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1997-01-03 ReorgTOWN BOARD TOWN OF WAPPINGER RE --ORGANIZATIONAL MEETING AGENDA JANUARY , 1997 I. SUPERVISOR CALL MEETING TO ORDER II. ROLL CALL PLEDGE ALLEGIANCE TO FLAG III. DESIGNATION OF APPOINTMENTS BY: SUPERVISOR for: Deputy Supervisor & Confidential Secretary TOWN CLERK for: Deputy Town Clerks HIGHWAY SUPERINTENDENT for: Deputy Highway Superintendent IV. RESOLUTIONS 1. Appoint Personnel to various Town Offices & Positions 2. Authorizing Issuance and Payment for Paydays 3. Establishing Salaries of Certain Classified Civil Service Positi ns 4. Establishing Salaries for certain part-time & full time position 5. Establishing Salaries of certain Civil Service positions 6. Establishing Salaries of provisional Civil Service positions 7. Establishing Pay Scale for employees of the Highway Dept. 8. Appointing a consultant to the Recreation Committee 9. Employing Legal Services for Certiorari Tax reviews 10. Establishing pay scale for Part -Time Clerical, Mainte.nange�,-!kbnd4.:; 11. Designating Court Officers for Justice Court Laborers 12. Establishing weekly pay scale for certain Recreation employees 13. Appointing Dog Control Officer 14. Establishing pay scale for part-time Vandalism Patrol 15. Establishing remuneration for Meter Readers 16. Designating time and place for holding Town Board Meetings 17. Establishing Petty Cash Funds for various Town Offices 18. Establishing Petty Cash Funds for Recreation Dept. 19. Authorizing the submission of the Supervisor's Annual Financial Report. 20. Authorizing Temporary Deposits and Investments of the Town 21. Resolution relative to purchasing procedures 22. Establishing mileage reimbursement V. APPOINTMENTS Planning Board Member -Robert Walker term expires (7 yr term) Designate Chairment for: Planning Board - Zoning Board of Appeals Recreation Committee - Conservation Advisory Council VI. Grant permission to attend Association of Towns Meeting - February VII. Appoint Representative and Alternate to attend Annual meeting of th Association VIII. Establish Schedule for Legal Paid Holidays for the Town for 1997 010397.REM The Reorganizational Meeting of the Town Board of the Town of Wappinger was held on January 2, 1997, at the Town Hall, 20 Middlebush Road, Wappingers Falls, Dutchess County, New York. Supervisor Smith opened the Meeting at 7:00 P.M. Present: Joseph Ruggiero, Councilman Robert Valdati, Councilman Vincent Bettina, Councilman (arrived at 7:10 P.M.) �4w June Visconti, Councilwomen Constance Smith, Supervisor Elaine H. Snowden, Town Clerk Others Present: Albert Roberts, Attorney to the Town Graham Foster, Highway Superintendent Jay Paggi, Engineer to the Town The Supervisor asked all to join in the Pledge of Allegiance to the Flag. The SUPERVISOR confirmed the appointment of June Visconti as Deputy Supervisor, serving at the pleasure of the Supervisor, and Deborah Viggiano as Confidential Secretary. The TOWN CLERK confirmed the appointment of Sandra Kosakowski as First Deputy, and Florence Hannon as Second Deputy. The HIGHWAY SUPERINTENDENT confirmed the appointment of Glenn Thomas Heady as Deputy Highway Superintendent. RESOLUTIONS TOWN BOARD, TOWN OF WAPPINGER DUTCHESS COUNTY, NEW YORK APPOINTING PERSONNEL TO VARIOUS TOWN OFFICES AND POSITIONS OF EMPLOYMENT ------------------------------------------ The Following Resolution was offered by COUNCILWOMAN VISCONTI who moved its adoption: RESOLVED, that the following persons be and they hereby are appointed to the following offices and positions of employment with the Town of Wappinger to serve in such capacity at the pleasure of the Town Board for the year 1997. NAME Page 1 Brenda Von Berg Glen T. Heady Linda Nguyen 010397.REM Town Historian Deputy Supt. of Highways Secretary to Planning Board Linda Nguyen Secretary to ZBA AND IT IS FURTHER RESOLVED, that the salaries otherwise fixed for the above designated offices and positions shall be paid to the holders of such offices and positions every Friday throughout the year 1997, with the first payday to be January 3, 1997, with the Exception that no compensation shall be paid to the holder of the office of Deputy Town Superintendent of Highways, and, the Town Historian is to be paid on a semi-annual basis. Seconded by Mr. Valdati Adopted January 2, 1997 2. TOWN BOARD, TOWN OF WAPPINGER DUTCHESS COUNTY, NEW YORK AUTHORIZING ISSUANCE AND PAYMENT FOR PAYDAYS OF 1997 ----------------------------------------- The following Resolution was offered by COUNCILMAN RUGGIERO who moved