2009-1122009-112
Resolution Authorizing the Acceptance of Bids for Recreation Relative to Portable Toilets for
Town Parks and Events
At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County, New
York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on March 10, 2009.
The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being
called, the following were present:
PRESENT: Supervisor
Councilmembers
ABSENT:
Christopher J. Colsey
William H. Beale
Vincent F. Bettina
Maureen McCarthy
Joseph P. Paoloni
The following Resolution was introduced by Councilwoman McCarthy and seconded by
Councilman Bettina.
WHEREAS, the Town of Wappinger Chairman of the Recreation Commission annually
seeks bids for the service of portable toilets for Town parks and events; and
WHEREAS, the Town of Wappinger Chairman of the Recreation Commission summarized
the bid amounts and funding in a letter dated February 27, 2009; and
WHEREAS, the following bids were received:
M & O Sanitation $4,980.00
Big Top Portable Toilets $5,175.00
EnviroClean Porta -Potty $6,312.00
Superior Sanitation $7,617.00
Jones Sanitation No Bid Received
NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of
Wappinger hereby awards the bid for the service of providing portable toilets to M & O Sanitation
for the annualized amount of Four Thousand, Nine Hundred Eighty Dollars and 00/100 ($4,980.00)
for fiscal year 2009, as funded through budget lines A7110.404, A7110.405 and A7110.409.
The foregoing was put to a vote which resulted as follows:
CHRISTOPHER COLSEY, SUPERVISOR
Voting: AYE
WILLIAM H. BEALE, COUNCILMAN
Voting: AYE
VINCENT F. BETTINA, COUNCILMAN
Voting: AYE
MAUREEN McCARTHY, COUNCILWOMAN
Voting: AYE
JOSEPH P. PAOLONI, COUNCILMAN
Voting: ABSENT
Dated: Wappingers Falls, New York
3/10/2009
The Resolution is hereby duly declared adopted.
VHN C. STERSON, TOWN CLERK
CHAIRMAN
RALPH HOLT
February 27, 2009
MEMO TO
FROM:
RE:
TOWN OF WAPPINGER
RECREATION DEPARTMENT
20 MIDDLEBUSH ROAD
WAPPINGERS FALLS, NY 12590
(845)297-0720
SUPERVISOR CHRISTOPHER COLSEY
TOWN BOARD MEMBERS
)►2
SUPERVISOR
CHRISTOPHER J. COLSEY
TOWN COUNCIL
WILLIAM H. BEALE
VINCENT BETTINA
MAUREEN McCARTHY
JOSEPH P. PAOLONI
Supervisor Office
RECREATION, GARY TRUDELL, ACTING CHAIRMAN
MAR 0, 3 2009
APPROVAL TO ACCEPT BIDS FOR PORTAJOHNS FOR 2009
The Recreation Commission requests permission to accept the bids from M & O
Sanitation for the rental of portajohns for the 2009 season. The following are the bids
that were received:
Regular Unit Handicap Unit Total for year
M & O Sanitation
$60.00 / month
$80.00 / month
$4,980.00*
Big Top Portable Toilets
$62.50 / month
$82.50 / month
$5,175.00*
EnviroClean Porta -Potty
$74.00 / month
$110.00 / month
$6,312.00
Superior Sanitation
$89.00 / month
$134.00 / month
$7,617.00,w
Jones Sanitation
No reply
The funds for these rentals will come from Recreation accounts:
A-7110.404 ( Schlathaus, Rockingham, Chelsea, Castle Pt. & Airport Pk.) = $3,600.00
A-7110.405 ( Reese Park) (Mo %Okf� w") = $ 360.00
B-7310.409 ( Robinson Ln. & Quiet Acres) = $1,020.00
We ask for your approval to create vouchers in amounts comparable to these totals.
* The total for the year does not include special events such as Community Day and
tournamentstha''t will require portajohns.
GE
eam
4r
M & O Sanitation, Inc.
70 Fairview Avenue
Poughkeepsie, NY 12601
(845) 471-0308 or (845) 485 -PUMP
Fax (845) 473-4386
TO: Eileen Manning
DATE: 2/18/2009
FROM: Suzanne Barrett
PAGES (including coversheet):1
SUBJECT: 2009 Portable Toilets
Fax Number: 297-8451
This will confirm that the cost of a regular unit is $60.00 and the cost of a handicap unit
is $80.00.
If you require anything further, please do not hesitate to contact me.
Thank you.
