2009-0342009-34
Resolution Employing Planning Services to the Town of Wappinger
At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County,
New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on January 5,
2009.
The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being
called, the following were present:
PRESENT: Supervisor
Councilmembers
ABSENT:
Christopher J. Colsey
William H. Beale
Vincent F. Bettina
Maureen McCarthy (arrived at 7:03 PM)
Joseph P. Paoloni
The following Resolution was introduced by Councilman Bettina and seconded by
Councilman Beale.
BE IT RESOLVED, that Frederick P. Clark be and hereby is employed and retained for
the purpose of furnishing to the Town Board, its Officers and Agencies, such professional
planning advice and services as may be required and shall receive compensation for such
services.
The foregoing was put to a vote which resulted as follows:
CHRISTOPHER COLSEY, SUPERVISOR
Voting:
AYE
WILLIAM H. BEALE, COUNCILMAN
Voting:
AYE
VINCENT F. BETTINA, COUNCILMAN
Voting:
AYE
MAUREEN McCARTHY, COUNCILWOMAN
Voting:
AYE
JOSEPH P. PAOLONI, COUNCILMAN
Voting:
AYE
Dated: Wappingers Falls, New York
1/5/2009
The Resolution is hereby duly declared adopted.
A;
!PN C.MASTERSON, TOWN CLERK
FREDERICK P. CLARK ASSOCIATES, INC.
Planning/Development/Environment/Transportation
Rye, New York and Fairfield, Connecticut
350 Theodore Fremd Avenue
Rye, New York 0580
(914) 967-6540 • FAX (914) 967-6615
December 17, 2008
Supervisor Christopher J. Colsey and the Wappinger Town Board
Wappinger Town Hall
20 Middlebush Road
Wappingers Falls, New York 12590
Subject: Planning Services Agreement for 2009
Dear Chris and Members of the Town Board:
David H. Stolman, AICP, PP
Michael A. Galante
Joanne P. Meder, AICP
David J. Portman, FAICP
Supervisor Office
DEC 2 22008
Received
We are pleased to submit this proposal for the provision of professional planning
consulting services to the Town for 2009. This proposal is precisely the same as our 2008
proposal.
TYPE OF SERVICES WHICH WE WILL PERFORM
As you know, our planning services include attendance at Planning Board meetings and
certain Town Board meetings; the review of applications for proposed developments
including subdivisions, site plans, special permits, rezoning requests, etc.; site visits; the
preparation of resolutions in connection with the review of development proposals; the
preparation of studies and analyses with respect to the Town's land development controls;
long-range planning services in connection with the Town comprehensive plan; and the
rendering of advice to the Boards on other planning and zoning matters. We are also
available to prepare grant and other funding applications for the Town.
PERSONNEL
With regard to our work for the Town, I am the Principal -in -Charge and will provide
services and will supervise the work performed by other professionals on our staff (e.g.,
traffic engineers, landscape architects, environmental scientists and other planners), as
appropriate.
Connecticut Hudson Valley Long Island email@fpclark.com
(203) 255-3100 (845) 297-6056 (516) 364-4544 www.fpclark.com
FREDERICK P. CLARK ASSOCIATES, INC.
Planning/Development/Environment/Transportation
Supervisor Christopher J. Colsey and the Wappinger Town Board
Page 2
December 17, 2008
FEES
In recognition of our long-standing relationship with the Town of Wappinger, and as
requested by the Town, we utilize a discounted rate schedule for all of our staff for all of
our services in the Town. For example, my standard rate in 2009 in other client
communities will be $220 per hour. However, my discounted rate in the Town during
2009 will be the same as it was in 2008 and 2007 ($150 per hour). This represents a 32%
discount.
Enclosed is our discounted rate schedule for the Town of Wappinger. Where the services
of other professionals on our staff are required, their time would billed in accordance with
their respective hourly rates.
FEE CONSIDERATIONS
It is worth noting that the vast majority of the costs associated with the provision of our
planning services to the Town are reimbursed by the applicants who generate the need for
such services. This system has the advantage of being the most equitable method of paying
for professional review costs. Each applicant pays for the costs associated with the review
of his or her application. Those applicants that submit reasonable and well prepared plans
and supporting information naturally pay lower review costs. The Town and the general
public do not subsidize the costs of the development process for those who require more
professional review.
