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2012-04-09 RGMTown of Wappinger Town Board Meeting Minutes 20 Middlebush Road Wappingers Falls, NY 12590 townofwappinger.us Christine Fulton 845-297-5771 Monday, April 9, 2012 7:30 PM Town Hall I. Call to Order Supervisor Gutzler called the meeting to order at 7:30 PM. Attendee Name Organization i....... Title..... Status Arrived Barbara Gutzler Town of Wappinger Supervisor Present e William Beale Town of Wappinger Councilman Present Vincent Bettina Town of Wappinger Councilman Present Ismay Czarnecki Town of Wappinger _ Councilwoman _ _ Present _._ Michael Kuzmlcz Town of Wappinger Councilman ....... ........ Present Al Roberts Town of Wappinger Attorney to the Town Present ... Bob Gray Town of Wappinger Engineer to the Town Present Graham Foster Town of Wappinger Highway Superintendent Present II. Salute to the Flag III. Adoption of Agenda IV. V. Motion To: Move Resolution 135 & 136 up on the Agenda to After the Public Hearing 11 ................................................... ..... RESULT: ADOPTED [UNANIMOUS] MOVER: Barbara Gutzler, Supervisor SECONDER: Ismay Czarniecki, Councilwoman AYES Gutzler, Beale, Bettina, Czarniecki, Kuzmicz Motion To: Adopt the Agenda RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina,Councilman SECONDER: Ismay Czarnecki, Councilwoman AYES: Gutzler, Beale, Bettina, Czarnieck Minutes Approval Monday, March 26, 2012 a<zmicz Vote Record - Aeet tgue.of M Mutts tbr.Mirrth 164 2012 7:30 PM VeVAye N"ay Abstain Absent Barbara Gutzler Voter 0 ❑ ❑ ❑ 0 Accepted William Beale Seconder 0 ❑ ❑ ❑ ❑ Accepted as Amended Vincent Bettina Initiator 0 ❑ ❑ ❑ ❑ Tabled Ismay Czarniecki Voter0 ❑ ❑ ❑ Michael Kuzmicz Voter .......... 0 ❑ ❑ ❑ Correspondence Log RESOLUTION: 2012-134 Resolution Authorizing the Acceptance of the Correspondence Log NOW, THEREFORE, BE IT RESOLVED, that the letters and communications itemized on the attached Correspondence Log are hereby accepted and placed on file in the Office of the Town Clerk. The foregoing was put to a vote which resulted as follows: Town of Wappinger Page 1 Printed 4/1612012 Town Board Meeting Minutes April 9, 2012 VI. V 'Vote Remi( - pesolution RES -2012134 ADOI MOVER: Micha SECONDER: Ismay ® Adopted Gutzle Yes/Aye No/Nay Abstain Absent ❑ Adopted as Amended Bazbara Gutzler Voter ® ❑ ❑ p ❑ Defeated William Beale Voter ® ❑ ❑ p 11Tabled Vincent Bettina Initiator _ _ ® p ... p p 11Withdrawn Ismay Czamiecki Seconder _ ®p ❑ ^' ❑ Michael Kuzmicz Voter ® p ❑ .. __.. p Dated: Wappingers Falls, New York April 09, 2012 The Resolution is hereby duly declared adopted. Public Hearings "Local Law No. _ of the Year 2012 Amending Chapter 46, the Procurement Policy of the Town of Wappinger Motion To: Open the Public Hearing to the public RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER; Ismay Czarnecki, Councilwoman AYES: Gutzler, Beale, Bettina, Czarnecki, Kuzmicz Motion To: Close Public Hearing RESULT; ADOPTED [UNANIMOUS]' MOVER: Vincent Bettina, Councilman SECONDER: Ismay Czarniecki, Councilwoman AYES: Gutzler, Beale, Bettina, Czarnecki, Kuzmicz Local Law No. _ of the Year 2012, Entitled "Amending Chapter 236-6.11. of the Town of Wappinger Code Motion To: Open the Public Hearing ADOPTED [UNANIMOUS] Vincent Bettina, Councilman ER: Ismay Czarniecki, Councilwoman Gutzler, Beale, Bettina, Czarnecki, Kum Motion To: Declare the Public Hearing Closed RESULT: ADOI MOVER: Micha SECONDER: Ismay AYES: Gutzle VII. Public Portion Public Comment Kuzmicz, Councilman ;ale, Bettina, Czarniecki, cz Zzmicz Supervisor Gutzler opened the floor to the public. The first resident to speak was Mary Schmalz. She commented on the discussion portion, regarding the proposed Senior Housing, stated in the last meetings minutes. Ms. Schmalz stated that the developer gets the tax write off and the medium income people are the ones who pick up the taxes. She stated that what the town needs is housing for seniors. The town doesn't have low income housing. Riverbend in the Village of Wappingers Falls is for people who don't have a pension, if you have a pension you cannot rent there. If there is going to be senior housing it needs to be for medium income people who supported this town and paid their taxes. Senior housing should be for those who are selling their houses so they won't have to move away. She asked the board to look into the history of Town of Wappinger Page 2 Printed 4/16/2012 Town Board Meeting Minutes April 9, 2012 the housing needs before making a decision. She added that she is willing to bring to the board a list of people who are opposed to the rezoning of the property. Motion To: Close Public Comment RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: Ismay Czarniecki, Councilwoman AYES: Gutzler, Beale, Bettina, Czarnecki, Kuzmicz RESOLUTION: 2012-135 Resolution Adopting "Local Law No. 10 of the Year 2012 Amending Chapter 46, the Procurement Policy of the Town of Wappinger" WHEREAS, a Resolution was duly adopted by the Town Board of the Town of Wappinger introducing proposed "Local Law No. of the Year 2012 Amending Chapter 46, the Procurement Policy of the Town of Wappinger"; and WHEREAS, the Public Hearing was duly advertised in the Poughkeepsie Journal and the Southern Dutchess News, the official newspapers of the Town; and WHEREAS, the Public Hearing was held on April 9, 2012, and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed Local Law or any part thereof; and WHEREAS, the Town Board determined that the proposed Local Law was not subject to Environmental Review; and WHEREAS, the Town Board of the Town of Wappinger after due deliberation finds that it is in the best interest of the Town to adopt said Local Law; and WHEREAS, said Local Law has been on the desks of the members of the Town Board of the Town of Wappinger for at least seven (7) days exclusive of Sunday prior to the adoption of this Resolution. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board of the Town of Wappinger hereby adopts "Local Law No. 6 of the Year 2012 Amending Chapter 46, the Procurement Policy of the Town of Wappinger", a copy of which is attached hereto and made part of this Resolution. 3. The Town Clerk is directed to enter said Local Law in the minutes of this meeting and to the Local Law book for the Town of Wappinger and to give due notice of the adoption of said Local Law to the Secretary of State of New York. The foregoing was put to a vote which resulted as follows: Vote Record - Resolution R IOII-135 .,. Yes/Aye No/Nay Abstain Absent RI Adopted Barbara Gutzler Voter ® ❑ ❑ ❑ ❑ Adopted as Amended William Beale Voter ❑ ® ❑ ❑ ❑ Defeated Vincent Bettina Initiator 0 ❑ ❑ ❑ ❑ Tabled ❑ Withdrawn Ismay Czamiecki Seconder ® ❑ ❑ ❑ Michael Kuzmicz Voter ® ❑ ❑ ❑ Dated: Wappingers Falls, New York April 09, 2012 The Resolution is hereby duly declared adopted. Town of Wappinger Page 3 Printed 411612012 LOCAL LAW OF THE YEAR 2012 A Local Law entitled "Local Law No. of the Year 2012 Amending Chapter 46, the Procurement Policy of the Town of Wappinger". BE IT ENACTED by the Town Board of the Town of Wappinger as follows: Section I: Title: This Local Law shall be known and cited as "Local Law No. of The Year 2012 Amending Chapter 46, the Procurement Policy of the Town of Wappinger". Section II: Legislative Intent: The Town Board of the Town of Wappinger has reviewed its annual Procurement Policy as required by § 104-b of the General Municipal Law and has determined that it is in the best interests of the Town to increase the limits set forth in the Procurement Policy, as authorized by amendments to General Municipal Law § 103. Section M. Amendments to Specific Sections and Paragraphs of Chapter 46 Procurement Policy. The specific Sections and Paragraphs of Chapter 46. Procurement Policy are hereby amended to read as follows: "§ 46-2. Items not subject to competitive bidding. A. Purchase contracts under $20,000.00; B. Public Works contracts under $35,000.00; * * Sub -paragraphs C. through H. remain unchanged. § 46-5. Methods of purchase for goods, services and public works contracts. A. The following methods of purchase will be used in order to achieve the highest savings for purchase contracts under Twenty Thousand Dollars ($20,000.00) and public works contracts under Thirty -Five Thousand Dollars ($35,000.00), except for goods purchased from agencies for the blind or severely handicapped, goods purchased from correctional institutions, - 1 - purchases under State and County contracts, or except for purchases or services pursuant to § 46-6.B. of this policy: Estimated Amount of Purchase Contract Method $0 to $1,000.00 Discretion of purchaser. Voucher or Purchase Order signed by Department Head only and approved by Supervisor (exclusive of Highway Department). $0 to $2,500.00 (Highway Department only) $1,000.00 to $2,500.00 $2,500.00 to $7,500.00 $7,500.00 to $20,000.00 $20,000.00 and over -2- Discretion of purchaser. Voucher or Purchase Order signed by Highway Superintendent; no counter -signature required of Supervisor. Oral request for the goods and oral/fax quotes from two vendors; Voucher or Purchase Order signed by Department Head and countersigned by Supervisor. Oral request for the goods and oral/fax quotes from two vendors; Voucher or Purchase Order signed by Department Head and countersigned by Supervisor; no counter -signature of Supervisor is required for Highway Department purchases if Voucher or Purchase Order is signed by Highway Superintendent. A written Request for Proposals (RFP) and written/fax quotes from three vendors; Purchase Order signed by Department Head (including Highway Superintendent) and countersigned by Supervisor. Formal bid pursuant to General Municipal Law § 103. Estimated Amount of Public Works Contract $0 to $2,500.00 $0 to $2,500.00 (Highway Department only) $2,500.00 to $15,000.00 $15,000.00 to $35,000.00 $35,000.00 and over Method Discretion of purchaser. Purchase Order signed by Department Head only and approved by Supervisor. Discretion of purchaser. Purchase Order signed by Highway Superintendent or his Deputy. Purchase Order signed by Department Head, Highway Superintendent or Highway Superintendent's Deputy and approved by Supervisor; no approval of Supervisor is required if Purchase Order is signed by Highway Superintendent; approval of Supervisor is required if Deputy Highway Superintendent signs Purchase Order. Written RFP required with written/fax proposals from two contractors. Written RFP and written/fax proposals from three contractors; Purchase Order signed by Department Head, (including Superintendent of Highways if Highway Department purchase), and ---- approved -b__y-_Supervisor.-:-=---- - Formal bid pursuant to General Municipal Law § 103. B. Any written RFP shall describe the desired goods, quantity and the particulars of delivery. The purchaser shall compile a list of all vendors from whom written/fax/oral quotes have been requested and the written/fax/oral quotes offered. C. A good faith effort shall be made to obtain the required number of proposals -3- or quotations. If the purchaser is unable to obtain the required number of proposals or quotations, the purchaser will document the attempt made at obtaining the proposals. In no event shall the failure to obtain the proposals be a bar to procurement. § 46-6. Award of contracts to other than lowest bidder. A. The lowest responsible proposal or quote shall be awarded the purchase or public works contract unless the purchaser prepares a written specification providing reasons why it is in the best interest of the Town of Wappinger and its taxpayers to make an award to other than the low proposer. If a proposer is not deemed responsible, facts supporting that judgment shall also be documented and filed with the records supporting the procurement. B. (4) Goods under $1,000.00 and public works contracts less than $2,500.00. The time and documentation required to purchase through this policy may be more costly than the item itself and therefore not be in the best interest of the taxpayer. In addition, it is not likely that such de minimis contracts would be awarded based on favoritism. * * The remaining Sections and Paragraphs of § 46-6 remain unchanged. § 46-7. Effect on purchase under bid limits. No portion of this Chapter shall be construed as preventing the competitive bidding of purchase contracts under $20,000.00 or public works projects under $35,000.00, if so desired." Section IV: Reconfirmation and Ratification: Except as herein specifically modified, the remaining Sections and Paragraphs of Chapter 46. Procurement Policy is hereby reconfirmed and ratified. -__-Section-V, :.: _Seuarability. - - If any part or provision of this Local Law or application thereof to any person or circumstance shall be adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part of the provision or application directly involved in the controversy in which judgment shall have been rendered and shall not affect or impair the validity of the remainder of this Local Law or the application thereof to other persons or -4 circumstances, and the Town of Wappinger hereby declares that it would have passed this Local Law or the remainder thereof had such invalid application or invalid provision been apparent. Section VI: Numbering for Codification: It is the intention of the Town of Wappinger and it is hereby enacted that the provisions of this Local Law shall be included in the Code of the Town of Wappinger; that the sections and sub- sections of this Local Law may be re -numbered or re -lettered by the Codifier to accomplish such intention; the Codifier shall make no substantive changes to this Local Law, the word "Local Law" shall be changed to "Chapter," "Section" or other appropriate word as required for codification; and any such rearranging of the numbering and editing shall not effect the validity of this Local Law or the provisions of the Code effected thereby. Section VII: Effective Date: This Local Law shall take effect immediately upon filing in the office of the Secretary of State in accordance with Section 27 of the Municipal Home Rule Law. -5- Town Board Meeting Minutes April 9, 2012 RESOLUTION: 2012-136 Resolution Adopting Local Law No. 7 of the Year 2012, Entitled "Amending Chapter 236- 6B. of the Town of Wappinger Code" WHEREAS, a Resolution was duly adopted by the Town Board of the Town of Wappinger introducing proposed Local Law No. of the Year 2012, entitled "Amending Chapter 236-6.B. of the Town of Wappinger Code"; and WHEREAS, the Public Hearing was duly advertised in the Poughkeepsie Journal and the Southern Dutchess News, the official newspapers of the Town; and WHEREAS, the Public Hearing was held on April 9, 2012, and all parties in attendance were permitted an opportunity to speak on behalf of or in opposition to said proposed Local Law or any part thereof, and WHEREAS, the Town Board determined that the proposed Local Law was not subject to Environmental Review; and WHEREAS, the Town Board of the Town of Wappinger after due deliberation finds that it is in the best interest of the Town to adopt said Local Law; and WHEREAS, said Local Law has been on the desks of the members of the Town Board of the Town of Wappinger for at least seven (7) days exclusive of Sunday prior to the adoption of this Resolution. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board of the Town of Wappinger hereby adopts Local Law No. 7 of the Year 2012, entitled "Amending Chapter 236-6.B. of the Town of Wappinger Code", a copy of which is attached hereto and made part of this Resolution. 3. The Town Clerk is directed to enter said Local Law in the minutes of this meeting and to the Local Law book for the Town of Wappinger and to give due notice of the adoption of said Local Law to the Secretary of State of New York. The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution IRWE -20111 '. Yes/Aye No/Nay Abstain Absent 8 Adopted Barbara Gutzler Voter ._ 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Voter 0 ❑ ❑ ❑ ❑ Defeated Vincent Bettina Initiator ® ❑ ❑ ❑ 11 Tabled Ismay Czamiecki Voter ® ❑ ❑ ❑ ❑ Withdrawn Michael Kuzmicz Seconder . _.. 0 ❑ _ ❑ , ❑ Dated: Wappingers Falls, New York April 09, 2012 The Resolution is hereby duly declared adopted. Town of Wappinger Page 4 Printed 4/1612012 LOCAL LAW NO. A Local Law entitled "Local Law No 6.B. of the Town of Wappinger Code." OF THE YEAR 2012 of the Year 2012, Amending Chapter 236 - BE IT ENACTED by the Town Board of the Town of Wappinger as follows: Section I: Title: This Local Law shall be known and cited as Town of Wappinger, "Local Law No. of the Year 2012, Amending Chapter 236-6.B. of the Town of Wappinger Code." Section II: Legislative Intent: By the adoption of Local Law No. 1 of the Year 2011, the Town Board established capital buy -in fees for new parcels being added to the jurisdictional boundaries of Water and Sewer Districts. Due to an inadvertence, typographical errors occurred resulting in erroneous capital buy -in fees for Water and Sewer Districts being reversed. The Town Board seeks to correct these errors by the adoption of this Local Law. Section III: Amendments to the Code: The following sections of Chapter 236-6.B. of the Town of Wappinger Code are hereby amended to read as follows: "§ 236-6.B.(1)(b)[1] [1] For single family residential parcels with no more than four (4) bedrooms per residential unit, the average daily usage shall be deemed to be 320 gallons per day, resulting in a capital buy -in fee of $4,800.00. § 236-6.B.