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1999-10-25 RGMAGENDA TOWN BOARD TOWN OF WAPPINGER OCTOBER 253 1999 7:30 P.M. 1. SUPERVISOR CALL MEETING TO ORDER 2. ROLL CALL PLEDGE ALLEGIANCE TO FLAG 3. Accept Minutes: Sept. 13, 1999 Sept. 27, 1999 4. REPORTS OF OFFICERS Sup/Compt Town Justices Bldg. Insp. Zoning Dept. Report from State Comptroller - SMART Review and recommendations 5. PETITIONS & COMMUNICATIONS a. Ronni Travers: Amtek Human Resource Consultants re: Employee handbook proposal b. Linda Tasadfoy, Assessor, Corr; (1) Vacancies to be filled in Assessors Office (2) Additional Computer & Laserjet pringers - c. Craig O'Ponne g re: request for copy of violations letter d. Requests for return of Escrow Fees (1) Modu-Craft Homes, 3 Bell - Aire Lane $1,000 (2) Jari & Jennifer Tompuri, 66 gold Rd. $1,000 e. R. Holt, Rec. Ch., torr. and request for P.0's: (1)/Field dedication (2) P.O. for Heavy duty Trailer to Hudson River Truck &Trailer for $3,075. (3) P.O. for Partae Peat Corp. for Clay, $1,675. (4) Replacement of Railroad Ties at Robinson Lane, Bid to Neave Landscaping for $2,725 (5)Maintenance Personnell change f. Joe Ennesser, Rec. Comm. re: Reese Park Clean-up of logs etc. g. J. Paggi, Eng. to Town, Reports: (1) Atlas Well Production up- date (10/18) (2) Kent road survey of grades (10/18) (3) Fleetwood Drive ROW lot #16 (10/18) (4) Thornacres/STOP signs (10/13) (5) STOP signs Ardmore/Farms End (10/5) (6) Chelsea Ridge Water (9, 21) IZ5 Fleetwood Driave Water Dist./Village Fishkill connetion (9/21) (8) Rich Drive/Drainage (9/20) h. Christina DiPaola, Zng. Sect. re: suggestion to review setback requirements for small lots. i. G. Foster, H. Supt. (1) Town Paver/Storage space (2)Employee vacancy j. Request to seek bids for sale of obsolete equipment (postage machine and cash register) k. Proposals - D. Silvestri Sons - Low Ambient Kits I. M. Tremper, CRMO, re: Water service on 19 Sherwood Heights m. Richard Barger, PE/LS re: Deanna Estates Water hookup n. Oakwood Knolls Residents petition re: Water o. Kevin Hathorn, Wappinger United Soccer Club, re: choice of .�ifam Units used at Recrg tion Park P• ivz ervzce Permanent position -Joan Cook -Highway Dept. 6. COMMITTEE REPORTS 7. BONDS & LETTERS OF CREDIT a. Zoning Dept. report 8. RESOLUTIONS a. Debbie Brown request to relevy the unpaid Water & Sewer accounty for all Town Water & Sewer Improvement Areas and Districts - Cut- off date November 18th b. Preliminary Budget and set date for Public Hearing ('c. Set date for Water & Sewer Benefit Assessment units for all Water & Sewer Improvements areas an d districts d. Appoint Conser nation Advisory Council e. Confirm appointment of Zoning Administrator f. Pop Warner Agreement approval & Authorization for Sup. to sign g. Appoint Gary Corbett as Vandalism Patrol Coordinator & set salary 9. UNFINISHED BUSINESS a. Susan Bynoe & Cleona Sprague, Cider Mill Loop residents, re: Carmel Heights Developers with water runoff problems 10. NEW BUSINESS 11. ADJOURNMENT 10/25/99.RGM The Regular Town Board Meeting of the Town of Wappinger was held on October 25, 1999, at the town hall 20 Middlebush Road, Wappingers Falls, New York. Supervisor Smith opened the meeting at 7:30 p.m. Present: Constance Smith, Supervisor Robert Valdati, Councilman Vincent Bettina, Councilman Joseph Ruggiero, Councilman Joseph Paoloni, Councilman Elaine H. Snowden, Town Clerk Others Present: Jay Paggi, Engineer to the Town Al Roberts Attorney to the Town Graham Foster, Highway Superintendent The Supervisor asked all to join in the Pledge of Allegiance to the Flag. MINUTES The Minutes of the Workshop Meeting of September 13, 1999, and Town Board Meeting of September 27, 1999, having previously been forwarded to the Board Members, was now placed before them for their consideration. COUNCILMAN BETTINA moved that the above stated minutes as presented by the Town Clerk be and they are hereby approved. Seconded by Mr. Ruggiero Motion Unanimously Carried REPORTS OF OFFICERS Reports for the month of September were received from the Supervisor/Comptroller, Receiver of Taxes, Building Inspector, Zoning Department, and Report from State Comptroller - SMART Review and recommendations. COUNCILMAN VALDATI moved to accept the reports and place them on file. Seconded by Mr. Bettina Motion Unanimously Carried COUNCILMAN PAOLONI requested the Assessor also to include, on the agenda, a monthly report of activities from the Assessor's office. PETITIONS & COMMUNICATIONS A proposal from Ronni Travers, VP of AMTEK to develop and implement an Employee Handbook for the Town of Wappinger. COUNCILMAN VALDATI moved to accept the correspondence and place it on file. Seconded by Mr. Ruggiero Motion Unanimously Carried 1 10/25/99.RGM Correspondence from Assessor, Linda Tasadfoy in regard to several vacancies in her office that need to be filled as soon as possible. One is a part time assessor's aid and one part time data collector. SUPERVISOR SMITH announced that before they got a chance to put the ad in the paper, she and Linda interviewed a candidate to fill the assessor aid position that seems very qualified. They would like authorization to appoint her. Her name is Kathy Pagan Teresia, she would be able to start on November Stn. COUNCILMAN RUGGIERO moved to authorize the Supervisor to appoint Kathy Pagan Teresia for the part time position of assessor aid, at an hourly salary of $8.48. Seconded by Mr. Valdati Motion Unanimously Carried Next is a request from Ms. Tasadfoy to purchase a new computer. After reviewing all the information she received on a new computer, she feels that New York