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2021-06-28 Town of Wappinger 20 Middlebush Road Wappingers Falls, NY 12590 Regular Meeting townofwappinger.us ~ Minutes ~ Joseph Paoloni (845)297-5772 Monday, June 28, 2021 7:00 PM Town Hall I. Call to Order Attendee Name Organization Title Status Arrived Richard Thurston Town of Wappinger Supervisor Present 7:00 PM William H. Beale Town of Wappinger Councilman Absent Angela Bettina Town of Wappinger Councilwoman Present 7:00 PM Christopher Phillips Town of Wappinger Councilman Present 7:00 PM Al Casella Town of Wappinger Councilman Present 7:00 PM Joseph P. Paoloni Town of Wappinger Town Clerk Present 7:00 PM II. Salute to the Flag III. Agenda and Minutes 1. Motion To: Adopt Agenda RESULT: ADOPTED \[UNANIMOUS\] MOVER: Christopher Phillips, Councilman SECONDER: Angela Bettina, Councilwoman AYES: Richard Thurston, Angela Bettina, Christopher Phillips, Al Casella ABSENT: William H. Beale 2. Motion To: Acknowledge Minutes RESULT: ADOPTED \[UNANIMOUS\] MOVER: Al Casella, Councilman SECONDER: Christopher Phillips, Councilman AYES: Richard Thurston, Angela Bettina, Christopher Phillips, Al Casella ABSENT: William H. Beale 3. Supervisor's Comments Supervisor Thurston recognized the passing of Elouise Maxey. Councilwoman Bettina also expressed her feeling for Elouise. The Supervisor also mentioned the posting of roads to be paved with dates. Town of Wappinger Page 1 Printed 7/19/2021 Regular MeetingMinutesJune 28, 2021 IV.Public Portion 1. Motion To: Open Public Portion Ben Amundson discussed Agenda item Resolution 93 and asked for the specifics including the public discourse between the board and its residents with regard to a Community Affairs Advisory Committee influencing board decisions. Supervisor Thurston explained that this committee has only to deal with recreation issues replacing the recreation committee which became defunct and renamed the Community Affairs Advisory Committee. They will be used to advise on community day, park improvements, and community events with no more than 15 volunteer members. Ben asked when will the board be having the workshop on the Hughsonville gas station that was promised at the last meeting. The Supervisor said no decision has been made with regard to a workshop. RESULT: ADOPTED \[UNANIMOUS\] MOVER: Al Casella, Councilman SECONDER: Angela Bettina, Councilwoman AYES: Richard Thurston, Angela Bettina, Christopher Phillips, Al Casella ABSENT: William H. Beale 2. Motion To: Close Public Portion RESULT: ADOPTED \[UNANIMOUS\] MOVER: Angela Bettina, Councilwoman SECONDER: Christopher Phillips, Councilman AYES: Richard Thurston, Angela Bettina, Christopher Phillips, Al Casella ABSENT: William H. Beale V.Resolutions RESOLUTION: 2021-58 Resolution Adopting Charter For Town Of Wappinger Senior Resident Affairs Advisory Committee WHEREAS, New York General Municipal Law §290 authorizes a Town Board to expend town funds to establish programs and facilities to provide for the needs of the senior residents of the Town of Wappinger: and WHEREAS, it is appropriate to establish an advisory committee that can make recommendations to the Town Board as to programs and facilities that would best serve the needs of seniors in the Town; and WHEREAS, the Town Board wishes to create the Senior Resident Affairs Advisory Committee which will provide advice to the Town Board regarding the affairs of the senior residents of the Town; NOW, THEREFORE, BE IT RESOLVED Town of Wappinger Page 2 Printed 7/19/2021 Regular MeetingMinutesJune 28, 2021 1. The Town Board hereby adopts the Charter of the Town of Wappinger Senior Resident Affairs Advisory Committee dated March 2021 which is annexed hereto and shall be made a part of the minutes of this Meeting. 2. The Town Clerk is directed to file a certified copy of this resolution together with the annexed Charter in the Records of the Town. Appointments to the Senior Resident Affairs Advisory Committee shall be made by future resolution of the Town Board. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-58 Yes/Aye No/Nay Abstain Absent Adopted Adopted as Amended Richard Thurston Voter Defeated William H. Beale Voter Tabled Angela Bettina Mover Withdrawn Christopher Phillips Seconder Next: 7/26/21 7:00 PM Al Casella Voter Dated: Wappingers Falls, New York June 28, 2021 The Resolution is hereby duly declared Tabled. RESOLUTION: 2021-93 Resolution Adopting Charter For Town Of Wappinger Community Affairs Advisory Committee WHEREAS, it is appropriate to establish an advisory committee that can make recommendations to the Town Board as to programs and facilities that would best serve the needs of the community in the Town; and WHEREAS, the Town Board wishes to create the Community Affairs Advisory Committee which will provide advice to the Town Board regarding the affairs of the community of the Town; NOW, THEREFORE, BE IT RESOLVED 1. The Town Board hereby adopts the Charter of the Town of Wappinger Community Affairs Advisory Committee dated __________________________ which is annexed hereto and shall be made a part of the minutes of this Meeting. 