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2010-06200111YOM Resolution Authorizing the Schedule of Town of Wappinger Recreation and Senior Bus Trip Schedule 2010 At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County, New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on January 25, 2010. The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being called, the following were present: PRESENT: Supervisor Councilmembers ABSENT: Christopher J. Colsey William H. Beale Vincent F. Bettina Ismay Czarniecki Joseph P. Paoloni The following Resolution was introduced by Councilman Paoloni and seconded by Councilman Beale. WHEREAS, the Town of Wappinger annually offers bus trips to various venues to its residents through the Recreation Department and Senior Center; and WHEREAS, the Town Recreation Department and Senior Center have proposed cost saving measures in respect to the proposed trips for 2010, as outlined in a memo received in the Town Supervisor's office January 15, 2010, and forwarded to the Town Board in advance of this resolution; and WHEREAS, the proposed modifications to the bus trip program involve the use of "destination only" trips, in which the event is planned directly through the bus company and are limited to transportation costs; and WHEREAS, the Town Board has considered the following proposal in an effort to ensure consistent resident recreational offerings within the parameters of the 2010 Budget NOW, THEREFORE BE IT RESOLVED, that the Town Board has considered the modifications as proposed by the Town Recreation Department and Senior Center and fmd such in the best interest of preserving residential recreational offerings within the parameters of the 2010 Budget. BE IT FURTHER RESOLVED, that the Town Recreation and Senior Center is authorized to modify its bus trip policies to "destination -only" trips, and to publish such schedule effective immediately. The foregoing was put to a vote which resulted as follows: CHRISTOPHER COLSEY, SUPERVISOR Voting: AYE WILLIAM H. BEALE, COUNCILMAN Voting: AYE VINCENT F. BETTINA, COUNCILMAN Voting: AYE ISMAY CZARNIECKI, COUNCILWOMAN Voting: AYE JOSEPH P. PAOLONI, COUNCILMAN Voting: AYE Dated: Wappingers Falls, New York 1/25/2010 The Resolution is hereby duly declared adopted. JP HNr. MASTERSON, TOWN CLERK * SENIOR CENTER DIRECTOR Kay vonReyn 20 Middlebush Road Wappingers Falls, NY 12590 (845) 297-3670 - Direct (845) 297-8451 - Fax www.townofwappinger.us (Departments>Senior Center) TO R1 chmalz TOWN OF WAPPINGER RECREATION DEPARTMENT Supervisor Christopher Colsey Wappinger Town Board TOWN SUPERVISOR Christopher J. Colsey TOWN BOARD William H. Beale Vincent Bettina Ismay Czarniecki Joseph P. Paoloni TOWN CLERK Chris Masterson HIGHWAY SUPERINTENDENT Graham Foster RECEIVED JAN 15 2010 SUPERVISOR'S OFFICE TOWN OF WAPPINGER 2010 savings on Recreation Bus Trips Recreation director Ralph Holt and Senior Center Leader Kay vonReyn We wish to propose a way to save about $2400.00 from the combined recreation and senior bus trips in 2010. If the Town hires the buses for "destination -only" trips, the residents can make their checks payable directly to the Town and partially or completely cover the cost of transportation. This would apply to trips like Mohegan Sun, Foxwoods, and NYC shopping trips where there is no additional entertainment that requires a booking agent. Kay vonReyn has already gotten 3 quotes for the senior Mohegan trip on 4/22. Quotes are attached. The best price is from Chappaqua transportation ($980.00 for 47 passenger bus) Happily they will not require a deposit in advance. They will bill us after the trip. We recommend charging seniors $25.00. $25.00 x 42 passengers (the trip average) =$1050. There is potential $50 profit — even more if the bus is full (it was last year.) Please let us know at