State Bid is the most reasonable in cost. She would like permission to order the PC450 and two Laserjet 100XI printers, for a cost of $2,400. Northeast Computer Services or some other company will have to install and connect to the server. Also requested is a desk to house this new unit. There are sufficient funds in the assessors budget to cover the costs. COUNCILMAN VALDATI moved to authorize the assessor to purchase a PC450 and two Laserjet 100XI printers at a cost of $2,400, and desk to house the new equipment as requested. Seconded by Mr. Ruggiero Motion Unanimously Carried Correspondence from Craig O'Donnell requesting a copy of the letter listing supposed building violations. COUNCILMAN RUGGIERO moved to authorize release of the letter listing supposed building violations as requested by Mr. O'Donnell. Seconded by Mr. Bettina Motion Unanimously Carried Requests for the return of escrow were received from (1) Modu-Craft Homes 3 Bell Air Lane $1,000. (2) Jari & Jennifer Tompuri 66 Gold Road $1,000. COUNCILMAN VALDATI moved to authorize the return of the above escrow funds to Modu-Craft Homes, 3 Bell Air Lane, $1,000. (2) Jari & Jennifer Tompuri, 66 Gold Road, $1,000, based on the recommendations of the Building Inspector, Paul Foody, and Highway Superintendent, Graham Foster. Seconded by Mr. Bettina Motion Unanimously Carried ?a 10/25/99.RGM Correspondence from Ralph Holt, Recreation Chairman with questions on the procedure for recognizing people who have passed away and have given in some way to the Town and Recreation. Earlier in the year, Recreation submitted a proposal for recognizing the individuals. Discussion followed, and it was the consensus of the board that recognition of an individual who has passed away would be judged at the discretion of the board, on a one by one basis. COUNCILMAN VALDATI moved to accept the correspondence and place it on file. Seconded by Mr. Bettina Motion Unanimously Carried Next are several requests from Mr. Holt for P.O.'s. At the January 28, 1999 town board meeting, authorization was given for the purchase of a heavy duty trailer to carry heavy equipment. Mr. Holt has talked to a number of vendors, and he feels the best deal is with Hudson River Truck & Trailer for $3,075. He is requesting a P. O. in the amount of $3,075 payable to Hudson River Truck & Trailer for a 18' 6 Ton Equipment trailer complete w/dove tail, stand up ramps and electric brakes. The funds to come out of Recreation Account A-7110-2. COUNCILMAN RUGGIERO moved to authorize a P.O. in the amount of $3,075 payable to Hudson river Truck &Trailer, as requested by Mr. Holt, the funds to come out of Recreation Account A-7110-2. Seconded by Mr. Bettina Motion Unanimously Carried Earlier in the year, recreation was given authorization to order a new type of clay for one of the fields at Robinson Lane. This clay drains better, but at the same time maintains some moisture and less apt to blow away. The first load turned out better than we expected, and we would like to build on what we now have. Mr. Holt requests permission to obtain a P.O. payable to Partac Peat Corporation in the amount of $1,675 for 25 tons to be delivered at field #6. The funds for the purchase to come out of budget account A- 7110.4. COUNCILMAN VALDATI moved to authorize a P.O. payable to Partac Peat Corporation in the amount of $1,675 for 25 tons of clay for field #6, as requested by Mr. Holt, and the funds to come out of budget account A-7110.4. Seconded by Mr. Bettina Motion Unanimously Carried At the Robinson Lane Recreation area there are railroad ties around the flagpole with existing shrubs. They are rotted and full of bees. During the 3 10/25/99.RGM summer, several children were stung by bees while walking on or around the ties. Mr. Holt would like replace these ties with a unilock retaining wall (material is guaranteed for life) and has received several quotes to remove the old retaining wall and plantings and install a new wall. Two quotes were received, the lowest being Neave Landscaping, Inc. with a quote of $2,725 to perform the work. Mr. Holt would like permission to award the bid to Neave Landscaping, Inc., as low bidder and obtain a P. O. in the amount of $2,725. The funds are allocated in recreation account A-7110.4. COUNCILMAN RUGGIERO moved to award bid to Neave Landscaping as low bidder, and authorize a P.O. for $2,725, as requested by Mr. Holt, the funds to come out of recreation account A-7110.4. Seconded by Mr. Valdati Motion Unanimously Carried The final request from Mr. Holt concerns Paul Endruss, a full time employee. Prior to working full time, Paul worked in maintenance as a part time employee. Paul would like to resign from his full time position and revert back to working only part time. This move would open up the full time position and Mr. Holt has some one working part time who wishes to work full time. His name is John Weber. John has proven himself as a capable and conscientious worker, and can be trusted to get the job done. Mr. Holt would like authorization to appoint John Weber to the full time position, and appoint Mr. Endruss to the part time position being vacated by John Weber. Johns salary would be $18,375, which is the allocated amount in the current budget, and Paul Endruss would be paid at an hourly rate of $10.09 per hour. COUNCILMAN VALDATI moved to authorize Mr. Holt to make the change. Seconded by Mr. Bettina Motion Unanimously Carried Correspondence from Joe Ennesser of Recreation, in regard to debris in Reese Park. The power lines have been restored by Central Hudson, however there remains a lot of debris (branches and logs). Since this is a right/away easement, the Recreation Department is requesting the Highway Department, who has responsibility for such easements for their help in cleaning up the area. If chipping is an option for removal, then chip residue can be left on site and can be used as trail cover. Discussion followed, and Mr. Holt informed the board that most of the debris was poles that had been taken out by Central Hudson. COUNCILMAN VALDATI moved to authorize the Supervisor to contact Central Hudson in regard to removing the poles. Seconded by Mr. Ruggiero rd 10/25/99.RGM Motion Unanimously Carried Next are several reports from Jay Paggi, Engineer to the Town. The first report concerns the Atlas Wells No. 99-1 & 99-2. As you are aware, it is the opinion of the professionals, because of the problems developing Well No. 99- 2, that all work be temporarily stopped pending other outcomes. It is recommended that Well No. 99-3 be drilled at one of two locations recommended by Tom Cusack, of Leggette, Brashears & Graham. Mr. Paggi *A informed the board that the costs that the Town has incurred in drilling Well No. 99-1 came in below the amounts estimated in Leggette, Brashears & Graham's proposal signed by the Town. It is felt that this work can be done within the authorization of Emergency Wappinger Water Improvements No.1-1999. COUNCILMAN RUGGIERO moved to authorize Mr. Paggi proceed with the 3rd well based on recommendations. Seconded by Mr. Valdati Motion Unanimously Carried At the October 12th workshop, Mr. Paggi was authorized to perform two studies. The first one was the grade intersection at Kent Road and Robin Lane, and the second was to come up with a plan to alleviate the transition between All Angels Hill Road and Kent Road. The survey was performed and determined that the first 20' from the edge of the intersection the grades were approximately 3%. For the next 20' the grades are approximately 5%. This would seem to be in the acceptable ranges for accelerating from the stop even on wet pavement. This provides enough staking room for two cars stopped at the STOP sign. If a third and/or fourth car are stopped at the sign, the grades approach 10%. These grades could pose a problem in starting or stopping on a snow covered payment. In absence of having traffic counts, it would appear that the chances of having in excess of two cars queued at the STOP sign would be minimal. Therefore the grades would be acceptable for the placement of a STOP sign. The amount that we would need to fill to make this transition grade within acceptable standards is such that the amount of fill would bury the two driveways that currently exist on south side of the roadway. However if we could shift Kent Road northerly, approximately 12-18 feet, we would have more distance to make grade transition for these driveways, and at that point we could provide enough standing area at the intersection for cars to stop and accelerate out at a 4% grade. Discussion followed. COUNCILMAN RUGGIERO moved to place the report on file and authorize Mr. Paggi, research into easements necessary to move Kent Road. 5 10/25/99.RGM Seconded by Mr. Valdati Motion Unanimously Carried The next report concerns the Fleetwood Drive Right-of-way. At the September Town Board Meeting, Mr. Paggi was authorized to survey right- of-way for Fleetwood Drive in front of Lot No. 16 of the original subdivision. The intention of this survey would determine if we, in fact, owned the right -of -way in front of the lot, and therefore, could pave the roadway. Mr. Paggi presented a copy of a survey map that definitely shows the right-of-way extends in a westerly direction up to and across the entire front of Lot No. 16. COUNCILMAN VALDATI moved to accept the report and place it on file. Seconded by Mr. Ruggiero Motion Unanimously Carried At the October 12th meeting Mr. Paggi and Graham Foster were instructed to make a field inspection on the Thornacres STOP signs to determine if, and where, STOP signs might be appropriate. The recommend that STOP signs be place at the following locations: >On Thornacres Drive at its most southerly location with Caroline Drive East and West on the northwest corner of the intersection. >On Caroline Drive West as it intersects with Thornacres Drive on the southwest corner of the intersection. >On Caroline Drive east as it intersects with Thornacres Drive on the northeast corner of the intersection. COUNCILMAN BETTINA moved to authorize Attorney to the Town, Al Roberts prepare a Local Law for the placement of STOP signs. Seconded by Mr. Ruggiero Motion Unanimously Carried At the September 27th meeting, the board authorized Mr. Paggi and Graham Foster to look at the feasibility of placing STOP signs at the following locations: 1. At the intersection of Farms End Road with Ardmore Drive at the northwest corner of the intersection. 