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1997-05-12 RGMAGENDA TOWN BOARD TOWN OF WAPPINGER SECOND MONDAY --WORKSHOP- MEETING MAY 12, 1997 7:30 p.m. - - - - - - - - - - - - - - - - - 1. Supervisor call meeting to order 2. Roll Call PLEDGE ALLEGIANCE TO FLAG 3. INTERNAL DEPARTMENTAL BUSINESS 7:30 a. Thos. Logan resubmitted Current Base Proportions for Town Board Cetification b. R. Holt, Rec. Ch., Requests for P.O. approvals ) (2) Recommendation for appointment of Maintenance Supervisor C. Requests for return of Escrow funds from: Craig O'Donnell on: (1) Lot #2 LEE KNOLLS, Driveway Bond, $3,500 (2) Lot #8 LEE KNOLLS Landscaping bond $1,500. d. Douglas Hirsch, Highway, re: Workman's Comp and sick time e. Re -Schedule May 26th Meeting to May 29th 4. WORKSHOP 7:45 DISCUSSION ON 911 Project with John Murphy from Dutchess Co. Emergency Response 8:15 Frederick P. Clark Associates Michael A. Galante re: Traffic Analysis as related to Memorandum of 1/29 from Graham Foster 8:30 FUND BALANCES - Relating to Corr. from Eng. to Town re: "B" Fund Engineering Expenditures and Highway Equipment Bids THERE SHALL BE NO OTHER BUSINESS TO COME BEFORE THE BOARD 5. ADJOURNMENT fI I� d fI I� 051297.RGM The Bi -Monthly Meeting of the Town Board of the Town of Wappinger was held on May 12, 1997 at the Town Hall at 20 Middlebush Road, Wappingers Falls, New York. Supervisor Smith called the Meeting to order at 7:30 P.M. Present: Constance Smith, Supervisor Joseph Ruggiero, Councilman Robert Valdati, Councilman Vincent Bettina, Councilman (arrived 7:45 P.M.) June Visconti, Councilwoman Elaine H. Snowden, Town Clerk Others Present: Albert Roberts, Attorney to the Town Jay Paggi, Engineer to the Town Graham Foster, Highway Superintendent The Supervisor asked all to join in the Pledge of Allegiance to the Flag. INTERNAL DEPARTMENTAL BUSINESS Thomas Logan, Assessor for the Town Board resubmitted an amended Adjusted Base Proportions for Arlington, Beacon, Wappinger School Districts, and the Town, for the Boards consideration. COUNCILWOMAN VISTONTI moved to approve the amended Adjusted Base Proportions for Arlington, Beacon, Wappinger School Districts, and the Town based on the recommendation of Thomas Logan, Assessor. Seconded by Mr. Valdati Motion Unanimously Carried Several Requests from Ralph Holt, Recreations Chairman. The first is permission to obtain a P.O. in the amount of $4,870 payable to Hopewell Home Improvement, for the construction of a shelter to tie into the present building at Spook Hill Park. Three quotes were received, Hopewell Home Improvement being the lowest. They would like to transfer the funds from Parkland Trust to Budget Revenue Account A-2089 and Budget Expenditure Account A-7110.2 Recreation Equipment. COUNCILWOMAN VISCONTI moved to authorize a P. 0. in the amount of $4,870 payable to Hopewell Home Improvement for the construction of a shelter to tie into the present building at Spook Hill Park, they being the lowest quote. Seconded by Mr. Valdati Motion Unanimously Carried Next is a request for a P. 0. in the amount of $2,650 payable to R.G.H. Construction, to resurface the driveway at Quiet Acres playground. Three quotes were received, R.G.H. being the lowest. They would like to transfer the funds from Parkland Trust Fund to Budget Revenue Account A-2089 and to Budget Expenditure Account A-7110.4 Contractual Account. 