29 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 hearing to consider an Extension of the United Wappinger Water District, known as Extension No. 10 for SAZ, LLC; as described in the preambles hereof, the petition therefor, and the improvements proposed therefor, and to consider the map, plan and report filed in relation thereto, and to hear all persons interested in the subject matter thereof concerning the same, and for such other action on the part of said Town Board as may be required by law or shall be proper in the premises. 2. The Town Clerk is hereby authorized and directed to cause a copy of this order to be published once in the official newspaper(s) of said Town, the first publication thereof to be not less than ten nor more than twenty days before the day set herein for the hearing as aforesaid, and said Town Clerk shall also cause a copy thereof to be posted on the sign- board of the Town maintained pursuant to subdivision 6 of Section 30 of the Town Law not less than ten nor more than twenty days before the day set for the hearing as aforesaid. 3. This Order shall take effect immediately. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-33 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Voter Defeated Angela Bettina Seconder Tabled Christopher Phillips Voter Withdrawn Al Casella Mover Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-34 Correspondence Log Resolution Authorizing the Acceptance of the Correspondence Log NOW, THEREFORE, BE IT RESOLVED, that the letters and communications itemized on the attached Correspondence Log are hereby accepted and placed on file in the Office of the Town Clerk. Town of Wappinger Page 30 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-34 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Voter Defeated Angela Bettina Mover Tabled Christopher Phillips Seconder Withdrawn Al Casella Voter Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. VIII. Items for Special Consideration/New Business 1. Motion To: Have Engineer begin the Process for Placing a Stop Sign at Hamilton and Connor The residents are requesting stop signs due to the confusion at that intersection. RESULT: ADOPTED \[UNANIMOUS\] MOVER: William H. Beale, Councilman SECONDER: Angela Bettina, Councilwoman AYES: Thurston, Beale, Bettina, Phillips, Casella RESOLUTION: 2021-35 Resolution Authorizing Surveys For Standby Generators For United Wappinger Sewer District WHEREAS, the United Wappinger Sewer District Operator CAMO Pollution has recommended that backup generators be installed at the Kent Road and Sherwood Heights pump stations to provide emergency electrical supply so that sewer service is not interrupted in the case of a power outage; and WHEREAS, site surveys are required to ensure that the generators and security fencing are installed on municipal property; and WHEREAS, the Engineers to the Town CPL have submitted a proposal for survey services dated November 18, 2020 at a cost of $8,300 for both sites; WHEREAS, the work proposed is a professional service which is not subject to competitive bidding; NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The Town Board hereby approves the attached proposal of CPL for survey services in the amount of $8,300. 2. The Town Board hereby authorizes payment of the services in an amount not to exceed $8,300 from the unallocated, unappropriated fund balance of the United Wappinger Sewer District. 3. Payments under the contract shall be paid on vouchers submitted and reviewed as required by law. Town of Wappinger Page 31 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-35 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Seconder Defeated Angela Bettina Voter Tabled Christopher Phillips Voter Withdrawn Al Casella Mover Dated: Wappingers Falls, New York January 11, 2021 The Resolution is hereby duly declared Adopted. IX. Executive Session - Personnel and Contract Matters 1. Motion To: Enter Executive Session RESULT: ADOPTED \[UNANIMOUS\] MOVER: Richard Thurston, Supervisor SECONDER: Angela Bettina, Councilwoman AYES: Thurston, Beale, Bettina, Phillips, Casella 2. Motion To: Return From Executive Session Oct Nov Dec 3210 Beale Casella RESULT: ADOPTED \[UNANIMOUS\] MOVER: Al Casella, Councilman SECONDER: William H. Beale, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella X.Adjournment Motion To: Wappinger Adjournment & Signature The meeting adjourned at 10:58 PM. ____________________ Town of Wappinger Page 32 Printed 1/19/2021 Reorganization MeetingMinutesJanuary 11, 2021 Joseph P. Paoloni Town Clerk RESULT: ADOPTED \[UNANIMOUS\] MOVER: Angela Bettina, Councilwoman SECONDER: William H. Beale, Councilman AYES: Thurston, Beale, Bettina, Phillips, Casella Town of Wappinger Page 33 Printed 1/19/2021 7.A.1.a Town of Wappinger Dutchess County New York Rules of the Town Board of the Town of Wappinger Section 1. Regular Meetings of the Town Board 1. Regular Meetings of the Town Board shall be held on the second and fourth Monday of each month. a. The Annual Reorganization Meeting shall be scheduled by Resolution of the Town Board during the prior December b. The first regularly scheduled Town Board Meeting, which is to take place on the second Monday of each month, will be deemed the Town Board Workshop Meeting. c. Meetings scheduled for the second and fourth Monday of each month shall be held without prior written notice to the Board Members. 2. In the event that a Regular Meeting date falls on a legal holiday, as recognized by the State of New York, the Town Board shall reschedule the date of such meeting, by Motion or Resolution, at a previous Board Meeting. 3. The time and place of a Regular Meeting date may be changed, or may be cancelled, by the affirmative vote of three (3) members of the Town Board. Cancellation of any Regular Meeting must occur at a duly constituted Board Meeting. Except for cause, there shall be at least one Regular Town Board Meeting conducted each calendar month. The Supervisor may cancel any Regular or Special Meeting because of inclement weather conditions or other emergency 4. A quorum of a Town Board shall consist of three (3) Board Members present. 5. The Committee of the Whole meeting of the Town Board shall be held as needed. a. Any Committee of the Whole meeting relating to Agenda items to be placed on the next ensuing Town Board Meeting must be held at least five (5) days prior to such Town Board Meeting. Section 2. Special Meetings 1. Calling a Special Meeting a. Special Meetings of the Town Board may be called by the Supervisor at any time. b. Upon the written request of two (2) Town Board Members, the Supervisor shall, within ten calendar days of receipt of such request, call a Special Meeting of the Town Board. Attachment: Rules of the Town Board (RES-2021-1 : Resolution Adopting The Rules Of The Town Board) 2. Notice for Special Meetings a. The Supervisor shall, by email or fax, notify the official newspapers, and any other media that he sees fit, of the date, time and place of the Special Meeting being called, as well as a list of the items to be discussed at such Packet Pg. 34 7.A.1.a Meeting, at least forty-eight (48) hours prior to the start of the Special Meeting. b. A Special Meeting cannot be held until each Town Board Member has been duly served with a notice of such Special Meeting, as provided in these Rules, or the Town Board Member(s) has executed a Waiver of Notice for such Special Meeting. c. The Supervisor shall give each Town Board Member and the Town Clerk written notice of the date, time and place for the Special Meeting, as well as a list of the items to be discussed at such Special Meeting, no later than 2 business days prior to said Special Meeting by fax, email or personal delivery. If notice is by any means other than personal delivery, follow-up confirmation of receipt, by phone call, must be obtained. d. A fax transmittal confirmation report, email send receipt or affidavit of personal service shall be sufficient proof of notice and must be filed with the Town Clerk at least four (4) hours prior to the start of the Special Meeting. e. Town Board Members shall provide the Town Clerk with accurate delivery address information, including fax number (if applicable), email address and physical location for personally delivered items to be mailed. It is each Town Board Members responsibility to notify the Town Clerk of changes to such information. f. Town Board Members may name one (1) designee to receive notice of a Special Meeting by fax, email or personal delivery. The name(s), address(es), email address and fax number (if applicable) must be submitted, in writing, to the Town Clerk. If no designee has been named, notices of a Special Meeting shall be served only upon the Town Board Member, as herein provided. Section 3. Meeting Agenda 1. The Agenda shall be prepared jointly by the Supervisor and the Town Clerk. 2. The order of the Agenda shall be set by the Town Clerk. 3. The Agenda for a Regular Town Board Meeting shall be closed at 1:00 PM, five (5) business days prior to the date of such Regular Meeting. 4. The Agenda for a Special Town Board Meeting shall be closed at 1:00 PM, two (2) business days prior to the date of such Special Meeting. 5. Except in the case of an emergency, items may be added to the Agenda of any Regular or Special Town Board Meeting, provided that such items are listed as dded to the Agenda. Such items are to be considered open for discussion and possible action. If the item fails to be added by unanimous consent, it is to be placed on the next regularly Attachment: Rules of the Town Board (RES-2021-1 : Resolution Adopting The Rules Of The Town Board) scheduled Meeting. 