2. At the intersection of Orchard Drive with Farms End Road at the northeast corner of intersection. We have inspected these two (2) locations and find that they are appropriate for STOP signs. COUNCILMAN RUGGIERO moved to authorize Attorney to the Town, Al Roberts, prepare a Local Law for the placement of STOP signs. Seconded by Mr. Bettina Motion Unanimously Carried D 10/25/99.RGM As instructed at the last town board meeting Mr. Paggi met with Dan Stone of the Chazen Companies, Engineers for the Chelsea Ridge Complex, regarding the potential for extending central water services to the Chelsea Ridge facility, and in turn, potentially having this line serve the hamlet of Chelsea and other surrounding areas within the Town of Wappinger. Mr. Paggi went over the items that were discussed and the steps needed to be taken in order extend central water services to Chelsea Ridge. Discussion followed. COUNCILMAN BETTINA informed the board that after speaking to the residents in Chelsea, he was made aware of the high incidence of cancer in the hamlet, that have raised concerns. He is happy that we can provide them with water. COUNCILMAN BETTINA moved to accept the report and place it on file. Seconded by Mr. Ruggiero Motion Unanimously Carried COUNCILMAN BETTINA moved to authorize Supervisor Smith to write to the DEC and Health Department in regard to health concerns in the Chelsea area. Seconded by Mr. Ruggiero Motion Unanimously Carried The next report concerns the Fleetwood Water District/Village of Fishkill Water Connection. As everyone is aware, connection has been completed and has been in service since January 1999. According to CAMO Pollution Control, the system has been functioning satisfactorily and residents have been supplied with an ample supply of potable water. Mr. Paggi also pointed out that a review of the numbers indicated that there has been a significant reduction in the cost from what was originally presented, and the reasons for the cost reduction are the use of innovative design techniques, proper construction management, and at the urging of the Town Board, participation in the Drinking Water State Revolving Fund. COUNCILMAN BETTINA moved to accept the report and place it on file Seconded by Mr. Ruggiero Motion Unanimously Carried The last report received from Mr. Paggi concerns the Rich Drive drainage. On September 18th Mr. Paggi receive a call from Mrs. Horan of 6 Rich Drive. She explained that runoff coming from All Angels Hill Road area and a newly constructed home on said road, was inundating their rear and side yards, and driveway. He made a field inspection and discovered that there was a significant amount of runoff entering the northeast corner of their property from the newly constructed home on All Angels Hill Road. Mr. Paggi 7 10/25/99.RGM followed the flow of water to the discharge of an existing 15" culvert at the west side of All Angels Hill Road and discovered a significant amount of runoff was exiting from this culvert. Mr. Paggi reviewed the preliminary plot plan for the newly constructed home along All Angels Hill Road and the plot plan showed a swale along the westerly property line which was designed to carry runoff to the extreme south west corner. The preliminary plot plan was conditionally approved with the understanding that the swale be terminated back from the property line so that it would discharge in sheet flow form rather than concentrated. In speaking to the Building Inspector on September 20th, he verified the fact that he did inspect the site at the time of the CO issuance, and felt at that point that the swale did exist, and was adequate. At this point in time Mr. Paggi is recommending: (1) That the town contact the DCDPW to see if there is anything that can be done with the flows that exits the 15" highway culvert on All Angels Hill Road. (2) Contact the owners of the new home and request them to deepen the swale along the rear of their property. COUNCILMAN RUGGIERO stated that we had discussed the issue of the culvert when the new home was built. COUNCILMAN VALDATI moved to authorize Supervisor Smith memorialize a letter to the County regarding the drainage culvert on All Angels Hill Road. Seconded by Mr. Ruggiero Motion Unanimously Carried COUNCILMAN VALDATI moved to contact owners of new home on All Angels Hill Road to deepen the swale along rear of their property. Seconded by Mr. Ruggiero Motion Unanimously Carried The Zoning Board of Appeals has received numerous applications for variances of setbacks on small lots. The Zoning Board of Appeals requests that the Town Board review the setback requirements for small lots. Perhaps reducing the setback requirements to eliminate the large number of requests. COUNCILMAN RUGGIERO moved to refer this request to the Zoning Revue Committee. Seconded by Mr. Bettina Motion Unanimously Carried At this time 8:25 p.m. COUNCILMAN BETTINA moved to go to recess in order for Supervisor Smith to sign papers for the students attending tonight's meeting. Seconded by Mr. Ruggiero Motion Unanimously Carried 10/25/99.RGM The meeting reconvened 8:33 p.m. with all board members present. Next are several memos from Graham Foster, Highway Superintendent. First is the memo on the Town owned paver. As Mrs. Smith pointed out at our recent town board meeting, Mr. Foster has been storing the paver under cover at the Town of Fishkill garage, because Highway does not have covered space available and must leave it out in the weather at the garage. It is x currently parked in our yard exposed to weather. Mr. Foster will try to relocate some of the equipment, but ultimately something will now be stored outside exposed to the weather. Mr. Foster informed the board that the paver is surplus, and we can't efficiently pave with it. It is not equipped with brakes, so it cannot be used on the roads. It is designed as a driveway paver. Discussion followed. COUNCILMAN RUGGIERO moved to retain paver as surplus trade for future highway purchases. Seconded by Mr. Bettina Motion Unanimously Carried Supervisor Smith reminded Mr. Foster, in the future, according to Town Law, he must get Town Board authorization before lending out equipment to other municipalities. The next memo from Mr. Foster concerns a vacancy in the Highway Department. With the retirement of Roger Foley, there is an opening in the