2012-082
2012-82
Resolution Authorizing Use of Town Facilities by the Mid-Hudson Roadrunners Club for
Various Events
At a regular meeting of the Town Board of the Town of Wappinger, Dutchess County,
New York, held at Town Hall, 20 Middlebush Road, Wappingers Falls, New York, on February
13,2012.
The meeting was called to order by Barbara Gutzler, Supervisor, and upon roll being
called, the following were present:
PRESENT: Supervisor
Councilmembers
Barbara Gutzler
William H. Beale
Vincent F. Bettina
Michael Kuzmicz
ABSENT:
Ismay Czarniecki
The following Resolution was introduced by Councilman Kuzmicz and seconded by
Councilman Bettina.
WHEREAS, the Town of Wappinger Recreation Department has received requests to
use Town facilities in connection with several road races scheduled for calendar year 2012; and
WHEREAS, the Mid-Hudson Roadrunners Club has requested that any fees associated
with the use of Town of Wappinger facilities be waived as requested by Mr. Pete Sanfilippo,
Race Director of Mid-Hudson Roadrunners Club by letter dated January 10,2012, a copy of
which is attached hereto; and
WHEREAS, the Recreation Department requests that the Town Board authorize the use
of Town facilities for the events hereinafter listed.
NOW, THEREFORE, BE IT RESOLVED, AS FOLLOWS:
1. The recitations above set forth are incorporated in this Resolution as if fully set
forth and adopted herein.
2. The Town Board hereby authorizes the use of Town facilities and/or roads, for the
following dates and at the following times:
. The Joseph McDonald/Bill Cruise Memorial Run scheduled for June 2,
2012, with the start and finish at Mesier Park in the Village ofWappingers
Falls, with the race to be run on portions of Creek Road in the Town of
Wappinger. (No fee is associated with this event);
. The Mamas & Papas Senior Citizen Run/Walk scheduled for September 1,
2012, with the start and finish at Town Hall. (The fee for the use of Town
Hall is $100.00);
· The Dutchess County Classic scheduled for September 16, 2012, with the
start and finish at the Robinson Lane Recreation Facility, with the race to
be run on Robinson Lane and other Town roads. (The fee for the use of
Robinson Lane Recreation Facility is $100.00);
· The Schlathaus Park Memorial 5K Race and Kids I-Mile Race scheduled
for October 6,2012, with the start and finish at Schlathaus Park, with the
race to be run through various roads in the Town. (The fee for the use of
Schlathaus Park is $100.00); and
. The Sports Museum Hall of Fame of Dutchess County Cross Country Run
scheduled for October 27,2012, with the start and finish at Carnwath
Farms. (The fee for the use of Carnwath Farms is $100.00).
3. The Town Board hereby denies the request for the waiver of fees for the use of
Town facilities.
4. The Town Board hereby authorizes Mid-Hudson Roadrunners Club to use the
aforementioned Town facilities and roads for various race events, as described in
a memo from Mark Price, Town of Wappinger Recreation Director dated January
27,2012, on the express condition that the Town of Wappinger is named as a
certificate holder under Mid-Hudson Roadrunners Club general liability policy
with said coverage to be in the minimum of$I,OOO,OOO per occurrence; said
certificate of insurance to be in form acceptable to the Town's Insurance
Consultant and Attorney to the Town.
5. In addition to the above conditions, the routes of the above races, the safety plan
and traffic control must all be approved by the Town of Wappinger Highway
Superintendent, Graham Foster, and whenever the routes cross or include state or
county highways, the Mid-Hudson Roadrunners Club must also obtain approval
from the New York State Department of Transportation and the Dutchess County
Department of Public Works, as applicable.
6. In the event any of the above referenced events are canceled because of inclement
weather or other calamity, the scheduling of a new date is hereby delegated to the
Town of Wappinger Recreation Director, Mark Price, subject to approval of the
Town of Wappinger Highway Superintendent, Graham Foster, and when
applicable, the approvals of the New York State Department of Transportation
and the Dutchess County Department of Public Works.
The foregoing was put to a vote which resulted as follows:
BARBARA GUTZLER, SUPERVISOR
WILLIAM H. BEALE, COUNCILMAN
VINCENT F. BETTINA, COUNCILMAN
ISMA Y CZARNIECKI, COUNCIL WOMAN
MICHAEL KUZMICZ, COUNCILMAN
Voting:
Voting:
Voting:
Voting:
Voting:
AYE
AYE
AYE
ABSENT
AYE
Dated: Wappingers Falls, New York
2/13/2012
The Resolution is hereby duly declared adopted.