6. No items shall be placed on the Agenda or considered by the Town Board, other Agenda item has been delivered to the Town Clerk prior to the closing of the Agenda. Packet Pg. 35 7.A.1.a 7. Notwithstanding the foregoing, claims served on the Town or its employees may be added to the Agenda of any Regular Meeting at any time up to the commencement of the scheduled Meeting. The Town Clerk shall notify the Town Board of the receipt of such claims, which shall be referred to the Attorney to the Town for appropriate action. 8. In the event that an item has been placed on the Agenda for which no documentation has been made available by the time prescribed, the Supervisor and Town Clerk shall, together, automatically remove the item from the Agenda. 9. Once an item has been properly added to the Agenda, supporting documentation may be added up to the time of the Meeting 10. Discussion items are exempt from documentation, but no action may be taken on discussion items that are lacking documentation without the affirmative vote of four (4) Members of the Board. 11. No later than four (4) business days prior to a scheduled Regular Town Board Meeting, the Town Clerk shall, by mail, email, fax, or personal delivery, provide copies of the Agenda, together with documentation for all submitted Agenda items, to the Town Board Members in accordance with Section (2); Paragraph (2); sections (d) and (e) of these Town Board Rules. 12. No later that two (2) business days prior to a scheduled Special Town Board Meeting, the Town Clerk shall, by email, fax, or personal delivery, provide copies of the Agenda, together with documentation for all submitted Agenda items, to the Town Board Members in accordance with Section (2); Paragraph (2); sections (d) and (e) of these Town Board Rules. Section 4. Conduct of Meeting 1. The Supervisor shall be the Presiding Officer and shall chair each Meeting of the Town Board. In the event that the Supervisor fails to appear at the time fixed for such Town Board Meeting, the Deputy Supervisor, or in his/her absence, the Town Clerk, shall call the Meeting to Order. If the Meeting is Called to Order by the Deputy Supervisor or Town Clerk, the Town Board, by a vote of at least three (3) of its Members, shall select a Member to serve as both Presiding Officer and Temporary Chairman for said Meeting. If the Supervisor arrives after such Meeting has commenced, he/she shall immediately assume the duties of both Presiding Officer and Chair of the Meeting. 2. The Town Clerk, Supervisor or Deputy Supervisor shall determine the presence of absence of a quorum of the Town Board, as set forth in Section 1; Par. 4 of these Rules. In the event that a quorum is lacking, the person presiding over said Meeting shall follow the following procedure precisely: a. Call the Meeting to Order b. Roll Call c. Salute to the Flag Attachment: Rules of the Town Board (RES-2021-1 : Resolution Adopting The Rules Of The Town Board) d. Announce lack of quorum e. Adjourn the Meeting until the next regularly scheduled Town Board Meeting or duly called Special Meeting. 3. If the Chair notices the absence of a quorum, he shall declare this fact. If the Chair fails to notice the absence of a quorum, any Member of the Town Board Packet Pg. 36 7.A.1.a shall declare a Point of Order at the first instance that another person is not speaking. Substantive Business shall not continue in the absence of a quorum. 4. All voting shall take place via viva voce any present Town Board Member, a roll call vote may be called. In the event a roll call vote is requested, the Town Clerk shall call for the vote of each Town Board Member, including those that are absent, by Ward order, starting with the 5. or an acceptable equivalent. In the case that an unconventional vote is cast, the Chair or Town Clerk shall require that the Board Member repeat his/her vote in the conventional manner. The names of the Board Members and their votes shall be entered into the Minutes of the Town Board Meeting. Section 5. Order of Business 1. The Order of Business for all Regular and Special Town Board Meetings shall be as follows: a. Call to Order b. Roll Call c. Salute to the Flag d. Adoption of the Agenda e. Receipt and Approval of the Minutes f. Acceptance of the Correspondence Log g. Suspension of the Town Board Rules (for Public Comment of the Agenda Items) h. Public Hearings i. Discussions j. Resolutions k. Items for Special Consideration l. Town Board Review of Vouchers m. Adjournment 2. Adoption of the Agenda a. As previously stated in Section (5); paragraph (1); subparagraph (d) of these Town Board Rules, the Town Board shall adopt the Agenda by a majority vote. b. The Supervisor, or in his/her absence, the Deputy Supervisor, or, in their absence, the Town Clerk, may with the consent of the majority of the Board Members present, change the order of the Agenda during any Meeting of the Board. c. Items that were previously added to the Agenda may be withdrawn from the Agenda by the sponsoring Town Board Member without approval from any other Town Board Members. The withdrawal of such motions is not subject Attachment: Rules of the Town Board (RES-2021-1 : Resolution Adopting The Rules Of The Town Board) to debate and shall take place in open session prior to the Adoption of the Agenda. Section 6. Executive Session 1. Motions to enter into Executive Session shall take place during an open meeting. Packet Pg. 37 7.A.1.a 2. The motion must pass by the affirmative vote of the majority of the total membership of the Town Board. 3. The motion shall identify the particular area or areas of the subject or subjects to be considered. Section 7. Rules of Order 1. All Regular and Special Town Board Meetings shall be conducted in accordance with Town Law, and, except where inconsistent with Town Law, shall be 2. Roberts Rules of Order shall govern the rules of debate and shall be strictly followed. 3. The affirmative vote of three (3) Members of the constituted Town Board voting at any meeting shall be required to adopt any action, motion or resolution, except in those instances where New York State Law or these Rules of procedure require a greater affirmative vote. 4. At the request of the Town Clerk, Town Board Members may be asked to dictate a motion being made or provide the body of the motion in writing. 5. Motions may only be amended to the second degree. 6. The process for taking action on a Motion or Resolution shall be as follows: a. Obtain the floor b. Make the motion c. Second the motion i. Items that fail to receive a second are lost d. Chairman states the question e. Discussion on the item i. The mover shall be permitted to speak first f. Put the question g. Announce the result of the Vote 7. Resolutions containing blanks shall not be voted on. Such Resolutions shall first be amended to fill the blank(s). Upon the successful adoption of a motion to fill blanks within a certain Resolution, the Board may then vote on said Resolution. 8. These Rules may be amended or rescinded by the affirmative vote of three (3) Members of the Town Board. 9. These Rules shall remain in effect until new Rules are adopted by the Town Board. 10. A motion to Adjourn may be made by any Member who shall have been recognized by the Supervisor or, in his/her absence, the Deputy Supervisor, or, in their absence, the Town Clerk. Such a motion shall not be recognized during a roll call or while the Board is engaged in voting. A motion to Adjourn shall be decided without debate. Unless excused, Members shall not leave a Meeting until the Supervisor or, in his/her absence, the Deputy Supervisor, or, in their absence, Attachment: Rules of the Town Board (RES-2021-1 : Resolution Adopting The Rules Of The Town Board) the Town Clerk shall announce that the Meeting is adjourned. Section 8. Deputy Supervisor 1. Upon the request of the Supervisor, when the Supervisor is absent or incapacitated, or when a vacancy exists in the Office of the Supervisor, the Packet Pg. 38 7.A.1.a Deputy Supervisor shall be the Acting Supervisor. During such period, the Deputy Supervisor shall be vested with all the powers and may perform all the duties of the Supervisor, as provided herein or by applicable New York State Law. Section 9. Clerical Assistance 1. Should any Town Board Members so request, clerical assistance shall be made available to him or her through the Office of the Supervisor. Such clerical assistance shall only be for official Town Business. Attachment: Rules of the Town Board (RES-2021-1 : Resolution Adopting The Rules Of The Town Board) Packet Pg. 39 7.C.5.a Attachment: Stormwater Management Letter of Engagement - 2021 (RES-2021-20 : Resolution Employing Stormwater Management Packet Pg. 40 7.C.5.a Attachment: Stormwater Management Letter of Engagement - 2021 (RES-2021-20 : Resolution Employing Stormwater Management Packet Pg. 41 7.C.6.a WğƓǒğƩǤ ЎͲ ЋЉЋЊ hʹ ŷĻ IƚƓƚƩğĬƌĻ wźĭŷğƩķ ŷǒƩƭƷƚƓ /Ήhʹ ƚǞƓ .