its adoption: RESOLVED, that the salaries of all persons holding either full time or part time positions as otherwise fixed for these designated positions shall be paid to the holders of such offices and positions payable every Friday throughout the year 1997, with the first payday to be January 3, 1997, and be it further RESOLVED, that the Comptroller of the Town of Wappinger be authorized to issue and pay the holder of these designated positions on such designated paydays of the year 1997 Seconded by Mrs. Visconti Roll Call Vote: Vote Supervisor Smith Aye Page 2 F� n r Councilman Ruggiero Aye Councilman Valdati Aye Councilman Bettina Aye Councilwoman Visconti Aye Adopted January 2, 1997 3. 010397.REM TOWN BOARD, TOWN OF WAPPINGER DUTCHESS COUNTY, NEW YORK ESTABLISHING THE SALARIES OF CERTAIN CLASSIFIED CIVIL SERVICE POSITIONS IN THE TOWN ----------------------------------------- The following Resolution was offered by COUNCILWOMAN VISCONTI who moved its adoption. RESOLVED, that the annual salaries for the following named Town Officers and Employees be and the same hereby are fixed and established at the following rates: Supervisor $ 34,433.00 Deputy Supervisor 500.00 Superintendent of Highways 40,157.00 Town Justice 18,485.00 Town Justice 18,485.00 1 Councilman 7,098.00 1 Councilwoman 7,098.00 1 Councilman 7,098.00 1 Councilman 7,098.00 Town Clerk 38,488.00 Deputy Town Clerk (first) 15,763.00 Deputy Town Clerk (second) 14,482.00 Assessor 48,204.00 Secretary to Planning Board 7,788.00 Secretary to Zoning Board of Appeals 7,788.00 Comptroller 40,146.00 Receiver of Taxes 27,080.00 AND BE IT FURTHER RESOLVED, that the salaries of the persons holding the aforesaid positions shall be paid with 52 pay periods throughout the year 1997, with the first payday to be January 3, 1997. Seconded by Mr. Ruggiero Roll Call Vote Vote Supervisor Smith Aye Councilman Ruggiero Aye Councilman Valdati Aye Councilman Bettina Aye Councilwoman Visconti Aye Adopted January 2, 1997 Page 3 ►,y TOWN BOARD, TOWN OF WAPPINGER DUTCHESS COUNTY, NEW YORK, ESTABLISHING THE SALARIES OF CERTAIN PART-TIME AND FULL TIME POSITIONS IN THE TOWN OF WAPPINGER 010397.REM The following Resolution was offered by COUNCILWOMAN VISCONTI who moved its adoption: RESOLVED, that the designated salaries for the following persons holding full time or part-time positions, as otherwise fixed, be and the same hereby are fixed and established as follows: Deborah Viggiano Confidential Secretary/Supervisor $18,804.00 Joel Petrus Custodian Bldg. & Grounds Maint. 22,570.00 Margaret Roe Secretary to Recreation Committee 19,993.00 Mary Scriver Accounts Clerk to Town Clerk 7,968.00 Thurmon (Carl) Amburgy Vandalism Patrol Coordinator 4,386.00 Kathleen DeLisa Sr. Citizen Center Director 17,357.00 Gretchen Leak Recycling Assistant (weekly) 40.00 - BE IT FURTHER RESOLVED, that all such persons so designated shall be paid every Friday throughout the year 1997, with 52 pay periods during such year, with the first payday to be January 3, 1997. Seconded by Mr. Ruggiero Roll Call Vote Vote Supervisor Smith Aye Councilman Ruggiero Aye Councilman Valdati Aye Councilman Bettina Aye Councilwoman Visconti Aye Adopted January 2, 1997 5. TOWN BOARD, TOWN OF WAPPINGER DUTCHESS COUNTY, NEW YORK ESTABLISHING THE SALARY OF CERTAIN CLASSIFIED CIVIL SERVICE POSITIONS IN THE TOWN OF WAPPINGER ---------------------------------------- The following Resolution was offered by COUNCILMAN VALDATI Page 4 010397.REM who moved its adoption: RESOLVED, that the designated salaries for the following persons holding full time civil service positions, as otherwise fixed, be and the same are hereby fixed and established as 10 TOWN BOARD, TOWN OF WAPPINGER DUTCHESS COUNTY, NEW YORK ESTABLISHING THE SALARIES OF CERTAIN CLASSIFIED CIVIL SERVICE POSITIONS IN THE TOWN OF WAPPINGER --------------------------------------- The following Resolution was offered by COUNCILWOMAN VISCONTI Page 5 follows: LCheryl Hait Chief Court Clerk $27,372.00 Linda Walters Deputy Court Clerk 22,838.00 Yvonne Lawrence Cashier/Clerk 17,589.00 Georgiana Jenarosa Clerk to Receiver of Taxes 16,030.00 Dorothy Schwartz Typist to Highway Supt. 16,789.00 Andrea Paustian Account Clerk to Comptroller 13,926.00 Joyce Benedetto Bookkeeper 21,846.00 Debra Brown Data Entry Operator I 24,415.00 Frances Chyou Data Entry Operator I 13,926.00 Rhonda Goldsmith Data Entry Operator I 13,926.00 Linda Liucci Assessors Aide 16,980.00 Mark Liebermann Fire Inspector 33,013.00 BE IT FURTHER RESOLVED, that all such persons so