-Suzie
T00/TOO@ %Vd TT:VT 6009/ST/90
-F�i,o Top T>D rtp Ue TO'Uets, t wc.
P. D. -B, Dy, 1086
CR iro, NY 1241.3
FAX TRA NSM ITTAL- FDR \W
To: Eileen Manning
Company: Town of Wappinger
Phone: (845) 297-0720
Fax: (845) 297.8451
Horn: Beth Caputo
Dais Sent 2113149
Phone: (518) 622-3353
(888) 948-4200
CC: Number of Pages: 1
Messmoe:
Dear Eileen:
Thank you for the opportunity to quote for the portajohns for your recreation
areas for 2009. Big Top Portable Toilets would like to continue our relationship
with you so we are pleased to honor the same pricing as 2008.
10 standard portajohns (u7 $62.50 per unit per month.
3 handicap portajohns jai 82.50 per unit per month.
All units to be placed within the assigned parks, supplied with toilet paper and
serviced once per week.
Additional cleanings will be provided for a cost of $15.00 per pump with a
minimum charge of $100.00 per service.
*Larger events will be quoted on an as needed basis.
If you have any questions, please give me a call.
Thank you.
Beth Caputo
Events Coordinator
T'd 69962296TS do -42-119 Wd6T:t, 6002 61 qad
ID212212089 09:44 8458835573 ENVIROCLEA PAGE 02102
Porta -Potty
Div, of Enviro-Clean
70 Coy Road
Clintondalle, NY 12515
800-275-3616
QUOTE
Town of Wappinger
Recreation Department
20 Mid.dlebush Road
Wappingers Falls, NY 12590
845-297-0720
To Whom It May Concern,
February 24, 2009
The following is a quote to supply restrooms on a monthly basis to various park
locations in Wappingers, New York:
Standard unit $74.00 each unit, per month, 2 month minimum
Handicap Accessible unit $110.00 each unit, per month, 2 month minimum
Stationary John $30.00 per service
Price includes delivery, pick up and once a week service.
Billing is on a 28 day billing cycle.
Approved b
3Ama--nha—Crinieri
42 Feb 2009 10:14 Superior Sanitation Inc.
Superior Sanitation Inc.
PO Box 219
Pine Plains, NY 12567
(518) 398-7361
fax 398-5819
(518) 398-5819 p.1
PROPOSAL AND
ACCEPTANCE
PROPOSAL SUBMITTED TO Town of WappInger
PHONE
DATE
102/12/09
Recreation Committee
845-297-0720
STREET PO Box 324
.IOB NAMF
20 Middlebush Road
Portable Toilets — March — November 2008
CITY_ STATE AND ZIP CODE
JOB LOCATION
Wappingers Falls, NY 12590-0324
Various locations monthly & special events
ARCHITECT
DATE OF PLANS
Fax — 845-297-8451 JOB PHONE
We hereby submit specific ions and estimates for:
Airport Park 2 regular units April to November
1 handicap unit April to June & August to November
Castle Point Bailfield 1 regular unit April to September
Chelsea Boat Ramp I regular unit May to October
Rockingham Park 2 regular units April to November
Schlathaus Park I handicap unit June to October
Robinson Lane 1 regular unit April to June
1 regular unit April to October
1 handicap unit March to May
Quiet Acres 1 regular unit June to August
Reese Park 1 regular unit May to October
The cost per rental would be: Regular units @ $89 month
Handicap units @ $134 month
Service Reese Park: $35/each
Special Event rentals: Regular units @ $89/each
Handicap units @ $1341each
We PrOpOSe hereby to fitmish material and labor— complete in accordance with above specifications, for the sum of:
Net 30 clays dollars S
Pavment to be made as follows:
Invoices are billed at the beginninE of each month for that month.
Services and Special Events are billed at the end of each event.
All material is guaranteed to be as specified. All work to be co npieted in a workmanlike AuthorizeQ
maturer according to standard practices. Any alteration or deviation from the above Signature
specifications involving extra costs will be executed only upon written orders, and will
become an extra charge over and above the estimate. All agreements contingent upon strikes, NOTE: TTnc proposal be
accidents or delays beyond out control, Owner to carry fire, tomado and other necessary withdrawn by us if not ecepted within
insurance. Our workers are fully covered by Workmen's Compensation Insurance.
Acceptance of ftOposal - The above prices, specifications and
conditions aro satisfactory and are hereby accepted. You are authorized to do the work Signature
as specified. Payment will be nmde as outlined above.
Date of Acceptance Signature