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2008-11-17 SPMTown of Wappinger 20 Middlebush Road Wappingers Falls, NY 12590 Special Meeting townofwappinger.us Agenda — Chris Masterson 845-297-5771 Monday, November 17, 2008 7:00 PM Town Hall 7:00 PM Meeting called to order on November 17, 2008 at Town Hall, 20 Middlebush Rd, Wappingers Falls, NY. I. Call to Order II. Pledge of Allegiance III. Public Comments IV. Discussions A. 2009 Budget Adoption V. Resolutions 2008-332. Resolution Adopting Final Benefit Assessment Rolls for Special Improvement Districts and Special Improvement Areas for Fiscal Year 2009 2008-333. Resolution Adopting Annual Budget for Fiscal Year 2009 VI. Special Consideration VII. New Business VIII. Adjournment Town of Wappinger Page l Printed 1111312008 Town of Wappinger 20 Middlebush Road Wappingers Falls, NY 12590 Special Meeting townofwappinger.us Minutes — Chris Masterson 845-297-5771 Monday, November 17, 2008 7:00 PM Town Hall Call to Order Supervisor Christopher Colsey called the meeting to order at 7:05 PM on November 17, 2008. Attendee Name Organization Title Status Arrived Christopher Colsey Town of Wappinger Supervisor Present William Beale Town of Wappinger Councilman Present Vincent Bettina Town of Wappinger Councilman Late 7:09 PM Maureen McCarthy Town of Wappinger Councilwoman Present Joseph Paoloni Town of Wappinger Councilman Present Pledge of Allegiance III. Public Comments Motion To: suspend the Rules for public comment on the Agenda items RESULT: ADOPTED (UNANIMOUS] tMOVER: Maureen McCarthy, Councilwoman SECONDER: William Beale, Councilman AYES: Christopher Colsey, William Beale, Maureen McCarthy, Joseph Paoloni ABSENT: Vincent Bettina Public Comments on the Agenda items There were no comments on the Agenda items. Motion 'ro: reinstate the Rules RESULT: ADOPTED (UNANIMOUS] MOVER: William Beale, Councilman SECONDER: Maureen McCarthy, Councilwoman AYES: Christopher Colsey, William Beale, Maureen McCarthy, Joseph Paoloni ABSENT: Vincent Bettina IV. Discussions A. 2009 Budget Adoption Supervisor Colsey opened the discussion. He noted that he had sent out items prior to the weekend and that the Board has had time to look at them. He asked if the Board had any questions regarding those items. Councilman Paoloni asked if there were any changes from the I UI I version. Supervisor Colsey replied that there was a version delivered Thursday. Councilwoman McCarthy disagreed. She claimed that she "Got nothing". She then said that she got an Agenda, but no printed budget. The Town Clerk, Chris Masterson, informed her that he did not receive a printed budget either and that he forwarded the Supervisor's e-mail with three attachments to the Town Board. The Councilwoman then commented that she "got no amended Budget". The Town Clerk informed her that he didn't get one either. Discussion followed. Supervisor Colsey and Fredrick Awino, Town Accountant, then described the changes that have been made since the last Meeting. Councilman Paoloni asked the Town Accountant what his best estimate for end of '07 fund balance is. Mr. Awino answered that the combined fund balance for the end of 2008 is approximately $810,000. Councilman Paoloni then asked what the current revenues minus expenses totals are. Mr. Awino replied that, as of October, the A fund net income is -$455,000. The $260,000 minus the $455,000 leaves -$195,000. In the B Fund, the net income was -$212,000. That leaves $248,000 in the B fund. The Highway was - $64,000, leaving $31,000. Added together, there is a fund balance of $84,000. Mr. Awino then Town of iI appinger Page ! Printed 11/1 9,12008 Special Meeting Minutes November 17, 2008 discussed projected revenues and expenditures. The projection for the A fund was to pull in $620,000 and spend $614,000. Mr. Awino added that $55,000 needs to be added back to the A fund that should have been charged to the B fund. The projection for the B fund was to pull in $430,000, minus the $55,000. The projected expenses are $313,000. That leaves $310,000 in the B fund. In Highway, the projected revenue is $430,000 and the projected expenses are $614,000. A total of $338,000 would need to be added back. Mr. Awino explained why it needed to be added back. That leaves a balance of $185,000 in the Highway fund. Councilman Paoloni noted that, added together, the fund balance of the Town is $361,000. He went on to say that the Town spent over $500,000 more than it brought in. Mr. Awino confirmed. Supervisor Colsey asked if the Councilman meant that the Town spent more or that it did not get the revenues that were projected. Councilman Paoloni replied that the Town overspent its revenues, however it is stated. There is a net loss. Supervisor Colsey agreed. Discussion on projected revenues followed. Councilman Paoloni commented that, if the Town did not realize the projected revenues for this year, and even less next year, quite a deficit would develop. Supervisor Colsey asked what the Councilman's point was. Councilman Paoloni explained what would happen if revenues were overestimated. The Supervisor agreed and again