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2000-12-16 RGMii AGENDA j TOWN BOARD TOWN OF WAPPINGER i DECEMBER 26, 2000 7:30 P.M. �! 1. SUPERVISOR CALL MEETING TO ORDER I 2. ROLL CALL PLEDGE ALLEGIANCE TO FLAG 3. Accept Minutes; Nov. 27th Dec. 11th 4. REPORTS OF OFFICERS: Sup/Comet Town Justices Receiver of Taxes Bldg. Insp Zng. Adm. Dog Control Officer 5. PETITIONS & COMMUNICATIONS a. ADA mandate re: Handicap - for different Door knobs, and authorize the expenditure of $6,000 b. Dutchess Co. Planning Federation - Membership dues for Ping. Bd. and Zng lid. Authorize expenditure C. Frank Buyakowski Re: farms End Rd. 100 ft-. extension d. E. Croshire, Sect'y, Hughsonville Fire Dist. Re; Reappointment of Bill Beale to Town Fire Prevention Bureau e. Notification of intent to upgrade liquor license by Thos. Salazzo- DBA Pot Belly Deli Rte 376 f. Request for return of Escrow from Mid Hudson Development - Red Hawk Hollow - Driveway permit 413,000 g. Edward Kleinbaum letter of praise for Water Dept. personnel h. J. Paggi, Eng to Town, Reports: (1) Macfarlane Rd/Robinson Lane guard rails recommendations (2) Rowell Lane Drainage i. Resignation from Joel Petrus as Bldg & Grounds Custodian j. R. Holt, Rec Como Ch. request for P.O. for Vacuum attachment K. Arleen Lewis of Lewis & Lefcourt Attnys re: Assessment of 201 Osborne Hill Rd. Court appearance 1. Request for Street lighting - Myers Corners Rd. @ Marshall Rd. & Cedar Hill 6. COMMITTEE REPORTS i� 7. BONDS & LETTERS OF CREDIT I; 1� l $. RESOLUTIONS A. Comptroller request for year end transfers i' B. Resolution authorizing payment of purchases that have not been billed to date C. Consider Local Law for Gold Star Parents property reduction and authorize Attorney to Town to prepare necessary resolution for Local Law. 9. UNFINISHED BUSINESS 10. NEW BUSINESS 11. CLOSE MEETING ;i REMINDER: REORGANIZATIONAL MEETING TO BE RELD ON JANUARY 3, 2001 at 7:00 P.M. i 12/26/00.RGM A Town Board Meeting of the Town of Wappinger was held on December 26, 2000 at the Town Hall, 20 Middlebush Road, Wappingers Falls, New York. Supervisor Smith called the meeting to order at 7:30 p.m. Present: Constance Smith, Supervisor Robert Valdati, Councilman Vincent Bettina, Councilman Joseph Ruggiero, Councilman Joseph Paoloni, Councilman Florence Hannon Deputy Town Clerk Others Present: Al Roberts, Attorney to the Town Jay Paggi, Engineer to the Town Graham Foster, Highway, Superintendent The Supervisor asked all to join in the Pledge of Allegiance to the Flag. MINUTES The Minutes of the Regular Meeting of November 27, 2000, and Workshop Meeting of December 11, 2000, having previously been forwarded to the Board Members, was now placed before them for their consideration. COUNCILMAN BETTINA explained that there was an error on page 1 of the December 11th Workshop. For the record, he seconded the motion to go into Executive Session, not Mr. Valdati. Mr. Valdati was absent from the December 11th meeting. COUNCILMAN PAOLONI moved that the above stated minutes as presented by the Town Clerk be and they are hereby approved as corrected. Seconded by Mr. Bettina Motion Unanimously Carried REPORTS OF OFFICERS Reports for the month of November were received from the Town Justices, Supervisor/Comptroller, Building Inspector, Zoning Administrator, and Assessor. COUNCILMAN PAOLONI moved to accept the reports and place them on file. Seconded by Mr. Bettina Motion Unanimously Carried PETITIONS & COMMUNICATIONS The first item for the Boards consideration concerns ADA which has created a priority compliance requirement for providing accessibility to disabled in all buildings "where goods and services are made available to the public." An estimate was provided by Platts Country Village Locksmith for 40 replacement lever lockseats at a cost of $6,000. Discussion followed. 