ƚğƩķ ЋЉ aźķķƌĻĬǒƭŷ wķ͵ ‘ğƦƦźƓŭĻƩƭ CğƌƌƭͲ b— ЊЋЎВЉ IĻƌƌƚ wźĭŷğƩķͲ ƷŷĻ ƚƦƦƚƩƷǒƓźƷǤ Ʒƚ ƦƩƚǝźķĻ L ƩĻƌğƷĻķ ƭĻƩǝźĭĻƭ ŅƚƩ ƷŷĻ ƚǞƓ ƚŅ ‘ğƦƦźƓŭĻƩ źƓ ЋЉЋЉ͵ LƷ ŷğƭ ĬĻĻƓ ğ ƦƌĻğƭǒƩĻ ǞƚƩƉźƓŭ ǞźƷŷ ğƌƌ ƚŅ ǤƚǒͲ ğƓķ L ĭĻƩƷğźƓƌǤ Ǟƚǒƌķ ƌźƉĻ Ʒƚ ĭƚƓƷźƓǒĻ Ʒƚ ƦƩƚǝźķĻ ƭĻƩǝźĭĻƭ ŅƚƩ ЋЉЋЊ͵ hǒƩ ƭĭƚƦĻ ƚŅ ƭĻƩǝźĭĻƭ ğƓķ ŅĻĻ ƭĭŷĻķǒƌĻ ŷğƭ ƩĻƒğźƓĻķ ǒƓĭŷğƓŭĻķ ŅƚƩ ƒǒƓźĭźƦğƌźƷźĻƭ͵ wƚĬĻƩƷƭ L /ƚƓƭǒƌƷźƓŭͲ LƓĭ͵ Ǟźƌƌ ƦƩƚǝźķĻ L ƭǒƦƦƚƩƷΉƒğźƓƷĻƓğƓĭĻ ƭĻƩǝźĭĻƭ ƭĻƩǝĻƩƭͲ ĭƚƒƦǒƷĻƩƭͲ ƌğƦƷƚƦƭͲ ƒƚĬźƌĻ ķĻǝźĭĻƭͲ ğƓķ ğƌƌ ƩĻƌğƷĻķ ƓĻƷǞƚƩƉźƓŭ ĻƨǒźƦƒĻƓƷ͵ {ğźķ ƭĻƩǝźĭĻƭ Ǟźƌƌ ĬĻ ƦƩƚǝźķĻķ ƚƓ ğƓ ğƭΏ ƓĻĻķĻķ Ĭğƭźƭ ğƷ ƷŷĻ ŷƚǒƩƌǤ ƩğƷĻ ƚŅ υБЎͲ Ǟŷźĭŷ źƭ ƭƷźƌƌ ƚǒƩ ƌƚǞĻƭƷ ƩğƷĻ ƚŅŅĻƩĻķ Ʒƚ ƒǒƓźĭźƦğƌźƷźĻƭ͵ źƒĻ Ǟźƌƌ ĬĻ źƓǝƚźĭĻķ ğƷ ğ Њ ΏŷƚǒƩ ƒźƓźƒǒƒͲ ğƓķ ч ŷƚǒƩ źƓĭƩĻƒĻƓƷƭ ƷŷĻƩĻğŅƷĻƩ͵ tƌĻğƭĻ ƭĻĻ ƷŷĻ ğƷƷğĭŷĻķ ЋЉЋЊ ŅĻĻ ƭĭŷĻķǒƌĻ ŅƚƩ ğķķźƷźƚƓğƌ ƩğƷĻƭͲ ƭŷƚǒƌķ ǞĻ ĬĻ ƩĻƨǒĻƭƷĻķ Ʒƚ ƦĻƩŅƚƩƒ ƭĻƩǝźĭĻƭ ƌğƷĻ ğƷ ƓźŭŷƷͲ ƚƓ ǞĻĻƉĻƓķƭͲ ƚƩ ƚƓ ŷƚƌźķğǤƭ͵ ‘Ļ Ǟźƌƌ ĭƚƓƷźƓǒĻ Ʒƚ ƩĻƭƚƌǝĻ ƦƩƚĬƌĻƒƭ ğƭ ƨǒźĭƉƌǤ ğƓķ ĻŅŅźĭźĻƓƷƌǤ ğƭ ƦƚƭƭźĬƌĻͲ ğƭ ǞĻƌƌ ğƭ ƩĻƭƦƚƓķ ƦƩƚƒƦƷƌǤ Ʒƚ ǒƩŭĻƓƷ ƒğƷƷĻƩƭ͵ tƌĻğƭĻ ŅĻĻƌ ŅƩĻĻ Ʒƚ ĭƚƓƷğĭƷ ƒĻ źŅ Ǥƚǒ ŷğǝĻ ğƓǤ ƨǒĻƭƷźƚƓƭ͵ aǤ ķźƩĻĭƷ ƌźƓĻ źƭ ΛБЍЎΜ ЋЍЌΏЎЍЏЏͲ ĻǣƷ͵ ЌͲ ğƓķ L ĭğƓ ğƌƭƚ ĬĻ ƩĻğĭŷĻķ ǝźğ ĻΏƒğźƌ ğƷ /ƩğźŭθwƚĬĻƩƷƭL/ƚƓƭǒƌƷźƓŭ͵ĭƚƒ͵ ŷğƓƉ Ǥƚǒ ğŭğźƓ ŅƚƩ ǤƚǒƩ ĭƚƓƭźķĻƩğƷźƚƓ͵ Attachment: IT Consulting Letter 2021 (RES-2021-21 : Resolution Approving IT Consultant Contract) {źƓĭĻƩĻƌǤͲ /Ʃğźŭ a͵ wƚĬĻƩƷƭ tƩĻƭźķĻƓƷε /9h 982 Main Street, Suite 4 340, Fishkill, NY 12524 Packet Pg. 42 7.C.6.b C99 {/I95 \[9 9ŅŅĻĭƷźǝĻ ЊΉЊΉЋЉЋЊ ЊЋΉЌЊΉЋЉЋЊ wƚĬĻƩƷƭ L /ƚƓƭǒƌƷźƓŭͲ LƓĭ͵ ВБЋ ağźƓ {ƷƩĻĻƷ {ǒźƷĻ ЍΏЌЍЉ CźƭŷƉźƌƌͲ b— ЊЋЎЋЍ /Ʃğźŭ wƚĬĻƩƷƭ ƚʹ ΛБЍЎΜ ЋЍЌΏЎЍЏЏ ĭʹ ΛБЍЎΜ ЏЎЏΏЋЎЉВ Ļʹ ĭƩğźŭθƩƚĬĻƩƷƭźƷĭƚƓƭǒƌƷźƓŭ͵ĭƚƒ ΋ ǞǞǞ͵ƩƚĬĻƩƷƭźƷĭƚƓƭǒƌƷźƓŭ͵ĭƚƒ L /ƚƓƭǒƌƷźƓŭͲ /ƚƒƦǒƷĻƩΉbĻƷǞƚƩƉ {ĻƩǝźĭĻƭ $ ¸² ®¥ 7¤¤ª (®´±² ®¥ 4¨¬¤ 2 ³¤ȝ§± 0 ¸¬¤­³ $´¤ /¯¤± ³¨®­ -¨­¨¬´¬ "´²¨­¤²² (®´±² Monday - Friday 8:00am - 5:00pm 1 hour $85.00 Net 30 %µ¤­¨­¦ (®´±² Monday Friday 5:00pm 10:00pm 1 hour $95.00 Net 30 0±¤¬¨´¬ 4¨¬¤ Monday Friday 10:00pm 8:00am 1 hour $105.00 Net 30 3 ³´±£ ¸² 8:00am 5:00pm 1 hour $95.00 Net 30 3´­£ ¸²ȝ(®«¨£ ¸² Emergencies Only 1 hour $105.00 Net 30 We accept Visa, MasterCard, American Express and Discover. 10% interest will be assessed on all unpaid balances after 30 days. Attachment: IT Consultants FEE SCHEDULE 2021 (RES-2021-21 : Resolution Approving IT Consultant Contract) Packet Pg. 43 7.D.3.a TO: FILE FROM: M. Kruk, Project Manager, Region 8 SUBJECT: ESTIMATED COST OF ENERGIZING AND MAINTENANCE OF STREET LIGHTING PIN 8393.25 ROUTE 376 INTERSECTION IMPROVEMENTS AT NEW HACKENSACK ROAD AND ALL ANGELS HILL ROAD TOWN OF WAPPINGER DUTCHESS COUNTY DATE: December 22, 2020 Estimated cost of energizing and maintenance: Thirteen (13) street lights at $100.00 per month or $1200.00 per year. Total estimated cost of Energizing and Maintenance for thirteen (13) street lights for Life of maintenance Agreement (Twenty five (25) years $30,000.00 for Energizing and One (1) full light replacement and Maintenance for $10,000.00) = $40,000.00 Attachment: 839325_cor_mem_intrinsic cost for lighting (RES-2021-28 : Resolution Authorizing Contract For Installation Of A Lighting System 50 Wolf Road, Albany, NY 12232 www.dot.ny.gov Packet Pg. 44 7.D.3.b Revised 2019 AGREEMENT FOR INSTALLATION, MAINTENANCE, REPAIR AND ENERGIZING OF LIGHTING SYSTEM FOR STATE HIGHWAY IDENTIFIED AS 8093 Route 376 at All Angels Hill Road, New Hackensack Road Intersection Improvements, Town of Wappinger, Dutchess County P.I.N. 8393.25; Construction Contract D______ Agreement # D_______________ This Agreement, made this / / between: the New York State Department of Transportation (“NYSDOT”), having its principal office at 50 Wolf Road, Albany, NY 12232, on behalf of New York State (“State”) and the Town Board of the Town of Wappinger which is herein referred to as the “MUNICIPALITY”. WITNESSETH: WHEREAS, pursuant to Highway Law §10 Subdivision 24, the Commissioner of Transportation (the "Commissioner"), may at the expense of the state, or using federal funds, and/or using local funds provide for the installation and or replacement of street lighting systems, provided the Commissioner deems it practicable to perform such work for such Municipality/Sponsor in connection with the performance of any work of construction, reconstruction or improvement under the Highway Law; and WHEREAS, the COMMISSIONER proposes to reconstruct a State Highway pursuant to the New York State Highway Law, such highway being identified as 8093, Route 376 at All Angels Hill Road, New Hackensack Road Intersection Improvements, Dutchess County within the geographical jurisdiction of the MUNICIPALITY and geographical jurisdiction of the Town of Wappinger in Dutchess County; and WHEREAS, the MUNICIPALITY desires to have lighting system installed on or along such highway within the geographical jurisdiction of the MUNICIPALITY; and WHEREAS, it is recognized by the MUNICIPALITY and the COMMISSIONER that if the MUNICIPALITY desires to have lighting system installed on or along such highway within the geographical jurisdiction of the MUNICIPALITY, the MUNICIPALITY shall maintain, repair and energize such lighting system at its own expense; and WHEREAS, the MUNICIPALITY by Resolution No. __________ adopted at the Town Board of the of the MUNICIPALITY meeting held on the __________ day of __________, 2021, approved the installation, maintenance and energizing of said lighting and has provided such Resolution hereto, and has further authorized _____________________ to execute this Agreement on behalf of the MUNICIPALITY; and Attachment: 839325_Wappinger_Lighting_Agreement (RES-2021-28 : Resolution Authorizing Contract For Installation Of A Lighting System At 1 Packet Pg. 45 7.D.3.b WHEREAS, the Town Board of the Town of Wappinger and the COMMISSIONER are desirous of identifying the respective responsibilities of the parties with regard to the highway lighting system; NOW, THEREFORE, in consideration of the mutual promises and benefits moving to the parties, it is agreed as follows: ARTICLE 1: DOCUMENTS FORMING THIS AGREEMENT. The parties agree that the Agreement consists of the following: a. Agreement: This document, entitled “Agreement for Installation, Maintenance, Repair and Energizing of Lighting System for State highway identified as” PJ-LOC \[See above\]; b. Schedule "A" - Description of Project, funding and deposit requirements; c. Appendix “A” - Standard Clauses for New York State Contracts; d. Appendix A-1: Supplemental Title VI Provisions (Civil Rights Act); e. Municipal Resolution(s): duly adopted resolution authorizing this agreement and the appropriate municipal office to execute the Agreement and undertake the project on the terms and conditions set forth herein. ARTICLE 2: PROJECT RESPONSIBILITIES. 2.1 The COMMISSIONER shall provide for the furnishing and placing of the following items in connection with a lighting system on the above-mentioned highway and identified in the contract documents for this transportation project: a. Underground duct system, including conduit, pull boxes, handholds, and drainage pockets. b. Ducts, pull boxes, and anchor bolts on structures. c. Foundation for light standards, concrete pads and meter boxes. d. Light standards and bracket arms. e. Luminaries, lamps, wiring, photo-electric switches, switches and ballasts and all other components necessary to complete the lighting system. All of the above-identified items shall be and continue to be the property of the State of New York. 2.2 Upon completion of construction of the above identified highway project, the MUNICIPALITY shall, at its own expense, maintain the lighting system installed under such highway project within the geographical jurisdiction of the MUNICIPALITY. Such maintenance shall include, but not be limited to: a. Repair of equipment which may be damaged from any cause whatsoever. b. Replacement of equipment which may be non-functioning or damaged from any cause whatsoever, such replacement material to be of equal character to the original equipment. c. Payment for delivery and supply of the electric current for the lighting system during the customary night hours \[dusk to dawn\] of each day of the year, at no cost or obligation to the STATE. d. Should MUNICIPALITY choose to install lighting attached to a utility pole(s) belonging to Utility Company, the STATE shall not be involved and MUNICIPALITY shall make appropriate Pole Attachment Agreement and payment arrangements with the respective Utility Company. Attachment: 839325_Wappinger_Lighting_Agreement (RES-2021-28 : Resolution Authorizing Contract For Installation Of A Lighting System At 2 Packet Pg. 46 7.D.3.b ARTICLE 3: TERM OF AGREEMENT. th 3.1 This Agreement shall commence upon the 30 day of April, 2022, and shall th expire upon the 29day of April, 2047 (the date twenty-five (25) years thereafter). The MUNICIPALITY shall continue to maintain and energize the lighting system for the period of its useful life or until such time as the COMMISSIONER, at his/her discretion, in agreement with MUNICIPALITY, determines that such lighting and/or the maintenance of such lighting system is no longer warranted or desired for such State HAI \[for: Highway, Arterial, or Interstate: choose\], and sets forth action to remove such lighting system at the MUNICIPALITY’s expense. 3.2 The MUNICIPALITY agrees not to assign, transfer, convey, sublet or otherwise dispose of this Agreement or any part thereof, or its right, title, or interest therein, or its power to execute this Agreement to any person, company or corporation without COMMISIONER’s written consent. MUNICIPALITY shall express their desire to change the terms of this Agreement in writing to the COMMISSIONER, except as herein provided by Municipal Resolution attached hereto. 3.3 The COMMISSIONER herewith extends his/her consent to the MUNICIPALITY to establish a lighting district to transfer the MUNICIPALITY’s cost for repair, maintenance of the lighting system, and to ensure that payments are made to Utility Company for delivery and supply of energy. ARTICLE 4. TERMINATION OF AGREEMENT. 