Highway Department. The laborer position is very limited due to the fact that a laborer can't drive most of the equipment. Mr. Foster would like to upgrade the position to MEO. Mr. Foley's rate of pay was $16.24/hr. plus .05 longevity. The starting pay for MEO is $15.89 so the change can be made without increasing Highway's budget. COUNCILMAN RUGGIERO moved to upgrade the vacant position from laborer to MEO at a starting salary of $15.89, as requested by Mr. Foster. Seconded by Mr. Valdati Motion Unanimously Carried Elaine Snowden, Town Clerk requests permission to advertise for sale, the used postage machine and cash register from her office, as soon as their replacements are received. Both of these pieces are well over 15 years old, and have seen better days. No other department has use for either of these two pieces of equipment, therefore keeping them would serve no purpose. COUNCILMAN VALDATI moved to authorize Mrs. Snowden, Town Clerk to advertise, for sale, the used postage machine, and the used cash register. Seconded by Mr. Bettina Motion Unanimously Carried F'7 10/25/99.RGM Next are proposals from D. Silvestri & Sons, Inc., for the installation of low ambient kits (material and labor) for the Emergency Services Building. The cost to install two low ambient kits for the State Troopers Suite is $1,150, and the cost to install three low ambient kits for Sloper Willen Ambulance is $966.00. COUNCILMAN RUGGIERO moved to accept the proposals from D. Silvestri & Sons to install low ambient kits at the Emergency Services Building at a cost of $1,150 for the State Troopers Suite & $966 for Sloper Willen Ambulance. Seconded by Mr. Bettina Motion Unanimously Carried Next is a report from Mike Tremper of CAMO Pollution on the Water Service at 19 Sherwood Heights. On September 9, 1999, CAMO responded to a water leak in the front yard of the above location, and upon operating the curb valve in the homeowner's front yard, and turning the curb valve off, the leak stopped. An indication of a leak after the curb valve. According to the Town of Wappinger Town Code, the Town is responsible for the water main and the water service to the Town's side of the curb valve, and in, is the homeowner's responsibility. CAMO informed the homeowner it was their responsibility to repair the leak. The homeowner did not believe this information was correct. On September 14, 1999 CAMO received a call from the Highway Superintendent that he had received a call in regards to the water leak on 19 Sherwood Heights. Our personnel met him there and repeated the same procedure that took place on September 19th. Again the homeowner was informed that it was her responsibility to repair the leak. It is obvious that the homeowner is still not satisfied with CAMO's interpretation of the Town's Water Regulation and how it relates to the leak in her front yard. I am requesting that she call CAMO and inform us of the day she schedules her plumber to excavate and repair the water leak, so that we could be present at the time of excavation. If for some reason we find that we were incorrect in our evaluation, we will take responsibility and repair the leak. COUNCILMAN PAOLONI moved to accept the report and place it on file. Seconded by Mr. Bettina Motion Unanimously Carried Correspondence from Richard Barger, PE/LS, informing the board that applicant Fred Straub, Deanna Estates, is planning to subdivide a parcel of land at the intersection of Spook Hill Road and Roberts Road into 5 building lots. At this time there exist two water services to this parcel. Engineer to 10 10/25/99.RGM the Town, Jay Paggi, indicated that the applicant cannot use the existing services nor can the applicant tie into the existing mains which are in the roads adjacent to the property. The applicant is requesting permission to drill wells on this property so he can obtain approval from the DC Health Department to have a well within the limits of a Town Water District. The applicant is willing to drill wells and also provide a water service line and shut-off from the proposed dwelling to the street line so that future tie-in to municipal water can be made once water is available. Once water is available the home owner would have six months to tie in. At this time the applicant is requesting a letter from the town of Wappinger indicating they have no objection to the drilling and use of wells within the Water Service Area due to pressure, transmission, storage or non-availability of water at this time. However, once water is available, the home owner must tie into the service lines within six months. SUPERVISOR SMITH reminded the board that we do not have enough water for extra hook-ups. Mr. Paggi informed the Board that at the last meeting he was authorized to draft a report on Keenan Acres with the same request. Perhaps he can lump these into one, but he is waiting to see how the second well comes out before he drafts a report. The reason the engineers draft the letter is the health department requires that the governing body accept responsibility for supplying water before they approve it. COUNCILMAN RUGGIERO moved to authorize the Supervisor to send a letter to Deanna Estates, as well as Keenan Acres, informing we can not provide water at this time, but are entertaining a proposal for a proposed water improvement. Seconded by Mr. Valdati Motion Unanimously Carried SUPERVISOR SMITH announced that Keenan Acres wishes to be allowed to go to the Planning Board in concert with our planning for Phase II A. Discussion followed. Mr. Paggi, Engineer to the Town explained that the applicant understands the water situation, and understands the Phase I currently taking place and Phase II improvements that are currently in front of the Board. He understands the time frame improvements could be in the neighborhood of eighteen months. He realizes there are many issues involved to put a subdivision together such as roads, drainage, sewer, etc. And what he is requesting, is to time the subdivision work so that he can have his other approvals completed or in the process of being completed, so when water becomes available he is not starting from ground zero. COUNCILMAN RUGGIERO moved to table this request. 