1 12/26/00.RGM COUNCILMAN BETTINA moved to authorize the expenditure in order to be in compliance. Seconded by Mr. Paoloni COUNCILMAN BETTINA moved to authorize the Supervisor to obtain other proposals. Seconded by Mr. Paoloni Motion Unanimously Carried An invoice was received from the Dutchess County Planning Federation for membership dues for $80 for the Zoning Board and Planning Board. COUNCILMAN VALDATI moved to authorize expenditure of $80 to the Dutchess County Planning Federation for membership dues. Seconded by Mr. Paoloni Motion Unanimously Carried Correspondence from Frank Buyakowski requesting the Town to accept the 100 foot extension of Farms End Road as a Town Road. Attorney to the Town Al Roberts explained that everything was received but the correspondence from Andlyn Associates, everything is in place, and we can accept the 100 foot extension of Farms end road as a Town Road. COUNCILMAN BETTINA moved to accept the deed and easement upon the recommendation of Mr. Roberts. Seconded by Mr. Ruggiero Motion Unanimously Carried Mr. Buyakowski explained that it has been over a year since the town accepted the road. At this time he would like to request the town waive the usual maintenance bond because it has been over a year, and he feels the 100 foot extension would not create any problems. In effect, we have a two year maintenance bond because the only thing that was lacking was the paperwork. Mr. Roberts explained that the bond was contingent upon everything being in place, which technically starts now. Discussion followed. COUNCILMAN VALDATI moved to authorize Engineer to the Town, Jay Paggi to inspect the road and report back to the board at the January 22nd meeting before considering return of the maintenance bond to Mr. Buyakowski. Seconded by Mr. Ruggiero Motion Unanimously Carried Correspondence was received from Eleanor Croshier District Secretary advising the Town Board that the Board of Fire Commissioners of the Hughsonville Fire District has re -appointed Bill Beale to the Town Fire Prevention Bureau for another term. 2 12/26/OO.RGM COUNCILMAN RUGGIERO moved to accept the notification from Eleanor Croshier and place it on file. Seconded by Mr. Bettina Motion Unanimously Carried Notification of intent to upgrade his liquor license was received from Thomas Solazzo d/b/a the Pot Belly Deli, 1925 Route 376. COUNCILMAN VALDATI moved to accept the notification and place it on file, without comment. Seconded by Mr. Paoloni Motion Unanimously Carried Request from Mid Hudson Development, Red Hawk Hollow Road for the return of $3,000 escrow for the driveway permit. COUNCILMAN PAOLONI moved to approve the return of escrow in the amount of $3,000 to Mid Hudson Development, Red Hawk Hollow Road upon the recommendation of Graham Foster, Highway Superintendent. Seconded by Mr. Ruggiero Motion Unanimously Carried Correspondence was received from Edward Kleinbaum praising the Water Department for their dedication and courtesy when he reported a water emergency on Thanksgiving night. COUNCILMAN RUGGIERO moved to accept the correspondence from Mr. Kleinbaum and place it on file. Seconded by Mr. Paoloni Motion Unanimously Carried Several reports were received from Jay Paggi, Engineer to the Town. The first report concerns guide rails on MacFarlane Road and Robinson Lane. His office was authorized to review both sites to determine the appropriateness of placing a guide rail on the side of the road to keep cars on the road because of some horizontal curves. Field inspections have been made and he has consulted with the traffic expert, and his preliminary opinion is that the installation of a guide rail would not be appropriate in the Robinson Lane instance, however would be appropriate in the MacFarlane Road. He will have a formal report by the January 22nd meeting. COUNCILMAN VALDATI moved to accept the report and place it on file. Seconded by Mr. Bettina Motion Unanimously Carried The second report concerns the Rowell Lane Drainage/Curbing Project. Mr. Paggi's office reviewed the letter from Mr. & Mrs. DiDonato of 14 Carroll Drive, explaining that the contractor that had completed the work on Rowell 3 12/26/OO.RGM Lane had left their yard low. He made a field inspection and the end result is, it did settle after a hard rain. He pointed out in his report that the reason for the problem on Rowell Lane is that the ground sloped down to the curve very steeply which caused the icing problem on the roadway. Mr. Paggi explained the efforts that were taken to reduce the amount of runoff entering the roadway from the adjacent properties. He will be coming back next spring, adding more top soil, seeding and mulch. COUNCILMAN PAOLONI moved to accept the report and place it on file. Seconded by Mr. Bettina Motion Unanimously Carried A letter of resignation was received from Joel Petrus, as Building and Grounds Custodian, effective December 31st 2000. COUNCILMAN PAOLONI moved to accept the letter of resignation from Mr. Petrus and place it on file. Seconded