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2008-2542008-254 Resolution Authorizing Waiver of Late Payment Penalties for Water and Sewer Charges for Wappingers Central School District At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County, New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on September 22, 2008. The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being called, the following were present: PRESENT: Supervisor Councilmembers ABSENT: Christopher J. Colsey William H. Beale Vincent F. Bettina Maureen McCarthy Joseph P. Paoloni The following Resolution was introduced by Councilman Bettina and seconded by Councilwoman McCarthy. WHEREAS, on behalf of the Wappingers Central School District and Myers Corners Elementary School, Michele Moloney, Business Manager of the Wappingers Central School District has requested that late payment penalties in the amount of $846.79 be waived for reasons stated in a Memo dated August 22, 2008, from Michele Moloney to the Town of Wappinger Supervisor, a copy of which is affixed hereto. NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes the Town of Wappinger Water/Sewer Billing Department to waive the late payment penalties in the amount of $846.79 for the third quarter water and sewer bill for the Wappingers Central School District on behalf of Myers Corners Elementary School. The foregoing was put to a vote which resulted as follows: CHRISTOPHER COLSEY, SUPERVISOR Voting: AYE WILLIAM H. BEALE, COUNCILMAN Voting: AYE VINCENT F. BETTINA, COUNCILMAN Voting: AYE MAUREEN McCARTHY, COUNCILWOMAN Voting: AYE JOSEPH P. PAOLONI, COUNCILMAN Voting: ABSENT Dated: Wappingers Falls, New York 9/22/2008 The Resolution is hereby duly declared adopted. HN C. M STERSON, TOWN CLERK TOWN OF WAPPINGER WATER/SEWER BILLING DEPARTMENT 20 MIDDLEBUSH ROAD WAPPINGERS FALLS, NY 12590 (845) 297-1850 FAX: (845) 297-7214 MEMO TO: Supervisor Christopher Colsey and Town Board Members FROM: Debra A. Brown, Water/Sewer Billing Dept. DATE: September 10, 2008 SUBJECT: Myers Corners Road Elementary School penalties on water/sewer bill I understand there is some confusion as to amount of penalties the school district has been charged for paying their water/sewer bill late. SUPERVISOR CHRISTOPHER J. COLSEY TOWN COUNCIL WILLIAM H. BEALE VINCENT BETTINA MAUREEN McCARTHY JOSEPH P. PAOLONI SEF", 1 2008 Myers Corners Road was charged $695.04 for water and $7,772.90 for sewer for a total of $8,467.94. Since payment was made late, a 10% penalty of $846.79 was assessed to the school district. I have attached a copy of bill which shows the balance due with penalty broken down for your convenience. The amount the WCSD is asking the Town Board to waive is $846.79. If you have any further questions concerning this account, please contact me at 297-1850. Please note the school district's letter may not be correct as there was some confusion in their accounts payable office due to the hiring of new personnel. My letter asking the T/B to waive the amount of $846.79 is correct. TOWN OF WAPPINGER WATER/SEWER BILLING DEPARTMENT 20 MIDDLEBUSH ROAD WAPPINGERS FALLS, NY 12590-4004 FACILITIES & OPERATIONS DEPT. WAPPINGERS CENTRAL SCHOOL DIST 99 MYERS CORNERS RD. (MYERS COR. RD. ELEM) WAPPINGERS FALLS NY 12590 OFFICE HOURS: MONDAY -FRIDAY 8:30 A.M. - 4:00 P.M. (845) 297-1850 EMERGENCY PHONE (845) 463-7310 =i =M -MINIMUM =i:A-ACTUAL Account: 47930 Due Date: 08/15/2008 Billing: 09/10/2008 Bill #: 11,147 Amt Due: 846.79 for service at: MYERS COR. RD. 00154 code previous current usage date now due past due penalty total Water 9,224,400a 9,490,000a 265,600 07/02/08 69.50 69.50 SEWER 07/02/08 777.29 777.29 please pay this amount by 08/15/200$. 