C ~J.diA.
CHRISTINE FULTON, TOWN CLERK
20 MIDDLEBUSH ROAD
WAPPINGERS FALLS, NY 12590
RECREATION DEPARTMENT
Mark Price
Donna Lenhart
WWW.TOWNOFWAPPINGER.US
(845) 297-4158 - Main
(845) 297-0720 - Direct
(845) 592-7433- Fax
RECREATION COMMITTEE CHAIR
Ralph J. Holt
Recreation Department
Supervisor Office
JAN 27 2012
Received
January 27,2012
MEMO TO: BARBARA GUTZLER
FROM: MARK PRICE
SUBJECT: RESOLUTIONS REQUESTED
The Recreation Department has been presented the following events on the calendar for 2012 by the
Mid-Hudson Roadrunners Club. This request for use of Town of Wappinger facilities is being
presented to the Town Board with Board Resolutions being requested at this time in order to hold
these events as scheduled. The Mid-Hudson Roadrunners Club has requested any fees associated
with use of Town of Wappinger facilities be waived. The events and potential fees associated with
use of Town of Wappinger facilities are as listed;
1. June 2nd is the Joseph McDonald/Bill Crusie Memorial Run. Start/finish is at Mesier
Park, Village of Wappingers. The race runs on Creek Road in the town.
2. September 1st is the Mamas & Papas Senior Citizen run/walk on. The start and finish is
at the town hall. It runs through the village & town. Fee for use of Town Hall is $100.00.
3. September 16th is the Dutchess County Classic at Robinson Lane Recreation Facility.
Race runs through the town. Fee for use of Robinson lane Recreation facilitv is $100.00.
4. October 6, 2012 the Schlathaus Park Memorial 5K Race and Kids 1-mile held at
Schlathaus Park. Race runs through the town. Fee for use of Schlathaus Park is $100.00.
5. Oct. 27th is the Sports Museum Hall of Fame of Dutchess County Cross Country Run,
which will be held at the Carnwath Farms. Fee for use of Carnwath Farms is $100.00.
Representatives for the Mid-Hudson Roadrunners Club are;
Peter Sanfillippo- Joseph McDonald/Bill Crusie Memorial Run, Mamas & Papas Senior Citizen
run/walk, Dutchess County Classic, and Sports Museum Hall of Fame of Dutchess County Cross
Country Run. 845-297-7950
Linda Stow- Schlathaus Park Memorial 5K Race and Kids 1-mile. 845-462-7290
\R1~~~~~~lQ)
fEB () 1 20rt.
TOWN Of WAPPINGER
TOWN CLERK
Thank You,
Mark Price
10JAN2012
8 CARMINE DR.
WAPPINGERS FALLS
NY 12590
TOWN SUPERVISOR BARBARA GUTZLER
TOWN COUNCIL
TOWN OF WAPPINGER,NY 12590
MS.GUTZLER
I WOULD LIKE PERMISSION FROM THE TOWN OF WAPPINGER TO RUN FOUR RACES
THIS YEAR.
JUNE 2ND IS THE JOSEPH MCDONALD/BILL CRUSIE MEMORIAL RUN. THIS WILL BE THE 35TH YEAR
FOR THE RACE.
STARTIFINISH IS AT MESlER PARK, VILLAGE OF WAPPINGERS.THE RACE RUNS ON CREEK ROAD
IN THE TOWN.
THE 2ND RACE IS THE MAMAS & PAPAS SENIOR CITIZEN RUNIW ALK ON SEPTEMBER 1 ST . THE
START & FINISH IS AT THE TOWN HALL. IT RUNS THROUGH THE VILLAGE & TOWN.
THE 3RD RACE IS THE DUTCHESS COUNTY CLASSIC ON SEPTEMBER 16TH AT ROBINSON LANE
RECREATION FACILITY.
...
.THE 4TH RACE IS THE SPORTS MUSUEM HALL OF FAME OF DUTCHESS COUNTY CROSS COUNTRY
RUN WHICH WILL BE HELD AT THE CARNWARTH FARMS LOCATION.OCT... '2.."1 T H
LIABILITY INSURANCE WILL BE PROVIDED THROUGH THE MIDHUDSON ROAD RUNNERS
CLUB.
I WOULD NEED FOR THE MAMAS & PAPAS RUNIWALK,THE BATHROOM FACILITIES AND A FEW
TABLES & CHAIRS..