by Mr. Bettina Motion Unanimously Carried Earlier in the year, Recreation was given permission to go to bid for a new mower and vacuum attachment. Only one bid was received and that was from Pines Plains Ford Tractor. The bid for the mower was $16,596 and because the manufacturer was updating the vacuum attachment, the estimate for the vacuum was $4,425. Since we needed the mower, we requested and received authorization to purchase the mower immediately and as soon as the vacuum attachment was available we would obtain a P.O. for $4,425 and proceed with that purchase. Recreation has been notified by Pine Plains Ford Tractor that the vacuum (which is made for the model mower) is now available. Recreation is requesting permission to obtain a P.O. in the amount of $4,528 to proceed with this purchase. The funds will come from Recreation Account A-7110.2. COUNCILMAN VALDATI moved to approve the P.O. in the amount of $4,528 for the vacuum attachment as requested by Mr. Holt. Seconded by Mr. Ruggiero Motion Unanimously Carried Correspondence from Attorney, Arleen Lewis of Lewis & Lefcourt, informing Assessor, Linda Tasadfoy that the assessment matter at 201 Osborne Hill Road, Fishkill, New York was adjourned to November 2, 2000 at 1:30 p.m. at the Court House in Poughkeepsie. Mr. McGinley, the owner of the property appeared, but no one appeared from the Town of Wappinger. Ms. Tasadfoy informed the board that she was never notified by the attorney that the matter had been adjourned to November 2, 2000. 51 12/26/00.RGM COUNCILMAN RUGGIERO moved to refer this matter to Emanuel Saris, Tax Attorney. Seconded by Mr. Valdati Motion Unanimously Carried A request from Daniel Sopchak for street lighting at Myers Corners Road @ Marshall Road and Cedar Hill. Supervisor Smith explained that a district would have to be formed. The residents would also have to be informed. COUNCILMAN BETTINA moved to authorize Supervisor Smith send a letter to residents on Cedar Hill Road asking if they would be interested in forming a district. Seconded by Mr. Ruggiero Motion Unanimously Carried COMMITTEE REPORTS COUNCILMAN PAOLONI had no reports at this time. COUNCILMAN RUGGIERO informed the Board that the Personnel Committee is waiting for the revisions of the Personnel Committee including the short policy. COUNCILMAN BETTINA had no reports at this time. COUNCILMAN VALDATI had no reports at this time. SUPERVISOR SMITH had no reports at this time. BONDS & LETTERS OF CREDIT Tatiana Lukianoff, Zoning Administrator, submitted a report for the month of November on the schedule of Bonds and Letter of Credit on the various subdivisions, the amounts, expiration dates and call up dates. COUNCILMAN RUGGIERO moved to accept the report and place it on file. Seconded by Mr. Valdati Motion Unanimously Carried RESOLUTIONS It was so noted that, as this is the Annual Meeting, the next item on the Agenda is therefore to be considered as the final accounting to close the Books. It provides for the final transfer of funds to cover any expenditures, overdrawing any accounts and to encumber funds for expenditures for which billing has not yet been received. Therefore, Gerald Terwilliger, Comptroller has forwarded the following transfer of funds for Town Board approval for an orderly closing of the 2000 Books. The following Budget transfers are necessary to cover projected expenditures to year end: General Fund Increase 1110.4A Justice Court/C.E. $ 1,500.00 1355.4A Assessors/C.E. 1,000.00 5 12/26/00.RGM 1420.4A Attorney 3,000.00 1440.4A Engineer 4,500.00 1620.42A Xerox Copies 1,000.00 1670.4A Central Printing/mailing 7,500.00 1680.4A Central Data Processing/C.K. 3,500.00 5132.4A Garage/C.E. 2,000.00 Decrease 1110.1A Justice Court 1,500.00 1440.42A Greystone 7,500.00 1620.44A Fuel for Town Vehicles 2,000.00 1910.4A Unallocated Insurance 13,000.00 General Fund - Part Town Increase 1420AB Attorney 6,000.00 3410AB Fire Prevention/C.E. 350.00 8015AB Zoning Dept./C.E. 350.00 8020.413 Planning Dept./C.E. 2,500.00 8162.1B Recycle/ P.S. 2,400.00 8162AB Recycle/ C.E. 5,000.00 Decrease 1990AB Contingent Account 3,200.00 3620.1B Bldg. Dept./P.S. 1,000.00 8160.1B Refuse & Garage/P.S. 1,400.00 8160AB Refuse & Garage/C.E. 8,000.00 9060.813 Hospital & Medical Insurance 3,000.00 The following Budget Amendments are necessary: General Fund Increase 1440.41A Architect $ 21,950.00 1620.2A Bldg. Equipment 6,000.00 9901.9A Transfer of other