asked what the Councilman's point was. Discussion followed. The Board then discussed programs that would have cuts or fee increases. Such items include Recreation fees and Recycle Center fees. The Supervisor then discussed the changes that he has incorporated in his most recent Budget worksheets. Some of the changes include a decrease in the real property tax levy and personnel changes. Councilman Bettina recommended talking about the personnel changes in Executive Session. Councilwoman McCarthy asked the Supervisor to take her through the personnel changes. Supervisor Colsey began discussing personnel changes, starting with line item 1110.109 in the Justice Court. Councilwoman McCarthy asked if this was an elimination of a position. Supervisor Colsey confirmed. Councilwoman McCarthy asked if it was correct that lie was eliminating the position. The Supervisor confinned. Supervisor Colsey then noted that item 1355.102(a) would go from full-time to part-time. Councilwoman McCarthy asked what kind of position that was. The Supervisor replied that it was in the Assessor's Department. Councilwoman McCarthy noted that the Town has an Assessor that is putting in 80 hours a week and the Supervisor is cutting the aide. Supervisor Colsey replied that it is not the assessor. He went on to say that the Board has asked him not to identify people specifically and he was trying to do so. Councilwoman McCarthy felt that it should all be put out on the table. If the Board was going to discuss people's performance, it is her personal belief that it would be an Executive Session discussion, but not if they are going to talk about the elimination of positions. Councilman Beale did not feel that the Board can discuss that in Executive Session. He explained that there are only 8 criteria for Executive Session. He felt the Board was discussing individual line items and not performance. Councilwoman McCarthy replied that there are people assigned to those individual lines. Discussion about parameters that would be used for elimination of positions followed. Councilman Bettina then went out to get the Town Attorney, Al Roberts, for his professional opinion. The Supervisor went on to discuss non -personnel related line items in the meantime. Councilman Bettina returned with the Town Attorney. Supervisor Colsey explained the situation for the Town Attorney and asked if this would be an Executive Session topic. Mr. Roberts felt that this would be an appropriate Executive Session topic. Councilman Bettina made a motion to go into Executive Session. The motion was seconded by Councilwoman McCarthy and passed unanimously. Motion To: go into Executive Session RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: Maureen McCarthy, Councilwoman AYES: Colsey, Beale, Bettina, McCarthy, Paoloni V. Resolutions RESOLUTION: 2008-332 Resolution Adopting Final Benefit Assessment Rolls for Special Improvement Districts and Special Improvement Areas for Fiscal Year, 2009 WHEREAS, the Town Assessor prepared proposed Benefit Assessment Rolls for all Special Improvement Districts and Special Improvement Areas in the Town of Wappinger for Fiscal Year 2009 and said proposed Benefit Assessment Rolls were filed with the Town Clerk as required by Town Law § 239; and Town of Wappinger Page 2 Printed 1111912005 Special Meeting Minutes November 17, 2008 WHEREAS, in accordance with Town Law § 239, the Town Board duly noticed and held a Public Hearing on November 5, 2008, to hear and consider any objections to the Benefit Assessment Rolls for all Special Improvement Districts and Special Improvement Areas within the Town for use in Fiscal Year 2009; and WHEREAS, no parties appeared at the Public Hearing to challenge or contest such benefit assessment determinations; and WHEREAS, hearing no objections, the Town Board has reviewed the proposed benefit assessment rolls for all Special Improvement Districts and Special Improvement Areas within the Town for use in Fiscal Year 2009 and determined that it is appropriate to adopt the salve; NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby adopts the Benefit Assessment Rolls attached hereto as the final benefit assessment rolls for or all Special Improvement Districts and Special Improvement Areas in the Town of Wappinger for Fiscal Year 2009. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES -2008-332 ADOPTED [UNANIMOUS] wow MOVER: Vincent Bettina, Councilman SECONDER: William Beale, Councilman 0 Adopted Yes/Aye No/Nay Abstain Absent Christopher Colsey Voter 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Initiator 0 ❑ ❑ ❑ ❑ Defeated ❑ Tabled Vincent Bettina Voter 0 ❑ ❑ ❑ ❑ Withdrawn Maureen McCarthy Voter 0 ❑ ❑ ❑ Joseph Paoloni Seconder 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York November 17, 2008 The Resolution is hereby duly declared adopted. VI. Adjournment RESULT: ADOPTED [UNANIMOUS] wow MOVER: Vincent Bettina, Councilman SECONDER: William Beale, Councilman AYES: Colsey, Beale, Bettina, McCarthy, Paoloni The meeting adjourned at 11:07 PM. John C. Masterson Town Clerk Town of Wappinger Page 3 Printed 1/// 912008