1 051297.RGM COUNCILWOMAN VISCONTI moved to authorize a P. 0. in the amount of $2,650, payable to R.G.H. Construction, to resurface the driveway at the Quiet Acres playground, they being the lowest quote. Seconded by Mr. Valdati Motion Unanimously Carried Next is a request for a P. 0. in the amount of $4,390 payable to Hopewell Home Improvement, Inc., to construct a free standing shelter at the Quiet Acres Park. Three quotes were received, Hopewell Home Improvement, Inc., being the lowest. They would like to transfer the funds from Parkland Trust to Budget Revenue Account A-2089 and to Budget Expenditure Account A- 7110.2 Recreation Equipment. COUNCILWOMAN VISCONTI moved to authorize a P. 0. in the amount of $4,390 payable to Hopewell Home Improvement, Inc., to construct a free standing shelter at the Quiet Acres Park, they being the lowest quote. Seconded by Mr. Valdati Motion Unanimously Carried The Board of Health requires that several counselors at each of the playgrounds and at the swim facility be certified in RTE "Responding to Emergencies", which includes CPR. There are a few returning counselors who just need to be re -certified and several who have to complete the whole program which is approximately 16 hours. The fee for the course is $170. For the whole programs and $85 to be re -certified. The Recreation Committee requests permission to obtain a P. 0. payable to the American Red Cross in the amount of $2,500 for this certification. The funds are allocated in the recreation budget 7310.4B account COUNCILWOMAN VISCONTI moved to authorize a P.O. in the amount of $2,500 payable to the American Red Cross for RTE re -certification and certification for the counselors at the playgrounds. Seconded by Mr. Valdati Motion Unanimously Carried At the April 28, 1997 Town Board meeting authorization was received to supply and install blacktop and sub -base for handicap parking at Rockingham Park. Three quotes were received. R.G.H. being the lowest. Recreation requests permission to obtain a P.O. in the amount of $4,300 payable to R.G.H. Construction to supply and install the blacktop at Rockingham Park. COUNCILWOMAN VISCONTI moved to authorize a P.O. in the amount of $4,300 payable to R.G.H. Construction to supply and install blacktop for handicap parking at Rockingham Park, they being the lowest quote. Seconded by Mr. Valdati 2 051297.RGM r Motion Unanimously Carried At the April 28, 1997 Town Board meeting authorization was received to supply and install blacktop for handicap parking at the Spook Hill Recreation Area. Three quotes were received, Black Top Maintenance being the lowest. Recreation requests permission to obtain a P.O. payable to BMT in the amount of $1,890 and to transfer the funds from Parkland Trust Fund to Budget Revenue Account A-2089 and to Budget Expenditure Account A- 7110.4 Contractual Account. COUNCILWOMAN VISCONTI moved to authorize a P.O. in the amount of $1,890 payable to BTM to supply and install blacktop for handicap parking at Spook Hill Recreation, they being the lowest quote. Seconded by Mr. Valdati Motion Unanimously Carried At the April 28, 1997 Town Board meeting, authorization was received to do some tennis court repairs with the funds for this work to come from Parkland Trust Fund. Recreation requests permission to obtain a P.O. payable to Copeland Coating Company, Inc., in the amount of $3,840 to fix the cracks, clean, apply the color coating, and re -stripe the four (4) courts on Pye Lane and a P.O. in the amount of $1,915 to do the two (2) courts on Montfort Road. Copeland is the company that does most of the tennis court surfacing in this area. Recreation requests the transfer of funds from the Parkland Trust Fund in the amount of $5,755 to Budget Revenue Account A-2089 Budget Expenditure Account A-7110.4 Contractual Account. COUNCILWOMAN VISCONTI moved to authorize a P.O. in the amount of $3,840 to fix and repair the tennis courts on Pye Land and a P.O. in the amount of $1,915 to fix and repair the tennis courts on Montfort Road payable to Copeland Coating Company, Inc. Seconded by Mr. Valdati Motion Unanimously Carried At the April 28, 1997 Town Board meeting permission was received to install fencing between the Town property at Quiet Acres and the neighbor on the left side of the Park. It will help maintain safety and contain the children within the Town property. A quote was received from A-1 Fence Company in the amount of $1,400 to do the work. They were the only quote. Recreation requests permission to obtain a P.O. in the amount of $1,400 payable to A-1 Fence Company. COUNCILWOMAN VISCONTI moved to authorize a P.O. in the amount of $1,400 payable to A-1 Fence Company to install fencing between the Town property at Quiet Acres and the neighbor on the left side of the Park, they being the only quote. 