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2011-1652011-165 Resolution Authorizing the Use of Town Roads for a Ragnar Relay Race on May 13-14, 2011 At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County, New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on April 25, 2011. The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being called, the following were present: PRESENT: Supervisor Councilmembers ABSENT: Christopher J. Colsey William H. Beale Vincent F. Bettina Ismay Czarniecki Joseph P. Paoloni The following Resolution was introduced by Councilwoman Czarniecki and seconded by Councilman Paoloni WHEREAS, Ragnar Events, LLC, as sponsored by NordicTrack, annually schedules two hundred (200) mile relay races throughout North America; and WHEREAS, Ragnar Events, LLC, is scheduling a race that passes through the Town of Wappinger on May 13 - 14, 2011; and WHEREAS, the relay race will be utilizing the Town roads of Fenmore Drive, Cady Lane, Kent Road, Daley Road, Maloney Road, Smith Crossing Road, Diddell Road, DeGarmo Hills Road, the State road Route 376 and the County Roads of Myers Corners Road (CR -93) and All Angels Hill Road (CR -94); and WHEREAS, Ragnar Events, LLC, is responsible for gaining all authorizations necessary for the use of State and County roads; and WHEREAS, Ragnar Events, LLC, will name the Town of Wappinger as a certificate holder under its general liability policy; and WHEREAS, the Town Board hereby authorizes the use of the aforementioned Town roads in accordance with the advice offered by the Town Highway Superintendent, Attorney to the Town and Town Insurance Consultant for the Ragnar Relay Race on May 13-14, 2011. NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes Ragnar Events, LLC, to use the aforementioned Town roads for a Relay Race, as described in a letter from Glen Goldstein, dated April 5, 2011, and a email from Meghan Reynolds, dated April 18, 2011, on the express condition that the Town of Wappinger is named as a certificate holder under Ragnar's general liability policy with said coverage to be in the minimum of $1,000,000 per occurrence; said certificate of insurance to be in form acceptable to the Town's Insurance Consultant and Attorney to the Town. The foregoing was put to a vote which resulted as follows: CHRISTOPHER COLSEY, SUPERVISOR Voting: AYE WILLIAM H. BEALE, COUNCILMAN Voting: AYE VINCENT F. BETTINA, COUNCILMAN Voting: AYE ISMAY CZARNIECKI, COUNCILWOMAN Voting: AYE JOSEPH P. PAOLONI, COUNCILMAN Voting: AYE Dated: Wappingers Falls, New York 4/25/2011 The Resolution is hereby duly declared adopted. �--ALL, J C. MASTERSON, TOWN CLERK Albert P. Roberts From: Meghan Reynolds [meghan@ragnarrelay.comJ PFS 71,VEF Sent: Tuesday, AprirhrisM�aste7rsonv;,M To: Albert P. Robe APS 1 U 11 Cc: Chris Colsey;c ulton@townofwappinger.usSubject: Re: Ragnar Ri v, S. R & U„LLP Hi Al, I apologize for not responding to one of the questions. We will be running from Le Grange into Wappinger via Spackenkill Rd (NY 113). Here are the runner directions; I don't know when we are exactly crossing into Wappinger's borders: Continue on Spackenkill Rd (NY -113). 0.9 Turn left on Westview Terrace 1.0 Continue left on Westview Terrace 1.3 Turn right on Cochran Hid 1.7 Turn right on Daley Rd 2.8 Continue left on Maloney Rd 2.9 Turn right on Smith Crosse Rd 0.'_ 4.1 Turn right on Diddle Rd`T 4.2 Turn right on NY -376 5.0 Turn left on Degarmo Hills Rd 6.0 Turn right on Myers Corners Rd (CR -93) 6.8 Exchange will be on right side of road The Exchange is: Orchard View Alternative High School 167 Myers Corners Road From there, runners continue on Myers Corner Hill Rd, turn left (south) on Fenmore Dr, continue on Cady Ln, left on Kent Rd and right on All Angels (which I believe is Fishkill) I will submit the town's info to our insurance carrier today. It takes up to 5 days to receive the COI. I will email it to you as soon as I have it. Unless you prefer fax. Please let me know. Thank you so much for your attention and help! Regards, Meghan On Tue, Apr 19, 2011 at 4:09 PM, Albert P. Roberts <4roberts@vsrp.com> wrote: > Hi Meghan - > Information needed on COI: > Town of Wappinger > 20 Middlebush Road > Wappingers Falls, New York 12590 > Attention: Hon. Christopher J. Colsey, Supervisor > Phone: (845) 297-2744 or (845) 592-7411 > You did not respond to the inquiry if there were any other roads > utilized in the Town. As explained, you map indicates Exchange 16 is > clearly within the Town of Wappinger but I am not sure what Town 1 Supervisor Office APR 07 2011 RAGNAR RELAY April 5, 2011 Received NEW YORK Good morning. Would you please be so kind as to have someone complete the attached document and return it to us in the envelope provided? Please note that this is NOT a permit for this event — we have obtained town and local permits wherever they are required. This document simply states that you are aware of our event, and that we promise to leave your local roadways in perfect condition. This document is required for us to obtain or state-wide permit from D.O.T. If I can answer any questions of be of assistance in any way please feel free to contact me personally. Best, Glen Goldstein 230 Smith Hughes Road Narrowsburg, NY 12764 (845) 557-6231 glen@bicycleshows.us SI2 RAGNAR RELAY April z,2011: NEW YORK To Whom It May Concern; This letter grants permission for Ragnar Events, LLC to hold the Ragnar Relay New York (The Race) through Wappinger Falls on May 13th - 10, 2011. Ragnar Events, LLC will maintain frequent communication and work in coordination with the police department prior to execution of The Race. Ragnar Events, LLC will be working to obtain a state roads permit with New York State Department of Transportation. Wappinger Falls understands that The Race course will be left in the same condition as found by Ragnar Events, LLC its staff and volunteers prior to The Race. If any portion of the course is deemed (or `found') unsatisfactory after The Race, Ragnar Events, LLC agrees to take the necessary measures to ensure the course is left as it was found or better. Any damages incurred during the time of The Race will be the responsibility of Ragnar Events, LLC. Wappinger Falls is aware and agrees that this letter of permission will be submitted by Ragnar Events, LLC to the NYSDOT to serve as a formal statement of approval to hold The Race along the proposed course. Town Manager/Representative Signature Town Manager/Representative Name Printed Office of Town Manager Address Please return via email, fax, or mail to: Ragnar Events, LLC Jerrica Hall jerrica@ragnarrelay.com 1188 W. Sportsplex Dr., Suite 201 Kaysville, UT 84037 (801) 458.8533 cell (801) 499.5023 fax Date Contact Phone # LEG 17 -- 4.9 MILES -- MODERATE 1200 1100 1000 900 Boo 700 600 500 v 400 uJ 300 200 100 0 LEG NOTES EXCHANGE17 Fishkill Baptist Church 107 New York 82 Fishkill, NY 12524 LEG LEGEND 0.0 From Myers Corner Hill Rd, turn left (south) on Fenmore Dr 0.2 Continue on Cady Ln 0.5 Turn left on Kent Rd 1.1 Turn right on All Angels Hill Rd (CR -94) 3.6 Turn right on NY -82 4.9 Exchange will be on right side of road GPS COORDS ExcH 16: 41.600, -73.879 EXCH 17: 41.549, -73.862 TOTAL ELEVATION LOSS: -237 FT. TOTAL ELEVATION GAIN: 254 FT. NET ELEVATION CHANGE: 17 FT. A SUUNTO 0.0 0.5 1.0 1.5 2.0 2.5 3.0 3.5 4.0 4.5 5.0 5.5 6.0 6.5 7.0 7.5 8.0 8.5 9.0 Distance (Miles) M RAGNAR RELAY* NEW YORK PBE oaDBY -4-MoPdIdrrac C' Maps by MarafhonGIS.com LEG 17 Ragnar Select a race WHAT IS RAGNAR? contaCt its f create prOfi€e I logEn Page 1 of 1 WHAT IS RAGNAR? I PRESS= I RAGNAR GEAR I MY RAGNAR. You and 11 of your closest friends running 200(ish) miles, day and night, relay -style, through some of the most scenic terrain North America could muster. Add in crazy runners, inside jokes and a mild case of sleep deprivation. The result? Some call it a slumber party without sleep, pillows or deodorant. We call it a Ragnar Relay. It's really quite simple. Get a bunch of friends together (or we can