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2012-002 2012-2 Resolution Authorizing Attendance at the 2012 Association of Towns Annual Meeting At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County, New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on January 4, 2012. The meeting was called to order by Barbara Gutzler, Supervisor, and upon roll being called, the following were present: PRESENT: Supervisor Councilmembers Barbara Gutzler William H. Beale Vincent F. Bettina Ismay Czarniecki Michael Kuzmicz ABSENT: The following Resolution was introduced by Councilman Beale and seconded by Councilman Bettina. WHEREAS, the Town Board of the Town of Wappinger has annually authorized members of the Town Board, Planning Board, Zoning Board of Appeals, Town Clerk, Town Justices, Town Attorney, Engineer to the Town and certain employees of the Town of Wappinger to attend the New York State Association of Towns Annual Meeting and Educational Conference in New York City; and WHEREAS, the Town Budget for Fiscal Year 2012 includes educational expense line items for various Town departments; and WHEREAS, the Town Board ofthe Town of Wappinger has determined the purpose of attendance at the Conference to be primarily educational and requires all attendees to attend a minimum of four (4) hours of daily educational seminars and to provide proof of such attendance; and WHEREAS, the Town Board hereby authorizes payment of related expenses for attendance at the conference as follows: - Registration at the Conference; - Overnight accommodations for a maximum of two (2) nights, except for the Town Delegate to the Conference who shall be provided overnight accommodations for three (3) nights; - Advance expense payments on a "per diem" basis in accordance with the New York State Office of the State Comptroller guidelines NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby authorizes and approves the following elected officers, appointees and employees of the Town to attend the 2012 New York State Association of Towns Meeting and Educational Conference in New York City: Town Supervisor, Members of the Town Board, Members ofthe Planning Board, Members of the Zoning Board of Appeals, Town Clerk or Deputy Town Clerk, Accountant to the Town, Chief Clerk to the Justice Court, and Town Justices. 3. The Town Board also approves payment of registration expenses only for the Attorney to the Town and the Engineer to the Town as attendees to the 2012 New York State Association of Towns Meeting and Educational Conference 4. The Town Board hereby authorizes the pre-payment to the New York State Association of Towns for the conference registration costs, overnight accommodations and advance expense payment on a "per diem" basis in accordance with the NYS Office of the State Comptroller guidelines. 5. The Town Board requires "per diem" advance expense payments to be requested through an executed voucher by each attendee. The foregoing was put to a vote which resulted as follows: BARBARA GUTZLER, SUPERVISOR WILLIAM H. BEALE, COUNCILMAN VINCENT F. BETTINA, COUNCILMAN ISMA Y CZARNIECKI, COUNCIL WOMAN MICHAEL KUZMICZ, COUNCILMAN Voting: Voting: Voting: Voting: Voting: AYE AYE AYE AYE AYE Dated: Wappingers Falls, New York 1/4/2012 The Resolution is hereby duly declared adopted. '~~uj"r~ HRISTINE FULTON, TOWN CLERK