your earliest convenience if you want us to pursue this option, so we can book the bus and publish our annual schedule. The only potential glitch we see in the future is that the company with the winning quote might require a partial deposit in advance to hold the bus. A, 0-, -, - ��z �) Ralph J. Holt, Chairman -Recreation KAveyn, Recreation Leader Senior Center Page 2 of 3 -----Original Message ----- """"}� From: chappaquabusl [mailto:chappaquabusl@aol.com] Sent: Wednesday, January 13, 2010 8:50 AM To: Kay Von Reyn Subject: Re: Bus Quotation Hello Kay, Scheduling the bus is really a very simple process, you would just give me a call or email with the date you are looking for and then I would contact the casino to schedule your groups arrival. The cost of the 47px would be $980.00 and the 55px would be $1064.00. Mohegan Sun has been offering the same bus package for quite some time now, it is $10 meal/buffet voucher and $10 free bet. However, they do reserve the right to change the package at any time. Should you have any questions or need further details, please call me at any time (845) 896-2012. Please check out the "destination" page on our website at http://www.chappaauabus.com/destination _links I set it up so that our group leaders could have a place to check out all kinds of great trip possibilities. Thank You, Melissa Strang -Fitzgibbon www.,_c h app .0 a b u s. co m melissa at7cha-paquabus_com chappoauabusl @aol.com 1/13/2010 Kay Von Reyn V JT 1) From: gogadabout@aol.com Sent: Tuesday, January 12, 2010 12:30 PM To: Kay Von Reyn Subject: Re: Quote request from JTRBus.com Kay Thank you for considering JTR for you trips Wappingers to NYC 47 passenger $800 55 passenger $880 Wappingers to Mohegan or Foxwoods 47 passenger $1000 55 passenger $1100 No deposit required - will call bill you net 30 days Robert Delventhal JTR Trans. Corp robert@jtrbus.com P.845.832.0432 f. 845.832.0438 1/12/2010 Page 1 of 1 IN LL2 OR E i Air► ;. NES Quote Quick Quote Quote # Q23116 Date Printed: Tuesday, January 12, 2010 PO #: Group Name: e maiUkvonreyn@townofwappinger.us Phone: Fax: Salesperson: Sharon Ayers ext 307 sa ers le rechaunlines.com Time Date # Vehicles Description Total Capacity Pickup Wappinger Falls 8:00am 4/22/2010 1 56 Pax Coach W/Videe 56 Wappinger Falls, NY 56 Dropoff New York 4/22/2010 New York, NY 56 Pickup New York 4/22/2010 New York, NY 56 Dropoff Wappinger Falls B:OOpm 4/22/2010 Wappinger Falls, NY Page: 1 Deposit of $ 252.00 is due: Jan 26, 10 Remainder of $ 1,008.00 is due: Mar 23, 10 Total Cost: $ 1,260.00 Itinerary: Mohegan Sun $1362.00 12 hr day The price depends on the date of travel, if it changes the price may change We require a 20% deposit at time of booking and full payment 2 weeks prior to departure On all overnight trips your group is responsible for the single room for the driver. If you would like to book a coach, you must contact our office (845) 565-7900. This Quote is valid only for three months after the above date and is based on availability. **** SMOKING IS PROHIBITED AT ALL TIMES ON THE VEHICLES **** YOUR COST IS BASED ON THE SERVICES DETAILED ABOVE AND IS SUBJECT TO CHANGE IN ACCORDANCE WITH YOUR ACTUAL ITINERARY. THIS COMPANY RESERVES ITS RIGHT TO LEASE EQUIPMENT FROM OTHER COMPANIES IN ORDER TO FULFILL THIS AGREEMENT. THIS COMPANY SHALL NOT BE LIABLE FOR ITEMS LEFT ON THE VEHICLE OR LOSS OF TIME DUE TO MECHANICAL FAILURE OR INCLEMENT DRIVERS OR L . WE CANNOT GUARANTEE THE ASSIGNMENT OF REQUESTED ,STT frAw)REss 24 4 VJNDSOR BIGMMY Ntw WltiDsojz, NY 125i3 p (),vt 4 FFic'f Ilox 2628 Njv,Rj,, cGN, Nle' t2SSo-262 3 t$'43)5�3-7 (4s)363-r220.r0 t��s�t�ctr�t�re lt�ura�rrr�;� �r�atr 13U 51 5 Qwt/wt/A`.! 'Ar Lrprechaun Gnupollin s TLC Tours upri°i'hatin Lillirs, hic C;iafdrgha PSN Sersite Corp. Netcburgh Beacolr Bus COT— umirick Ihrrr uin Bas Liftrs, Inc.