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2011-2672011-267 Resolution Authorizing the Issuance of a Purchase Order for the Department of Buildings and Grounds At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County, New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on July 25, 2011. The meeting was called to order by Christopher Colsey, Supervisor, and upon roll being called, the following were present: PRESENT: Supervisor Councilmembers ABSENT: Christopher J. Colsey William H. Beale (Arrived 6:32PM) Vincent F. Bettina Joseph P. Paoloni Ismay Czarniecki The following Resolution was introduced by Councilman Beale and seconded by Supervisor Colsey. WHEREAS, the Town Board authorized the Supervisor of Buildings and Grounds to gain quotations and/or bids in respect to replacing the sink and counter appliances in the public restrooms through Resolution 2011-188; and WHEREAS, the Town of Wappinger Supervisor of Buildings and Grounds has submitted a memo, dated July 11, 2011, for the purchase of replacement sink and counter appliances in the public restrooms at the cost not to exceed Two Thousand, Nine Hundred Eighty -Three Dollars and 79/100 ($2,983.79); and WHEREAS, the Town of Wappinger Supervisor of Buildings and Grounds has reported the absence of sufficient firms which provide this product; and WHEREAS, the Town Board recognizes Metconix, Incorporated, of Beacon, New York, as a sole source provider based upon the written advice of the Town of Wappinger Supervisor of Buildings and Grounds; and WHEREAS, the Town Board hereby authorizes the issuance of a purchase order for the purchase of replacement sink and counter appliances in the public restrooms at the cost not to exceed Two Thousand, Nine Hundred Eighty -Three Dollars and 79/100 ($2,983.79). NOW, THEREFORE, BE IT RESOLVED, that the Town Board of the Town of Wappinger hereby authorizes the issuance of a purchase order for the purchase of replacement sink and counter appliances in the public restrooms at the cost not to exceed Two Thousand, Nine Hundred Eighty -Three Dollars and 79/100 ($2,983.79) from Budget Line A-1620.450 payable to Metconix, Incorporated, of Beacon, New York. The foregoing was put to a vote which resulted as follows: CHRISTOPHER COLSEY, SUPERVISOR Voting: AYE WILLIAM H. BEALE, COUNCILMAN Voting: AYE VINCENT F. BETTINA, COUNCILMAN Voting: AYE ISMAY CZARNIECKI, COUNCILWOMAN Voting: ABSENT JOSEPH P. PAOLONI, COUNCILMAN Voting: AYE Dated: Wappingers Falls, New York 7/25/2011 The Resolution is hereby duly declared adopted. MASTERSON, TOWN CLERK SUPERVISOR of BUILDINGS and GROUNDS Steve Frazier 20 Middlebush Road Wappingers Falls, NY 12590 (845) 297-3670 - Direct (845) 297-8451 - Fax www.townofwappinger.us TOWN OF WAPPINGER BUILDINGS AND GROUNDS DEPARTMENT MEMO MEMO TO: CHRISTOPHER COLSEY, SUPERVISOR SUBJECT: PUBLIC RESTROOM SINKS/TOWN HALL FROM: STEVE FRAZIER, SUPERVISOR OF BUILDINGS AND GROUNDS DATE: JULY 11, 2011 TOWN SUPERVISOR Christopher J. Colsey TOWN BOARD William H. Beale Vincent Bettina Ismay Czarniecki Joseph P. Paoloni TOWN CLERK Chris Masterson HIGHWAY SUPERINTENDENT Graham Foster Supervisor Office JUL 1 1 2011 Received I raised the issue of replacing the sinks in the public restrooms at Town Hall at a previous Town Board meeting and it was agreed they were in need of replacement. I recommended they be replaced with seamless stainless steel units which would be more durable and attractive, plus require less maintenance and be more sanitary as well. The procurement policy requires that I get 3 quotes for this work but I've hit a stumbling block in this process. I am only able to locate one company which does this type of specialized work within a reasonable distance of Wappinger. Metconix Inc. located in Beacon has submitted a quote of $2983.79 to construct and install the new sink units in both the Men's and Women's public restrooms. The Buildings and Grounds Department would install the plumbing fixtures and waste lines. I am comfortable with this quote and references that have been positive towards Metconix work. Steve Frazier Supervisor of Buildings and Grounds Town of Wappinger, New York - Meeting Portal Page 1 of 2 Resolution Authorizing the Collection of Bids and Replacement of Appliances Within the Town Hall Public Restrooms Attachments Download Document Body Vote Christopher Colsey Initiator William Beale Information Legislative File RES -2011-188 Ismay Czarniecki Voter Status Adopted Department Town Board Meeting May 23, 2011 6:00 PM Category Bids & RFP's Sponsors Supervisor Christopher Colsey Functions None Attachments Download Document Body Vote Christopher Colsey Initiator William Beale Seconder Vincent Bettina Voter Ismay Czarniecki Voter Joseph Paoloni Voter History Yes/Aye Yes/Aye Yes/Aye Yes/Aye Yes/Aye Adopted 05/23/2011 06:00 PM Of WHEREAS, the Supervisor of Buildings and Grounds has recommended the replacement of the sink and counter units in the men's and women's public restroom with stainless steel units in a memo dated April 13, 2011, as distributed to the Town Board; and WHEREAS, the estimated cost to replace both complete units is Two Thousand, Nine Hundred Eighty -Three Dollars and 79/100 ($2,983.79); and WHEREAS, the Town of Wappinger Town Code §46 outlines the requirement for quotations and competitive bidding; and WHEREAS, the Town Board hereby authorizes the Supervisor of Buildings and Grounds to gain quotations and/or bids in accordance with the Town of Wappinger Town Code §46 to purchase replacement stainless steel sink and counter units from Budget Line A 1620.450 (Town Hall/Emergency Service Building Repairs). NOW, THEREFORE, BE IT RESOLVED, as follows: 1 • The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes the Supervisor of Buildings and Grounds to gain quotations and/or bids in accordance with the Town of Wappinger Town Code §46 to purchase replacement stainless steel sink and counter units from Budget Line A1620.450 (Town Hall/Emergency Service Building Repairs). Meeting History May 23, 2011 6:00 PM Town Board Regular Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Christopher Colsey, Supervisor SECONDER: William Beale, Councilman AYES: Christopher Colsey, William Beale, Vincent Bettina, Ismay Czarniecki, Joseph Paoloni http://wappingertownny.igm2.comlcitizensIDetail_LegiFile.aspx?ID=2933&Print=Yes 7/12/2011