help you find team members who'll quickly become your friends) and start running. Okay, there's a little more to it. Your relay team will consist of 12 members (or 6 for Ultra teams). During the relay, each team member runs three legs, each leg ranging between 3 - 8 miles and varying in difficulty. So, from the elite runner down to the novice jogger, it's the perfect relay race for anyone. How do you cover 200(ish) miles? Only one runner hits the road at a time. The rest of your teammates are on support duty in your race vehicles. Teams require 2 vehicles, with runners 1 -6 in van 1 and 7 -12 in van 2. Van 1's runners will cover the first six legs. It's a relay, so as the each runner begins, the crew in the vehicle can drive ahead, cheer their runner on, and meet them at the exchange point to pick them up and drop off the next runner. After the first 6 legs, van 2 picks up the slack and starts putting in the miles. A day, night and day later, you'll have made it all the way from start to finish! Any Easy 200(ish) Running three legs during a 24-hour relay race is much easier than you think. Each team member runs three legs, ranging between 3 and 8 miles. This relay race is physically demanding, but legs vary in difficulty, and runners can choose their legs. This unique relay format makes the Ragnar Relay an accessible race for beginners yet challenging enough for the most competitive runners. For more information • Visit our FAQs page • Find onf f our race!-.; and download the race bible PRIVACY I CONTACT U5 I ADMIN j 1�i2006 RAGNAR. i VFNISS, I.IC 1 � In addition to flawless logistics and a beautiful course we hook our runners up with: • Sick Medals for all finishers • Tech tee's for all participants • Stickers for your whole team • Fun at all of our Major Exchanges • Awards for all division winners • Best decorated vehicle award • Award for best team name • T-shirts for all volunteers • A rocking finish line party • Oh yea... and one of the best times of your life! ... OFF for All kawwr parricipante Simulate the terrain & view the course of any Ragnar Relay M200 V*k-) .;x ... _ . — - •Use Coupon Codet NAGNAMi http://www.ragnarrelay.com/about 4/14/2011 AXIS 8000(08/10) CERTIFICATE OF INSURANCE PRODUCER American Specialty Insurance & Risk Services, Inc. 142 North Main Street INSURED USA Track & Field, Inc. 132 East Washington Street, Suite 800 Indianapolis, IN 46204 RAGNAR EVENTS, LLC 1188 SPORTSPLEX DRIVE, SUITE 201 KAYSVILLE, UT 84037 r-mir:DorFS 04/25/2011 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND, OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. CERT NUMBER: 1000953242 EVENT CODE: 11-03-001h THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE P0L10Y PtK]UU INUI +A I w, ,111 - � • - •-" -^ •- • -- - OTHER DOCUMENT RESPECT TO WHICH THIS THE POLICES DESCRIBED HEREIN IS SUBJECT TOO ALL THE THCERTIFICATE R PERTAIN, MAY OF ANY TERMS, EXCLUSIONS ANDCOND CONDITIONS S F SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAD CLAIMSAFFORDED BY NS POLICY TYPE POLICY NUMBER POLICY EFFECTIVE PULIUY EXPIRATIOI .TR GL AXGL03100182-10 11/01/2010 11/01/2011 A 12:01 a.m. 12:01 a.m. 000 ESCRIPTION OF OPERATION5/LOGAIIUNZI1V trnt.Lrwlcn�.w�w�... r..-�-�•- -•-•---•---•--- - - Coverage applies to USA Track & Field sanctioned events and registered practices, including any directly related activities, such as event set-up and tear -down, participant check-in and award ceremonies. The Certificateholder is only an additional insured with respect to liability caused by the negligence of the Named Insured as per Form AXIS 1003 -Additional Insured - Certificateholders,but only with respect to the RAGNAR RELAY NEW YORK from May 13, 2011 through May 14, 2011. CERTIFICATE HOLDER TOWN OF WAPPINGER 20 MIDDLEBUSH RD WAPPINGERS FALLS, NY 12590 CANCI:LLA 11UN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTA American Specialty Insurance & Risk Services, Inc. also conducts business as A S Insurance & Risk Services Agency in the state of New York.