FOR FURTHER INFORMATION PLEASE CALL PETE SANFILIPPO.
PH NO 297 - 7950
THANKK YOU
P~~ ~FILIPPO
~CTOR
MHRRC
(R1~~~G~~[Q)
FEB 0 7 LO\L
TOWN OF WAPPINGER
TOWN CLERK
J<LvLV~ HI 20 (~
Town of Wappingers Department of Recreation
20 Middlebush Rd.
Wappingers Falls, NY 12590
This letter is to request use of Schlathaus Park, Wappingers Falls on Saturday,
October 6, 2012, for the Mid Hudson Road Runners Club annual Schlathaus Park Memorial 5K
Race and kids' 1 mile run. Registration for these events begins at 9AM, with the 5K race
starting at 10AM and the kids' run beginning at 1 0:45AM (after the 5K finishes).
Awards are presented after the kids' run from the bandstand. My crew and I clean up the
park afterwards, picking up trash, etc. and returning tables and chairs to the garage. We are
gone from the park by 11 :30AM.
This race has been held at Schlathaus Park since 1980, with the cooperation of the
Wappingers Rec Department, and has been a favorite on the MHRRC schedule ever since.
Thank you for your continued cooperation,
~~
Linda Stow
Race Director
~~~~~~~[Q)
FEB 07 2012
TOWN OF WAPPINGER
TOWN CLERK
On behalf of The Mid Hudson Road Runners I am also requesting all fees
associated with the use of Town of Wappinger parks and buildings be waived by
the Town of Wappinger for the dates requested.
2010-01-19 JCM
FOR INTERNAL USE ONLY
Town of Wappinger
Agreement for the Use of the Town
Hall Facilities for Meetings
Received by: Christine Fulton '!:i
Sue Rose D
Date Received: ~ /1 /&010-
Serial #:
~ Application D $100.00 D Cert. ofLI
~ Notified Recreation (date: ?--I Jl.t2!X}d-. .
Agreement for the Use of the Town Hall Facilities for Meetings
11 fP f-.H) 0 .s oN ~ ~ A.:D 12.0 10 J,j &~.s.
Name of Organization or Group
P~r6- 5A~,};;:''-IPPO
Name of person representing the Organization or Group
8 CA12-HI "il# 1>"2-) WA3>~IN4E.2S FALL.S
Address
2.9/j- -7 ?!!fa
Phone No.
This will confirm the arrangements being requested for your groups' use of the Wappinger Town Hall Facilities, as
noted below:
@
( )
Senior Citizens Room
Large Meeting Room
Other: Specify:
The group i~ not expected to exceed :!. 50 persons
Date(s): ?cP1L.-MocQ.. \ \ 'U)\-z......
Time: I: OOM^1 - II :oo*"vt
It should be understood that groups using the Buildings' Facilities for evening meetings must select dates when
Town Meetings are normally scheduled (i.e., Justice Court, Planning Board, etc.) Special requests will be
considered upon their own merit, and arrangements can be made for access to, and closing, the building at the close
of your meeting.
You and your Organization hereby agree to adhere to the rules set forth on the attached page by signature of an
authorized member of your Organization or group.
The Town of Wappinger reserves the right to suspend temporarily this agreement should the Town have need of the
facility for its own purposes. Advance notice will be given as soon as possible on such occasions.
The Town Clerk should be informed promptly of any schedule change or cancellation of your group activities.
Arrangements for access to specific area to be used should be made with the Town Clerk at the time this form is
submitted.
No application shall be considered approved until it has been submitted t the ~@~~~d
Clearance.
FEB 07 2:3:2
TOWN OF WAPPINGER
TO\IY.~~.~~~.~LJ
2010-01-19 JCM
Terns of the agreement must be strictly adhered to by the contracting group as any disregard or abuse ofthe rules
for use of the facilities will result in termination of use by the offending group, and they will not be granted
reinstatement.
I have read and understand the rules and regulations for the use of the Facilities in the Town of Wappinger Town
Hall, and will comply with these requirements.
Signed: ;J~ J =??r+
For: \\.i IDi-4vDSv..,) "Z-OA'O 'f.2V N tv e(;:o-s:
(Name of Group or Organization)
Date: d r I H / -z.<t!J f-z..
I /-
Approved:
Town Clerk
Date:
lRi~((;~~W~[Q)
FEB 07 2J:2
TOWN OF WAPPINGER I'
TOWN CLERK
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