3 051297.RGM Seconded by Mr. Valdati Motion Unanimously Carried At the April 26, 1997 Town Board meeting authorization was received to resurface and re -stripe the basketball court at Martz Field. Three quotes were received, the lowest being Blacktop Maintenance Corp. Recreation request permission to obtain a P.O. payable to BTM in the amount of $4,150, and to transfer the funds from Parkland Trust Fund to Budget Revenue Account A-2089 and to Budget Expenditure Account A-7110.4 Contractual Account. COUNCILWOMAN VISCONTI moved to authorize a P.O. in the amount of $4,150 payable to Blacktop Maintenance Corp., to resurface and re -stripe the basketball court at Martz Field, they being the lowest quote. Seconded by Mr. Valdati Motion Unanimously Carried Recreation requests permission to obtain a P.O. in the amount of $1,400 payable to A-1 Fence Company for fencing at Quiet Acres Playground. They were the only quote. Recreation requests the transfer of these funds from Parkland Trust Fund to Budget Revenue Account A-2089 and to Budget Expenditure Account A-7110.2 Recreation Equipment. COUNCILWOMAN VISCONTI moved to authorize a P.O. in the amount of $1,400 payable to A-1 Fence Company for Fencing at Quiet Acres Playground, they being the only quote. Seconded by Mr. Valdati Motion Unanimously Carried As you are aware the Supervisor of Maintenance for Recreation retired last November. Since that time Steve Tompkins, the only full time employee, provided direction to the part time help. Mr. Holt has worked closely with Mr. Tompkins, and in tune with his performance. Mr. Holt feels certain that Mr. Tompkins can handle the job of Supervisor and is recommending his appointment as Maintenance Supervisor. Mr. Tompkins present salary is $21,630 and Mr. Holt recommends we add $1,500 to his salary which would raise his salary to $23,130. The dollar requirements are included in his budget. COUNCILMAN VALDATI moved to appoint Steve Tompkins as Supervisor of Maintenance for Recreation and raise his salary to $23,130, prorated, upon the recommendation of Ralph Holt, Chairman of Recreation. Seconded by Mrs. Visconti Motion Unanimously Carried Request for return of Escrow was received from Craig O'Donnell for Lot #2 Lee Knolls Section 2, in the amount of $3,500. 4 051297.RGM COUNCILMAN BETTINA moved to approve the return of escrow in the amount of $3,500 to Craig O'Donnell for Lot #2 Lee Knolls, upon the recommendation of Charles Ricotta, Building Inspector, and Graham Foster, Highway Superintendent. Seconded by Mrs. Visconti Motion Unanimously Carried A memo from Douglas Hirsch of the Highway Department wishing to use his sick time until his Workman's Comp. is received which will credit back part of his sick Time. COUNCILMAN VALDATI moved to accept the memo and place it on file. Seconded by Mr. Bettina Motion Unanimously Carried The next item for the Boards consideration is to reschedule the date of the next Town Board Meeting from May 26, 1997 to May 29, 1997. Due to the Memorial Day Holiday. COUNCILWOMAN VISCONTI moved to reschedule the May 26, 1997 Town Board Meeting to May 29, 1997, due to the Memorial Day Holiday. Seconded by Mr. Bettina Motion Unanimously Carried A request from Supervisor Smith for the purchase of eight filing cabinets from Hudson Valley Office Furniture for the Town Hall. The cost of each is $350. COUNCILWOMAN VISCONTI moved to authorize the purchase of eight filing cabinets from Hudson Valley Office Furniture at a cost of $350 each. Seconded by Mr. Bettina Motion Unanimously Carried Discussion regarding people in the Town walking their dogs on the Town Hall property. COUNCILWOMAN VISCONTI made a motion that signs be put up that dog