designated shall be paid every Friday throughout the year 1997, with 52 pay periods during such year, with the first payday to be January 3, 1997. Seconded by Mrs. Visconti Roll Call Vote Vote Supervisor Smith Aye Councilman Ruggiero Aye Councilman Valdati Aye Councilman Bettina Aye Councilwoman Visconti Aye Adopted January 2, 1997 10 TOWN BOARD, TOWN OF WAPPINGER DUTCHESS COUNTY, NEW YORK ESTABLISHING THE SALARIES OF CERTAIN CLASSIFIED CIVIL SERVICE POSITIONS IN THE TOWN OF WAPPINGER --------------------------------------- The following Resolution was offered by COUNCILWOMAN VISCONTI Page 5 010397.REM who moved its adoption: RESOLVED, that the designated salaries for the following persons holding full time provisional civil service positions, as otherwise fixed, be and the same are hereby fixed and established as follows: Donald Close Zoning Administrator Charles Ricotta Dawn Idema Joan Warren BE IT FURTHER Building Inspector Assessors Aide Clerk to Zoning Administrator $34,278.00 29,870.00 16,604.00 13,390.00 RESOLVED, that all such persons so designated shall be paid every Friday throughout the year 1997, with 52 pay periods during such year, with the first payday to be January 3, 1997. Seconded by Mr. Bettina Roll Call Vote Vote Supervisor Smith Aye Councilman Ruggiero Aye Councilman Valdati Aye Councilman Bettina Aye Councilwoman Visconti Aye Adopted January 2, 1997 7. TOWN BOARD, TOWN OF WAPPINGER DUTCHESS COUNTY, NEW YORK ESTABLISHING THE PAY SCALE FOR CERTAIN EMPLOYEES OF THE TOWN OF WAPPINGER HIGHWAY DEPARTMENT ------------------------------------------ The following Resolution was offered by COUNCILMAN VALDATI who moved its adoption: RESOLVED, that the Pay Scale for the employees hired by the Town of Wappinger Highway Department will be in accordance with the C.S.E.A. Contract, and BE IT FURTHER RESOLVED, that all of such Highway Department employees engaged on an hourly basis shall be paid every Friday throughout the year 1997 consistent with the pay schedule in accordance with a signed C.S.E.A. Contract, with the first Page 6 r 91 payday to be January 3, 1997. Seconded by Mrs. Visconti Roll Call Vote Vote Supervisor Smith Aye Councilman Ruggiero Aye Councilman Valdati Aye Councilman Bettina Aye Councilwoman Visconti Aye Adopted January 2, 1997 0 010397.REM TOWN BOARD, TOWN OF WAPPINGER DUTCHESS COUNTY, NEW YORK APPOINTING A CONSULTANT TO THE RECREATION COMMITTEE OF THE TOWN OF WAPPINGER ---------------------------------------- The following Resolution was offered by COUNCILMAN BETTINA who moved its adoption: RESOLVED, Ralph Holt, Chairman of the Recreation Committee, be and he hereby is appointed to serve as the Consultant to the Town of Wappinger Recreation Committee, and BE IT FURTHER RESOLVED, that the annual salary for the Consultant to the Recreation Committee of the Town of Wappinger be and the same hereby is fixed and established at the annual rate of $8,022.00, to be paid every Friday throughout the year 1997, with the first payday to be January 3, 1997. Seconded by Mrs. Visconti Roll Call Vote Vote Supervisor Smith Aye Councilman Ruggiero Aye Councilman Valdati Aye Councilman Bettina Aye Councilwoman Visconti Aye Adopted January 2, 1997 91 TOWN BOARD, TOWN OF WAPPINGER DUTCHESS COUNTY, NEW YORK EMPLOYING LEGAL SERVICES FOR THE TOWN OF WAPPINGER Page 7 I 010397.REM The following Resolution was offered by COUNCILWOMAN VISCONTI who moved its adoption: Resolved, that Emanuel Saris, be and he hereby is employed and retained for the purpose of furnishing to the Town Board, its officers and agencies, such legal advice and services as may be required for representing and defending the Town of Wappinger for all Article 78 Tax Certioraris as may be filed against the Town in the year 1997, and he shall receive compensation therefore in accordance with a proposal to this Board. Seconded by Mr. Ruggiero Roll Call Vote Vote Supervisor Smith Aye Councilman Ruggiero Aye Councilman Valdati Aye Councilman Bettina Aye Councilwoman Visconti Aye Adopted January 2, 1997 10. TOWN BOARD, TOWN OF WAPPINGER DUTCHESS COUNTY, NEW YORK ESTABLISHING PAY SCALE FOR PART-TIME CLERICAL,AND MAINTENANCE MEN AND LABORERS ------------------------------------------- The following Resolution was offered by COUNCILWOMAN VISCONTI who moved its adoption. RESOLVED, that the pay scale for all presently employed part-time clerical employees engaged to perform services for the Town Board and/or its Officers, Officials and Agencies, be and the same hereby is fixed and established at a minimum hourly rate