Even though the professional reviews associated with the applications before the Planning
Board also include those of the Town Attorney and the Town Engineer, the review costs for
each of the disciplines should not be expected to be equal. Given the full range of planning,
zoning and environmental issues to be considered, as well as our drafting of the resolutions,
it is appropriate and to be expected that the professional planning review costs are
considerably greater than those typically generated by the Town Engineer and Town
Attorney. Similarly, engineering and legal costs are far greater than planning related
expenses, if any, associated with other types of Town projects.
FREDERICK P. CLARK ASSOCIATES, INC.
Planning/Development/Environment/Transportation
Supervisor Christopher J. Colsey and the Wappinger Town Board
Page 3
December 17, 2008
EFFORTS TO REDUCE COSTS
No Billing for Ordinary Expenses. In 1993 and 1994, we did not bill the Town for any
ordinary expenses in connection with our municipal (non -reimbursable) work. As a result
of a discussion with the Town in 1995, we agreed to not bill the Town for any ordinary
expenses in connection with our work reviewing applications (reimbursable work) as
well. Such expenses for which we no longer charge include mileage, mailing costs, faxes,
and the normal printing of our memos. We will once again continue this practice during
2009.
Grouping of Site Visits. Another of the methods we will continue to utilize to keep our
costs down is that we make every effort to group daytime site inspections in order to be as
efficient as possible and to spread the travel time over a number of different applications.
No Administrative Costs. It is also important to realize that our hourly rates already have
built into them the cost of secretarial and administrative time. That is, we do not bill, as
some consultants do, for secretarial and administrative staff time; we only bill for
professional staff time.
MISCELLANEOUS
As has always been our policy, evening meetings are charged as one-half day of time (3-1/2
hours), unless the actual time spent at such a meeting is more than 3-1/2 hours, in which
case the actual time is charged. However, travel time to and from evening meetings is not
charged at all. It is understood that meetings will be scheduled at mutually convenient
times, insofar as possible. Bills for our services will be submitted on a monthly basis.
This proposal does not include any architectural, legal or engineering services, other than
traffic engineering. It does not include participation in any court cases. Such an
arrangement, if desired, would be subject to a separate agreement. However, the Town
would agree to compensate us for any time and expense involved in connection with a
subpoena issued to us for our attendance in court to testify in any matter relating to the
Town's planning and zoning activities occurring during any period of our service to the
Town.
FREDERICK P. CLARK ASSOCIATES, INC.
Planning/Development/Environment/Transportation
Supervisor Christopher J. Colsey and the Wappinger Town Board
Page 4
December 17, 2008
We sincerely value the relationship which we have established with the Town of
Wappinger. We look forward to the opportunity to continue to serve the Town's
consulting needs. Further, we desire that our work for the Town be of maximum
effectiveness in assisting the Planning and Town Boards in carrying out their
responsibilities. If there is any way in which you feel we can be more useful or improve
our efforts, at any time, please do not hesitate to contact me directly.
Best regards.
Very truly yours,
David H. Stolman, AICP, PP
President
Enclosure
Accepted by the Town:
J ADOCS2\500\Wappinger\proposal 09.dhs.doc:td
Date:
FREDERICK P. CLARK ASSOCIATES, INC.
Planning/Development/Environ ment/Transportation
Rye, New York and Fairfield, Connecticut
350 Theodore Fremd Avenue
Rye, New York 0580
(914) 967-6540 - FAX (914) 967-6615
Town of Wappinger
Discounted Schedule of Hourly Charges
2008-2009
President: $150*
Executive Vice President: $181
Vice President: $160
Senior Associates: $130-$150
Associates: $115-$125
Planning/Research Assistants: $100-$110
Senior Computer Graphics Specialist: $108
Computer Graphics Specialists: $82
Interns: $65-$75
David H. Stolman, AICP, PP
Michael A. Galante
Joanne P. Meder, AICP
David J. Portman, FAlcP
David H. Stolman's hourly rate in the Town of Wappinger is discounted from $220 in other
communities.
The above charges are inclusive of all secretarial, clerical and administrative services, local
telephone, postage and other customary overhead expenses. Hourly charges for court
appearances to present expert testimony will be 1.5 times those stated above.
J:\DOCS2\500\Wappinger\2008-2009 rate schedule.doc
Connecticut Hudson Valley Long Island email@fpclark.com
(203) 255-3100 (845) 297-6056 (516) 364-4544 www.fpclark.com