4.1. Prior to the expiration of the Agreement, the MUNICIPALITY shall review the Agreement and determine whether it desires to continue maintaining said lighting system. If at any time after the useful life of the lighting system the MUNICIPALITY, in its discretion, determines that it does not desire to maintain said lighting system, it shall notify the COMMISSIONER or his/her representative in writing. 4.2. During the duration of this Agreement, where the MUNICIPALITY has no desire to maintain the lighting system, and / or discontinues payment for the energizing of the lighting system covered in this Agreement, said fixtures will be removed by the STATE at the expense of the MUNICIPALITY, unless the STATE has funds available to maintain, repair and energize said lighting system, and the COMMISSIONER, in his/her discretion, determines that such lighting system is warranted or desired for such State Highway. Upon written notification by the COMMISSIONER of the removal cost, the MUNICIPALITY shall, within 90 days of the receipt of such written notification from the COMMISSIONER, reimburse the STATE the amount specified. The cost of removal includes but is not limited to review and upgrading of roadway delineation features, including pavement markings, and any and all penalties, fees and/or other costs for unamortized fixtures which the STATE is required to pay the Federal Government. ARTICLE 5: REMEDIES 5.1. Should the MUNICIPALITY, within the term of this Agreement and without the prior written consent of the COMMISSIONER, discontinue the repairs and maintenance, and/or discontinue payment for energizing the lighting system covered in this Agreement, which results in the STATE being required to make payment to the Federal Government, as a penalty or otherwise, the MUNICIPALITY, upon written notification by the COMMISSIONER of such requirement to pay, shall reimburse the STATE the amount of such required payment within 90 days of the receipt of such written notification from the COMMISSIONER. Attachment: 839325_Wappinger_Lighting_Agreement (RES-2021-28 : Resolution Authorizing Contract For Installation Of A Lighting System At 3 Packet Pg. 47 7.D.3.b 5.2. Further, it is expressly understood that the MUNICIPALITY shall indemnify and save harmless the STATE from claims, suits, actions, damages and costs of every name and description resulting from the discontinuance of the repairs and maintenance, and/or discontinuance of payment for energizing of the lighting system by the MUNICIPALITY. 5.3. The COMMISSIONER or his/her representative may periodically inspect the lighting system installed under the above-identified Construction Project to ascertain that the lighting system is being maintained and energized in accordance with the terms of this Agreement and in condition satisfactory to the COMMISSIONER. The COMMISSIONER shall, in writing, notify the MUNICIPALITY of any observed deficiencies, listing such deficiencies. Within thirty (30) days of receipt of such notification by MUNICIPALITY, the COMMISSIONER or his/her representative shall arrange for a meeting to be held with the authorized representative of the MUNICIPALITY. At such meeting the COMMISSIONER or his/her representative and the authorized representative of the MUNICIPALITY shall discuss the means required to remedy the noted deficiencies. Based on the discussion, and based on the nature of the required remedial action, a reasonable time limit shall be mutually established by the COMMISSIONER or his/her representative and the authorized representative of the MUNICIPALITY for the satisfactory completion of remedial action by the MUNCIPALITY. 5.4. It is recognized by the parties hereto that failure of the MUNICIPALITY to complete the required remedial actions within the agreed upon time limit may subject the MUNICIPALITY to certain penalties. If the equipment supplied and installed by the STATE for the above subject lighting system was done pursuant to a Federally aided and/or Federally reimbursable contract, and the MUNICIPALITY fails to make the remedial actions within the agreed upon time limit, no further Federally aided project shall be approved for the MUNICIPALITY until such time as the said lighting system is restored to the level and condition required by this Agreement. In addition, failure of the MUNICIPALITY to make such remedial actions may subject the MUNICIPALITY to loss of State aid for other future municipal contracts. ARTICLE 6: NOTICE REQUIREMENTS 6.1 All notices permitted or required hereunder shall be in writing and shall be transmitted either: i. Via certified or registered United States mail, return receipt requested; ii. By personal delivery; iii. By expedited delivery service; or iv. By e-mail. Such notices shall address as follows or to such different addresses as the parties may from time-to-time designate: New York State Department of Transportation (NYSDOT) Name: Mr. Michael Schaefer Title: Regional Design Engineer Address: 4 Burnett Boulevard, Poughkeepsie, NY 12603 Telephone Number: (845) 431-5848 Facsimile Number: (845 )431-5928 E-Mail Address: Michael.Schaefer@dot.nv,qov Attachment: 839325_Wappinger_Lighting_Agreement (RES-2021-28 : Resolution Authorizing Contract For Installation Of A Lighting System At 4 Packet Pg. 48 7.D.3.b Municipality \[The Town of Wappinger\] Name: Supervisor Richard L. Thurston Title: Town Supervisor Address: 20 Middlebush Rd, Wappingers Falls, NY, 12590 Telephone Number: 845-297-2744 Facsimile Number: 845-297-4558 E-Mail Address: rthurston@townofwappingerny.gov 6.2 Any such notice shall be deemed to have been given either at the time of delivery or, in the case of expedited delivery service or certified or registered US mail, as of the date of first attempted delivery at the address and in the manner provided herein, or in the case of facsimile transmission by e-mail, upon request. 6.3 The parties may, from time to time, specify any new or different address in the United States as their address for purpose of receiving notice under this Agreement by giving fifteen (15) days written notice to the other party sent in accordance herewith. The parties agree to mutually designate individuals as their respective representatives for the purposes of receiving notices under this Agreement. Additional individuals may be designated in writing by the parties for the purposes of implementation and administration/billing, resolving issues and problems, and/or for dispute resolution. ARTICLE 7: PROCESSING OF BETTERMENT DEPOSITS AND PAYMENTS 7.1 NYSDOT will install, remove, relocate, replace and/or reconstruct the MUNICIPAL facilities in accordance with plans and specifications related thereto, as they may be amended or revised, and subject to such change orders as may be approved by NYSDOT in connection with its administration of the work and other work under the Construction Contract for or relating to the work under this Agreement. 7.2 For all Betterment work done by NYSDOT, the MUNICIPALITY shall, prior to the work being done, deposit in a project escrow account with the Office of State Comptroller the full amount of the MUNICIPAL share (if any) reflected in the itemized engineer’s estimated cost of the work to be performed on MUNICIPAL facilities for payments by the Comptroller on account of Project costs. The excess amount of such deposit shall be reimbursed to the MUNICIPALITY after project close out, unless Fixed Price Lump Sum project share is established. 7.3 Payments to the Contractor for Betterment work shall be made using State Comptroller vouchers or requisitions approved by the COMMISSIONER. 7.4 When Betterment work performed on the MUNICIPAL facilities contemplated herein has been completed, and all payments have been made to the Contractor, the COMMISSIONER shall determine the additional costs thereof to be borne by the MUNICIPALITY. Any excess of the deposit shall be returned to the MUNICIPALITY on the warrant of the State Comptroller or using vouchers approved by the COMMISSIONER; and, in the event such costs exceed the amount of the deposit, the COMMISSIONER shall send a written notice to the MUNICIPALITY requesting such extra payment be deposited with the Office of State Comptroller in a project escrow account. The MUNICIPALITY shall, within 90 days of receipt of such written notice from the COMMISSIONER, pay the amount of such deficiency to the Office of State Comptroller, unless Fixed Price Lump Sum project share has been established. Attachment: 839325_Wappinger_Lighting_Agreement (RES-2021-28 : Resolution Authorizing Contract For Installation Of A Lighting System At 5 Packet Pg. 49 7.D.3.b 7.5\[Include this section only where local contributionwill be used to fund all or some portion of the project costs\] The Municipality's/Sponsor’s performance of its obligations hereunder is to be financed from (check applicable source or sources if the municipal deposit is financed thereby): the proceeds of one or more loans from \[for name of Bank or financial institution or company\] that the Municipality/Sponsor represents have been committed as evidenced by the commitment letters annexed hereto. The Municipality/Sponsor pledges proceeds of such loans to the performance of its obligations hereunder in amount sufficient to pay for work to be performed on local facilities costs hereunder; from amounts deposited by \[name of Bank or financial institution or company above\] with the Municipality/Sponsor into a segregated account solely for the purpose of financing work to be performed on local facilities costs, pursuant to the Municipality's/Sponsor’s resolution establishing such account and providing for expenditures