of $4.75 to a maximum hourly rate of $9.64 per hour, and BE IT FURTHER RESOLVED, that the part-time hourly rate for any subsequent Part -Time Clerical employee engaged by any official or Agency Department Head shall be established at the minimum hourly rate, or if otherwise fixed and established, shall be subject to the approval of the Town Board, and BE IT FURTHER RESOLVED, that the pay scale for all presently employed part-time Laborers and Maintenance men, other than Page 8 010397.REM Highway Personnel, engaged to perform services for the Town Board an/or its Officers, Officials and Agencies, be and the same hereby is fixed and established at a minimum hourly rate of $4.75 to a maximum hourly rate of $9.95 per hour, and Highway personnel, engaged on an hourly basis shall be paid every Friday throughout the year 1997, with the first payday to be on Friday, January 3, 1997. Seconded by Mr. Bettina Roll Call Vote Vote Supervisor BE IT FURTHER RESOLVED, that all such extra part-time Valdati clerical employees and Laborers and Maintenance men, other than Highway personnel, engaged on an hourly basis shall be paid every Friday throughout the year 1997, with the first payday to be on Friday, January 3, 1997. Seconded by Mr. Bettina Roll Call Vote Vote Supervisor Smith Aye Councilman Ruggiero Aye Councilman Valdati Aye Councilman Bettina Aye Councilwoman Visconti Aye Adopted January 2, 1997 11. TOWN BOARD, TOWN OF WAPPINGER DUTCHESS COUNTY, NEW YORK DESIGNATING COURT OFFICERS FOR THE TOWN OF WAPPINGER JUSTICE COURT ------------------------------------- The following Resolution was offered by COUNCILWOMAN VISCONTI who moved its adoption: RESOLVED, that all individuals hereinafter designated by the Town Board as Court Officers as such title is defined by the Uniform Justice court Act have all those powers accorded to Court Officers by Law during such time they are actually serving in such capacity, and BE IT FURTHER RESOLVED, that the Town Justices of the Town shall designate and schedule the days and evenings such individuals shall serve as Court Officers, and BE IT FURTHER RESOLVED, that the Court Officers shall be compensated at the hourly rate of $9.13 for time actually served, and Page 9 010397.REM BE IT FURTHER RESOLVED, that Armed Officers shall be compensated at the hourly rate of $12.76 for time actually served at sessions of Court where their services are required, and BE IT FURTHER RESOLVED, that the Town Justices shall submit to the Town Comptroller on a weekly basis the names and hours served, and that the Town Comptroller be empowered to issue remuneration consistent with the foregoing from funds appropriated for Justice Court, and BE IT FURTHER RESOLVED, that the following individuals be designated as Court Officers for the year 1997: Robert J. Monaco, Armed Court Officer Arthur Eichler, Unarmed Court Officer John Dickson, Unarmed Court Officer Donald R. Kitchen, Unarmed Court Officer Calvin Lawrence, Unarmed Court Officer Seconded by Mr. Ruggiero Roll Call Vote Vote Supervisor Smith Aye Councilman Ruggiero Aye Councilman Valdati Aye Councilman Bettina Aye Councilwoman Visconti Aye Adopted January 2, 1997 12. TOWN BOARD, TOWN OF WAPPINGER DUTCHESS COUNTY, NEW YORK ESTABLISHING THE WEEKLY PAY SCALE FOR CERTAIN RECREATION EMPLOYEES ------------------------------------ The following Resolution was offered by COUNCILWOMAN VISCONTI who moved its adoption: RESOLVED, that the weekly salaries for certain personnel retained to give weekly exercise classes to the Senior Citizen; and, to perform certain duties as groundskeeper for Robinson Lane Recreation area be and the same hereby is established as Susan Borchart Exercise lessons $15.00 per session Lucy Doroni Groundskeeper $105.28 per week April thru October Page 10 010397.REM BE IT FURTHER RESOLVED, that all such personnel engaged on a weekly basis shall be paid every Friday throughout the year 1997, with the first payday to be January 3, 1997. Seconded by Mr. Ruggiero Adopted January 2, 1997 13. TOWN BOARD, TOWN OF WAPPINGER DUTCHESS COUNTY, NEW YORK APPOINTING AN ANIMAL CONTROL OFFICER OF THE TOWN OF WAPPINGER ------------------------------------ The following Resolution was offered by COUNCILMAN RUGGIERO who moved its adoption: RESOLVED, that Anne Marie Buck be and hereby is appointed to serve as the Animal Control Officer of the Town of Wappinger, Dutchess County, New York, and BE IT FURTHER RESOLVED, that the annual salary for the Animal Control Officer of the Town of Wappinger be and the same hereby is fixed and established at the annual rate of $15,450.00 to be paid every Friday throughout the year 1997 with the first payday to be January 3, 1997. Seconded by Mrs. Visconti Roll Call Vote Vote Supervisor Roll Call Vote Vote Ruggiero Supervisor Smith Aye Aye Councilman Ruggiero Aye Councilwoman Visconti Councilman Valdati Aye 1„ Councilman Bettina Aye Councilwoman Visconti Aye Adopted January 2, 1997 13. TOWN BOARD, TOWN OF WAPPINGER DUTCHESS COUNTY, NEW YORK APPOINTING AN ANIMAL CONTROL OFFICER OF THE TOWN OF WAPPINGER ------------------------------------ The following Resolution was offered by COUNCILMAN RUGGIERO who moved its adoption: RESOLVED, that Anne Marie Buck be and hereby is appointed to serve as the Animal Control Officer of the Town of Wappinger, Dutchess County, New York, and BE IT FURTHER RESOLVED, that the annual salary for the Animal Control Officer of the Town of Wappinger be and the same hereby is fixed and established at the annual rate of $15,450.00 to be paid every Friday throughout the year 1997 with the first payday to be January 3, 1997. Seconded by Mrs. Visconti Roll Call Vote Vote Supervisor Smith Aye Councilman Ruggiero Aye Councilman Valdati Aye Councilman Bettina Aye Councilwoman Visconti Aye Adopted January 2, 1997 14. TOWN BOARD, TOWN OF WAPPINGER DUTCHESS COUNTY, NEW YORK ESTABLISHING THE PAY SCALE FOR PART TIME VANDALISM PATROL PERSONNEL ------------------------------------- Page 11 010397.REM The following Resolution was offered by COUNCILMAN VISCONTI who moved its adoption: RESOLVED, that the pay scale for Part -Time Town of Wappinger Vandalism Patrol Personnel engaged to perform certain services for the protection of Town Parks, various other Town properties and performance of other such duties as may be assigned by the Town Board of the Town, be and the same hereby is fixed and established as per Contract with the Dutchess County Sheriff, and BE IT FURTHER RESOLVED, that all of such Part -Time Town of Wappinger Vandalism Patrol Personnel engaged on an hourly basis shall be paid every Friday throughout the year with the first payday to be January 3, 1997. Seconded by Mr. Ruggiero Roll Call Vote Vote Supervisor Smith Aye Councilman Ruggiero Aye Councilman Valdati Aye Councilman Bettina Aye Councilwoman Visconti Aye Adopted January 2, 1997 15. TOWN BOARD, TOWN OF WAPPINGER DUTCHESS COUNTY, NEW YORK ESTABLISHING REMUNERATION FOR WATER METER READERS ------------------------------------- The following Resolution was offered by COUNCILWOMAN VISCONTI who moved its adoption: RESOLVED, that the remuneration for Michael Petrus, Barry Kaufman, and Walter Laeczinski, Town of Wappinger Meter Readers, be established at the rate of $.95 per meter, and BE IT FURTHER RESOLVED, that the remuneration shall be consistent with the hours served, and that the Comptroller is empowered to issue remuneration upon approval by the Supervisor. Seconded by Mr. Bettina Roll Call Vote Page 12 vote Supervisor Smith Aye Councilman Ruggiero Aye Councilman Valdati Aye Councilman Bettina Aye Councilwoman Visconti Aye Adopted January 2, 1997 16. TOWN BOARD, TOWN OF WAPPINGER DUTCHESS COUNTY, NEW YORK DESIGNATING THE TIME AND PLACE FOR THE HOLDING OF THE TOWN BOARD MEETINGS 010397.REM The following Resolution was offered by COUNCILWOMAN VISCONTI who moved its adoption: RESOLVED, that the Regular monthly meeting of the Town Board of the Town of Wappinger shall be held at 7:30 P.M. at the Town Hall, 20 Middlebush Road, in the Town of Wappinger, Dutchess County, New York, in the evening of the 4th Monday of each month, or at such other place or places within the Town of Wappinger as the Town shall from time to time designate. Seconded by Mr. Ruggiero Roll Call Vote Vote Supervisor Smith Aye Councilman Ruggiero Aye Councilman Valdati Aye Councilman Bettina Aye Councilwoman Visconti Aye Adopted January 2, 1997 17. TOWN BOARD, TOWN OF WAPPINGER DUTCHESS COUNTY, NEW YORK ESTABLISHING PETTY CASH FUND FOR VARIOUS TOWN OFFICES ------------------------------------------- The following Resolution was offered by COUNCILWOMAN VISCONTI who moved its adoption: WHEREAS, the Justice Court has had an increase in its work load and has the need of having to make change on a daily basis, and, WHEREAS, the Town Clerk of the Town of Wappinger has numerous requests for the expenditures of small amounts of cash Page 13 010397.REM for postage, supplies, making change on a daily basis, and various miscellaneous items, for various departments of the Town of Wappinger, and WHEREAS, a Petty Cash fund has been established