846.79 AFTER DUE DATE, PLEASE AI7D 1096 PENALTY TO CURRENT QTR ONLY QTR 4,08 (SERVICE PERIOD 04/01/08-6/30/08) POLICY: POSTDATED AkCK$ ARE NOT ACCEPTED. LAST DAY FOR W/S PAYMENTSBEFORE RELEVY ONTO TAXES IS 11/18 -------------------------------------- PLEASE ------------------------------------- PLEASE RETURN THIS PORTION WITH PAYMENT. MAKE CHECKS PAYABLE TO: RECEIVER OF TAXES *47930* FACILITIES & OPERATIONS DEPT. Account: 47930 WAPPINGERS CENTRAL SCHOOL DIST Due Date: 08/15/2008 99 MYERS CORNERS RD. Billing: 09/10/2008 (MYERS COR. RD. ELEM) Bill #: 11,147 WAPPINGERS FALLS NY 12590 Amt Due: 846.79 SUPERVISOR CHRISTOPHER J. COLSEY August 22, 2008 TOWN OF WAPPINGER SUPERVISOR'S OFFICE 20 MIDDLESUSH ROAD WAPPINGERS FALLS, NY 12590 (845) 297-2744 FAX! (845) 297-4558 Albert Rob", Esq. Vergilis, Stenger, Roberts & Davis, LLP 1136 Route 9 Wappingers Falls NY 12590 RE: Resolution — Waiver of Penalties TOWN COUNCIL WILLIAM H. BEALE VINCENT BETTINA MAUREEN MOCARTHY JOSEPH P. PAOLONI I AUG 1 V S' P, ,. r Dear Mr. Roberts: Due to a loss of personnel, the Wappingers Central School District failed to pay their third quarter water and sewer bill for some of their Wappinger locations. Attached find a memo from Debbie Brown on the topic along with a request from the District to waived the penalties. I note from their history that this is the first episode of late payment. OL Christopher Colsey, Supervisor Town of Wappinger TOWN OF WAPPINGER WATER/SEWER BILLING DEPARTMENT 20 MIDDLESUSH ROAD WAPPINGERS FALLS, NY 12590 (845) 297-1850 FAX: (845) 297-7214 Memo To: Supervisor & Town Board Members From: Deb Brown, Water/Sewer Billing Date: August 21, 2008 Ref: WCSD-Myers Corners Rd Elementary water/sewer bill 3"' qtr (4/1-6/30/08) I am, requesting on behalf of the WCSD accounts payable department, permission from the Town Board to waive penalties for the 3`d quarter in the amount of $846.79. The school district receives two bills from us, one for Roy C. Ketcham and the other for Myers Comers Road Elementary. Roy C. Ketcham was paid on time but we did not receive a payment for Myers Corners School. The school district always pays on time and usually pays both schools together in one check to the Receiver of Taxes. I contacted the school district to check on status of payment for Myers Comers and found that they had a shortage of staff in their accounts payable department and did know not know MCS was not paid: The school district hand delivered payment for Myers Corner Road School the next day (without penalty) with a request that I kindly ask the Town Board if penalty could be waived this one time as a courtesy to the school district. Thank you for your consideration in this matter and I will advise the school district of your decision. CC: Fredrick Awino, Town Accountant WCSD, Accounts Payable Dept. SUPERVISOR CHRISTOPHER J. COLSEY TOWN COUNCIL WILLIAM H. SEALE VINCENT BETfINA MAUREEN MCCA87W JOSEPH P. PAOLONI _W APPINGERS Ceatrs.l Ba!>,pel >QistrLet- - - --- DISTRICT OFFICES 167 MYERS CORNERS ROAD Tri-State WAPPrNGERS FALLS, NEW YORK 1.1590 Cansnctium (845) 298-SOM x 149 Member FAX (845) 298-5047 MrCHELE MOLONEY, SCHOOL BU31NESS MANAGER August 22, 20008 Mr. Christopher Colsey Supervisor — Town of Wappinger 20 ..Mi.ddlebush Road Wappingers Falls, NY 12590 RE: Myers Corners Elementary School Water and Sewage Usage Dear Mr. Colsey, 111L Middle States Association nfCollcm and Schools Member As per our recent conversation, enclosed please find a check in the amount of $8,467.94 representing water and sewage charges through June 30, 2008. It is my understanding that this payment was .Late, and penalties have been incurred. would respectfully request that consideration be given to waiving these penalties as the district has experienced extenuating circumstances during this past year with respect to our Facilities and Operations Department. Our Facilities and. Operations Director has been on been a medical leave due to health issues since March, 2008, and our Assistant Facilities and Operation Director left the district for a promotion in. another school, district. During this time, we hired an Interim director to assist with the day-to-day operations. This payment was an oversight. Please note that the Wappinge gii or High School. payment was made in a timely manner. Also, our recent payments to the Town of Wappinger have also been timely. Thank you for your consideration. Sincerely yours, Michele S. Molo Ey School Busines Manager MSMIjv enclosure