(2)(b)[1] [ 1 ] 'For single family residential parcels with no more than four (4) bedrooms per residential unit, the average daily usage shall be deemed to be 320 gallons per day, resulting in a capital buy -in fee of $3,200.00." Section IV: Reconfirmation and Ratification: Except as herein modified, the remaining sections of Chapter 236-6 entitled "Buy -in Fees to Sewer and Water Districts" are hereby reconfirmed and ratified. Section V: Separability: The provisions of this Local Law are separable and if any provision, clause, sentence, subsection, word or part thereof is held illegal, invalid or unconstitutional, or inapplicable to any person or circumstance, such illegality, invalidity, or unconstitutionality, or inapplicability, shall not affect or impair any of the remaining provisions, clauses, sentences, subsections, words or parts of this local law or their application to other persons or circumstances. It is hereby declared to be the legislative intent of the Town Board of the Town of Wappinger that this Local Law would have been adopted if such illegal, invalid or unconstitutional provision, clause, sentence, subsection, word or part had not been included therein, and if such person or circumstance to which the Local Law or part thereof is held inapplicable had been specifically exempt therefrom. Section VI: Numbering for Codification: It is the intention of the Town of Wappinger and it is hereby enacted that the provisions of this Local Law shall be included in the Code of the Town of Wappinger; that the sections and sub -sections of this Local Law may be re -numbered or re -lettered by the Codifier to accomplish such intention; the Codifier shall make no substantive changes to this Local Law; the word "Local Law" shall be changed to "Chapter," "Section" or other appropriate word as required for codification; and any such rearranging of the numbering and editing shall not effect the validity of this Local Law or the provisions of the Code effected thereby. 11 Section VII: Effective Date: This Local Law shall become effective immediately upon filing with the Secretary of State as provided by law Municipal Home Rule Law. Town Board Meeting Minutes April 9, 2012 VIII. Discussions A. Recycle Center - Beale (:20) Councilman Beale gave a presentation on the recycle center. He stated that the board needs to be on the same page in regards to the objective of the Recycle Center. Some of the objectives are to improve accountability at the center, effectively recovering over head, and improving efficiency in the level of service. He went over the current rate schedule and stated that for the most part the stickers for the Freon and computer monitors are being used and seem to be working, other items to talk about are propane tanks and tires. Graham Foster, Highway Superintendent, stated that they do get forty percent for the metal of the propane tanks as well as all metals. The center does accept tires but to charge for them have never been discussed. Councilman Beale added that the stickers currently are good until the end of 2012. If they are to change the permits to annual month permits, the permits would require some kind of punch process. He feels that doing anything different would slow down the process at the gate. As of now the color is what proves a permit is valid. The color will have to be changed in 2013. The board will have to determine when to start selling the 2013 permits. He added that at one point there was talk about bar coded permits, but at this time he feels that the current system is the best. He stated that the Board will have to decide how to handle renewals, whether a letter will be sent out or a sign at the gate, but they will have to have a discussion about that in the future. Some other things to discuss will be if the Town should offer a military discount, signs on the dumpsters, and the line on the road directing traffic. The dumpster signs are worn and may need additional signs. He added that the flag pole should be fixed and used at least when the center is open. Councilman Beale went over the man power that is needed to run the center. He suggested that in the future the board may want to discuss reducing the man power especially in the winter. A thesis paper, done by a Marist student stated that replacing a full time employee with two part-time employees on Saturday would save $16,000. He then discussed future proposals such as opening up the center once week a year to help with storm clean up and also considering bulk pick up. He explained that maybe if a resident has something to go to the center but can't get it there and they are willing to pay more, have someone go out and pick it up. Councilman Beale asked Graham Foster to explain the We Recycle program. Mr. Foster explained that there was a company that would take anything with a plug and using this program could save the town money. He would like to have a representative talk to the Board about the program. Councilman Beale stated that he thinks shared service should be looked into with the Dutchess County Resource Recovery Agency. He suggested having a bin available to residents for the hazardous waste materials and then have Resource Recovery come to collect it. Councilwoman Czarniecki added that an appointment is needed to go to the Dutchess County Resource Recovery and the wait is weeks out, so if something could be set up it would be great. Councilman Beale continued stating that there are other entities that will collect old cell phones and other things. Since the facility is already in place it will take a few bins to collect these items. He feels by doing this it will support the mission statement. He added that Mr. Foster is doing a great job at the recycle center although some residents are not happy with paying the fee they can't do a fair analysis of revenue until the end of 2012. He added that he feels that they are doing the best they can do with the resources available. Supervisor Gutzler stated she put on the dais the reports provided by the Accountant, Fredrick Awino. Councilwoman Czarniecki questioned whether anything has been done in regard to solicit members for the Recycle Committee. Councilman Beale stated that it was in the paper and it is on the web site. He recommended calling the Supervisors office if they are interested. Supervisor Gutzler recommended a slide be put on the T.V channel. Councilman Beale stated that in the past the policy regarding recreation dumping the trash at the recycle center may need to be reviewed. What seemed to be a money saving idea in fact may not be. During Little League season the Recreation Department fills a dump truck with trash that fills a whole dumpster with trash at the Recycle Center. Something to look into is whether it is more cost efficient to drive it out to Royal Carting and dump it there. He suggested Mark Price, Recreation Director, and Steve Frazier, Building and Grounds Supervisor, take a look at which would be more cost effective. Jennifer Nelson, a resident of the Town of Poughkeepsie, stated that she owns a two family house in the Village of Wappingers Falls. When she came to get a Recycle Center permit she was told that it was not available because she was not a resident. She feels that she owns the property, she pays the taxes and is willing to pay the fees she should get a permit. She doesn't understand why she cannot get a permit. Councilman Beale stated that the issue is common. The board had to tighten up on the use of the facility because there are many absentee landlords that don't live in the town but want to use the Recycle Center. Ms. Nelson questioned if there was a Town of Wappinger Page 5 Printed 4/16/2012 Town Board Meeting Minutes April 9, 2012 compromise that could be met. Highway Superintend Graham Foster stated her tenants could get a permit. Councilman Beale suggested that the tenant get the permit and assist in getting rid of the items she needs to dispose of. Discussion continued. B. John Lawrence and Maloney Road Water District - Kuzmicz(.20) Supervisor Gutzler welcomed John Lawrence, owner of the Route 376 Realty, and Bridget Barkley, Dutchess County Water Authority. Patrick Moore, representative for John and Kim Lawrence, owners of the Route 376 realty, was the first to speak. He stated that they were there to give a presentation of what they would like to see happen in the formation of a water district. The Route 376 Plaza currently is serviced by a well. He explained that the properties east on Maloney Road are all served by wells and the water quality and fire suppressions are poor. There is a water line that runs along the Rail Trail with a fire hydrant on the corner of Maloney Road and the Rail Trail. Mr. & Mrs. Lawrence sought the participation of the residents in the potential formation of a water district, with the purposed purchasing of water from the Dutchess County Waste Water Authority, who own and control the water there. They received positive input from the residents in the area. He continued that