for the Receiver of Taxes, pursuant to the provision of Section 64, paragraph 1-a of Town Law, which shall be reimbursed to the Supervisor for advances at the close of each fiscal year, NOW, THEREFORE, BE IT RESOLVED, that the Town Justice Court, the Town Clerk, and the Receiver of Taxes are hereby authorized and directed to establish a Petty Cash Fund, in the sum of $200 each, for the use of said Justice Court, Town Clerk, and Receiver of Taxes, as provided by Paragraph 1-a of Section 64 of Town Law. Seconded by Bettina Roll Call Vote Vote Supervisor Smith Aye Councilman Ruggiero Aye Councilman Valdati Aye Councilman Bettina Aye Councilwoman Visconti Aye Adopted January 2, 1997 TOWN BOARD, TOWN OF WAPPINGER DUTCHESS COUNTY, NEW YORK ESTABLISHING PETTY CASH FUND FOR THE RECREATION COMMITTEE ------------------------------------------- The following Resolution was offered by COUNCILWOMAN VISCONTI who moved its adoption: WHEREAS, the Recreation Committee has numerous requests for the expenditures of small amounts of cash for supplies and miscellaneous items, and for reimbursement of small expenditures to various areas of the recreation program and maintenance work for the Town of Wappinger, NOW THEREFORE BE IT RESOLVED, that the Recreation Department is hereby authorized and directed to establish a petty cash fund Page 14 010397.REM in the sum of $100.00 for the use of said Recreation Committee. Seconded by Mr. Ruggiero Roll Call Vote If Vote Supervisor Smith Aye Councilman Ruggiero Aye Councilman Valdati Aye Councilman Bettina Aye Councilwoman Visconti Aye Adopted January 2, 1997 19. TOWN BOARD, TOWN OF WAPPINGER DUTCHESS COUNTY, NEW YORK AUTHORIZING THE SUBMISSION OF THE SUPERVISOR'S ANNUAL FINANCIAL REPORT TO THE STATE CONTROLLER ------------------------------------------- The following Resolution was offered by COUNCILWOMAN VISCONTI who moved its adoption: WHEREAS, subdivision 10 of Section 29 of the Town Law requires that the Supervisor of Each town prepare and file with the Town Clerk within 30 days after the expiration of each fiscal year an annual financial report accounting for all monies received and disbursed by her, together with the certificates or certificate of the bank or trust company where Town monies are deposited, showing the amount of such monies on deposit with said bank or trust company, and cause a certified copy of such report to be published in the official newspaper, and WHEREAS, in lieu of preparing the report required by Subdivision 10 of Section 29 of Town Law, the Town Board may determine, by resolution, that the supervisor shall submit to the Town Clerk within 60 days after the close of the fiscal year, a copy of the report to the State Comptroller required by Section 30 of the General Municipal Law and the Town Clerk shall cause a summary of such report to be published within 10 days after receipt thereof in a form approved by the State Comptroller in the official newspaper. BE IT FURTHER RESOLVED that in lieu of preparing the report required by Subdivision 10 of Section 29 of Town Law, the Page 15 \Z 010397.REM Supervisor shall submit to the Town Clerk within 60 days after the close of the fiscal year, a copy of the report to the State Comptroller required by Section 30 of General Municipal law and that the Town Clerk shall cause a summary of such report to be published within 10 days after receipt thereof in a form approved by the State Comptroller in the official newspaper. Seconded by Mr. Bettina Roll Call Vote Vote Supervisor Smith Aye Councilman Ruggiero Aye Councilman Valdati Aye Councilman Bettina Aye Councilwoman Visconti Aye Adopted January 2, 1997 20. TOWN BOARD, TOWN OF WAPPINGER DUTCHESS COUNTY, NEW YORK RELATIVE TO TEMPORARY DEPOSITS AND INVESTMENTS OF TOWN FUNDS ---------------------------------------- The following Resolution was offered by COUNCILWOMAN VISCONTI who moved its adoption: WHEREAS, it has come to the attention of this Town Board of the Town of Wappinger that there are now or may be in the future, funds and monies, except proceeds of loans and monies the investment of which is otherwise provided by law, belonging to the Town which are or which may be in excess of the amount required for immediate expenditure to pay current expenses and obligations, and WHEREAS, it is or it may be to the advantage of the Town to deposit and/or invest all or part of such funds in special time deposit accounts, or in certificates of deposit issued by, banks or trust companies located and authorized to do business in this State, short