2009-2122009-212
Resolution Authorizing Solicitation of Bids for the Repair of the Martz Field Tennis Courts
At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County,
New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on June 8,
2009.
The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being
called, the following were present:
PRESENT: Supervisor
Councilmembers
ABSENT:
Christopher J. Colsey
William H. Beale
Vincent F. Bettina
Maureen McCarthy
Joseph P. Paoloni
The following Resolution was introduced by Councilman Bettina and seconded by
Councilwoman McCarthy.
WHEREAS, the existing tennis courts at the Martz Field are in need of repairs; and
WHEREAS, the work proposed consists of the reclamation of the existing court surface,
installation of a new top course of asphalt, surface treatment, new net posts, court striping and a
new curtain drain along the north and a portion of the east side of the courts to intercept runoff to
protect the new courts; and
WHEREAS, the Town Engineer estimates that the cost of the work to be performed,
which includes engineering, legal, construction, inspection and contingencies, is $165,000.00;
and
WHEREAS, the Town Board determines that it is in the best interest of the Town to
undertake the necessary repairs to the tennis courts at Martz Field, so that they are suitable for
public use and enjoyment; and
WHEREAS, pursuant to General Municipal Law § 103, contract documents and bid
specifications must be prepared for the purpose of soliciting competitive bids for the repairs to
the Tennis Courts; and
WHEREAS, the Town Board determines that the repair of the Martz Field Tennis Courts
is a rehabilitation or reconstruction of a structure in kind and is a Type II action pursuant to 6
NYCRR 617.5(c)(2), and is exempt from environmental review pursuant to the New York State
Environmental Quality Review Act (SEQRA) and Local Law No. 6 of 1992.
NOW, THEREFORE, BE IT RESOLVED:
1. The recitations above set forth are incorporated in this Resolution as if fully set
forth and adopted herein.
2. The Town Board hereby accepts, confirms and adopts the scope of work to be
performed for the repairs to the Martz Field Tennis Courts, as described in the
letter prepared by Morris Associates Engineering Consultants, PLLC, dated May
28, 2009, a copy of which is affixed hereto.
3. Morris Associates Engineering Consultants, PLLC is directed to promptly prepare
bid specifications, contract documents, and advertise the same for competitive
bidding pursuant to General Municipal Law § 103, and the codes, rules and
regulations of the Town of Wappinger, and to report to the Town Board the
results of such bidding.
4. All sealed bids shall be submitted to the Town Clerk in accordance with the
bidding instructions and shall be opened by the Town Clerk at the time set forth in
the Notice to the Bidders.
5. After receipt of the bids, the Town Board shall award the contract for the project
in accordance with General Municipal Law § 103, reserving the right to reject any
and all bids in accordance with applicable law.
6. All costs associated with the preparation of bidding documents and solicitation
and review of bids shall be charged against Budget Line T033 (Parklands Trust).
The foregoing was put to a vote which resulted as follows:
CHRISTOPHER COLSEY, SUPERVISOR
Voting:
AYE
WILLIAM H. BEALE, COUNCILMAN
Voting:
AYE
VINCENT F. BETTINA, COUNCILMAN
Voting:
AYE
MAUREEN McCARTHY, COUNCILWOMAN
Voting:
AYE
JOSEPH P. PAOLONI, COUNCILMAN
Voting:
AYE
Dated: Wappingers Falls, New York
6/8/2009
The Resolution is hereby duly declared adopted.
JQMN C. MASTERSON, TOWN CLERK
MORRIS ASSOCIATES
ENGINEERING CONSULTANTS, PLLC
9 Elks Lane, Poughkeepsie, New York 12601 Tei: (845) 454-3411 Fax: (845) 473-1962
389 Fairview Avenue, Hudson, New York 12534 Tel: (518) 828-2300 Fax:518
( ) 828-3963
E -Mail: morrisassociates@aol.com
May 28, 2009
Town of Wappinger Town Board
Town Hall
20 Middlebush Road
Wappingers Falls, NY 12590
Attn: Hon. Christopher Colsey, Supervisor
RE: Martz Field Tennis Courts
MA #W20840
Dear Mr. Colsey and Town Board Members:
The following information is provided to assist the Board in adopting a resolution at the June 8st
2009 Town Board meeting to proceed with preparation of bidding materials in regards to the work to be
performed on the rehabilitation of the existing tennis courts located at the Martz Field.
The work proposed under this contract consists mainly of the reclamation of the existing court
surface, installation of a new top course of asphalt, surface treatment, new net posts and stripping. Also,
as part of this work, a new curtain drain will be installed along the north and a portion of the east side of
the courts to intercept runoff to protect the new courts.
The existing fencing and posts will not be replaced.
The engineer's estimate for this work is $165,000.00, which includes engineering, legal,
construction, inspection and contingencies.
Please call me at (914) 475-5749 (cell) or (845) 454-3411 Ext. 30 (office) to discuss this matter
prior to the meeting.
RJG/met
Cc: Albert P. Roberts, Town Attorney
John C_ Masterson, Town Clerk
Very truly yours,
MORRIS ASSOCIATES
Engineering Consultants, PLLC
Robert J. ray E ,Glp'
Engineer to the Town of Wappinger