owners must clean up after their dogs on Town Hall property. Seconded by Mr. Bettina Motion Unanimously Carried The Board of Assessment Review will hold Grievance Day on May 27, 1997. The following Resolution was offered by COUNCILWOMAN VISCONTI who moved its adoption: RESOLVED, that Ann Marie Ashton be and she hereby is appointed to fill the vacancy on the Board of Assessment Review which has occurred by reason of the resignation of Calvin Lawrence and, 5 w 051297.RGM IT IS FURTHER RESOLVED, that the said Ann Marie Ashton is hereby appointed to the Board of Assessment Review for a term which will expire the 9th day of September, 1998. Seconded by Mr. Bettina ROLL CALL VOTE Supervisor Smith Nay Councilman Ruggiero Abstain Councilman Valdati Aye Councilwoman Visconti Aye Councilman Bettina Aye Motion Carried There has been a change in the Wappinger bulk Pick-up. The Highway will pick up plastic and wood. They will not pick up firewood or building materials, such as roofing, decks, siding, masonry, insulation, sheetrock,. COUNCILMAN VALDATI moved to approve the changes of the Bulk pick-up Seconded by Mrs. Visconti Motion Unanimously Carried Engineer to the Town Jay Paggi on the proposed wells to be drilled by Leggette, Brashears & Graham, Inc. COUNCILMAN VALDATI moved to table this to the May 29th Town Board Meeting. Seconded by Mr. Bettina Motion Unanimously Carried There was some discussion on the Diddell/Maloney Road underpass. COUNCILWOMAN VISCONTI moved to authorize the Town Clerk to send a letter to William Steinhouse, County Executive and a carbon copy to Jim Hammond, in support of taking down the Diddell/Maloney Road underpass, and authorized Attorney to the Town Al Roberts to work with the County on the agreement. Seconded by Mr. Ruggiero Motion Unanimously Carried There was some discussion on obtaining radio's for the Fire Inspector and the Building Inspector. COUCILWOMAN VISCONTI moved to approve radio's for the Fire Inspector and the Building Inspector, and also a base radio. Graham Foster to get costs and get back to the Town Board. Seconded by Mr. Bettina Motion Unanimously Carried COUNCILMAN VALDATI moved to set up a safety workshop with personnel in attendance. 0 Seconded by Mrs. Visconti I �, 051297.RGM Motion Unanimously Carried Last Month Donald Swartz, of Archetypes Architecture & Planning gave a presentation on the proposed Justice Court Building at the April 14th meeting. COUNCILMAN VALDATI moved to expend no more funds on the proposed Justice Court Building at this time until we decide to go forward. Seconded by Mrs. Visconti Motion Unanimously Carried At this time David Axelby of 45 Park Hill Drive was recognized by the Board to discuss the problem he had experienced with the brush created by the recent storm. He was told that the Town was picking up brush. Before he cleaned up, he called the Highway Department to verify there was going to be a collection. After waiting two weeks for the pick up he called the Highway again, and was told that the brush had already been picked up in his area. When asked what he could do, he was told to send a letter to the Town Board. That's the reason he is here tonight. SUPERVISOR SMITH went on to explain to Mr. Axelby that there was no set schedule for the clean up. It was a very difficult job, because no one was prepared for it. Mr. Foster asked Mr. Axelby if he had a pick-up truck, arrangements could be made to bring it up anytime during the week. Mr. Axelby felt that he should not be treated any differently because he owned a truck. Mr. Foster went on to explain that there were fourteen piles on the side of the curb in Angelbrook, if he goes to pick up Mr. Axelby, does he pick up theirs. If the Board wants Mr. Foster to pick up the brush, he will have to stop the bulk pick-up, because he doesn't have enough people to do both. Five weeks were spent cleaning up the brush, and many people abused it. COUNCILMAN VALDATI felt this seemed to be well