11 10/25/99.RGM Seconded by Mr. Valdati Motion Unanimously Carried Correspondence and a petition from residents of Oakwood Knolls addressing their concerns over complaints about water quality and "over billing due to the fact that they are not metered". COUNCILMAN RUGGIERO moved to forward petition to Jay Paggi, Engineer to the Town to prepare papers for a workshop to present to residents at a future informational meeting. Seconded by Mr. Bettina Motion Unanimously Carried Next is a letter from Kevin Hathorn of the Wappinger United Soccer Club. For the past two years the Soccer Club has used A-1 Porta -Potty at the Airport and Rockingham Parks. Service maintaining the units at the two parks was poor. At the end of the season tournament we were lacking a handicapped unit which was removed in May, without advance notice. After calling the company, I was told there was nothing that could be done. We finally rented a unit from Eviro-Clean for $225 for the weekend. In addition to needing the A-1 removed -unit for the tournament, it was sorely missed for the last part of the spring. Another unit had to be secured and roped off ( and taken out of service for the next several weeks) basically due to the strong odor. If it were possible, another company, possibly Enviro-Clean, should be chosen over A-1, simply for superior servicing and concern for the customers. COUNCILMAN VALDATI explained we must follow the law, and accept the lowest responsible bid, which was A-1. We need documentation before we can reject. COUNCILMAN VALDATI moved to accept the correspondence and place it on file. Seconded by Mr. Paoloni Motion Unanimously Carried Correspondence from Dutchess County Personnel advising Supervisor Smith that the Town may grant Joan Cook of Highway, a permanent appointment to the position of Typist effective August 27, 1999. Joan was reachable for a permanent appointment on the eligible list from which she received her temporary appointment. COUNCILMAN VALDATI moved to accept the notification of permanent appointment to the position of typist for Joan Cook and place it on file. Seconded by Mr. Paoloni Motion Unanimously Carried COMMITTEE REPORTS 12 10/25/99.RGM COUNCILMAN VALDATI had no reports for tonight. COUNCILMAN BETTINA had no reports for tonight. COUNCILMAN RUGGIERO had no reports for tonight COUNCILMAN PAOLONI had no reports for tonight. SUPERVISOR SMITH on the Fishkill water hookup. The Village owes the Town of Wappinger money and they promised they would pay until the water is hooked up. The date of hookup is November 218t. They owe about $9,000. SUPERVISOR SMITH also gave an update on 911. She received a letter from the Highway Superintendent Graham Foster informing her that the 911 system has caused some questions in the naming of some of our streets. According to some of our residents, Henry Road should be Henry Drive. His records indicate it should be Henry Road, but their deeds call for Henry Drive. After Consulting with Attorney to the Town, he indicated that it wouldn't make much difference, so we decided to call it HENRY DRIVE in order to give the residents a break. Mr. Fosters records show two spellings for Alladin Court. Alladin Court and Aladdin Court. Which will we use as the official name? SUPERVISOR SMITH said we have a lot of streets to name. She will go into the Assessors office and look at her map and if it has a name, that's what it will be. If it does not have a name, we will ask the resident what they wish to name the street. She would then send a letter up to the county to make sure its alright, and then the Town Board must name the roads, or accept the names that have been recommended by the residents. SUPERVISOR SMITH explained that the accepted name on the map for Alladin Court is spelled ALLADIN COURT. This is the spelling we will use. Mr. Roberts Attorney to the Town announced that deeds do not have to be changed, if streets and house numbers have been changed, the legal description is what counts in the County Clerks office. The County Clerk's office is only in charge of parcels, the naming and numbering vest with the Town Board, and Post Office. 911 is responsible for coordinating all the addresses for emergency purposes. If addresses are changed, it is the responsibility of the resident to notify all important people, especially DMV, because if they do get stopped or get a notice it will go to the old address. BONDS & LETTERS OF CREDIT A report was submitted from the Zoning Administrators office for the month of September on the schedule of Bonds and Letters of Credit on the various subdivisions, the amounts, expiration dates and call up dates. At the last meeting Mr. Roberts was authorized to contact Mr. Klein and inform him if he does not improve the grade at Kent Road and All Angels Hill 13 10/25/99.RGM Road by November 19th the Town Board would call in the Bond. Mr. Roberts explained that he is meeting with Mr. Klein and Jay Paggi this week and if it is not resolved by this week then the Bond will