the Maloney Road section is approximately seven tenth of a mile. After meeting with Bridget Barkley they received a purposed memorandum of understanding from the County outlining a process for the formation of a county district. Mr. Moore and his clients as well as Ms. Barkley understand that the Town of Wappinger has the option of creating an administrative district. He stated that they will abide by the determination of the Town Board and the exercise of their discretion. He stated that they have concerns that he wanted to express. He stated that this is a quality of life enhancement, that they are looking to achieve at a minimal expense to the residents. The area is small and there are some limitation by the language of the agreement of the Joint Water Board and the County Water Authority. The County must abide by the pricing structure in the agreement and the concern is that if the Town of Wappinger were to administer the district it would add additional taxpayer costs and fees in addition to the district. He stated that if a developer puts in 200 lots the developer would incur the cost. The distinction is that they are dealing with existing residents and tax payers that are looking in improve their quality of life. He added that nearby is the boarder of the Town of LaGrange. If the district was to expand into the Town of LaGrange is would be easier for the County to administer rather than piece meal it together. He added that the way the agreement between the City Town Water board and the County District is written there is a limitation in the amount of 250,000 per day in ten year increments, which he is not sure if it would affect the bonding process, but it may provide a price adjustment at the end of ten years. Mr. Moore stated that his purpose was to bring to the Boards attention the little level of complication introduced, by the town administering a district for water that it doesn't own. The creation of a water district is usually for water you control not for water you're purchasing from a third party. Mr. Lawrence explained the water line and stated the there is no easements but all the property owners along the route are willing to give up what is needed to widen the road. Ms. Barkley was the next to speak. She stated that the County Water and Waste Water owns and operates the Central Dutchess Water line which is purchased from the Joint Water Board. There is a purchase agreement which dictates the terms at which they can sell water to others. She stated that there are no capacity issues and they are selling to East Fishkill IBM and East Fishkill Hopewell Glenn. There is plenty of water available and capacity in the line. There is specific terms and conditions for which they can sell the water. The authority policy is that they do not establish water service or sewer service area in a municipality without the agreement of the municipality. The town will ultimately have the authority to determine if they would like to establish the district to provide the service or would like the Authority to. They are not a Dutchess County department but work with them. She explained the process in which to create the district and how the Authority is willing to facilitate the provision of water to these properties. Councilman Kuzmicz stated he would be in support of this. Councilwoman Czamiecki questioned if there was a possibility of expansion in the future. Ms. Barkley stated it could be expanded in two ways, one being to create a new district and the other being expanding the boundaries. This would be done in the same process in which a town district would expand. Councilman Bettina stated that there is water on McGee Rd in the Town of LaGrange and it would be more cost effective to petition LaGrange to tie into that. He questioned if Mr. Lawrence has looked into that aspect. Mr. Lawrence state he could look into it. He added that this would be phase one and that phase two could be the water main coming down Airport Drive to the Wornock house and provide water there also. He feels it would help a lot of people. Councilman Beale questioned who would control the price. Ms. Barkley explained that there were a couple components to the price. There is a cost of purchasing the water from the Joint Water Board, which is set by the Authority and the Water Board with an escalator clause which ties into the rate of inflation. The additional cost is what it cost to run the Central District water line which is established each year by a budget through the board of directors. That determines the cost at the connection point. If it Town of Wappinger Page 6 Printed 4/16/2012 Town Board Meeting Minutes April 9, 2012 was a town district, the town would have the authority to set the retail price to the customers in the district. If it were a zone of assessment in the county water district it would be owned and operated by the Water Authority and their board would determine the cost. Councilman Beale stated that it was something that needs to be kept in the front of the Boards minds because there have been issues in other municipalities where there have been very expensive charges and the Boards are blamed because they are the ones approving it. He added that he has a sour taste for this water line since he was at a fire and there was a lock on the hydrants and he couldn't get water out of the hydrant. Ms. Barkley stated that there are fire hydrants all along the line and there is a memorandum of understanding with the fire districts. She added that there are hydrants that are flushing hydrants that could be damaged if used as fire hydrants. There are hydrants at every major street crossing. Councilman Beale stated he supported Mr. Lawrence's presentation he feels that if the town is going to be a subsidiary of a district the board needs to understand all the price points. Mr. Smith, a resident from Crestwood Apartments, stated that he feels it would be better to have town water rather than well water. Ms. Barkley explained the fire suppression system involved. Supervisor Gutzler suggested the Board look over the material then contact Mr. Lawrence and Ms. Barkley with questions. Mr. Moore respectfully requested a quick decision. C. Forgotten Wappinger Hamlet - Kuzmicz/Cavaccini Supervisor Gutzler introduced Joey Caviccini to speak about the forgotten Wappinger Hamlet. Mr. Caviccini is a 7`" grader, a member of the Dutchess County Historical Society, and a member of the Fishkill Historical Society. In September 2011 the Town of Wappinger made a proclamation in Mr. Caviccini's name declaring the day to be Wappinger Heritage and Historical Appreciation Day stating that he would be an honorary historian for the rest of 2011. He gave a brief history of General Jacobs Swartwout and Swartwoutville. Mr. Caviccini stated that the General and the area named after him is unknown by many people and he is trying to make its history be known. The area of Swartwoutville is located in the Southeast corner of Wappinger, with its borders being Cedar Hill Rd., Old Hopewell Rd. Sprout Creek and Route 82 at the Wappinger and Fishkill Town line. He is purposing signs at the six entrances at the hamlet and if possible he will try to raise the funds for the signs. He would like the sign to be similar to the signs that are at the entrances of the developments and Hamlets in the town. Councilman Kuzmicz stated that he sponsored this discussion item because he feels that the Hudson Valley is rich with history and he likes to see young people interested in history. He encouraged Joey as well as others to continue the good work. The Board praised Mr. Cavaccini for a job well done and thanked him for enlightening them to the history. They are all in support of his work and goal. Supervisor Gutzler stated that she feels as a board she would like to give Mr. Cavaccini all the help they can provide. Councilman Bettina stated that he would like to give Mr. Cavaccini a certificate of appreciation for his hard work. Councilwoman Czarniecki state she agreed. Supervisor Gutzler motioned to endorse Mr. Caviccini concept and do whatever they can to help out, the motion was seconded by Councilwoman Czarniecki. All were in favor. Resident Gary Lindstrom added that he met Mr. Caviccini at the Van Wyck Home in Fishkill and commended him. He stated that in the 1940's and 1950's Swartwoutville was a place like Hughsonville and referred to as such. Since then, it has dropped off the map as a place people refer to. Councilman Beale stated that Dutchess County is appointing a Historian again. He stated that he hoped Mr. Caviccini would be an ambassador to the Dutchess County Historian to help make sure the towns' communities are recognized. He feels that the small Hamlets need to be recognized. Supervisor Gutzler invited Mr. Caviccini to come back and update the Board as well as to put