2009-2232009-223
Resolution Awarding Bid for Replacement of Town Hall's Air Conditioning Unit
At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County,
New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on July 8,
2009.
The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being
called, the following were present:
PRESENT: Supervisor
Councilmembers
ABSENT:
Christopher J. Colsey
William H. Beale
Vincent F. Bettina
Maureen McCarthy
Joseph P. Paoloni
The following Resolution was introduced by Councilman Bettina and seconded by
Councilman Beale.
WHEREAS, the air conditioner condenser for the western portion of the Town Hall has
failed due to mechanical reasons and is approximately 25 years old; and
WHEREAS, the existing air handling unit for the cooling system is not energy efficient,
is beyond its expected useful life and federal regulations effective in January 2010 make it
obsolete; and
WHEREAS, Supervisor Colsey solicited bids for the installation of a 5 -ton Condenser
and Air Handler for a cooling system that complies with 13 -SEER ("seasonal energy efficiency
ratio") Efficiency Standards Conditioning System in accordance with Chapter 46: Procurement
Policy of the Town Code; and
WHEREAS, the following bids were received:
Companv Address Total
Paul Nebrasky Monroe, New York $10,980.00
Comfort Mechanical, Inc. Walden, New York $10,150.00
Perfect Comfort, Inc. Salisbury Mills, New York $8,800.00
WHEREAS, the Town Board hereby determines that the lowest responsible bidder is
Perfect Comfort, Inc., Salisbury Mills, New York, in the amount of $8,800.00; and
WHEREAS, the Town Board hereby determines that the request for proposals for the
replacement for the condenser and air handler duly complies with the Town of Wappinger
Procurement Policy; and
WHEREAS, the Town Board had not previously budgeted for the replacement of the
above referenced cooling equipment;
NOW, THEREFORE, BE IT RESOLVED, as follows:
1. The recitations above set forth are incorporated in this Resolution as if fully set
forth and adopted herein.
2. The Town of Wappinger hereby awards the bid for the replacement of the
referenced cooling equipment to Perfect Comfort, Inc., Salisbury Mills, New
York, in the amount of $8,800.00, in accordance with the proposal submitted, a
copy of which is attached hereto.
3. The Town Board authorizes the Supervisor to execute any contracts or other
necessary documents associated with the purchase and installation of the cooling
equipment.
4. The Town Engineer, the Building Department and the Town's maintenance
personnel are authorized to assist the Supervisor and the contractor with the
installation of the equipment if necessary.
5. An appropriation of $8,800.00 shall be transferred from account A1620.400
(Central Hudson) to account A1620.450 (Miscellaneous) for purchase of the
cooling equipment.
The foregoing was put to a vote which resulted as follows:
CHRISTOPHER COLSEY, SUPERVISOR
Voting:
AYE
WILLIAM H. BEALE, COUNCILMAN
Voting:
AYE
VINCENT F. BETTINA, COUNCILMAN
Voting:
AYE
MAUREEN McCARTHY, COUNCILWOMAN
Voting:
ABSENT
JOSEPH P. PAOLONI, COUNCILMAN
Voting:
AYE
Dated: Wappingers Falls, New York
7/8/2009
The Resolution is hereby duly declared adopted.
Q L C �v� -
HN C. MASTERSON, TOWN CLERK