have to be called in by the 11th Mr. Roberts recommends Supervisor Smith be authorized to execute any documents necessary. COUNCILMAN RUGGIERO moved to authorize the Supervisor to execute any documents necessary for the call up of the Bond for Nicole Farms if nothing is resolved at the meeting attended by Mr. Klein, Mr. Paggi and Mr. Roberts. Seconded by Mr. Valdati Motion Unanimously Carried RESOLUTIONS A request from Debra Brown, W/S billing clerk for re -levy of unpaid Water and Sewer account. The following Resolution was offered by COUNCILMAN VALDATI who moved its adoption. RESOLVED, that all delinquent water and sewer bills in arrears as of November 18, 1999 in Ardmore Water, Central Wappinger Water, Fleetwood Water, Myers Corners II Water, North Wappinger Water, Oakwood Water, Tall Trees Water, Wappinger Park Water, Watch Hill Water, Fleetwood Sewer, Mid Point Sewer, Rockingham Farms Sewer, Wappinger Sewer Improvement #1, Watch Hill Sewer, and Wildwood Sewer be forwarded to the County of Dutchess to be placed on the Tax Rolls of 2000. A list of all delinquent charges will be forwarded to the County on November 23, 1999. Seconded by Mr. Ruggiero Motion Unanimously Carried Next is to adopt the Preliminary Budget for the year 2000 and to set a Public Hearing. The Preliminary Budget was filed with the Town Clerk on October, 25, 1999. COUNCILMAN RUGGIERO wished to know if this is the Preliminary Budget that was agreed upon last Friday with the Zero Percent tax increase across the board. Mr. Terwilliger replied that it could not be Zero Percent across the board. There is not enough available in Fund Balance in the Highway Fund to do that. COUNCILMAN RUGGIERO wished to know what changed the fund. Mr. Terwilliger replied that he was estimating that there was going to be a little more in the Fund Balance in the Highway available based on spending through the end of September. Now there seems to be more activity in the month of October and there will not be as much money available in the Fund Balance to reduce the taxes to a Zero Percent increase. Mr. Terwilliger is projecting that we would end up with 14 10/25/99.RGM $331,000 in the Fund Balance in the Highway Department which could be applied to the tax levy. If we use it all we still are not going to bring it to zero, it will be very close to zero, but then we have nothing left to fall back on, there would be no Fund Balance whatsoever. This is based on the revenues to date and projected revenues to date. The only thing we are waiting for is CHIPS for 1999. SUPERVISOR SMITH reminded the board that this is still the Preliminary Budget, and you can still work on' t to make changes. Discussion followed The following Resolution was offered by COUNCILMAN PAOLONI who moved its adoption. RESOLVED, that this Town Board does hereby prepare and approve as the Preliminary Budget of the Town for the fiscal year beginning on the 1st day of January, 2000 the itemized statement of estimated revenues and expenditures, agreed to on Friday October 22, 1999, and hereto attached and made part of this resolution, and be it FURTHER RESOLVED, that such preliminary budget shall be available for inspection by any interested persons at all reasonable hours, and be it, FURTHER RESOLVED, that this Board shall meet at 7:30 p.m. on the 4th day of November, 1999 for the purpose of holding a Public Hearing upon such preliminary budget, and be it FURTHER RESOLVED, that the Town Clerk give notice of such public hearing in the manner provided in Section 108 of the Town Law, and that such notice be published and posted in substantially the following form: NOTICE OF HEARING UPON PRELIMINARY BUDGET NOTICE is hereby given that the preliminary budget of the Town of Wappinger for the fiscal year beginning January 18t, 2000 has been completed and filed in the office of the Town Clerk at 20 Middlebush Road, Wappingers Falls, New York, where it is available for inspection by any interested persons at all reasonable hours. FURTHER NOTICE is hereby given that the Town Board of the Town of Wappinger will meet and review said preliminary budget and hold a public hearing thereon, at the Town Hall at 7:30 p.m. on the 4th day of November, 1999 that at such hearing, any person may be heard in favor or against the preliminary budget as compiled for, or against any item or items therein contained. PURSUANT to Section 108 of the Town Law, the proposed salaries of the following Town officers are hereby specified as follows: Supervisor................................................................ $42,000.00 Superintendent of Highways ......................................... 52,000.00 15 10/25/99.RGM TownClerk...................................................................41,625.00 Councilperson...............................................................77 0 8 .00 Councilperson............................................................... 7,780.00 Councilperson............................................................... 