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2008-2592008-259 Resolution Authorizing Engineering Services for Robinson Lane Water System Improvements At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County, New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on September 22, 2008. The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being called, the following were present: PRESENT: Supervisor Councilmembers ABSENT: Christopher J. Colsey _ William H. Beale Vincent F. Bettina Maureen McCarthy Joseph P. Paoloni The following Resolution was introduced by Councilman Bettina and seconded by Councilman Beale. WHEREAS, Robert J. Gray, P.E., Town Engineer, has reported that the existing Robinson Lane Recreation Facility has a water system consisting of two wells, a pressure tank and chlorination system, which are used to meet both the potable water needs of the public using the recreation facility, as well as to provide irrigation for the various ball fields; and WHEREAS, the water system was not originally designed for such dual use; and WHEREAS, the increasing irrigation demands may significantly impact the ability of the wells to provide potable water for the recreation facility; and WHEREAS, Robert J. Gray, P.E., has recommended that a separate well source be installed which would be dedicated solely to the supply of water for the irrigation system; and WHEREAS, Morris Associates, Engineering Consultants, PLLC, has submitted a proposal to provide engineering services to separate the existing water irrigation system at the Robinson Lane Recreation facility by letter proposal dated June 24, 2008. NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes Morris Associates, Engineering Consultants, PLLC, Engineers to the Town of Wappinger, to undertake necessary engineering studies to separate the existing water irrigation systems at the Robinson Lane Recreation facility in accordance with a letter proposal dated June 24, 2008, a copy of which is on file at the Office of the Town Clerk of the Town of Wappinger. 3. The Town Supervisor, Christopher J. Colsey is hereby authorized to execute the letter proposal by and on behalf of the Town of Wappinger. The foregoing was put to a vote which resulted as follows: CHRISTOPHER COLSEY, SUPERVISOR Voting: AYE WILLIAM H. BEALE, COUNCILMAN Voting: AYE VINCENT F. BETTINA, COUNCILMAN Voting: AYE MAUREEN McCARTHY, COUNCILWOMAN Voting: AYE JOSEPH P. PAOLONI, COUNCILMAN Voting: ABSENT Dated: Wappingers Falls, New York 9/22/2008 The Resolution is hereby duly declared adopted. 1 i - 4'N C.M . STERSON, TOWN CLERK MORRIS ASSOCIATES ENGINEERING CONSULTANTS, PLLC ❑ 9 Elks Lane, Poughkeepsie, New York 12601 Tel: (845) 454-3411 Fax: (845) 473-1962 ❑ 187 Church Street, Poughkeepsie, New York 12601 Tel: (845) 471-7900 Fax: (845) 471-7901 ❑ 389 Fairview Avenue, Hudson, New York 12534 Tel: (518) 828-2300 Fax: (518) 828-3963 E -Mail: mordsassoclates@aol.com June 24, 2008 Town of Wappinger Town Board Wappingers Town Hall 20 Middlebush Road Wappingers Falls, NY 12590 ATTN: Christopher Colsey, Supervisor RE: Proposal for Engineering Services Robinson Lane Water System Improvements Dear Supervisor Colsey and Town Board: As requested, Morris Associates is pleased to provide you with this proposal to provide Engineering services for preparing a Request for Proposal (RFP) to separate the existing water irrigation systems at the Robinson Lane Recreation Facility. Background The existing Robinson Recreation facility has a water system consisting of two wells, with a pressure tank and chlorination system to meet the potable water needs if the recreation facility. This system is reported to be sufficient to supply the needs of the recreation facility. The water system also provides for irrigation of the various ball fields at the recreation facility. As the water system was not originally designed for such a use, the control systems have to be by-passed whenever the system is used for irrigation purposes. There are also concerns that the increasing irrigation demands may significantly impact the ability to consistently provide potable water for the recreation facility. It should be noted that the existing wells appear to be over 1000' form the Sprout Creek and that the wells are unlikely to be under the influence of surface water. It is therefore recommended that the recreation facility install a new separate well source dedicated for supplying the irrigation system. This well should be installed closer to the Sprout Creek and far enough away from the existing wells to minimize any interference between the operation of the wells. Request for Proposal It is proposed to meet with representatives of the Recreation Department and review the existing irrigation system and proposed well installation. The results of the meeting will be incorporated into a Request for Proposal (RFP), which will request proposals from Contractors to perform the following tasks: E:\documents\Proposals\2008\T-Wapp_RobinsonLane—Water June 24,2008.doc RE: Proposal for Engineering Services Page 2 Robinson Lane Water System June 24, 2008 1. Drill a new well for irrigation supply purposes, similar in scope to the existing well. The minimum flow and pressure requirements will be defined in the RFP and the well location will be subject to review and approval by the Recreation Department. 2. Perform short term pump tests to confirm the pumping capacity of the well. The RFP will define the type of duration of the pump tests, which will be witnessed by the Engineer. 3. Provide a connection to the existing electrical system, with a pump control panel. The control panel will allow for either manual operation of the irrigation pump or operation on a timer basis. 4. Provide a connection into the existing irrigation piping system, with the location subject to review and approval by the Recreation Department. Disconnect (cut and cap) the existing connection from the irrigation system to the potable water system. 5. Perform start up testing (to be witnessed by the Engineer) and demonstrate that the irrigation system can consistently be provided with an adequate supply of water. Include a 1 year warranty on all installed equipment and provide O&M manuals for the installed equipment. Proposal Morris Associates is pleased to provide you our proposal to complete the above - referenced RFP and related items for a lump sum fee of $9,500. It is assumed that the Town of Wappinger will be responsible for advertising and awarding of the RFP, based upon the recommendations of the Engineer. If you have any questions regarding this proposal, please do not hesitate to contact Bob Gray, P.E. at (845) 454-3411, extension 30 or the undersigned at (845) 471-7900, extension 103. JFL/ cc: Bob Gray, P.E. Approved by: Printed Name: E:ldocuments\Proposals\2008\7-Wapp RobinsonLane WalerJune24.2008.doc Very truly yours, MORRIS ASSOCIATES John F. Lazarony, P.E. Senior Engineer Date: