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2011-3032011-303 Resolution Authorizing Change Order No. 1 for Robinson Lane Baseball Dugout At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County, New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on August 22, 2011. The meeting was called to order by Barbara Gutzler, Supervisor, and upon roll being called, the following were present: PRESENT: Supervisor Councilmembers ABSENT: Barbara A. Gutzler William H. Beale Vincent F. Bettina Ismay Czarniecki Joseph P. Paoloni The following Resolution was introduced by Councilman Beale and seconded by Councilwoman Czarniecki. WHEREAS, by Resolution No. 2011-218, adopted by the Town Board on June 13, 2011, the Town Board awarded a bid to J. Lyons Contracting, in the amount of $13,940.00, for the construction of baseball dugouts at Robinson Lane Park; and WHEREAS, Paul Pilon, of S&P Architects, P.C., Architect for the Town, has requested Change Order No. 1 to the Contract for the Robinson Lane Baseball Dugout, as per memo dated August 15, 2011. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby approves Change Order No. 1 in the amount of Two Thousand, Five Hundred Dollars ($2,500.00), dated August 16, 2011, for the Robinson Lane Baseball Dugout project between the Town of Wappinger and J. Lyons Contracting, Inc., resulting in a revised Contract sum in the amount of Sixteen Thousand, Four Hundred Forty Dollars ($16,440.00), for the reasons and associated costs set forth in a memo dated August 15, 2011, from S&P Architects, P.C., a copy of which is affixed hereto. The foregoing was put to a vote which resulted as follows: BARBARA A. GUTZLER, SUPERVISOR Voting: AYE WILLIAM H. BEALE, COUNCILMAN Voting: AYE VINCENT F. BETTINA, COUNCILMAN Voting: AYE ISMAY CZARNIECKI, COUNCILWOMAN Voting: AYE JOSEPH P. PAOLONI, COUNCILMAN Voting: AYE Dated: Wappingers Falls, New York 8/22/2011 The Resolution is hereby duly declared adopted. A 46�� HN C. MASTERSON, TOWN CLERK SctpARCHITECTS, P. C. 1022 RTE 376 - SUITE 21 WAPPINGERS FALLS, NY 12590 PH: 845-790-0968 AL-� 110 Date: August 15, 2011 To: Town of Wappinger Town Board From: Paul S. Pilon, R.A. S&P Architects, P.C. Re: Change Order #1 Dugout — Field #1 — 1 st Base line - Robinson Lane Park A change order has been prepared for the above referenced project and a copy is attached to this memo. Separate bids were received from three contractors to construct a new dugout along the first base line at Field #1 at Robinson Lane Park. The apparent low bidder was J. Lyons Contracting. Mr. Lyons' company was told to proceed with the project and recently laid out the proposed dugout on the ground at the site. At that time, representatives from the Town of Wappinger Little League determined that the layout was smaller than the dugout along the third base line and requested that the new one be made larger to match the existing one along the third base line. Recently, it was determined that the contractors bidding on the project were inadvertently given the wrong drawings. They were given drawings that were prepared for a smaller dugout which was constructed on Field #2 in 2009. Mr. Lyons was asked what the additional cost would be to increase the size of the dugout, based upon the correct set of drawings. His quote to increase the size to 30 feet long by 6 feet 8 inches wide was an additional $2500.00. The Change Order attached was prepared to adjust the contract amount so the new dugout can be constructed in accordance with the correct drawings and to satisfy the needs of the Town of Wappinger Little League. ARCHITECTS, P. C. 1022 RTE 376 - SUITE 21 WAPPINGERS FALLS, NY 12590 PH: 845-790-0968 CHANGE ORDER Project: Field #1 — 1't base line dugout Robinson Lane Park Town of Wappinger, NY Contractor: J. Lyons Contracting, INC. The Contract is changed as follows: Change Order Number: 1 DATE: 08/16/2011 Contract Date: Increase size of proposed dugout from 24 feet long by 4 feet wide to 30 feet long by 6'-8 " wide as shown on drawings dated Mar 30, 2009 entitled "Proposed Dugout for Town of Wappinger Recreation — Field #1 Robinson Lane " prepared by S&P Architects, P. C. The Original Contract Sum was $13,940.00 The net change by previously authorized change orders $ 0.00 The Contract Sum prior to this Change Order was $13,940.00 The Contract Sum will be increased by this change order In the amount of 2,500.00 The new Contract Sum including this change order will be $16,440.00 The Contract time will be increased by (0) days. NOT VALID UNTIL SIGNED BY THE ARCHITECT AND OWNER S&P Architects P C J. Lyons Contracting Town of Wappinger Architect Contractor Owner 1022 Rte 376 — Suite 21 XXXXXXXXX 22 Middlebush Rd Wappingers Falls, NY 12590 Beacon, NY 12508 Wappinger Falls, NY 12590 BY: (signature) Paul S. Pilon, R.A. Date BY: (signature) James Lyons Date BY: (signature) Barbara Gutzler, Supervisor Date