7,780.00 Councilperson...............................................................77 80.00 BY ORDER OF THE TOWN BOARD ELAINE H. SNOWDEN, TOWN CLERK Seconded by Mr. Ruggiero Roll Call Vote Vote Supervisor Smith Nay Councilman Valdati Aye Councilman Bettina Aye Councilman Ruggiero Aye Councilman Paoloni Aye Motion Carried The next item for the Boards consideration is to set a Public Hearing for the Water/Sewer Improvement Area Benefit Assessment Rolls. Supervisor Smith informed the Board that she would like to set the Public Hearing for November 4, 1999 beginning at 7:10 p.m., one minute apart. COUNCILMAN RUGGIERO moved to set Public Hearings on the Benefit Assessment Rolls for Water & Sewer Districts and Improvement Areas on November 4, 1999 beginning at 7:10 p.m. and continuing at one minute intervals until completed for; Fleetwood Water District, Central Wappinger Improvement Area, Myers Corners II Water District, North Wappinger Water District, Oakwood Knolls Water District, Wappinger Cranberry Water Improvement Area, Wappinger Park Water District, Central Wappinger Sewer, Fleetwood Sewer District, Mid -Point Sewer District, Rockingham Farms Sewer District, Wappinger Sewer Transmission Treatment Improvement #1, Wappinger Sewer Transmission Treatment Improvement #2, and Wildwood Sewer District, Watch Hill Sewer. Seconded by Mr. Valdati Motion Unanimously Carried Next is to appoint members to the Conservation Advisory Council. SUPERVISOR SMITH informed the board that all the members wished to be re -appointed again, but she also placed an ad in the newspaper, and is waiting for some responses from the newspaper. She would like to table the appointments to a workshop. COUNCILMAN BETTINA moved to table the CAC appointments to a workshop. 16 �I Seconded by Mr. Valdati 10/25/99.RGM Motion Unanimously Carried Next is to confirm the appointment of Mark Liebermann to the position of Zoning Administrator. At the last meeting the Town Board agreed that Mark Liebermann would start on October 13th as the new Zoning Administrator. We also have an agreement with Mark, if for some reason he does not score high enough on the test to be reachable, he can revert back to his job of Fire Inspector. The person coming in as Fire Inspector would be a provisional appointment until such time as Mr. Liebermann passes the Civil Service test. The Civil Service position of Zoning Administrator, having been vacated by reason of the resignation of Donald Close, was now placed before the Board. COUNCILMAN VALDATI offered the following Resolution and moved its adoption: RESOLVED, that Mark Liebermann be and he hereby is appointed provisionally to the Civil Service position of Zoning Administrator for the Town of Wappinger and, BE IT FURTHER RESOLVED, that the annual salary for this classified Civil Service position in the town be and the same hereby is fixed and established at the following annual rate of $39,236.00, prorated, to be paid every Friday throughout the year. Seconded by Mr. Bettina Motion Unanimously Carried Next is to approve the Pop Warner agreement, and authorize the Supervisor to sign. There was some discussion regarding the many addresses on the roster who were not residents in the Town of Wappinger. Supervisor Smith announced that we have a rule in Little League which allows a small percentage of children who do not have to be residents, because they start young, and move up, so they were allowed to stay. Pop Warner is a County wide organization. They get $1,700 from the Town of Wappinger. Discussion followed. COUNCILMAN RUGGIERO moved to set a workshop before authorizing the Supervisor to sign the agreement. Seconded by Mr. Paoloni Motion Unanimously Carried As you all know, Carl Amburgey recently passed away. While he was in the hospital, Gary Corbett was the acting Vandalism Patrol Coordinator. At this time Supervisor Smith would like permission to appoint Gary Corbett as the permanent Vandalism Patrol Coordinator for the Town of Wappinger. COUNCILMAN BETTINA moved to appoint Gary Corbett as the Vandalism 17 10/25/99.RGM Patrol Coordinator and set the salary the same as Carl Amburgey. Seconded by Mr. Paoloni Motion Unanimously Carried UNFINISHED BUSINESS Correspondence from Susan Sprague Bynoe and Cleona Sprague of 7 Cider Mill Loop. They also enclosed a copy of a letter sent to the developers of Carmel Heights in regard to the runoff of rainwater and clay topsoil from the storm in the area on September 16th . During the storm, water flowed over their lawn, around the house and down the driveway to the road. They have requested the developer of Carmel Heights to correct the drainage problem so this does not occur again. They had no water in their basement, but their neighbors at 5 Cider Mill Loop had 8" in theirs. The Highway Department may wish to check for possible erosion and damage to the roadbeds. COUNCILMAN RUGGIERO moved to refer this to Jay Paggi, Engineer to the Town. Seconded by Mr. Paoloni Motion Unanimously Carried SUPERVISOR SMITH on Y -2K. She announced that we will have some problems with the server. The computers are fine, and Kevin Jeffreys is going to come in to take care of the problem. COUNCILMAN VALDATI requested, at the next workshop, bring out the emergency plan and see what adaptations can be made. SUPERVISOR SMITH explained that the disaster plan has been updated, and she will show it to him. NEW BUSINESS COUNCILMAN BETTINA spoke to Jay Paggi already, regarding Ken Hilmar, could he look at the erosion behind Mr. Hilmar's residence on Old Hopewell Road. Also if Mr. Paggi and Mr. Foster could look into some STOP signs possibly on Moccasin View, & Park Hill Drive. SUPERVISOR SMITH announced that effective November 1, 1999, all employees who drive Town vehicles, except elected officials and the Fire Inspector, are no longer allowed to bring the Town vehicles home. Town Hall employees should park their cars at the west end of the Town Hall in the parking spaces closest to the Emergency Service Building. There was no other business to come before the board. COUNCILMAN BETTINA moved to close the meeting seconded by Mr. Ruggiero and unanimously carried. The meeting adjourned at 10:05 p.m.- Elaine H. Snowden Town Clerk 18