2. The Town Clerk is directed to file a certified copy of this Resolution together with the annexed Charter in the Records of the Town. 3. Appointments to the Community Affairs Advisory Committee shall be made by future Resolution of the Town Board. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-93 Yes/Aye No/Nay Abstain Absent Adopted Adopted as Amended Richard Thurston Voter Defeated William H. Beale Voter Tabled Angela Bettina Mover Withdrawn Christopher Phillips Voter Next: 7/26/21 7:00 PM Al Casella Seconder Town of Wappinger Page 3 Printed 7/19/2021 Regular MeetingMinutesJune 28, 2021 Dated: Wappingers Falls, New York June 28, 2021 The Resolution is hereby duly declared Tabled. RESOLUTION: 2021-94 Resolution Appointing Seasonal Groundskeeper WHEREAS, the Town Board has determined that hiring additional seasonal employees in the Buildings and Grounds Department to assist with the repairs and maintenance of Town Buildings and Grounds is necessary; and WHEREAS, the Rules of the Dutchess County Department of Human Resources authorizes the appointment of employees by the Town on a seasonal basis; and WHEREAS, the Supervisor of Buildings recommends the appointment of four Groundskeepers on a seasonal basis; NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The Town Board hereby appoints Michael Rodriguez as Groundskeeper who shall be compensated at $17.00 per hour out of budget line A.7110.0122. 2. This appointment is a seasonal appointment in accordance with the rules of the Dutchess County Department of Human Resources. 3. This appointment is subject to the approval of the Dutchess County Department of Human Resources and is further subject to Civil Service Law and the Rules of New York State and the Dutchess County Department of Human Resources. 4. All necessary documentation for the appointment shall be filed with the Dutchess County Department of Human Resources. 5. The Town Board hereby authorizes the following budget transfer: Amount From Line To Line $17,680 A0917 Unallocated A Fund A 7110.0122 Parks Maintenance Balance Seasonal Employee The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-94 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Voter Defeated Angela Bettina Seconder Tabled Christopher Phillips Mover Withdrawn Al Casella Voter Town of Wappinger Page 4 Printed 7/19/2021 Regular MeetingMinutesJune 28, 2021 Dated: Wappingers Falls, New York June 28, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-95 Recognizing The Passing Of Elouise Maxey, President Of The Northern Dutchess NAACP WHEREAS, Elouise Maxey was born in Savannah, Georgia, in the 1940s and raised in that state, and WHEREAS, "Miss Elouise," as she was known to many, had taken part in the March on Washington in 1963, and the Selma to Montgomery March with Dr. Martin Luther King in 1965, and WHEREAS, she also owned her own business, a soul food restaurant in the Bronx, before settling in the Hudson Valley and leading the Northern Dutchess NAACP for two decades, and WHEREAS, Miss Elouise has been a dear friend to both elected officials and residents alike in the great Town of Wappinger, and WHEREAS, last Tuesday, two days before President Joe Biden signed legislation making Juneteenth a federal holiday, Maxey died at the age of 76, and NOW THEREFORE BE IT RESOLVED, that the Town Board of the Town of Wappinger does hereby, with a heavy heart, lower the flags to half-staff at the Memorial Plaza in front of Wappinger Town Hall in memory of Elouise Maxey. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-95 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Voter Defeated Angela Bettina Mover Tabled Christopher Phillips Voter Withdrawn Al Casella Seconder Dated: Wappingers Falls, New York June 28, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-96 Resolution Authorizing Drafting Water Tenancy Agreement For 641 Wheeler Hill Road WHEREAS, 641 Wheeler Hill Road is supplied with water from a spring on an adjoining property; and WHEREAS, the spring house is in disrepair which compromises the quality of the spring water and occasionally the spring runs dry; and WHEREAS, the Owners have requested to enter into a tenancy agreement for the supply of water Town of Wappinger Page 5 Printed 7/19/2021 Regular MeetingMinutesJune 28, 2021 Road until such time as the United Wappinger Water District is extended to include their property; and WHEREAS, the connection of the Property to the UWWD water main located in Wheeler Hill Road is a Type II action under the State Environmental Quality Review Act (SEQRA) pursuant to 6 NYCRR 617.5(c)(11); and NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby finds and determines that: 1) The Project is a Type II action under the State Environmental Quality Review Act (SEQRA) pursuant to 6 NYCRR 617.5(c)(11). 