funds 2,000.00 599A Appro. Fund Balance 29,950.00 To cover Cerniglia & Swartz Professional Service Canopy, Town Hall $10,900 & Town Recreation Community Center $11,050 to adjust transfer for HDCP Accessible Doors and Entryway, Town Hall $2,000 and funds needed to update door handles in town Hall $6,000. General Fund -Part Town Increase 8020AB Planning/C.E. $ 15,000.00 9710.6B Ban Principal 20,000.00 8540.413 Storm Cleaning & Drainage 91,000.00 Decrease 899.B Misc. Reserve -Drainage 59,864.41 Increase 599.13 Appro. Fund Balance 66,135.99 To cover cost of Rowell Lane Drainage & curbing & Scott/Carroll Drive Drainage projects & Principal payment required on original Tri -Muni Phase IIIA Bond Anticipation Note. North Wappinger Water District Increase 9310AWN Water Admin./ C.E. 599WN Appro. Fund Balance To cover Cost well testing authorize by town Board. Oakwood Water District Increase 2401.WO 8310AWO 599WO Interest & Earnings Water Admin./C.E. Appro. Fund Balance To cover cost of well testing and postage chargeback. 0 720.00 720.00 30.00 750.00 720.00 9 9 12/26/00.RGM 7 Wappinger Park Water District Increase 8310AWP Water Admin./C.E. 720.00 599WP Appro. Fund Balance 720.00 To cover cost of well testing. Tall Trees Water District Increase 8310.4 Water Admin./C.E. 720.00 599 Appro. Fund Balance 720.00 To cover well testing COUNCILMAN RUGGIERO moved to approve increase 8020.413 to $15,000 pending breakdown from Comptroller first. Seconded by Mr. Bettina Motion Unanimously Carried COUNCILMAN RUGGIERO moved to approve year end transfers as requested by Comptroller. Seconded by Mr. Valdati Motion Unanimously Carried COUNCILMAN RUGGIERO moved to authorize the above transfers and encumbrances as requested by Comptroller, Gerald Terwilliger, and authorize any blanket approval to balance any accounts that may be necessary to balance out 2000. Seconded by Mr. Bettina Lo Motion Unanimously Carried Correspondence from Ernest Tiebout of the R. Malcolm Hunter Masonic Veterans Post #53, requesting the Town Board to consider implementing a Local Law for Gold Star Parents. Discussion followed. COUNCILMAN VALDATI moved to authorize Al Roberts, Attorney to the Town to prepare the necessary resolution for a Local Law. Seconded by Mr. Bettina Motion Unanimously Carried UNFINISHED BUSINESS SUPERVISOR SMITH on the application to Audit & Control for 99-2R the Domber Wells. Al Roberts, Attorney to the Town explained that the application was submitted some time ago. Some additional information was requested, which he did submit. Mr. Roberts had inquired how we were to handle the proposed filtering facility that may or may not be required. It was suggested that we submit an amended application, and withdraw this one and submit an amended application as soon as the Health Department tells us that we have to do it. If not, we can leave this one in there. Mr. Ruggiero wished to know the procedure for amending this application and the cost to the residents. Mr. Roberts explained the we would have to go through the 7 12/26/OO.RGM whole process again. An amended map plan and report, public hearing, disclose all the financial facts and then vote on whether to proceed with the amendment or not. Jay Paggi, Engineer to the Town explained that the amount of water we are getting out of the Domber Wells, (300 gallons per minute) and the cost to construct and place the wells on line might not be in line with amount of water we are getting. Mr. Paggi will present costs in the near future. Discussion followed. Supervisor Smith wished to place this on the next workshop for refresher with Mr. Domber in attendance. In the meantime we will let the application run its course. NO ACTION TAKEN. Next is a the annual Highway agreement with the County to spend Town Highway Funds for road improvements. This agreement must be signed by all the Board Members. Discussion followed. Mr. Foster informed the Board that they would be receiving a list of roads that would need to be maintained in 2001. At this time 8:25 p.m. COUNCILMAN BETTINA moved to go into Executive Session to discuss negotiations, seconded by Mr. Paoloni and unanimously carried. The meeting reconvened at 8:45 p.m. with all board members present. There was no action taken at Executive Session. COUNCILMAN BETTINA moved to close the meeting seconded by Mr. Valdati and unanimously carried. The meeting adjourned at 8:45 p.m. Florence Hannon Deputy Town Clerk FJ