therefrom for such purpose; by an irrevocable letter of credit, bond or other security (annexed hereto) acceptable to NYSDOT in the full amount of estimated Project Costs per Schedule A, solely for the purpose of paying the costs for work to be performed on local facilities and providing for expenditures therefrom or sight drafts thereon by NYSDOT negotiable through and acceptable to the State's depository bank for such purpose; or from an escrow established pursuant to a written escrow agreement between the Municipality/Sponsor and the Company solely for the purpose of financing work to be performed on local facilities costs, pursuant to the Municipality's/Sponsor’s resolution authorizing such escrow Agreement and providing for expenditures therefrom for such purpose. Attachment: 839325_Wappinger_Lighting_Agreement (RES-2021-28 : Resolution Authorizing Contract For Installation Of A Lighting System At 6 Packet Pg. 50 7.D.3.b IN WITNESS WHEREOF, the STATE has caused this instrument to be signed by the said COMMISSIONER of Transportation and the MUNICIPALITY has caused this instrument to be signed by its authorized officer. Agreement No. ____________ APPROVED: MUNICIPALITY: _____________________________ By: ____________________________ Municipal Attorney (Title) STATE OF NEW YORK ) ) ss: COUNTY OF _________ ) On this ________ day of ____________, 20 ___, before me personally came _________________________________, to me known, who being by me duly sworn did depose and say that he/she is the __________________ of the Municipal Corporation described herein, and which executed the above instrument; that he/she knows the seal of such Municipality; that the seal affixed to said instrument is such corporate seal, that it was affixed by order of the legislative Body of said Municipal Corporation pursuant to a Resolution which was duly adopted on _________________ and to which a certified copy is attached and made a part hereof; and that he signed his name thereto by like order. ____________________________ Notary Public APPROVED FOR NYSDOT: APPROVED AS TO FORM: STATE OF NEW YORK ATTORNEY GENERAL By: ________________________ ________ For the Commissioner Date of Transportation By: _________________________________ Assistant Attorney General Agency Certification - “In addition COMPTROLLER’S APPROVAL: to the acceptance of this contract, I also certify that original copies of this signature page will be attached to all other copies of this contract.” By: __________________________________ For the New York State Comptroller Pursuant to State Finance Law §112 Attachment: 839325_Wappinger_Lighting_Agreement (RES-2021-28 : Resolution Authorizing Contract For Installation Of A Lighting System At 7 Packet Pg. 51 7.D.3.b SCHEDULE A DESCRIPTION OF PROJECT, FUNDING AND DEPOSIT REQUIREMENTS. Is the project linked to a State project in the area? YES If linked to a State project, describe the State project: PIN 8393.25, D______, Route 376 at All Angels Hill Rd., New Hackensack Rd. Intersection Improvements, Town of Wappinger, Dutchess County, for the replacement of the existing intersection with the proposed roundabout. State Highway (S.H.) #s 8093, CR-94, CR-104 in Dutchess County. Description of the work to be performed on local facilities: The Town of Wappinger by Resolution No. __________ adopted on the __________ day of __________, 2021, requested and authorized the State Department of Transportation to proceed with the necessary arrangements to incorporate the construction of the lighting system located Along Rt. 376 (S.H.) # 8093, from N 1+00’ to N 3+00’, and S 5+50’ to S 10+45’, along New Hackensack Rd. (CR-104) from NH 2+80’ to NH 5+50’, and All Angels Hill Rd. (CR-94) from AA 6+20’ to AA 6+25’. The State in connection with our request has incorporated the local project with the work of PIN 8393.25 as set forth in the plans and specifications for said project. The Town of Wappinger shall be responsible for the maintenance and energizing of the lighting system. Engineer’s Estimate $____56,821.94 Federal Aid Eligible YES or No State Share (in dollars) $____56,821.94 Federal Share (in dollars) $____________ Local Share (in dollars) $____________ Attachment: 839325_Wappinger_Lighting_Agreement (RES-2021-28 : Resolution Authorizing Contract For Installation Of A Lighting System At 1 Packet Pg. 52 7.D.3.b APPENDIX "A" Standard Clauses for New York State Contracts \[Provide the current New York state contract provisions here.\] Attachment: 839325_Wappinger_Lighting_Agreement (RES-2021-28 : Resolution Authorizing Contract For Installation Of A Lighting System At 2 Packet Pg. 53 7.D.3.b MUNICIPAL RESOLUTION. Provide the Municipal Resolution(s) - duly adopted authorizing Agreement on behalf of the Municipality. Attachment: 839325_Wappinger_Lighting_Agreement (RES-2021-28 : Resolution Authorizing Contract For Installation Of A Lighting System At 3 Packet Pg. 54 Attachment: NYSDOT264036 Town of Wappinger Round A Bout AOH Quote 2362-20-10889-0 (RES-2021- 7.D.3.c Ext $ Packet Pg. 55 Page 1 of 2 $5,502.44$3,868.02 Unit $ Cindy Walker Quoted By: 12/11/2020 NYSDOT264036 Town of Wappinger Round A Bout, A/O,H2362-20-10889-0Initial Version - BUDGETARY10/21/2020 Quote #: Bid Date: Job Name: Issue Date: Quote Label: Job Location: Esplanade Tear Drop Teardrop LED 2 Series (ESL2): ESL2, 23,500 lumens; 5 COBs, 4000K CCT, Auto-sensing voltage (120 thru 277) 50/60 HZ, Black, Sag (Shallow) glass and door, Type 3 Asymmetric Distribution, Quick Lock Stem mount, 30 inch Diameter Deep Skirt for Cutoff Requirement, Boston Harbor Decorative Arm Fitter, Slips Fits 2.00 Nominal Pipe (2.38") OD, Black Camden Arm (CAM): Camden Roadway Arm, 72" Roadway One Way Arm, Cast Aluminum, Black North Yorkshire Aluminum Pole 17 inch Base (NYA): NYA, 22 feet, L5J SiteLink 5 inch, 17 inch Round Base For Sitelink, 3 X 4 Tenon, Anchor bolts, galvanized steel, Powder Coat Paint, BlackUtility Washington FCO LED (WFCL2): WFCL2, LED Performance Package P50, 4000 series CCT, Auto-sensing voltage (120 thru 277), Black, Type 2 Full Cutoff LED distribution, Spike Finial, NEMA Twist Lock Dimming photocontrol receptacle - 7 PIN. North Yorkshire Aluminum Pole 17 inch Base (NYA): NYA, 22 feet, L5J SiteLink 5 inch, 17 inch Round Base For Sitelink, 3 X 3 Tenon, Anchor bolts, galvanized steel, Powder Coat Paint, Black Catalog # ESL2 P60S 40K AS BK SG 3 S DS BHDF13 200 BK CAM 72/1 CA BKH NYA 22 L5J 17_1 P05 ABG BKESL2BKSG3DSBHDF13200BKESL2P60S40KASBK3SCAM72/1CABKHAB-31-4NYA22L5J17P05BKTMP40010WFCL2 P50 40K AS BK L2 S P7 NYA 22 L5J 17_1 P07 ABG BKWFCL2P5040KASBKL2SP7AB-31-4NYA22L5J17P07BKTMP40010 44444449999 49 Qty Holophane Authorized Distributor Type Quoted To: PEDESTRIAN ROUNDABOUT Quote #: 2362-20-10889-0 Attachment: NYSDOT264036 Town of Wappinger Round A Bout AOH Quote 2362-20-10889-0 (RES-2021- 7.D.3.c Ext $ Packet Pg. 56 Page 2 of 2 Unit $ Grand Total: $56,821.94 Cindy Walker Quoted By: 12/11/2020 NYSDOT264036 Town of Wappinger Round A Bout, A/O,H2362-20-10889-0Initial Version - BUDGETARY10/21/2020 Quote #: Bid Date: Job Name: Issue Date: Quote Label: Job Location: Catalog # ****POLES ON THIS QUOTE ARE STANDARD - PRICING DOES NOT INCLUDE ANY MODIFICATIONIF WE ARE TO PROVIDE EMBELMS PRICING WILL CHANGE**** Qty Type Quote #: 2362-20-10889-0 Estimated Lead Time: 0 daysNotes * The lead time shown is manufacturing time only. For delivery lead time, please add 5-10 business days to cover transportation and processing time.* All orders that include poles and/or anchor bolts require a call before delivery telephone number at the time your purchase order is submitted.* If Pole drawings have been supplied they must be returned signed and approved upon release.Terms HOLOPHANE: This quote is valid for 60 calendar days from date of quote. After 60 days pricing on certain product families may be adjusted based on enacted and proposed tariff increases detailed by the Office of the United States Trade Representative (USTR). Shipment lead times begin the day after the order is released and are based on working days only. Shipments are FOB Shipping Point on all orders. Holophane shall pay freight on orders of $3,000 or more ($750 for replacement ballast kits) to all points in the continental United States and Canada. Upon release of your order, poles and non-standard material cannot be cancelled or returned. Terms are subject to revision. Items with "Hold" status have not been allocated any labor, material, or scheduled production time. The lead time to shipment will begin when Holophane receives your clarification or approval to release your purchase order item(s) from "Hold" status. Prices in this acknowledgement are firm for release within a period of six months from the date of order. At the end of six months, Holophane, at its option, shall either increase prices by 3% or renegotiate pricing. Thereafter, escalation of 1-1/2% per three month period will be added. In the event of an extraordinary change in raw material costs, Holophane reserves the right to renegotiate pricing. Pricing will be reevaluated and confirmed upon receipt of your clarification or approval to release the purchase order item(s) from "Hold" status. 