2) The Town Board hereby authorizes the Attorney to the Town to draft a Water Tenancy Agreement with the Owner of 641 Wheeler Hill Road. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-96 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Voter Defeated Angela Bettina Voter Tabled Christopher Phillips Seconder Withdrawn Al Casella Mover Dated: Wappingers Falls, New York June 28, 2021 The Resolution is hereby duly declared Adopted. RESOLUTION: 2021-97 Correspondence Log Resolution Authorizing the Acceptance of the Correspondence Log NOW, THEREFORE, BE IT RESOLVED, that the letters and communications itemized on the attached Correspondence Log are hereby accepted and placed on file in the Office of the Town Clerk. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution RES-2021-97 Yes/Aye No/Nay Abstain Absent Adopted Richard Thurston Voter Adopted as Amended William H. Beale Voter Defeated Angela Bettina Mover Tabled Christopher Phillips Voter Withdrawn Al Casella Seconder Town of Wappinger Page 6 Printed 7/19/2021 Regular MeetingMinutesJune 28, 2021 Dated: Wappingers Falls, New York June 28, 2021 The Resolution is hereby duly declared Adopted. VI. Items for Special Consideration/New Business VII. Executive Session (IT And HR Matters) 1. Motion To: Enter Executive Session RESULT: ADOPTED \[UNANIMOUS\] MOVER: Angela Bettina, Councilwoman SECONDER: Christopher Phillips, Councilman AYES: Richard Thurston, Angela Bettina, Christopher Phillips, Al Casella ABSENT: William H. Beale 2. Motion To: Return From Executive Session RESULT: ADOPTED \[UNANIMOUS\] MOVER: Richard Thurston, Supervisor SECONDER: Angela Bettina, Councilwoman AYES: Richard Thurston, Angela Bettina, Christopher Phillips, Al Casella ABSENT: William H. Beale VIII. Last Minute Board Actions 1. Motion To: That all IT Related Purchases be Reviewed by the IT Consultant RESULT: ADOPTED \[UNANIMOUS\] MOVER: Angela Bettina, Councilwoman SECONDER: Christopher Phillips, Councilman AYES: Richard Thurston, Angela Bettina, Christopher Phillips, Al Casella ABSENT: William H. Beale IX. Adjournment Motion To: Wappinger Adjournment & Signature The meeting adjourned at 9:46 PM. Town of Wappinger Page 7 Printed 7/19/2021 Regular MeetingMinutesJune 28, 2021 ____________________ Joseph P. Paoloni Town Clerk RESULT: ADOPTED \[UNANIMOUS\] MOVER: Angela Bettina, Councilwoman SECONDER: Al Casella, Councilman AYES: Richard Thurston, Angela Bettina, Christopher Phillips, Al Casella ABSENT: William H. Beale Town of Wappinger Page 8 Printed 7/19/2021 5.1.a DISCUSSION DRAFT Charter Town of Wappinger Senior Resident Affairs Advisory Committee I. Legislative Intent. The promotion of Senior citizen engagement is essential to build upon connection to the Town. In order to better promote Senior activities and engagement at the Town-wide level, the Senior Resident Affairs Advisory Committee (SAC) will be established to serve the needs of all senior residents throughout the Town of Wappinger. A key objective of the SAC will be to help senior citizens live full and interesting lives so that they might continue to contribute, participate, and share in the life of our community. The SAC will be tasked in making recommendations to the Town Board of the Town of Wappinger and the various other Committees, on recreational program improvements/enhancements; park, facility improvement/enhancements, and trail enhancements and improvements; the planning and development of major Community-wide events such as Wappinger Community Day; and any other actions deemed appropriate for the SAC by the Town Board of the Town of Wappinger. II. Establishment of the SAC. The Seniors Advisory Committee (SAC) is established as a Committee of the Town Board of the Town of Wappinger The mandate of the SAC is to provide advice and recommendations to the Board on issues and opportunities related to the physical, emotional, and social wellbeing of seniors in the Town of Wappinger . In order to fulfill its Mandate, the SAC may: Attachment: Town of Wappinger Senior Affairs Advisory Committee Charter (RES-2021-58 : Resolution Adopting Charter For Town Of Њ Packet Pg. 9 5.1.a A. Identify and engage stakeholder groups and seek their input into the work of the SAC; B. Conduct research and prepare reports on issues or opportunities related to C. the Senior Department (collectively -being; D. Encourage and support widespread opportunities for more meaningful and useful participation of senior citizens in Wappinger community activities and programs; E. Work to dispel stereotypes about aging through education and awareness activities; and F. Advocate policies and practices to the Board and Administration that respect and consider the needs and interests of senior citizens in the Town of Wappinger. III. Membership. A. The SAC shall consist of no more than fifteen \[15\] members, including 2 ex officio members (individually a Member, collectively, the Members). Each member shall be appointed by the Town Board to a three-year term and shall serve at the pleasure of the Town Board. Terms of appointment shall be staggered. B. Seniors residing within the Town of Wappinger, inclusive of those lands lying within the corporate limits of the Village of Wappinger Falls, who are interested in enhancing the quality of life within the Town for our senior residents shall be eligible for appointment as a member of the Committee. C. Chairpersons of each of the other Town Committees, including the Veterans Advisory Committee, the Community Affairs Advisory Committee, and the Arts and Culture Advisory Council, shall be voting members of the SAC. Attachment: Town of Wappinger Senior Affairs Advisory Committee Charter (RES-2021-58 : Resolution Adopting Charter For Town Of Ћ Packet Pg. 10 5.1.a D. Senior Affairs shall also be voting Members of the SAC. E. Each of the 4 Town Wards shall be entitled to have two (2) residents appointed to the SAC. F. One Member of the Town Board and the Town Supervisor shall also be Members ex officio. G. Vacancies on the Committee shall be filled in the same manner as the original appointment except that a vacancy occurring other than by the expiration of term of office shall be filled only for the remainder of the unexpired term. IV. Officers, Meetings and Committees of the SAC. One member shall be appointed to act as Chairperson of the SAC by the Town Board and to serve at the pleasure of the Town Board. The Chairperson shall be tasked to oversee the organization, activities, events, proposals, etc. of the counsel, and any subcommittees that may be created. The Chairperson will serve as the spokesperson of the SAC and will be tasked to work with Town officials, employees, and community representatives on executing the goals of the SAC day to day. Activities of the Chairperson include but not limited to: A. Chair all meetings of the SAC. B. The promotion of senior programs and activities; the planning and development of Day (TBD) ; and any other actions deemed appropriate for this Committee by the Town Board of the Town of Wappinger. C. Work with the Supervisor of Buildings and Grounds, the Director of Recreation, the Director of Strategic Planning and Municipal Codes, and any necessary Town official or employee on the planning and execution of any improvements to facilities dedicated to senior activities. Attachment: Town of Wappinger Senior Affairs Advisory Committee Charter (RES-2021-58 : Resolution Adopting Charter For Town Of Ќ Packet Pg. 11 5.1.a D.Present to the Town Board the proposals and recommendations of the SAC passed by a majority vote, for Town Board discussion, review and consideration. The SAC shall select a secretary from the Members to keep accurate records of its meetings and activities and shall file an annual report as provided in this Charter. The SAC shall adopt rules and procedures for its meetings Each additional member of the SAC shall be appointed to serve as the liaison to a particular initiative and task. The following tasks and initiatives for membership appointment include but not limited to: A. Establishing event (TBD); B. Education and Outreach to Older Adults; C. Educate Seniors by Providing Training with Partner Organizations; and D. Improve Public Awareness of the SAC. V. Powers and Duties of SAC. The powers and duties of the SAC shall be to: A. Advise the Town Board on matters concerning the quality of life of the Seniors of the Town of Wappinger. Recommendations will be given concerning the needs and future planning of Town events as deemed appropriate for the SAC by the Town Board of the Town of Wappinger. B. Develop and, after receiving general approval by resolution of the Town Board, conduct programs and initiatives for the greater Wappinger senior community which shall be designed to foster increased quality of life and appreciation for them. C. Plan, develop, and execute the overall plans and goals of the annual Day (TBD). D. Seek to coordinate, assist and unify the efforts of private groups, institutions and individuals within the TOW in accord with the Legislative Intent of this chapter. Attachment: Town of Wappinger