together a display for the Town Hall display case. Mrs. Fuimarello also requested Mr. Caviccini's information be displayed at the Grinnell Library. D. Recreation: Summer Playground Fees - Gutzier/Price (:10) Supervisor Gutzler explained that the summer camp program has been running at a deficit and in order for it to recoup some of the funds the program fees will need to be changed. Mark Price, Recreation Director put an analysis together for the board regarding the summer camp program. He proposed closing of Quiet Acres and increases in the camp fees. Mr. Price explained the program and how it has evolved. After looking at all the information he compiled, he stated that it is his recommendation to close one of the smaller camps to see if one of the other camps would absorb those kids, since the other camps are close. He stated that the reason for the discussion was to get the boards decision on the program as to the closing of one camp and camp fees. Supervisor Gutzler stated that raising the fee to $250 would be a 13% increase, $275 would be 25% and $300 would be a 47% increase. Councilwoman Czarniecki stated that when you look at the weekly cost its $42.85. She suggested a multi family discount. Councilman Kuzmicz questioned if Mr. Price anticipated any drop off in enrolment if the costs were to be raised. Mr. Price stated that it would be hard to predict. He added it is still a super program based on the Town of Wappinger Page 7 Printed 4/16/2012 Town Board Meeting Minutes April 9, 2012 hours served. The program is an enrichment program. Supervisor Gutzler questioned the Board as to whether or not they want more time to deliberate. Councilman Bettina state he would like to study a little more. Mr. Price stated that they are just coming to the season where he likes to generate interest but there is still a little time left before he has to raise awareness. Councilman Beale questioned if expanding the camp to 8 weeks was an option. Mr. Price stated that he runs an 8 week program in Beacon and generally what he finds is that the staff drops off toward the end because of vacations and starting college. Councilman Kuzmicz asked for the recommendation of Mark Price. Mr. Price stated that he likes the break even scenario, but it makes sense to step the fees to $275 and go from there. Councilman Beale supported the recommendation of the Recreation Director to increase the fees to $300 and break even. Councilman Bettina stated that he also supports it. All programs should be self sustaining. As long as it's a wash he supports it. Supervisor Gutzler question the idea of a quantity discount. Mr. Price added that he will email the board some scenarios. Councilwoman Czarniecki state that she agrees with Councilman Bettina, that the programs be self supporting. Councilman Beale made a motion seconded by Councilman Kuzmicz to adopt the recommendation for the $300 program cost as per the recommendation of the program director. All were in favor. Councilman Beale stated he would like Mr. Price to help people understand that Wappinger is still the cheapest program around. Councilman Beale added that he would like the director to adopt a more stringent policy in reference to the Town cell phones. Supervisor Gutzler stated that she did have a conversation about that with Mr. Price last year. Motion To: Adopt the recommendation of the $300 per program cost as per the Recreation Director recommendation. RESULT: ADOPTED [UNANIMOUS] MOVER: William Beale, Councilman SECONDER, Michael Kuzmicz, Councilman AYES: ' Gutzler, Beale, Bettina, Czarnecki, Kuzmicz E. Fees for lights at Robinson Lane - Gutzler (:10) Supervisor Gutzler distributed the letters from Mr. Walton and Mr. Norris who had concerns about the fee schedules regarding the lights at Robinson Lane. Mr. Norris, manager of the Wappinger Yankees, gave a brief history of the Wappinger Yankees League. He stated that in the past the town gave them some money but recently the town has not given them any money. He has sold sign advertisement to offset the cost of the lights. This year the fees have been raised and now he will have to pass the cost along to the players which he is not in favor of. He has volunteered where he can to help to keep the fees low. He stated that if the fee was only $150 a night he could probably absorb the difference. Councilwoman Czarniecki stated that no one disputes the fact that Wappinger Yankees are a phenomenal ball club. She stated that the difficulty is that he is asking the town to subsidize. Mr. Norris stated that he is asking the town not to raise the fees so much. He added there are only two clubs that use the lights. Councilwoman Czarniecki stated that they stand on the proposal that every program has to be self supporting. To allow a change in the fee would open flood gate. Mr. Norris added that he was disappointed that no one could tell him how much recreation collected in fees. Mr. Price, Recreation Director stated the he has a spread sheet of all the fees collected as it came through his office. He added that he thought what Mr. Norris is speaking of is the request for use that does not come through recreation. Councilman Beale stated that what needs to be made clear is that the Yankees are a sanctioned organization. Little League received funding because of the intent to provide a service to the youth of the town whereas the Yankees are over 18 therefore they don't receive any subsidy. He added that it is time to look at outside sources for revenue. There are signs on the fence now that were sold to subsidize the Yankees. He asked if they still sell advertizing and where the money goes. Mr. Norris explained that he has collected $2000.00 and if there were any extra money he has bought things for the field. Councilman Beale suggested continuing seeking out side revenue through advertizing. Supervisor Gutzler invited Adam Walton, president of Dutchess County Men's Senior Baseball League, to speak to the board. Mr. Walton stated that the league has been around for 22 years and in business with the town for 15 years. He was fully prepared to pay a 20% increase. Because of the way the program runs he has to start everything early and accounted for an increase. The problem came in when he had already set his fees and started collecting money from the players and he did find out the fee had been raised until the end of March. The league is 3 week out from the start and now he has to collect more money to offset the increase in fees. It is very hard for him to go to the Town of Wappinger Page 8 Printed 4/1612012 Town Board Meeting Minutes April 9, 2012 players and collect the money. The problem he has is that the increase is 60%. The only way he would be able to keep his dates is to set the number of hours for a game and pay on a per hour bases. Otherwise he will have to pull some of the dates, he is not sure how it will affect the town but he does know how it will affect them. He added that there are about five fields in the county that have lights and one set of fields that they use charges half of what the Town of Wappinger is charging. They charge $80 under the lights with full field preparation. If they want field preparation in Wappinger they have to go to little league. Steve Frazier, Buildings and Grounds Supervisor, stated that as he recalls part of the fee included a salary for a town employee to switch the lights on and off because in the past years they had quite a bit of unauthorized use. Supervisor Gutzler stated that there were several occasions that she had to send a town employee out at time and a half pay to turn off the lights and that was one of the reason for the increase. Mr. Norris stated that if it happens again to please call him and he will do it. Supervisor Gutzler asked the board for their opinion. She stated that she feels they made a decision and should stick to it. Councilman Beale question how many games the men's league played on the fields. Mr. Walton stated that they play 46 days. Councilman Beale stated that the board needs to understand that the Wappinger Yankees are presented as a sanctioned organization and maybe should be give a different rate or another avenue to advertize of offset the cost. There are multiple fields that use lights and contribute to the cost. Little League uses lights as well but because they are a sanction youth organization and they don't get charged. He added that the fees should be laid out in a way that is fair to all parties involved and that they prioritize the Town of Wappinger sanction organizations. Councilman Kuzmicz stated that he does agree with Councilman Beale and maybe a penalty could be instill to offset the cost if an employee has to go out and turn on and off the lights. Mr. Walton questioned if it was possible to charge by the hour, that way he would be able to keep within the