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2008-3502008-350 Resolution Authorizing the Town Supervisor to Prepare and Advertise a Request for Proposals to Audit the Town of Wappinger Accounting Department At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County, New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on December 8, 2008. The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being called, the following were present: PRESENT: Supervisor Councilmembers ABSENT: Christopher J. Colsey William H. Beale Vincent F. Bettina Maureen McCarthy Joseph P. Paoloni The following Resolution was introduced by Councilwoman McCarthy and seconded by Councilman Paoloni. WHEREAS, there has been a significant change in many of the positions in the Town's Accounting Department over the last three years, specifically two appointed Comptrollers and currently a now appointed Town Accountant in lieu of a Comptroller; and WHEREAS, the last Town Accountant resigned in January and was not replaced with a new Town Accountant until July, 2008; and WHEREAS, the Town's auditors, Sedore & Company, provided invaluable service by supplying personnel to assist the Accounting Department in the hiatus between the appointments of the two Comptrollers and then the Town Accountant; and WHEREAS, the Town Board wishes to have the Accounting Department audited by an independent certified accounting firm so as not to give an unwarranted appearance that the Town's current auditing firm is auditing its own work NOW, THEREFORE, BE IT RESOLVED as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board desires to have an independent certified accounting firm conduct a thorough audit of the books and records of the Town's Accounting Department and hereby authorizes the Town Supervisor, Christopher Colsey, to solicit Requests For Proposals (RFP'S) to conduct an audit of all books and records of the Town's Accounting Department. 3. Any certified accounting firm responding to the RFP must have a minimum of five years experience in auditing and examining municipal accounts and must supply references from three municipal accounts that the firm has worked with in the last five years. 4. The Town Supervisor is also authorized to publish a written Request For Proposal, in the form attached hereto, in the Poughkeepsie Journal and the Southern Dutchess News, at least ten days in advance of the time for submission of such proposals. The foregoing was put to a vote which resulted as follows: CHRISTOPHER COLSEY, SUPERVISOR Voting: AYE WILLIAM H. BEALE, COUNCILMAN Voting: AYE VINCENT F. BETTINA, COUNCILMAN Voting: AYE MAUREEN McCARTHY, COUNCILWOMAN Voting: AYE JOSEPH P. PAOLONI, COUNCILMAN Voting: AYE Dated: Wappingers Falls, New York 12/8/2008 The Resolution is hereby duly declared adopted. OHN C. MASTERSON, TOWN CLERK