Senior Affairs Advisory Committee Charter (RES-2021-58 : Resolution Adopting Charter For Town Of Ѝ Packet Pg. 12 5.1.a E. Carry out such other duties as the Town Board may assignfrom time to time. VI. Attendance and Training. The Town Board has determined, pursuant to Town Code §5-1, that it is proper to impose minimum training and attendance standards for appointed members of the Town of Wappinger Zoning Board of Appeals, Planning Board, Conservation Advisory Council, Recreation Committee (to be replaced by CAC) and such other committees, councils or boards as may be duly formed by the Town Board of the Town of Wappinger from time to time hereafter. The Town Board recognizes that New York State law requires that all municipal bodies conduct business by resolution or motion duly adopted by a majority of the whole number of such boards. Accordingly, regular attendance by members who are appointed to such boards is essential to fulfill the statutory duties, function and orderly processing of applications and matters before such boards. Failure to have a quorum present for the conduct of business before such boards may result in unnecessary expense and hardship to applicants, residents or interested parties who appear before such boards and may expose the Town to potential legal liability and expense, especially for those applications which are time sensitive or which may have state-mandated time requirements. The Town Board hereby determines that any duly appointed member of a board created by the Town Board is expected to attend all duly called regular and special meetings of such board unless such board member has been granted an excused absence by the Town Board as hereinafter authorized. The Town Board hereby determines that it shall be cause for removal from any such board if any SAC member has attended fewer than 80% of all duly called regular and special meetings within any consecutive twelve-month period or if such board member is absent from five consecutive duly-called regular or special meetings unless his or her absence at such meetings has been excused by the Town Board as hereinafter provided. Only absences occurring on and after the effective date of this article shall be counted as cause for removal. Part V. Annual Work Plan and Reporting. The SAC will develop an annual work plan that identifies key priorities and goals. Attachment: Town of Wappinger Senior Affairs Advisory Committee Charter (RES-2021-58 : Resolution Adopting Charter For Town Of Ў Packet Pg. 13 5.1.a The SAC may provide reports which include recommendations on matters related to the SACcharter. At least once per year, the SAC will report to the Board on the following: (a) review of its work plan; (b) update on progress and initiatives; and (c) any information or recommendations on issues and matters within its mandate. VII. Compensation and Expenses. The Members may, upon resolution of the Board, receive a stipend or stipends for their services as Members. They may be reimbursed for reasonable and necessary expenses incurred in the performance of their duties within the appropriations made available therefor. Attachment: Town of Wappinger Senior Affairs Advisory Committee Charter (RES-2021-58 : Resolution Adopting Charter For Town Of Џ Packet Pg. 14 5.5.a Attachment: 2021-06-15 Water service to 641 Wheeler Hill Rd (RES-2021-96 : Authorizing Drafting Water Tenancy Agreement For 641 Wheeler Packet Pg. 15 5.5.a Attachment: 2021-06-15 Water service to 641 Wheeler Hill Rd (RES-2021-96 : Authorizing Drafting Water Tenancy Agreement For 641 Wheeler Packet Pg. 16 5.5.a Attachment: 2021-06-15 Water service to 641 Wheeler Hill Rd (RES-2021-96 : Authorizing Drafting Water Tenancy Agreement For 641 Wheeler Packet Pg. 17 5.5.a Attachment: 2021-06-15 Water service to 641 Wheeler Hill Rd (RES-2021-96 : Authorizing Drafting Water Tenancy Agreement For 641 Wheeler Packet Pg. 18 5.5.a Attachment: 2021-06-15 Water service to 641 Wheeler Hill Rd (RES-2021-96 : Authorizing Drafting Water Tenancy Agreement For 641 Wheeler Packet Pg. 19 5.6.a Attachment: 2021-06-28 (RES-2021-97 : Correspondence Log) Packet Pg. 20 5.6.a Attachment: 2021-06-28 (RES-2021-97 : Correspondence Log) Packet Pg. 21 5.6.a Attachment: 2021-06-28 (RES-2021-97 : Correspondence Log) Packet Pg. 22 5.6.a Attachment: 2021-06-28 (RES-2021-97 : Correspondence Log) Packet Pg. 23 5.6.a Attachment: 2021-06-28 (RES-2021-97 : Correspondence Log) Packet Pg. 24 5.6.a Attachment: 2021-06-28 (RES-2021-97 : Correspondence Log) Packet Pg. 25 5.6.a Attachment: 2021-06-28 (RES-2021-97 : Correspondence Log) Packet Pg. 26 5.6.a Attachment: 2021-06-28 (RES-2021-97 : Correspondence Log) Packet Pg. 27 5.6.a Attachment: 2021-06-28 (RES-2021-97 : Correspondence Log) Packet Pg. 28