2011-0742011-74
Resolution Authorizing the Town Clerk to Initiate a Records Management Program and
Authorizing the Town Clerk to Schedule a Town Records Disposition, in Accordance with
New York State Archives Records Retention Standards
At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County,
New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on February
14, 2011.
The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being
called, the following were present:
PRESENT: Supervisor
Councilmembers
ABSENT:
Christopher J. Colsey
William H. Beale
Vincent F. Bettina
Ismay Czarniecki
Joseph P. Paoloni
The following Resolution was introduced by Councilman Beale and seconded by
Councilwoman Czarniecki.
WHEREAS, the State of New York sets retention standards for municipal records; and
WHEREAS, the Town Clerk is the designated Records Management Officer; and
WHEREAS, each department holds records in need of storage or disposition in
accordance with New York State Archives records retention standards; and
WHEREAS, each department shall have a designated records custodian, and the name of
each custodian shall be on file with the Town Clerk's office; and
WHEREAS, the Town Board has determined that compliance with New York State
Archives records retention standards is in the best interest of the Town of Wappinger and hereby
schedules the following Records Management and Disposition Day on Friday, April 1, 2011; and
WHEREAS, all departments shall be closed to the public on the Records Management
and Disposition Day; and
WHEREAS, the Town Board designates the Town Clerk, Town Professionals, Town
Historian, Town Supervisor and Department Heads, as needed, to serve on a Records Advisory
Committee; and
WHEREAS, the Town Board hereby authorizes the Town Clerk to execute a contract
with Hudson Valley Shred at a cost not to exceed Three Hundred Dollars ($300.00) as paid from
budget line 1410.410-A.
NOW, THEREFORE, BE IT RESOLVED, as follows:
1. The recitations above set forth are incorporated in this Resolution as if fully set
forth and adopted herein.
2. The Town Board hereby authorizes a Records Management and Disposition Day
on Tuesday, April 1, 2011.
3. The Records Management and Disposition Day shall include all Town Hall
employees and the offices shall be closed to the public.
4. The Town Board establishes a Records Advisory Committee comprised of the
aforementioned members.
5. The Town Board hereby authorizes the Town Clerk to execute a contract with
Hudson Valley Shred at a cost not to exceed Three Hundred Dollars ($300.00) as
paid from budget line 1410.410-A.
The foregoing was put to a vote which resulted as follows:
CHRISTOPHER COLSEY, SUPERVISOR
Voting:
AYE
WILLIAM H. BEALE, COUNCILMAN
Voting:
AYE
VINCENT F. BETTINA, COUNCILMAN
Voting:
AYE
ISMAY CZARNIECKI, COUNCILWOMAN
Voting:
AYE
JOSEPH P. PAOLONI, COUNCILMAN
Voting:
AYE
Dated: Wappingers Falls, New York
2/14/2011
The Resolution is hereby duly declared adopted.
7N C. MASTERSON, TOWN CLERK