term obligations of the United States of America and/or the State of New York, and WHEREAS, it appears that the Temporary Deposit and/or Page 16 010397.REM investment of such excess and surplus funds may be beneficial and profitable to the town of Wappinger, NOW, THEREFORE, IT IS HEREBY authorized, empowered and directed to deposit and/or invest such surplus and excess funds of this Town in the aforesaid manner pursuant to Section 11 of the General Municipal Law of the State of New York, and IT IS FURTHER RESOLVED, that such Temporary Deposits and/or investments shall be secured, registered or held, as the case may be in the manner prescribed by Section 11 of the General Municipal Law of the State of New York, and IT IS FURTHER RESOLVED, that the Supervisor of the Town of Wappinger be and she hereby is authorized and empowered to invest and participate in a Flexi-Cash program, sponsored by Merrill, Lynch, Pierce, Fenner and Smith, Inc., and administered by the Bank of New York, in the manner prescribed by Section 11 of the General Municipal Law, and IT IS FURTHER RESOLVED, that the aforesaid Supervisor of this Town be and she hereby is authorized, empowered and directed to take all steps necessary from time to time to carry out and implement this Resolution. Seconded by Mr. Ruggiero ,%W Roll Call Vote RESOLVED, that the duly elected, qualified and acting Aye Supervisor of the Town of Wappinger by and she hereby is authorized, empowered and directed to deposit and/or invest such surplus and excess funds of this Town in the aforesaid manner pursuant to Section 11 of the General Municipal Law of the State of New York, and IT IS FURTHER RESOLVED, that such Temporary Deposits and/or investments shall be secured, registered or held, as the case may be in the manner prescribed by Section 11 of the General Municipal Law of the State of New York, and IT IS FURTHER RESOLVED, that the Supervisor of the Town of Wappinger be and she hereby is authorized and empowered to invest and participate in a Flexi-Cash program, sponsored by Merrill, Lynch, Pierce, Fenner and Smith, Inc., and administered by the Bank of New York, in the manner prescribed by Section 11 of the General Municipal Law, and IT IS FURTHER RESOLVED, that the aforesaid Supervisor of this Town be and she hereby is authorized, empowered and directed to take all steps necessary from time to time to carry out and implement this Resolution. Seconded by Mr. Ruggiero ,%W Roll Call Vote Vote Supervisor Smith Aye Councilman Ruggiero Aye Councilman Valdati Aye Councilman Bettina Aye Councilwoman Visconti Aye Adopted January 2, 1997 Page 17 21 . 010397.REM TOWN BOARD, TOWN OF WAPPINGER DUTCHESS COUNTY, NEW YORK RESOLUTION RELATIVE TO PURCHASING PROCEDURES ----------------------------------------- The following Resolution was offered by COUNCILWOMAN VISCONTI who moved its adoption: WHEREAS, pursuant to Town Law, a Budget is prepared each year by the Supervisor detailing expenditures and revenues for the ensuing year, and WHEREAS, the Town Board shall review said tentative budget and reject or modify any budgetary item as they deem appropriate, and WHEREAS, that after due process of Public Hearing and provision for additional amendments, the annual Budget shall be adopted. NOW THEREFORE BE IT RESOLVED, that, within the confines of section 117 of the Town Law, where provision has been made in the annual budget for specific, large expenditures, further approval by the Town Board to consider the purchase of those expenditures need not be sought, provided that no other part of the Town's Procurement Policy is circumvented. BE IT FURTHER RESOLVED, that the Town Board permission to seek bids on various large purchases may not be required if any item is available through either State or County Bids. Seconded by Mr. Ruggiero Roll Call Vote Vote Supervisor Smith Aye Councilman Ruggiero Aye Councilman Valdati Aye Councilman Bettina Aye Councilwoman Visconti Aye Adopted January 2, 1997 COUNCILWOMAN VISCONTI moved to establish reimbursement for Page 18 In I 010397.REM mileage at $.31 per mile. Seconded by Mr. Ruggiero Motion Unanimously Carried APPOINTMENTS The following Resolution was offered by COUNCILWOMAN VISCONTI L who moved its adoption: �r RESOLVED, that Robert Walker be and he hereby is appointed to fill the vacancy on the Planning Board of the Town of Wappinger which has occurred by reason of the expiration of his term of office, and IT IS FURTHER RESOLVED, said Robert Walker is hereby appointed to the said Planning Board for a term