within the perimeter of the Highway Superintendents responsibility and judgment. He does not feel it is a Town problem. This elected official has to deal with this as he sees fit. At this time Councilwoman Visconti spoke regarding the damage created by the storm in April. She went on to say how many of the residents took advantage of the storm to clean up their yards for the Highway to pick up. It was abused. Mr. Foster reiterated, that he could not go out and pick up the brush, or he would have pick up everyone else. He has the option to bring it to the Highway Department. COUNCILWOMAN VISCONTI suggested they all sit down and take a look at Mr. Axelby's letter, talk with Mr. Foster, and see if there is something we can come up. She would contact Mr. Axelby. At this time Kevin Karn, Project Manager of E911 of the Dutchess County Emergency Response gave a presentation. In doing a field inspection there 7 051297.RGM were numerous problem areas with the roads within the Town of Wappinger relating to the 911 criteria that were addressed. Once the field crew begins in the Town other concerns and problems most likely will arise. He received a letter from Fire Inspector, Mark Liebermann on some of the potential issues they may be facing. The one thing that would help move the project more smoothly is if the Town knows of any possible private roads that will need to be created (three or more addressable structures on a lane constitutes a private road), that they be identified as soon as possible. Mr. Karn informed the Board, although the Town must name all the right of ways, it is not the responsibility of the Town to maintain them. There was also discussion requiring all the houses to have visible numbers on mailboxes in order for emergency vehicles to find the correct houses. Mr. Karn explained that some Towns have adopted ordinances requiring homes to have numbers, but they were not enforced. They are working with Legislatures to adopt county wide sign numbering on houses. SUPERVISOR SMITH announced that if there is Legislation she would research and enforce it. MICHAEL GALANTE, Senior Vice President of Frederick P. Clark Associates, responding to comments and recommendations presented by Graham Foster, Highway Superintendent, regarding the traffic analysis prepared by Frederick P. Clark Associates, and submitted to the Town as a draft dated January 1997. Mr. Galante requested a list of all the Local Laws for all the STOP signs in the Town of Wappinger and he will cross reference his report. If there is a problem, Mr. Foster will go out to check. Mrs. Snowden, Town Clerk would research all the Local Laws pertaining to STOP signs and send copies to Mr. Galante. The Town Board would then meet again with Mr. Galante to finalize. ANN BUCKLEY, Comptroller, gave a presentation on the Fund Balances relating to correspondence from Engineer to the Town regarding the "B" Fund, Engineering expenditures and Highway Equipment Bids. At the April 28th Town Board Meeting, Mr. Foster presented Bids for two trucks for the Highway Department and recommended awarding the Bid to Healey International for $89,790 and the bid for the truck equipment to Dutchess County Diesels for $77,918. The bid was tabled at that time. There was discussion, and the Board agreed on one truck at this. COUNCILMAN BETTINA moved to award the Bid to Healey International for one truck at $44,895 and the truck equipment from Dutchess County Diesels for $38,959, for Highway, provided Mr. Foster can still get the truck and truck equipment at the original bid from the vendors. Also, authorize Mr. Foster to go to bid again for the truck and equipment if necessary. Seconded by Mrs. Visconti 051297.RGM ' Motion Unanimously Carried There was no other Business to come before the Board. COUNCILMAN VALDATI moved to close the Town Board Meeting, Seconded by Mrs. Smith and Unanimously Carried. The Town Board Meeting closed at 10:40 P.M. Elaine H. Snowden Town Clerk 9