7.D.4.a TOWN OF WAPPINGER COVID-19 TELECOMMUTING POLICY Wappinger will remain operational, and employees are expected to continue with their job duties and responsibilities as directed. The following guidelines will be reviewed periodically and may evolve to ensure the health and safety of the Town workforce. These are temporary and only in effect during the emergency, or unless otherwise extended by the Town. These guidelines do not apply to Court, Town Clerk, and Highway Departments. Purpose and Intent Town employees will still continue to provide services that the community expects and is reliant upon. In order to continue operations, the intent is for employees to work at their regular locations, however when that is not possible, and job duties and technology allows, employees will be able to work remotely. Telecommuting is a temporary arrangement necessitated by the Telecommuting policy. Telecommuting may be appropriate for some employees and/or jobs but not necessarily for all staff, and this determination will be made exclusively by the Town Supervisor. Telecommuting is not an entitlement, and it in no way changes the terms and conditions of employment with the Town. Any Telecommuting assignment will be evaluated as frequently as the Department Head/Town Supervisor believes is necessary and may be discontinued at any time. This guide outlines key considerations, best practices, and guidance specific to Telecommuting for all employees of the Town. Hours Worked All employees who work when the Town is open, either remotely or on-site, shall be paid for hours worked at their regular hourly rate of pay. TELECOMMUTING GUIDELINES Who May Work Remotely Permitted situations where Telecommuting may be authorized, assuming the employee is healthy and able to perform duties: Employee is healthy but dependent has symptoms, is subject to quarantine by a health care provider or Health Department, or diagnosis related to COVID-19 that have been confirmed by a health care professional. Attachment: Telecommuting Policy COVID19.Wappinger (RES-2021-29 : Resolution Adopting Town Of Wappinger Covid-19 Telecommuting Packet Pg. 57 7.D.4.a Employee is healthy, but placed under COVID-19 related quarantine by their health care provider or Health Department. Employee is at a higher risk for contracting COVID-19 as defined by the CDC (higher risk groups include being 60 years or older, having an underlying health condition or being immunocompromised). Employee needs to provide care to dependents due to COVID-19 related school and/or daycare closures. Employee has recently traveled to a high-risk area, as defined by the CDC or may have some other exposure to COVID-19. At the discretion of the department head, and with final approval from the Town Supervisor, additional department and/or employee requests for telecommuting will be considered. All requests and considerations for telecommuting will be at the discretion of the department head with final approval made by the Town Supervisor. The business of the Town will take precedence over telecommuting work days. Employees may, at the discretion of their immediate supervisor or Department Head, be called to work at their centrally located worksite on their regular telecommuting workday, to meet workload or operational requirements. Any Telecommuting arrangement may be discontinued, at any time, by the Town or at the request of the employee. Priorities & Essential Work The employee and supervisor will evaluate the responsibilities and priorities of the position, considering impact and feasibility of completing some or all duties remotely. It is likely that many employees either will not have enough work available remotely to fill their regular work day, or will have demands on their time, for example child care, that will make it impossible to work their full work day. In those cases, the employee should submit regular work hours for time actually worked and utilize other leave credit for the remaining hours. Technology At a minimum, an employee needs a computer, internet, and phone access to work remotely. This may be a Town issued or personal desktop or laptop computer. The Town will not provide technical support for personal devices, other than support needed to set up remote access. Equipment and/or service that the Town provides to the employee is Town property and may be recovered or discontinued at any time and at the sole discretion of the Town. Employees are required to adhere to all Town policies and procedures while using remote access capabilities. Additionally, employees are required to take the necessary steps to keep all equipment and/or service used for remotes access in a safe location and avoid any misuse. No one other than the Town employee is allowed to access Town documents or utilize Town equipment. Attachment: Telecommuting Policy COVID19.Wappinger (RES-2021-29 : Resolution Adopting Town Of Wappinger Covid-19 Telecommuting Packet Pg. 58 7.D.4.a Computer and Internet To work remotely an internet connection is required and the equipment being used must have a Security malware installed. The secure connection provided by the Town gives the remote user access to the applications and data needed to do their job. There should be no need to download any data to a personal device, and this is strictly forbidden. This helps to ensure the integrity and confidentiality of the data. Employees are responsible for following all Town practices and policies to maintain security and protect confidentiality on a device. The Town will not reimburse for internet or phone expenses incurred, or any damages you may experience to your personal devices. Phone To work remotely, an employee may also need to roll phone calls forward from their work phones to either a home phone or cell phone. Please refer to landline phone instructions on how to forward incoming calls. Home Environment Department Heads and employees must consider whether the home environment is conducive to remote work. Factors include the demands of other household members, household construction, appropriate lighting, seating, and other basic conditions. Expectations should be set with other household members regarding interactions and availability. To ensure that employee performance will not suffer in remote work arrangements, the Town requires employees to: Choose a quiet and distraction free working space Dedicate their full attention to their job duties during working hours Adhere to normal break and attendance schedules Be accessible to Town personnel by phone and/or email Maintain Strict confidentiality of Town and/or client information Pay All employees who work remotely when the Town is open will be paid for hours worked at their regular hourly rate of pay. Overtime and comp time accruals m Department Head. Remote Agreements & Expectations Department Heads and employees must sign a written COVID-19 Telecommuting Agreement outlining duration and expectations. Time & Performance Supervisor and Department Head must identify and clearly outline to an employee a system of how time and performance will be managed. All systems must include methods of regular communication specific to work priorities, deliverables, timelines, etc. Attachment: Telecommuting Policy COVID19.Wappinger (RES-2021-29 : Resolution Adopting Town Of Wappinger Covid-19 Telecommuting Packet Pg. 59 7.D.4.b TOWN OF WAPPINGER COVID-19 EMPLOYEE TELECOMMUTING AGREEMENT (Departments: Retain a Copy) Employee Name: _______________________ Phone (home/work): _______________________ Department: __________________________ Position Title: _________________________ Telecommuting Start Date: _____________________ Telecommuting End Date: _______________ A temporary COVID-19 Telecommuting Agreement is hereby established between Town of Wappinger and the above-mentioned employee. The purpose of this agreement is to clarify the terms and conditions under which the employee will be allowed to participate in this work arrangement as described below. 1. Telecommuting Location (address): _____________________________________________ 2. Telecommuting Contact Number(s): _____________________________________________ 3. Telecommuting Schedule: Number of days: Per week ____________ Per month ____________ Monday Tuesday Wednesday Thursday Friday Saturday Sunday Hours Location* commuting Location 4. Assigned tasks/projects (include deadline, if applicable). Additional tasks/projects may be assigned as needed:____________________________________________________________________ ____________________________________________________________________________________________ ____________________________________________________________________________________________ 5. Expectations and Performance Requirements: __________________________________________________ Attachment: Employee Telecommuting Agreement.Wappinger (RES-2021-29 : Resolution Adopting Town Of Wappinger Covid-19 ___________________________________________________________________________________________ ___________________________________________________________________________________________ 6. Town Equipment & Serial # Record (if applicable): _______________________________________________ Packet Pg. 60 7.D.4.b ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ It is expressly understood and agreed that this work arrangement does not create or define the terms of any contract of employment, whether expressed or implied. Terms of Arrangement: This telecommuting arrangement shall be in effect for a maximum of four (4) weeks. Continuation and renewal of said agreement will be evaluated at the end of the stated agreement period. This agreement is subject to the employee satisfying the following conditions on a continuing basis: Employee obligations, duties, responsibilities, and terms and conditions of employment are unchanged. The employee shall perform all job duties at a satisfactory performance level or above. The employee must comply with