2011-2312011-231
Resolution Awarding Bid for Little League Challenger Field Project
At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County,
New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on June 20,
2011.
The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being
called, the following were present:
PRESENT: Supervisor
Councilmembers
ABSENT:
Christopher J. Colsey
William H. Beale
Vincent F. Bettina
Ismay Czarniecki
Joseph P. Paoloni
The following Resolution was introduced by Councilman Paoloni and seconded by
Councilman Bettina.
WHEREAS, at a Town Board meeting held on February 8, 2010, the Town Board was advised
by Donna Bolner, Dutchess County Legislator, that the Town of Wappinger was granted a Community
Development Block Grant (CDBG) for the construction and installation of handicapped accessible
baseball/softball (Challenger) fields and improvements at the Robinson Lane Sports Complex; and
WHEREAS, the Town of Wappinger duly solicited requests for proposals for engineering
services for the design and construction of the handicapped accessible baseball/softball (Challenger)
fields and related improvements as well as for the preparation of contract documents and bid
specifications; and
WHEREAS, by Resolution 2010-292, adopted by the Town Board on September 27, 2010, the
Town Board awarded a bid for the professional engineering services to Clark Patterson Lee in connection
with the preparation of bid specifications and contract documents for the construction and installation of
handicapped accessible baseball/softball (Challenger) fields and improvements at the Robinson Lane
Sports Complex; and
WHEREAS, advertisements for bids for the construction and installation of handicapped
accessible baseball/softball (Challenger) fields were duly published and the following bids were received:
Company Total
Sunup Enterprises, Inc. $198,300.00
Arold Construction Co., Inc. $210,075.00
Stoneykill Contracting, Inc. $264,500.00
WHEREAS, by letter dated June 10, 2011, Greg W. Bolner, P.E., of Clark Patterson Lee Design
Professionals, has reported that the lowest responsible bidder is Sunup Enterprises, Inc., in the amount of
$198,300.00; and
WHEREAS, the total estimated costs to complete the construction and installation of the
handicapped accessible baseball/softball (Challenger) fields, including contingency expenses, engineering
and legal fees is $212,250.00, allocated as follows:
Construction Costs per Bid - $198,300.00
Contingency Expenses - $5,000.00
Engineering Fees - $7,450.00
Legal Fees - $1,500.00
Total - $212,250.00
WHEREAS, the funding for this project shall be paid as follows:
Community Development Block Grant - $100,000.00
Donation from Town of Wappinger Little League Association, Inc. - $17,000.00
Withdrawal from Parkland Trust - $95,250.00
Total - $212,250.00
WHEREAS, the Town Board has determined that the proposed action is an Unlisted Action
pursuant to Article 8 of the Environmental Conservation Law, Part 617 NYCRR (commonly known as
SEQRA) and pursuant to Local Law No. 6 of 1992 (the Town's Environmental Quality Review Law); and
WHEREAS, the Town Board has determined that the proposed Resolution is an action for which
there are no other Involved Agencies and that the Town Board is therefore, by default, the only Involved
Agency, and is the Lead Agency for this action; and
WHEREAS, the Town Board has determined that there are no adverse environmental impacts
associated with the adoption of this Resolution and hereby issues a Negative Declaration of Significance,
and the Town Clerk is directed to file the Declaration as provided by law.
NOW, THEREFORE, BE IT RESOLVED, as follows:
1. The recitations above set forth are incorporated in this Resolution as if fully set forth and
adopted herein.
2. The Town Board hereby authorizes the construction of handicapped accessible
baseball/softball (Challenger) fields, including related improvements and professional
fees at a maximum estimated cost of $212,250.00.
3. The Town of Wappinger hereby awards the bid for the construction and installation of
handicapped accessible baseball/softball (Challenger) fields and improvements at the
Robinson Lane Sports Complex to Sunup Enterprises, Inc., in the amount of $198,300.00.
4. The Town Board also directs the use of the Community Development Block Grant fund
in the amount of $100,000.00 and the $17,000.00 donation from the Town of Wappinger
Little League Association, Inc., be applied towards the costs of the construction and
installation of handicapped accessible baseball/softball (Challenger) fields with the
balance of the proceeds to be taken from the Parkland Trust account.
5. The Town Board hereby authorizes the sum of $95,250.00 to be withdrawn from the
Parkland Trust fund to pay for part of the costs of the construction and installation of
handicapped accessible baseball/softball (Challenger) fields, including related
professional fees and contingency expenses.
6. The Town Board hereby authorizes the Supervisor to execute the contract documents as
prepared by Clark Patterson Lee, and to issue the Notice of Award and Notice to Proceed
to Sunup Enterprises, Inc., after the Attorney to the Town has confirmed that Sunup
Enterprises, Inc., has signed the contract documents and has supplied the necessary
Performance Bond, Payment Bond and insurance certificates as required by the bid
specifications.
7. The Town Board has reviewed the Proposed Action pursuant to Article 8 of the
Environmental Conservation Law, Part 617 NYCRR (SEQRA) and pursuant to Local
Law 6 of 1992, and hereby determines that there are no adverse environmental impacts
associated with the adoption of this Resolution, and hereby issues a Negative Declaration
of Significance for this project.
8. The Town Clerk is hereby directed to file the Negative Declaration of Significance with
the Department of Environmental Conservation as provided by law.
The foregoing was put to a vote which resulted as follows:
CHRISTOPHER COLSEY, SUPERVISOR
Voting:
AYE
WILLIAM H. BEALE, COUNCILMAN
Voting:
AYE
VINCENT F. BETTINA, COUNCILMAN
Voting:
AYE
ISMAY CZARNIECKI, COUNCILWOMAN
Voting:
AYE
JOSEPH P. PAOLONI, COUNCILMAN
Voting:
AYE
Dated: Wappingers Falls, New York
6/20/2011
The Resolution is hereby duly declared adopted.
I • TOWN CLERK