which shall expire on the 7th day of January 2004. Seconded by Mr. Ruggiero Roll Call Vote Vote ! Supervisor Smith Aye Councilman Ruggiero Aye Councilman Valdati Aye Councilman Bettina Aye Councilwoman Visconti Aye Adopted January 2, 1997 DESIGNATIONS COUNCILWOMAN VISCONTI moved to reappoint William Parsons as Chairman of the Town of Wappinger Planning Board for 1997. Seconded by Mr. Bettina Motion Unanimously Carried COUNCILWOMAN VISCONTI moved to reappoint Howard Prager as Chairman of the Town of Wappinger Zoning Board of Appeals for 1997. Seconded by Mr. Ruggiero Motion Unanimously Carried COUNCILWOMAN VISCONTI moved to reappoint Ralph Holt as Chairman of the Town of Wappinger Recreation Committee for 1997. Page 19 010397.REM Seconded by Mr. Bettina Motion Unanimously Carried COUNCILWOMAN VISCONTI moved to reappoint Louis DiCocco as Chairman of The Town of Wappinger Conservation Advisory Council for 1997. Seconded By Mr. Ruggiero Motion Unanimously Carried COUNCILWOMAN VISCONTI moved to grant permission for the Town Board Members to attend the Association of Towns Meeting in February and request per diem checks be authorized in advance for this meeting. Seconded by Mr. Ruggiero Motion Unanimously Carried COUNCILMAN RUGGIERO moved to designate COUNCILMAN BETTINA as the Representative and COUNCILWOMAN VISCONTI as the Alternate to the Association of Towns Annual Meeting. Seconded by Mrs. Smith Motion Unanimously Carried The next item for the Board's consideration was to establish the schedule for legal paid Holidays for 1997, including the Floating Holiday. The consensus of opinion expressed by the Employees and Department Heads was July 3rd, 1997 as the Floating Holiday, replacing Lincolns's Birthday; COUNCIL.NOMAN VISCONTI moved to approve the following Holiday Schedule for 1997: New Years Day Martin Luther King Day Presidents Birthday Good Friday Memorial Day **Floating Holiday Independence Day Labor Day January 1st January 20th February 17th March 28th May 26th July 3rd July 4th September 1st Page 20 Wednesday Monday Monday Friday Monday Thursday Friday Monday F r F 010397.REM Seconded by Mr. Bettina Motion Unanimously Carried Assessor, Tom Logan requests permission be granted for Dawn Idema to attend the one week Assessment Administration course provided by the State Board of Real Property Services. To be offered from January 6, 1997 to January 10, 1997 in Newburgh. a There is no charge for this course. COUNCILWOMAN VISCONTI moved to grant permission for Dawn Idema to attend the Assessment Administration Course provided by the State Board of Real Property Services from January 6-10, and her legitimate expenses to be a Town charge. Seconded by Mr. Ruggiero Motion Unanimously Carried The last order of business is to authorize the Supervisor to sign the agreement with Dial -a -Ride. COUNCILWOMAN VISCONTI moved to authorize Supervisor Smith to sign the agreement with Dial -a -Ride. Seconded by Mr. Valdati Motion Unanimously Carried COUNCILWOMAN VISCONTI moved to adjourn the Reorganizational Meeting. Seconded by Mr. Ruggiero Page 21 Columbus Day October 13th Monday Election Day November 4th Tuesday Veterans Day November 11th Tuesday Thanksgiving Day November 27th Thursday Day After Thanksgiving November 28th Friday Christmas Day December 25th Thursday %1W New Years Day 1998 January 1st Thursday **The Floating Holiday replacing Lincoln's' Birthday has been approved for July 3rd by the Town Board for 1997. Seconded by Mr. Bettina Motion Unanimously Carried Assessor, Tom Logan requests permission be granted for Dawn Idema to attend the one week Assessment Administration course provided by the State Board of Real Property Services. To be offered from January 6, 1997 to January 10, 1997 in Newburgh. a There is no charge for this course. COUNCILWOMAN VISCONTI moved to grant permission for Dawn Idema to attend the Assessment Administration Course provided by the State Board of Real Property Services from January 6-10, and her legitimate expenses to be a Town charge. Seconded by Mr. Ruggiero Motion Unanimously Carried The last order of business is to authorize the Supervisor to sign the agreement with Dial -a -Ride. COUNCILWOMAN VISCONTI moved to authorize Supervisor Smith to sign the agreement with Dial -a -Ride. Seconded by Mr. Valdati Motion Unanimously Carried COUNCILWOMAN VISCONTI moved to adjourn the Reorganizational Meeting. Seconded by Mr. Ruggiero Page 21 010397.REM Motion Unanimously Carried The Meeting adjourned at 7:30 P.M. i Elaine E. Town Clerk Page 22 &4-�v Snowden J