all Town policies and procedures while working a telecommuting schedule. The employee will maintain confidentiality as required by the Federal, State, and Local laws. The employee will maintain the agreed-upon work schedule and be accessible via telephone and email during telecommuting hours. The employee will participate in routine work performance evaluations as required. The employee shall not conduct any unauthorized external (non-Town) work during their telecommuting schedule. The employee will maintain an ergonomically appropriate home office environment. Any non-compliance with these terms by the employee may result in modification or termination of the telecommuting arrangement at any time. Hours of Work and Compensation: The employee agrees to be responsible for maintaining the agreed upon hours of work and is required to keep a detailed record of hours worked on timesheet. Employee pay rates and accrual of leave time benefits remain unchanged and in accordance with the terms of this agreement the employee will be compensated for all hours during which work is performed. Employees must get advance authorization for any hours worked outside of or beyond their normal work schedule. Employees are required to take rest and meal breaks per NYS Labor Laws and applicable collective bargaining agreements. The Town of Wappinger will not reimburse the employee for the cost of any off-site related expenses and any personal tax implications related to the telecommuting Liability: Workers Compensation benefits will apply only to injuries arising out of and in the course of employment ompensation Law. The employee must report any such work-related injuries to their Department Head and Human Resources immediately. The employee must allow inspections of the y the Town of Wappinger or its agent if a job-related incident, accident, or injury has occurred. The Town of Wappinger is not responsible for any loss, damage, destruction to property or for any injury or loss to third persons at the approved telecommuting site. Confidentiality and Non-Disclosure: During the course of their employment with Town of Wappinger, the aforementioned employee has gained knowledge of and/or access to confidential and proprietary information. The employee understands that they are expressly prohibited from disclosing to any unauthorized person, organization or other entity any such information and is prohibited from using any such information for personal gain or profit. Attachment: Employee Telecommuting Agreement.Wappinger (RES-2021-29 : Resolution Adopting Town Of Wappinger Covid-19 The employee understands that confidential information, systems, or data and all items made or compiled by the employee or made available to the employee during any period of employment shall be and remain exclusive property of the Town. Upon separation of employment with the Town of Wappinger, the employee shall immediately return any such property to the Town of Wappinger and no copies thereof may be kept by the employee. Packet Pg. 61 7.D.4.b Agreement Acknowledgment:I have read and understand this agreement and all its provisionsand the Town of Wappinger COVID-19 Teleworking policy. I understand it is my responsibility to make the telecommuting arrangement a success. Failure to adhere to the provisions set forth may include immediate termination of the opportunity to participate in the telecommuting arrangement. Employee Signature: ____________________________________ Date: _____________________ Department Head Signature: _____________________________ Date: _____________________ Town Supervisor: _______________________________________ Date: _____________________ Attachment: Employee Telecommuting Agreement.Wappinger (RES-2021-29 : Resolution Adopting Town Of Wappinger Covid-19 Packet Pg. 62 7.D.5.a Attachment: SLAO_Shamrock Hills Rd Streetlights (RES-2021-30 : Authorizing Installation Of Lighting At Intersection Of Shamrock Hills Drive Packet Pg. 63 7.D.6.a Attachment: Working Draft for Contract 17-0189-12-17-PT CA File 12298 Vendor TOWN OF WAPPINGER Dept DPW PUBLIC TRANSIT Packet Pg. 64 7.D.6.a Attachment: Working Draft for Contract 17-0189-12-17-PT CA File 12298 Vendor TOWN OF WAPPINGER Dept DPW PUBLIC TRANSIT Packet Pg. 65 Attachment: Working Draft for Contract 17-0189-12-17-PT CA File 12298 Vendor TOWN OF 7.D.6.a Packet Pg. 66 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 67 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 68 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 69 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 70 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 71 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 72 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 73 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 74 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 75 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 76 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 77 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 78 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 79 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 80 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 81 Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. 7.D.7.a Packet Pg. 82 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 83 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 84 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 85 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 86 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 87 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 88 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 89 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 90 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 91 Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. 7.D.7.a Packet Pg. 92 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 93 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 94 7.D.7.a Attachment: 2020-12-16 Revised ER -Sewer (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Extension No. Packet Pg. 95 7.D.7.b STATE OF NEW YORK COUNTY OF DUTCHESS: TOWN OF WAPPINGER ______________________________________________________________________________ In the Matter of the Petition of SAZ, LLC TO EXTEND THE BOUNDARIES OF THE UNITED WAPPINGER SEWER DISTRICT ______________________________________________________________________________ TO THE TOWN BOARD OF THE TOWN OF WAPPINGER Town Hall 20 Middlebush Road Wappingers Falls, New York 12590 We, the undersigned owners of taxable real property situated in the proposed Extension Area described below, are the owners in the aggregate of at least onehalf of the assessed valuation of all the taxable real property in the proposed district, as shown upon the latest completed assessment roll of the Town of Wappinger, and the resident owners of the taxable real property aggregating at least onehalf of all the taxable real property of the proposed district owned by resident owners, according to the latest completed assessment roll of the Town, hereby petition as follows: 1. That the Town Board extend the boundaries of the United Wappinger Sewer District UWSDs of Article 12 of the Town Law to include one (1) parcels of real property which are located in the Town of Wappinger, County of Dutchess, New York outside of any incorporated village and entirely within the Town of Wappinger as shown in the Map Plan and Report which is attached as Exhibit A. 2. The proposed valuation of all taxable real property situated in the proposed Extension Area of the UWSD, as such valuations appear in the latest completed assessment roll (2020) of the Town of Wappinger is as follows: Parcel # Parcel Address Owner Assessed Resident Resident AV Value Owner SAZ, LLC $1,700,000 No 6157-02-641504 92-96 Old Post Road Total: $1,700,000 50% of Assessed Value: $850,000 3. The Petitioners are the owners of 100% of the taxable property in the proposed district extension. 4. The Petitioners are the resident owners of 0 % of the taxable property in the proposed district extension. Attachment: SAZ LLC UWSD Petition 2021-01-07 (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Packet Pg. 96 7.D.7.b 5. The map and plans attached to this petition as Exhibit A, show the boundaries of the proposed district sufficiently to identify the lands as in a deed of conveyance, the source of the proposed water supply, and a description of the lands, streams, water or water rights to be acquired therefor, the mode of constructing the proposed water works, and the location thereof, including reservoirs, water purification or treatment works, water mains, distributing pipes and hydrants as required by Town Law §192 and these shall be approved by the Board. 6. The Board shall recognize that the map and plans have been prepared by ROHDE, SOYKA & ANDREWS, competent engineers, licensed by the State of New York. 7. The Board acknowledges that $228,000 is the maximum amount proposed to be spent in the construction of the sewer mains and other improvements. All construction work for the laying out and installation of the improvements within the proposed Extension Area will be paid for by the undersigned so that no expenses occasioned by the expansion of the UWSD shall be levied and collected from the several lots and parcels of land within the district as it currently exists, by assessment or otherwise, and any and all such work shall be done, undertaken and completed by the undersigned in accordance with the MPR. 8. The Town Board shall apportion the costs of the system according to Town Law §202. The costs as assessed by the Town Board shall be borne in proportion to the benefit which each lot or parcel will derive from the system. 