price structure and play all his games. Councilwoman Czamiecki stated she was not sure if it was possible to charge that way without the technology. Councilman Bettina stated that everything is going up and the fees need to stay. Discussion continued P. Awarding of Bids for Fencing at Robinson Lane - Gutzier/Frazier (:10) Steve Frazier, Building and Grounds supervisor, stated that they had received the bids back for the fencing at Robinson Lane and recommended Mid Hudson Fencing Company. Councilman Beale made a motion seconded by Czarniecki to accept the bid. All were in favor. Motion To: Accept the Bid from Mid Hudson Fence Company RESULT: ADOPTED [UNANIMOUS] MOVER: William Beale, Councilman SECONDER: ` Ismay Czarniecki, Councilwoman AYES: Gutzler, Beale, Bettina, Czarnecki, Kuzmicz IX. Resolutions RESOLUTION: 2012-137 Resolution Authorizing Request for Proposals for Engineering Services for the Challenger Little League Field Project WHEREAS, the Town of Wappinger applied for and received an additional grant from the Community Development Block Grant (CDBG) program in the amount of $100,000.00 for additional design and construction of amenities at the Challenger Little League Field located at the Robinson Lane Recreation Complex; and WHEREAS, CDBG requires the Town to request proposals from qualified professional engineering firms to provide the design and formulation of construction plans, specifications and complete bid documents and associated contract administration and inspection services and any necessary coordination with the Dutchess County Department of Planning and Development as more particularly set forth for in the "Request for Proposals for Engineering Services for the Challenger Little League Field at the Robinson Recreation Complex", a copy of which is attached hereto. NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. Town of Wappinger Page 9 Printed 4/16/2012 Town Board Meeting Minutes April 9, 2012 2. The Town Board hereby authorizes the formal solicitation for Request for Proposals for Engineering Services from qualified professional engineering firms to provide the design and formulation of construction plans, specifications and complete bid documents and associated contract administration and inspection services and any necessary coordination with the Dutchess County Department of Planning and Development as more particularly set forth for in the "Request for Proposals for Engineering Services for the Challenger Little League Field at the Robinson Recreation Complex". 3. The Request for Proposals shall be published in the Southern Dutchess News and the Poughkeepsie Journal no later than April 11, 2012. 4. All proposals shall be submitted in accordance with the aforementioned Request for Proposals above identified and such proposals must be submitted in writing to Christine Fulton, Town Clerk, no later than April 20, 2012. 5. Upon receipt of the proposals, the Town Board shall review same and shall award the contract for the aforementioned engineering services in accordance with the Town's Procurement Policy and in accordance with General Municipal Law § 103, except, however, the Town Board expressly reserves the right to reject any and all proposals in accordance with applicable law. The foregoing was put to a vote which resulted as follows: ot 6iA S.21112.137. . Resolution RES -2012=I3& ® Adopted Adopted Yes/Aye.... y No/Nay Abstain Absent .. 11 Adopted as Amended Barbara Gutzler Voter ® ❑ ❑ ❑ ❑ Defeated William Beale Seconder ® ❑ ❑ ❑ ❑ Tabled Vincent Bettina Voter® E3 ❑ ❑ p ❑ Withdrawn Ismay Czamiecki Voter0 ❑ ❑ ❑ Isma Czarniecki y-- Voter Michael Kuzmicz Initiator ® ❑ ❑ p Dated: Wappingers Falls, New York April 09, 2012 The Resolution is hereby duly declared adopted. RESOLUTION: 2012-138 Amending Resolution 2012-133 WHEREAS, on March 26, 2012, the Town Board adopted Resolution 2012-133 Appointing Secretary to the Planning Board and Zoning Board of Appeals; WHERERAS, the annual salary of Susan Rose was incorrectly set as $26,138.00. NOW, THEREFORE, BE IT RESOLVED: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. It is hereby resolved that Resolution 2012-133 adopted by the Town Board on March 26, 2012 is hereby amended to reflect that the correct established annual salary for Susan Rose is $28,759.00, not $26,138.00 pro -rated from January 4, 2012. The foregoing was put to a vote which resulted as follows: ie,yn . Resolution RES -2012=I3& ® Adopted Yes/Aye No/Nay Abstain _ Absent ❑ Adopted as Amended Barbara Gutzler Voter ® ❑ ❑ ❑ ❑ Defeated William Beale Seconder ® ❑ ❑ t ❑ E3 Tabled Vincent Bettina Initiator B ❑ ❑ ...... ❑ ❑ Withdrawn Isma Czarniecki y-- Voter 0 ❑ ❑ ❑ Michael Kuzmicz Voter EZ ❑ ❑ ❑ Dated: Wappingers Falls, New York April 09, 2012 The Resolution is hereby duly declared adopted. Town of Wappinger Page 10 Printed 4/16/2012 Town Board Meeting Minutes April 9, 2012 RESOLUTION: 2012-142 Resolution Authorizing Change Order Nos. 2 & 3 for Cider Mill Loop Water Storage Tank Demolition and Replacement Contract WHEREAS, by Resolution adopted by the Town Board on August 8, 2011, the Town Board awarded a bid to Sun Up Enterprises, Inc. in the amount of $809,129.00 for the demolition and replacement of the Cider Mill Loop Water Storage Tank; and WHEREAS, by Resolution adopted by the Town Board on November 14, 2011, The Town Board approved Change Order No. 1 to the aforementioned contract in the amount of $11,135.00, which resulted in a revised contract sum in the amount of $820,264.00; and WHEREAS, the Engineers to the Town, Morris Associates Engineering Consultants, PLLC, have approved two additional Change Orders as hereinafter set forth, which two Change Orders will result in a new contract price of $827,880.56. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby approves Change Order No. 2 which decreases the total contract price by the amount of $5,875.00, resulting in a new contract price of $814,389.00, a copy of which Change Order is attached hereto and made a part hereof as Exhibit "1 ". 3. The Town Board further approves Change Order No. 3 which authorizes the installation of a paved driveway to the project at a cost of $12,800.00, as well as the removal of an existing concrete pier at a cost of $691.56, thereby increasing the total contract price by the sum of $13,491.56, resulting in a new contract price of $827,880.56, a copy of which Change Order is attached hereto and made a part hereof as Exhibit "2". The foregoing was put to a vote which resulted as follows: ✓ Vote Record - Resolution RES-2"OM14Z Yes/Aye No/Nay Abstain Absent 0 Adopted Barbara Gutzler Voter 0 ❑ ❑ ❑ ❑ Adopted as Amended William Beale Seconder 0 ❑ ❑ ❑ ❑ Defeated Vincent Bettina Voter 0 ❑ ❑ ❑ ❑ Tabled ❑ Withdrawn ismay bamiecki Initiator 0 ❑ ❑ ❑ Michael Kuzmicz Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York April 09, 2012 The Resolution is hereby duly declared adopted. X. Items for Special Consideration A. Supervisor Gutzler Supervisor Gutzler introduced Christopher Villari, Outreach Lead, and Dan Michaud to speak in regard to the Shaft 6 project. Mr. Villari stated that they came to discuss the program to repair the Delaware Aqueduct. It provides the City with half a billion gallons of water per day and is currently leaking approximately Thirty-five million gallons a day. The proposed plan is to construct a shaft site in Wappinger and Newburgh and then connect them with the bypass tunnel that will replace the existing leaking tunnel. In doing the site plan application it became evident that they are going to have to provide the shaft site water, both audible and for the construction site at shaft 6. In light of the previous request for a future tap for water that could then provide water to Wappinger from the Delaware Aqueduct. There is a win win situation where a water main could be extended from the Greater Wappinger United Water District to their site for the use over the next couple of years during the construction. Then in the future that main could be used to take water from the shaft site back to the United Wappinger Water district. They are asking the board to adopt a resolution endorsing the plan to build the pipe. They will provide the funding and ask the town to construct the pipe down to the shaft site. Then the Town will own the pipe for the future to provide water to the water district from the shaft site. They added that in negotiation in the short term they would like to sign an agreement, in principal which would not Town of Wappinger Page 11 Printed 4/16/2012 Town Board Meeting Minutes April 9, 2012 be a contractual obligation but an agreement of intent of both parties followed by an inter- governmental agreement where an actual transaction could happen to the permit the town to build the water line. Al Roberts, Attorney to the Town stated that Lee requested that somebody be