2009-2752009-275
Resolution Directing the Use of Electronic Mail as the Primary Method of Document
Delivery
At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County,
New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on
September 14, 2009.
The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being
called, the following were present:
PRESENT: Supervisor - Christopher J. Colsey
Councilmembers - William H. Beale (arrived at 7:05 PM)
Vincent F. Bettina
Maureen McCarthy (departed 10:13PM)
Joseph P. Paoloni
ABSENT:
The following Resolution was introduced by Councilwoman McCarthy and seconded by
Supervisor Colsey.
WHEREAS, all administrative Town Hall employees are equipped with electronic mail as a
means to communication and the delivery of documentation; and
WHEREAS, the Town Board invested in updated server hardware and software over the
past twelve months to ensure the efficient flow of information and increased security; and
WHEREAS, the Town Board is dedicated to reducing expenses wherever possible; and
WHEREAS, the use of electronic mail as the primary means of delivery will reduce
expenses related to office supplies, postage, storage, employee personal delivery and liabilities related
thereto; and
WHEREAS, the use of electronic mail as the primary means of delivery will reduce impacts
upon our natural resources; and
WHEREAS, the Town Clerk is able, through the availability of equipment, software and
skillset, to transmit electronic versions of all documents; and
WHEREAS, after due deliberation, the Town Board has determined that the use of
electronic mail as the primary method of document delivery is in the best interests of the Town of
Wappinger.
NOW, THEREFORE, BE IT RESOLVED:
1. The recitations above set forth are incorporated in this Resolution as if fully set forth
and adopted herein.
2. The Town Board hereby authorizes Supervisor Christopher J. Colsey to direct all
Town of Wappinger departments to utilize electronic mail as the primary means of
document delivery to reduce administrative expenses and environmental impacts.
3. The Town Board hereby directs the Town Clerk to utilize electronic mail as the
primary means of document delivery to reduce administrative expenses and
environmental impacts.
The foregoing was put to a vote which resulted as follows:
CHRISTOPHER COLSEY, SUPERVISOR
Voting:
AYE
WILLIAM H. BEALE, COUNCILMAN
Voting:
NAY
VINCENT F. BETTINA, COUNCILMAN
Voting:
NAY
MAUREEN McCARTHY, COUNCILWOMAN
Voting:
NAY
JOSEPH P. PAOLONI, COUNCILMAN
Voting:
NAY
Dated: Wappingers Falls, New York
9/14/2009
The Resolution is hereby defeated.
JVTN C. MASTERSON, TOWN CLERK