9. Upon extension of the UWSD, the buy-in fee for the non-residential property is $73,500 pursuant to §236-6 of the Town of Wappinger Town Code as authorized by Town Law §202(5). WHEREFORE, the undersigned Petitioners respectfully request that the Town Board of the Town of Wappinger establish an Extension Area to the United Wappinger Sewer District hereinabove proposed and described and that a public hearing thereon be held according to law. Dated: _____________________ ____________________ SAZ, LLC. By: STATE OF NEW YORK ) ) SS: COUNTY OF DUTCHESS ) On the ___ day of _____________, 2021, before me, the undersigned, personally appeared _______________, known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executes the same in his capacity, and that by his signature on the instrument, the individual, or the person upon behalf of which the individual acted, executed the instrument. Attachment: SAZ LLC UWSD Petition 2021-01-07 (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Packet Pg. 97 7.D.7.b _______________________________________ Notary Public Attachment: SAZ LLC UWSD Petition 2021-01-07 (RES-2021-32 : In the Matter of the Extension of the United Wappinger Sewer District Packet Pg. 98 7.D.8.a STATE OF NEW YORK COUNTY OF DUTCHESS: TOWN OF WAPPINGER ______________________________________________________________________________ In the Matter of the Petition of SAZ, LLC TO EXTEND THE BOUNDARIES OF THE UNITED WAPPINGER WATER DISTRICT ______________________________________________________________________________ TO THE TOWN BOARD OF THE TOWN OF WAPPINGER Town Hall 20 Middlebush Road Wappingers Falls, New York 12590 We, the undersigned owners of taxable real property situated in the proposed Extension Area described below, are the owners in the aggregate of at least onehalf of the assessed valuation of all the taxable real property in the proposed district, as shown upon the latest completed assessment roll of the Town of Wappinger, and the resident owners of the taxable real property aggregating at least onehalf of all the taxable real property of the proposed district owned by resident owners, according to the latest completed assessment roll of the Town, hereby petition as follows: 1. That the Town Board extend the boundaries of the United Wappinger Water District UWDDs of Article 12 of the Town Law to include one (1) parcels of real property which are located in the Town of Wappinger, County of Dutchess, New York outside of any incorporated village and entirely within the Town of Wappinger as shown in the Map Plan and Report which is attached as Exhibit A. 2. The proposed valuation of all taxable real property situated in the proposed Extension Area of the UWWD, as such valuations appear in the latest completed assessment roll (2020) of the Town of Wappinger is as follows: Parcel # Parcel Address Owner Assessed Resident Resident AV Value Owner SAZ, LLC $1,700,000 No 6157-02-641504 92-96 Old Post Road Total: $1,700,000 50% of Assessed Value: $850,000 3. The Petitioners are the owners of 100% of the taxable property in the proposed district extension. 4. The Petitioners are the resident owners of 0 % of the taxable property in the proposed district extension. Attachment: SAZ LLC UWWD Petition 2021-01-07 (002) (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Packet Pg. 99 7.D.8.a 5. The map and plans attached to this petition as Exhibit A, show the boundaries of the proposed district sufficiently to identify the lands as in a deed of conveyance, the source of the proposed water supply, and a description of the lands, streams, water or water rights to be acquired therefor, the mode of constructing the proposed water works, and the location thereof, including reservoirs, water purification or treatment works, water mains, distributing pipes and hydrants as required by Town Law §192 and these shall be approved by the Board. 6. The Board shall recognize that the map and plans have been prepared by ROHDE, SOYKA & ANDREWS, competent engineers, licensed by the State of New York. 7. The Board acknowledges that $278,000 is the maximum amount proposed to be spent in the construction of the water mains and other improvements. All construction work for the laying out and installation of the improvements within the proposed Extension Area will be paid for by the undersigned so that no expenses occasioned by the expansion of the UWWD shall be levied and collected from the several lots and parcels of land within the district as it currently exists, by assessment or otherwise, and any and all such work shall be done, undertaken and completed by the undersigned in accordance with the MPR. 8. The Town Board shall apportion the costs of the system according to Town Law §202. The costs as assessed by the Town Board shall be borne in proportion to the benefit which each lot or parcel will derive from the system. 9. Upon extension of the UWWD, the buy-in fee for the non-residential property is $49,000 pursuant to §236-6 of the Town of Wappinger Town Code as authorized by Town Law §202(5). WHEREFORE, the undersigned Petitioners respectfully request that the Town Board of the Town of Wappinger establish an Extension Area to the United Wappinger Water District hereinabove proposed and described and that a public hearing thereon be held according to law. Dated: _____________________ ____________________ SAZ, LLC. By: STATE OF NEW YORK ) ) SS: COUNTY OF DUTCHESS ) On the ___ day of _____________, 2020, before me, the undersigned, personally appeared _______________, known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he executes the same in his capacity, and that by his signature on the instrument, the individual, or the person upon behalf of which the individual acted, executed the instrument. _______________________________________ Notary Public Attachment: SAZ LLC UWWD Petition 2021-01-07 (002) (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Packet Pg. 100 7.D.8.b Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. Packet Pg. 101 7.D.8.b Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. Packet Pg. 102 7.D.8.b Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. Packet Pg. 103 7.D.8.b Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. Packet Pg. 104 7.D.8.b Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. Packet Pg. 105 7.D.8.b Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. Packet Pg. 106 7.D.8.b Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. Packet Pg. 107 7.D.8.b Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. Packet Pg. 108 7.D.8.b Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. Packet Pg. 109 7.D.8.b Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. Packet Pg. 110 7.D.8.b Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. Packet Pg. 111 7.D.8.b Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. Packet Pg. 112 7.D.8.b Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. Packet Pg. 113 Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. 7.D.8.b Packet Pg. 114 7.D.8.b Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. Packet Pg. 115 7.D.8.b Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. Packet Pg. 116 7.D.8.b Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. Packet Pg. 117 7.D.8.b Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. Packet Pg. 118 7.D.8.b Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. Packet Pg. 119 7.D.8.b Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. Packet Pg. 120 7.D.8.b Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. Packet Pg. 121 7.D.8.b Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. Packet Pg. 122 7.D.8.b Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. Packet Pg. 123 Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. 7.D.8.b Packet Pg. 124 7.D.8.b Attachment: 2020-12-16 Revised ER- Water (RES-2021-33 : In the Matter of the Extension of the United Wappinger Water District Extension No. Packet Pg. 125 7.D.9.a Attachment: 2021-01-11 (RES-2021-34 : Correspondence Log) Packet Pg. 126 7.D.9.a Attachment: 2021-01-11 (RES-2021-34 : Correspondence Log) Packet Pg. 127 7.D.9.a Attachment: 2021-01-11 (RES-2021-34 : Correspondence Log) Packet Pg. 128 7.D.9.a Attachment: 2021-01-11 (RES-2021-34 : Correspondence Log) Packet Pg. 129 7.D.9.a Attachment: 2021-01-11 (RES-2021-34 : Correspondence Log) Packet Pg. 130 7.D.9.a Attachment: 2021-01-11 (RES-2021-34 : Correspondence Log) Packet Pg. 131 7.D.9.a Attachment: 2021-01-11 (RES-2021-34 : Correspondence Log) Packet Pg. 132 7.D.9.a Attachment: 2021-01-11 (RES-2021-34 : Correspondence Log) Packet Pg. 133 7.D.9.a Attachment: 2021-01-11 (RES-2021-34 : Correspondence Log) Packet Pg. 134 7.D.9.a Attachment: 2021-01-11 (RES-2021-34 : Correspondence Log) Packet Pg. 135 7.D.9.a Attachment: 2021-01-11 (RES-2021-34 : Correspondence Log) Packet Pg. 136 7.D.9.a Attachment: 2021-01-11 (RES-2021-34 : Correspondence Log) Packet Pg. 137 7.D.9.a Attachment: 2021-01-11 (RES-2021-34 : Correspondence Log) Packet Pg. 138 7.D.9.a Attachment: 2021-01-11 (RES-2021-34 : Correspondence Log) Packet Pg. 139 7.D.9.a Attachment: 2021-01-11 (RES-2021-34 : Correspondence Log) Packet Pg. 140 7.D.9.a Attachment: 2021-01-11 (RES-2021-34 : Correspondence Log) Packet Pg. 141 8.2.a Attachment: Sewer-Pump Sta-Survey Proposal-11-18-2020 (RES-2021-35 : Resolution Authorizing Surveys For Standby Generators For United Packet Pg. 142