designated to act on behalf of the town to negotiate the terms and condition of the memorandum of understanding. He suggested that the Supervisor be authorize to negotiation with them. It would have to be brought it to the Board, since that is the authority, to work out the terms and conditions. Then bring it back for formal adoption of a memorandum of understanding. Councilman Bettina made a motion seconded by Councilman Beale, to authorize the Supervisor to move forward with a memorandum of negotiations and understanding. All were in favor. Motion To: authorize the Supervisor to move forward with a memorandum of negotiations and understanding Gutzler, XI. New Business D [UNANIMOUS] ettina, Councilman eale, Councilman eale, Bettina, Czarniecki, Kuzmicz Motion To: Add to the Agenda Resolution 2012-143 RESULT: ADOPTED [UNANIMOUS] MOVER: William Beale, Councilman SECONDER: Michael Kuzmicz, Councilman AYES: Gutzler, Beale, Bettina, Czarnecki, Kuzmicz RESOLUTION: 2012-143 Resolution Authorizing Change Order No. 2 for Little League Challenger Field Project WHEREAS, by Resolution adopted by the Town Board on June 20, 2011, the Town Board awarded a bid to Sun Up Enterprises, Inc. in the amount of $198,300.00 for the construction and installation of a handicapped accessible baseball/softball field designed to meet handicap accessibility requirements which is to be known as the Challenger Field, located at the Robinson Lane Sports Complex; and WHEREAS, by Resolution adopted by the Town Board on August 22, 2011, the Town Board approved Change Order No. 1 to the aforementioned contract in the amount of $6,465.00, which resulted in a revised contract sum in the amount of $204,765.00; and WHEREAS, Greg W. Bolner, P.E. of Clark Patterson Lee Design Professionals, the Engineer for this project, has identified additional work necessary to make the Challenger Field compliant with handicapped accessibility requirements, and has recommended that the Town Board approve Change Order No. 2 to the Contract in accordance with his letter dated April 9, 2012; and WHEREAS, the Town is committed to having the Challenger Field available for play for individuals with handicapping conditions this 2012 recreation season and particularly for Little League opening day, April 21, 2012; and WHEREAS, upon completion of the work authorized by the Change Order, the Challenger Field will meet handicap accessibility requirements. NOW, THEREFORE, BE IT RESOLVED, as follows: 1. The recitations above set forth are incorporated in this Resolution as if fully set forth and adopted herein. 2. The Town Board hereby approves Change Order No. 2 to the above mentioned Contract in the amount of $36,613.50 which Change Order will bring the revised Contract sum to the amount of $241,378.50 all as set forth in a letter dated April 9, 2012 from Greg W. Bolner, P.E. of Clark Lee Patterson Design Professionals to the Town Board, a copy of which is affixed hereto and made a part hereof. 3. The Town Board further directs that the funding for this Change Order shall be paid out of the Parkland Trust Fund. Town of Wappinger Page 12 Printed 4/16/2012 Town Board Meeting Minutes April 9, 2012 The foregoing was put to a vote which resulted as follows: ✓ Vote Record'- Resolution R 2012.143 ...: Yes/Aye j No/Nay .._Abstain Absent 8 Adopted Barbara Gutzler Voter ® ❑ ❑ ❑ ❑ Adopted as Amended Beale Initiator 0 ❑ ❑11 ❑ DefeatedWilliam Vincent Bettina Voter 0 ❑ _ _..__..0 ❑ ❑ ❑ Tabled Czamiecki Voter ® ❑ ❑ ❑ ❑ Withdrawn _Ismay Michael Kuzmicz Seconder ® 1 ❑ _ ❑ ❑ Dated: Wappingers Falls, New York April 09, 2012 The Resolution is hereby duly declared adopted. Councilman Bettina Councilman Bettina stated he will be asking the football and soccer men's league to come forward next month to put a proposal and a discussion about the Pop Warner and football program Councilwoman Czarniecki Councilwoman Czarniecki stated that she wanted to mention that Community Day will be June 30'. Supervisor Gutzler Supervisor Gutzler stated that along with Community Day the board is entertaining the possibilities of the cleanup of various streets or parks which she feels would dovetail nicely with Community Day. Details will be forth coming. XII. Executive Session Motion To: Go into Executive Session for the Purpose of Legal Advice RESULT: ADOPTED [UNANIMOUS] MOVER: Vincent Bettina, Councilman SECONDER: William Beale, Councilman AYES: Gutzler, Beale, Bettina, Czarniecki, Kuzmicz i Motion To: Come Out of Executive Session RESULT: ADOPTED [UNANIMOUS] MOVER: William Beale, Councilman SECONDER: _" Vincent Bettina, Councilman AYES: Gutzler, Beale, Bettina, Czarniecki, Kuzmicz Motion To: Authorize the Highway Superintendent and the Engineer to the Town to prepare Bid specification for the Removal of Underground fuel storage tanks at the Highway Garage and to Advertise Once They are Prepared. RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Kuzmicz, Councilman SECONDER: William Beale, Councilman AYES: Gutzler, Beale, Bettina, Czarniecki, Kuzmicz XIII. Town Board Review of Vouchers RESOLUTION: 2012-139 Town of Wappinger Page 13 Printed 411612012 Town Board Meeting Minutes April 9, 2012 Resolution Authorizing Abstract of Claim and Warrant for Payment of Claim Audited by Town Board The following claims have been duly audited and allowed by the Town Board of the Town of Wappinger, New York (the "Town"), and you are hereby authorized and directed to pay to each claimant the amount allowed upon his claim as hereinafter set forth: Claim Packet: 2012-R Vendor A (General Townwide) B (General PartTown) DB ((Highway) T92 Escrows Central Hudson $142.03 Southern Dtc News $26.00 Poughkeepsie Jrnl $48.60 Zep Sales Southern Dtc News MVP $26.00 MVP Gold Home Depot $20.85 Milton Alley Agway $132.00 Zep Sales $2,420.73 $178.22 MVP $24,252.02 $5,205.93 $17,649.37 MVP Gold $3,689.40 Milton Alley Agway $132.00 Pine Bush Equipment $2,420.73 Conklin Services $166.25 Arkel Motors $159.84 NY Tech Supply $112.11 Williams Lumber $45.61 Williams Lumber. $29.97 St Francis The Wrkplce $675.00 $225.00 $600.00 Tilcon $54.27 Zee Medical $71.90 Software Consulting Asc $3,950.00 Gellert & Klein $643.50 Gellert & Klein $115.50 $1,501.50 Gellert & Klein $4,758.37 WB Mason $10.99 CDW-Govermmnt $798.42 Cornerstone $609.81 $31.90 Morris Associates $206.50 Zurich American Ins. $611.22 $90.18 $240.48 Paetec $609.63 $21.14 NYSATRC-K. Bishop $25.00 Sweeper Parts Sales $696.40 Spooge Inc., $1,460.70 Contrail, Inc. $2,000.00 Totals $40,560.66 $7,793.75 $22,264.73 $3,667.20 Vendor Pay $142.03 Board Central Hudson Poughkeepsie Jrnl $48.60 Southern Dtc News $26.00 Home Depot $20.85 Zep Sales $178.22 MVP $47,107.32 MVP Gold $3,689.40 Milton Alley Agway $132.00 Pine Bush Equipment $2,420.73 Conklin Services $166.25 Town of Wappinger Page 14 Printed 4/16/2012 Town Board Meeting Minutes April 9, 2012 Arkel Motors A $159.84 NY Tech Supply $112.11 Williams Lumber AM $45.61 Williams Lumber Yes/Aye $29.97 St Francis The Absent 0 Adopted Wrkplce Voter $1,500.00 Tilcon ❑❑ $54.27 Zee Medical William Beale $71.90 Software Consulting ❑ ........ ❑ ASC 11 Defeated $3,950.00 Gellert & Klein 0 $643.50 Gellert & Klein ❑ $1,617.00 Gellert & Klein Initiator $4,758.37 WB Mason ❑ $10.99 CDW-Govermmnt Michael Kuzmicz $798.42 Cornerstone $641.71 ❑ Morris Associates $206.50 Zurich American Ins. $941.88 Paetec $630.77 NYSATRC-K. Bishop $25.00 Sweeper Parts Sales $696.40 Spooge Inc., $1,460.70 Contrail, Inc. $2,000.00 Totals $74,286.34 $56,613.811 $17,672.531 $0.00 8 23 0 I, Christine Fulton, Town Clerk of the Town of Wappinger, hereby certify that the vouchers listed above were audited by a majority of the Town Board at the public meeting April 9, 2012, and allowed to the claimants the amount opposite his/her name. The Town Supervisor is hereby authorized to submit such claims to the Accounting Department for payment. The foregoing was put to a vote which resulted as follows: ✓ Vote Record = Resolution RES 201, 139 A B (General AM (General DB Yes/Aye NWNay Abstain Absent 0 Adopted Barbara Gutzler Voter 0 ❑ ❑❑ CAMO Pollution ❑ Adopted as Amended William Beale seconder ® ❑ ........ ❑ ❑ 11 Defeated . Vincent Bettina Voter 0 ❑ ❑ ❑ ❑ Tabled ❑ Withdrawn _ I smay Czarniecki Initiator _....._. 0 ❑ ❑ ❑ Michael Kuzmicz Voter 0 ❑ ❑ ❑ Dated: Wappingers Falls, New York April 09, 2012 The Resolution is hereby duly declared adopted. RESOLUTION: 2012-140 Resolution Authorizing Abstract of Claim and Warrant for Payment of Claim Audited by Town Board The following claims have been duly audited and allowed by the Town Board of the Town of Wappinger, New York (the "Town"), and you are hereby authorized and directed to pay to each claimant the amount allowed upon his claim as hereinafter set forth: Claim Packet: 2012-S Town of Wappinger Page 15 Printed 4/16/2012 A B (General AM (General DB Vendor Townwide) (Ambulance PartTown (Highway) Association of Towns $135.00 CAMO Pollution CAMO Pollution Central Hudson $74.30 Central Hudson $176.57 Town of Wappinger Page 15 Printed 4/16/2012 Town Board Meeting Minutes April 9, 2012 Vendor Central Hudson $34.03 Association of Towns CAMO Pollution Central Hudson $302.00 $260.00 Central Hudson Platts Locksmith $125.00 Central Hudson Central Hudson Southern Dtc News Platts Locksmith $123.72 Southern Dtc News Home Depot $7.71 Pine Bush Equip Pine Bush Equip West Payment Center $80.18 The Depository Trust Corbin Excavating First Unum Life $594.00 Carquest West Payment Center $127.20 Protection The Depository Trust $222.00 M. Price -Petty Cash M. Price -Petty Cash First Unum Life $273.51 Williams Lumber $50.65 $162.08 Dutc Co Truck Parts Carquest Cablevision $592.64 National Fire Protection $165.00 Brady's Power Equip $29.66 M. Price -Petty Cash $128.21 M. Price -Petty Cash $176.83 Williams Lumber $6.10 $36.71 Dutc Co Truck Parts $132.00 Cablevision $89.85 Wells Fargo $168.97 Wells Fargo $699.30 Transcare $32,916.66 Ultimate Pest Control $50.00 Amazon $238.80 HV Shred $240.00 HV Shred $300.00 NY Legal Publishing $240.00 Affordable Golf Carts Totals $3,336.58 $32,916.66 $579.37 $1.866.07 Vendor HNC (Cider Mill Loo T96 Escrows Association of Towns CAMO Pollution $1,452.95 CAMO Pollution $260.00 Central Hudson Central Hudson Central Hudson Central Hudson Platts Locksmith Southern Dtc News Home Depot Pine Bush Equip Corbin Excavating West Payment Center The Depository Trust First Unum Life Carquest National Fire Protection Brady's Power Equip M. Price -Petty Cash M. Price -Petty Cash Williams Lumber Dutc Co Truck Parts Cablevision Wells Fargo Wells Fargo Pay $74.30 $176.57 $34.03 $302.00 $486.24 $89.85 $168.97 $699.30 Town of Wappinger Page 16 Printed 4/16/2012 Town Board Meeting Minutes April 9, 2012 Transcare Ultimate Pest Control Amazon HV Shred HV Shred NY Legal Publishing Affordable Golf Carts Totals $1 .95 Vendor Board Hold Association of Towns $135.00 CAMO Pollution $1,452.95 CAMO Pollution $260.00 Central Hudson Central Hudson Central Hudson Central Hudson Platts Locksmith $125.00 Southern Dtc News $123.72 Home Depot $7.71 Pine Bush Equip $80.18 Corbin Excavating $594.00 West Payment Center $127.20 The Depository Trust $222.00 First Unum Life Carquest $592.64 National Fire Protection $165.00 Brady's Power Equip $29.66 M. Price -Petty Cash $128.21 M. Price -Petty Cash $176.83 Williams Lumber $42.81 Dutc Co Truck Parts $132.00 Cablevision Wells Fargo Wells Fargo Transcare Ultimate Pest Control $50.00 Amazon $238.80 HV Shred $240.00 HV Shred $300.00 NY Legal Publishing $240.00 Affordable Golf Carts Totals $5,463.71 $0.00 22 0 $32,916.66 11.6 1$34,947.92 9 I, Christine Fulton, Town Clerk of the Town of Wappinger, hereby certify that the vouchers listed above were audited by a majority of the Town Board at the public meeting April 9, 2012, and allowed to the claimants the amount opposite his/her name. The Town Supervisor is hereby authorized to submit such claims to the Accounting Department for payment. The foregoing was put to a vote which resulted as follows: Town of Wappinger Page 17 Printed 4/16/2012 Town Board Meeting Minutes April 9, 2012 'iK'V *M' es6JOtian A (General Townwide) B (General PartTown) DB (Highway) HNC (Cider Mill Loo CAMO ® Adopted Yes/Aye NO/Nay Abstain Absent 11Adopted as Amended Barbara Gutzler Voter ® ❑ ❑ p 11 Defeated William Beale Seconder ® ❑ ❑ . Q 13 Tabled Vincent Bettina Voter ® p ❑ ❑ ❑ Withdrawn Mmay ichael Initiator _. ® ❑ ❑ ❑ $125.28 z Kuunici Voter ® 0 ❑ Dated: Wappingers Falls, New York April 09, 2012 The Resolution is hereby duly declared adopted. RESOLUTION: 2012-141 Resolution Authorizing Abstract of Claim and Warrant for Payment of Claim Audited by Town Board The following claims have been duly audited and allowed by the Town Board of the Town of Wappinger, New York (the "Town"), and you are hereby authorized and directed to pay to each claimant the amount allowed upon his claim as hereinafter set forth: Claim Packet: 2012-T Vendor A (General Townwide) B (General PartTown) DB (Highway) HNC (Cider Mill Loo CAMO Pollution CAMO Pollution Central Hudson $2,973.59 Poughkeepsie Jrnl $125.28 Reardon Briggs $87.90 Home Depot $91.08 Home Depot $8.57 Zep Sales $1,088.64 Depository Trust $52.00 Craig Bova $10.00 Printable Services Don Seifts $65.00 Don Seifts $183.95 Staples $30.85 Sal Morello $35.00 Mid Hudson ' Concrete $332.50 Wells Fargo $435.00 Town of Wappinger Page 18 Printed 4/16/2012 Town Board Meeting Minutes April 9, 2012 Aflac All State Duality Inc. Morris Associates $11783.15 $3,774.14 $1,617.51 $3,773.95 $3,950.00 Totals $6,262.69 $4,751.38 $5,454.04 $3,950.00 Vendor(Camel!) LC LD Chelsea LH Hu hsonville SF Fleetwood CAMO Pollution $8,150.00 CAMO Pollution Central Hudson $83.10 $909.02 $2,618.05 Poughkeepsie Jrnl Reardon Briggs Home Depot Home Depot Zep Sales Depository Trust Craig Bova Printable Services $20.28 Don Seifts Don Seifts Staples Sal Morello Mid Hudson Concrete Wells Fargo Aflac All State Duality Inc. Morris Associates Town of Wappinger Page 19 Printed 4/1612012 Town Board Meeting Minutes April 9, 2012 Totals $83.10 $909.02 $2,618.05 $8,170.28 Vendor SH Watch Hill SM (Mid Point) SU (Wapp United)._Wildwood SW CAMO Pollution $9,666.67 $55,750.00 $13,116.67 CAMO Pollution Central Hudson Poughkeepsie Jrnl Reardon Briggs Home Depot Home Depot Z p Sales Depository Trust Craig Bova Printable Services $6.76 $27.04 $351.57 $33. Don Seifts Don Seifts Staples Sal Morello Mid Hudson Concrete Wells Fargo Aflac All State Duality Inc. Morris Associates $2,377.44 Totals $6.76 $9,693.71 $58,479.01 $13,150.47 Vendor WF Fleetwood WH (Watch Hill) WT (Tall Trees WU (Wapp United CAMO Pollution Town of Wappinger Page 20 Printed 4/16/2012 Town Board Meeting Minutes April 9, 2012 CAMO Pollution $2,233.33 $1,541.67 $2,908.33 $665500.00 Central Hudson Poughkeepsie Jrnl Reardon Briggs Home Depot Home Depot Zep Sales Depository Trust Craig Bova Printable Services $13.52 $13.52 $6.76 $202.84 Don Seifts Don Seifts Staples Sal Morello Mid Hudson Concrete Wells Fargo Aflac All State Duality Inc. Morris Associates $1,829.96 Totals $2,246.85 $1,555.19 $2,915.09 $68,532.80 Vendor T14 All State) T16 (Aflac) T92 (Escrows T96 Escrows CAMO Pollution CAMO Pollution Central Hudson Poughkeepsie Jrnl Reardon Town of Wappinger Page 21 Printed 4/16/2012 Town Board Meeting Minutes April 9, 2012 Briggs Home Depot Home Depot Zep Sales Depository Trust Craig Bova Printable Services Don Seifts Don Seifts Staples Sal Morello Mid Hudson Concrete Wells Fargo Aflac $291.30 All State $809.28 Duality Inc. Morris Associates $16,789.25 $4,830.00 Totals $809.28 $291.30 $16,789.25 $4,830.00 Vendor Pay Board Hold $86,683.34 $73,183.33 $6,583.76 $125.28 $87.90 $91.08 $8.57 $1,088.64 $52.00 CAMO Pollution CAMO Pollution Central Hudson Poughkeepsie Jrnl Reardon Briggs Home Depot Home Depot Zep Sales Depository Trust Town of Wappinger Page 22 Printed 4/16/2012 Town Board Meeting Minutes April 9, 2012 Craig Bova , Printable Services Don Seifts Don Seifts Staples Sal Morello Mid Hudson Concrete Wells Fargo Aflac All State Duality Inc. Morris Associates Totals $435.00 $291.30 $809.28 $10.00 $676.09 $65.00 $183.95 $30.85 $35.00 $332.50 $1,783.15 $38,942.25 8 $2111498.27 $8,119.34 $203,378.93 $0.01 I, Christine Fulton, Town Clerk of the Town of Wappinger, hereby certify that the vouchers listed above were audited by a majority of the Town Board at the public meeting April 9, 2012, and allowed to the claimants the amount opposite his/her name. The Town Supervisor is hereby authorized to submit such claims to the Accounting Department for payment. The foregoing was put to a vote which resulted as follows: Dated: Wappingers Falls, New York April 09, 2012 The Resolution is hereby duly declared adopted. XIV. Adjournment The meeting adjourned at 10:31 PM. Christine Fulton Town Clerk Town of Wappinger Page 23 Printed 4/16/2012 SII-. ,. "; .x "., xP, , .. "d .,.loon at Yes/Aye No/Nay Abstain Absent 0 Adopted Barbara Voter ® ❑ i ❑ Adopted as Amended ....... William Beale ! Seconder ® p t ............0 t""" ❑ ❑ Defeated Tabled .............................................................................................................................................................................................................................i....... Vincent Bettina -----___.___t__-_-------, Voter _.__.__.-.----- ® ----_ ❑ ............. ._._............... .....t..... ............. ❑ _1 _I._................... ❑ ❑ Withdrawn IsmayCzarniecki_.._......_...._....!.Initiator ® O0 ❑ Michael Kuzmicz Voter I ® ❑ i ❑ ❑ Dated: Wappingers Falls, New York April 09, 2012 The Resolution is hereby duly declared adopted. XIV. Adjournment The meeting adjourned at 10:31 PM. Christine Fulton Town Clerk Town of Wappinger Page 23 Printed 4/16/2012